Table of Contents Hampton Park Secondary College - Compass 2015 Created by Chris Knowles, Christina D Sylva and Steve Ware

Transcription

1 - 1 - Table of Contents

2 - 2 - What is Compass? 3 Accessing and logging into Compass 4 Parent Initial login 5 Compass Homepage 6 Student Profile 7 Student Schedule 8 Student Events 9 Providing consent and paying online 10 Student Attendance 11 Approving Absence and Lateness 12 Parent Authorising Future Absence 15 How to your students teachers 16 Learning Tasks 17 Forgotten Password 18 Booking parent-teacher conferences 19 Accessing reports 21 Ordering school photos 23 Frequently Asked Question s 25

3 - 3 - What is Compass? Hampton Park Secondary College utilises Compass School Manager as a communication tool. This portal is used by our school community teachers, student s families, administrators and staff; and provides real time information. Parents/guardians will have their own unique username and password. These details should not be shared with your child as permission for absences can only be given by parents/guardians. Benefits of Compass: Improved communication throughout the school community by way of a single point of contact that can be accessed via computer, tablets and smartphones Improved attendance management Access convenience Classroom efficiency Improved security Improved event management Timetable accessibility And more.. Currently, as parents/guardians using Compass you are able to: Access your child s Semester Reports Access your child s Progress Reports (GPA s) View a newsfeed relevant to your child or children Book your Parent/Student/Teacher conferences Access information regarding upcoming events, calendars and school news, relevant to your child Update your contact details (be sure to update your details so we can contact you if needed) View up-to-date class and school attendance information Approve or enter upcoming or past absences for your child See outstanding classwork and what has been submitted through learning tasks Each family requires a Username and Password. New families will receive a letter containing a Username and Password.

4 - 4 - Accessing and Logging in to Compass 1. Compass can be accessed via two means 2. The first is by entering the following URL into your browser: 3. The second is by going to the Hampton Park Secondary College website, scrolling over the general information tab and clicking on the Compass School Manager option:

5 - 5 - Parent Initial Login to Compass 1. Once you have entered the Compass URL or gone through the College website the image below will appear where you can enter your unique username and password and click Sign in 2. After you have logged on to Compass for the first time, you will be prompted to update your details. Follow the on-screen instructions before proceeding 3. Please ensure that your mobile number and address are correct, then click Update my details 4. After verifying your details, you will then be required to change your password to log into Compass. If you forget your pin, you can reset it using the forgot password link on the login page 5. After completing these steps you will be shown the Compass homepage

6 - 6 - Compass Homepage 1. The Compass Homepage contains information regarding your child at Hampton Park Secondary College. 2. The image below gives you an overview of what the icons and tabs do.

7 - 7 - Student Profile 1. In this section, you will see information regarding your child(ren)

8 - 8 - Student Schedule 1. In this section you will see information regarding your child s timetable for the week and any events or activities they may have on that week.

9 - 9 - Student Events Compass allows you to give consent, and pay, for most of the events which the College runs as part of the normal curriculum as well as extra-curricular activities, including camps, excursions, incursions and interschool sport. 1. On your child s homepage, click on the alert under My News advising you of an upcoming event requiring consent or payment OR 2. You can click on the Organisation square and clicking on events 3. You will then see a brief summary of all events relating to your child(ren).

10 Providing Consent and paying online 1. While this electronic option does exist and is being used by most families, it will always be possible to pay for an event in person at the College s main office. Students may need to request a hard copy permission slip from a teacher as permission forms may no longer be printed for each event. You can also print your own slip through Compass by clicking on the GREY Print Form (Offline) option above and following the prompts 2. If you are happy to pay and provide consent online you can click on the RED Process Now (Online) option above. 3. If you select the Process Now (Online) option then you will be shown the following which you need to follow 4. If there is a cost associated with the event or activity, you will be prompted to enter your credit card details. Hampton Park Secondary College never sees your credit card details

11 Student Attendance 1. To view your child s attendance click on your child s profile on the Compass homepage 2. Once in your child s homepage you can click on the Attendance tab 3. You can see all the information on the image below

12 Approving absence and lateness Approving absence and lateness can be done in multiple ways 1. Click on the link (as shown below) under the My News heading on the Compass Homepage 2. This will take you to the unapproved absence screen for your child. 3. You can then see any unapproved absences for your child 4. If you see an unapproved absence that you know about then you can click on the checkbox next to the absence (see image below) 5. Once you have click on the absence click on Parent approve (see below)

13 You will then be shown the image below where you can enter the relevant absence details and click SAVE once complete. YOU CAN ALSO CALL IF YOU DON T HAVE COMPASS TO NOTIFY THE COLLEGE OF A CHILD/S ABSENCE

14 From the Compass Homepage click on the hyperlink Add Parent Approval (Approved Absence/Late) 2. The following pop-up box will appear where you need to enter the appropriate information and click save once complete

15 Parent Authorising Future Absence 1. Follow the steps above to click on the attendance tab. 2. Click on Approvals 3. Click Add parent approval 4. The following image will be displayed 5. Click on the Reason dropdown tab to find the reason for the child s absence 6. Enter any other details 7. Select the start and finishing dates that the child will be absent. You can also select the number of periods or time that the child will be absence if it is not a full day 8. On the right hand side you can see the affected classes due to absence 9. Click Save once completed

16 How to your Child s Teachers 1. Return to the Compass Homepage by selecting the home button 2. Go to your child and click on the Send to your child s teachers hyperlink. 3. The image below will appear. 4. Enter the topic you would like to discuss in the Subject 5. Enter relevant details of what you would like your child s teacher(s) to know or ask in the open space. 6. On the right hand side you get to pick which teacher(s) you would like to send the to. If you want to remove any teachers click on the red X next to that staff members name. If you would like to add any other teachers you can also click on the Add Recipients option 7. Once all information is entered click on the Send button

17 Learning Tasks 1. Return to the Compass Homepage by clicking on the Home button 2. Click on the pen 3. Click on the Learning Tasks option 4. A full page of learning tasks will appear for your child(ren)

18 Forgotten Password 1. If you forget your password to Compass. Don t panic!!! 2. On the Compass login screen click on the Can t Access your account hyperlink 3. You will be shown one of the following 3 options where you will be asked for either: - - Your Username - Your Address - Your Mobile Phone Number 4. If you can answer any of those questions you will be able to access Compass IF YOU STILL EXPERIENCE DIFFICULTY CONTACT THE COLLEGE ON FOR FURTHER ASSISTANCE

19 Booking Parent-Teacher Conferences Compass School Manager allows you to book Parent-Teacher Conferences with your child s teachers when they are enabled by the College. Because Compass knows who your child s teachers are, it will allow you to make bookings with them. To make a Parent-Teacher Conference with your child s teachers follow either set of the instructions below. 1. Click on the Home button where it will show your child(ren) attending Hampton Park Secondary College. OR 2. Scroll over the Community tab and click on Parent/Student/Teacher Conferences 3. Under the child you intend to book a Parent-Teacher Conference with click on the Book Parent Teacher Interviews option 4. A list of all available Parent-Teacher conferences will be displayed. 5. Click on the upcoming Parent-Teacher conferences that should have Open for Booking under the status 6. A list of teachers who are available for you to make bookings with will be displayed including the subject that they teach

20 Click on the time you wish to make a booking for. 8. From the drop-down menu, select the teacher you are hoping to make a Parent-Teacher Conference with. 9. Click Update 10. Your booking will now be shown by a red square with the teacher s name 11. Repeat this process for each appointment you wish to make NOTE THAT CHANGES WILL BE SAVED AUTOMATICALLY AND THERE IS NO SUBMIT OR SAVE BUTTON

21 Accessing Reports All student reports are now only available through Compass for parents to access at home. Paper copies of reports will not be provided to parents. To access your child(rens) report follow the steps outlined below. 1. Click on the Home button where it will show your child(ren) attending Hampton Park Secondary College. 2. Under the child s report you wish to view click on the View Academic Reports hyperlink OR 3. Click on the Profile (Attendance, Schedule, Reports) hyperlink 4. Then click on the reports tab 5. The below shows you how to access the Semester Reports. Just click on the report you wish to view. 6. Click either Open or Save from the pop-up box that is displayed 7. The Semester Report will then be displayed

22 The below shows you how to access the Progress Reports (GPA s). Note that this is displayed on the same page as the Semester reports but you will need to scroll down to view it 9. Click on the Progress/GPA report you wish to view

23 Ordering School Photos Each year the College participates in School Photos. Too make the process easier for you, you can now view and order these photos through Compass School Manager. 1. Go to the Compass Homepage 2. Click on the Community tab and click Photos 3. You will then be shown a page with any children you have attending Hampton Park Secondary College. 4. Click on Order CompassPhotos pack under the child you are ordering photos for.

24 You can now view all the options available for you to order as well as the information contained in each pack 6. Click on the quantity of that pack you would like to order 7. Click Add to Cart 8. The following pop-up box will appear 9. Click Add to Cart 10. You can also view the items you have added to the cart as well as the Total Cost 11. Once you have finalized your order click Proceed to Checkout. 12. You will then be shown a Compass Photos: Shopping Cart which outlines your purchase and Postage Details. Review your information including postage details. You need to click the I have verified that these delivery details are correct. Once you have ticked the box you will be able to select the proceed to payment option where you enter your payment details

25 Frequently Asked Questions (FAQ s) Who should I contact for technical support? During business hours, contact Hampton Park Secondary College on How do I log on? Your username and system generated password are included in the information given to you by the College (you can also refer to page 18 of this document) I am unable to see any menu bars or the page is not showing correctly? Please ensure you are using a supported software browser like Google Chrome, Firefox, Apple Safari, Safari on ipad and Internet Explorer. How do I ensure that my account remains secure? Change your password as soon as you log on, and ensure that it is a password that nobody will be likely to guess. Note that your password must include only numbers and be at least 4 numbers in length. Never share your password with anyone, including your own child. Should you suspect that your account has been compromised, it is essential that you reset your password immediately, and then report it to Hampton Park Secondary College as soon as possible. Who should I contact for queries regarding my child s attendance? If you believe that there has been an error on your child s attendance record, please contact the front office on and ask to speak to the attendance officer. If you believe that your child has missed classes without authorization, contact the Year Level Manager or Year Level Coordinator of your child and they will investigate it further. Will I receive text messages for my child s absence, and can I still approve my child s absence via text message? Please note that automated text messages for absences are still being sent to parent s mobile phone numbers each morning and you can still approve absences via a phone call to the College on by 9am on the morning of intended absence. It is important that you logon to Compass to ensure you are able to approve an absence. Compass enables parent s easy access to approve absences online, at their convenience. What are the privacy arrangements regarding my child s data? Compass School Manager is a Victorian School Management System. Information stored within this system is managed in accordance with Victorian Privacy Principles and is stored on servers located within the Department of Education and Early Childhood Development Facilities. All data remains the property of the school. A copy of the Compass privacy policy is available at