BLOOMBERG LEGAL ENTITY IDENTIFIER (LEI) USER GUIDE

Transcription

1 BLOOMBERG LEGAL ENTITY IDENTIFIER (LEI) USER GUIDE

2 TABLE OF CONTENTS The Bloomberg LEI Web Portal User Guide is a step by step guide to provide you assistance when using the Bloomberg LEI Web Portal. This guide will assist you in Creating your account, Logging in, Searching for an LEI, Downloading LEI files, Providing feedback on the LEI Web Portal, Creating a new LEI, Updating an LEI, Renewing an LEI, Transferring an LEI, and Challenging an LEI. You will also see where on the webpage your log-in is required and where it is not. Searching for an LEI 4-5 Downloading LEI files 6 Feedback 7 Account Signup/Login 8-9 Account Updates Creating a New LEI Payment 20 Updating an LEI 21 Renewing an LEI 21 Transferring an LEI 22 Challenge 23 My Requests 23 Contact 24

3 About Bloomberg LEI Bloomberg Finance LP is an accredited issuer of the Legal Entity Identifier (LEI). As a Local Operating Unit (LOU) of the Global Legal Entity Identifier System, the company is responsible for the registration and administration of LEI records. The LEI is designed to uniquely identify legal entities that are participants in financial transactions, thereby helping to create greater transparency in the marketplace. The standard for this identifier and its associated reference data has been established in ISO It has been accepted for global use and has become a reporting requirement for several market regulators and authorities. Bloomberg also provides a free public database of all LEI data that it manages, giving users access to a valuable set of information when researching entity identification, risk, and exposure. Bloomberg LEI Web Portal Overview: The Bloomberg LEI Web Portal is a comprehensive webpage that allows you to request to Create a new LEI, Update details on your LEI, Transfer your LEI into Bloomberg, and Renew the status of your LEI. In addition, you will be able to Search the entire LEI universe, Download a full XML file containing all LEI records managed by Bloomberg along with separate files for Level 1 and Level 2 data, and Challenge any records that are managed by Bloomberg LEI. No account is needed to use the Search feature, Download LEI files, or provide Feedback. However, in order to Create, Update, Transfer, or Renew your LEI, you will need an account with the Bloomberg LEI Web Portal. LEGAL ENTITY IDENTIFIER // 3

4 WEB PORTAL (lei.bloomberg.com) 1. Action Types a. Search (No login required) After clicking on the Search button on the main ribbon, you will be directed to a page containing LEI lookup functionality. Further, you will have the option to toggle between LEIs managed by Bloomberg and LEIs managed by additional LOUs. You will have the option of challenging LEIs managed by Bloomberg and transferring LEIs managed by other LOUs into Bloomberg so long as you are the owner of the LEI and have an account (see p.8 for how create an account). By clicking on the LEI, you will be taken to the details page of that specific record. This page contains all reference data associated with the selected entity. (See below for an example of the search page and p.5 for an example of the entity details page) Search Page: LEGAL ENTITY IDENTIFIER // 4

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6 b.) Downloads (No login required) The Downloads page offers users the option of downloading a full XML file containing all LEI records managed by Bloomberg. Bloomberg LEI will provide full universe files (XML format) on a daily basis in the File Downloads section. The full file will contain the entire LEI database currently managed by Bloomberg. Separate files will be available for Level 1 and Level 2 data. LEGAL ENTITY IDENTIFIER // 6

7 c.)feedback (No login required) The Feedback form, as seen below, enables you to submit questions, comment on various issues, and offer suggestions. Feedback items are reviewed by the Bloomberg LEI Support Team and responses are sent to the address that is provided on the Feedback form. LEGAL ENTITY IDENTIFIER // 7

8 d.)account Signup/Login Step 1: To create a new account, click the Account tab on the right hand side of the ribbon as circled in the picture below. Step 2: Select Signup, complete all required fields (*) in the form, including reading and agreeing to the Terms of Service and Privacy Policy. Step 3: After clicking the Sign Up button, you will be directed to the login page (see next page) and you will receive an verifying your account creation. LEGAL ENTITY IDENTIFIER // 8

9 Step 4: To log in, enter account credentials and click Log in button. Step 5: A confirmation code will be sent to the requested address as seen below. Step 6: Enter the confirmation code in the Two Factor Code box and proceed with logging into your account. At this point you are logged in and a secondary ribbon should appear containing various action items as seen below. LEGAL ENTITY IDENTIFIER // 9

10 Account Updates To make updates to your account such as updating the name, address, or company name that is on your account, you can click on the Account tab and click User Profile. Upon opening this page you will be brought to the page below. Once you have completed making your updates, you can click update profile and your profile will be updated. You will also be able to add s and Payment to your account from the User Profile (See p. 11 for adding s and Payments). LEGAL ENTITY IDENTIFIER // 10

11 Adding s: To add an to your existing account, click on the s section of the User Profile, type in the you would like to add and then click add. Please note by adding other s to the account, it gives those users the ability to create and edit records on the account. Adding Payments: To add payments to your account, you can click on the payment tab within the User Profile section, which will then bring you to the same payments page as seen on p. 16. Upon Completion of the payments form, you can click add new card and your payment will be saved to your account. LEGAL ENTITY IDENTIFIER // 11

12 e.) New/ Create an LEI (login required) Step 1: After clicking on the New or Create an LEI tab, you will be prompted with the option of requesting a new LEI using either an online form or a downloadable excel template. The excel template is typically used for submitting multiple records simultaneously. Step 2a: (Web Form submission) - Complete all required fields (*) in the form, including checking the Service Customer Agreement box at the bottom of the page. Additionally you will have the option of adding supporting documentation, by clicking into or dropping a file in the provided box as seen on the next page. *Requesting a new LEI on behalf of another entity If requesting a new LEI for another entity that is different than your own, you must provide clear permission from the entity that they have allowed you to request an LEI on its behalf. This would apply if you are not an employee of said entity or an employee of an entity with controlling interest of the receiving an LEI. You may upload a document that provides authorization that the entity you are requesting an LEI for has given you permission. LEGAL ENTITY IDENTIFIER // 12

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14 The screenshots shown above show what Level 1 data you are required to fill out. As of May 1 st, 2017 the LEI ROC and GLEIF have mandated the collection of Level 2 relationship data. Level 2 data will identify the direct and ultimate parents of an entity. Please see the next page for the Level 2 fields that you will be required fill out. LEGAL ENTITY IDENTIFIER // 14

15 You will have two options in regards to providing the direct parent and ultimate parent data for your entity. You may choose to not disclose your parent information, in which case you will be required to provide an Exception Reason as to why you are not providing the parent information. Exception reasons include Natural Persons, Non Consolidating, No Known Person, Legal Obstacles, Consent Not Obtained, Binding Legal Commitments, Detriment not Excluded, and Disclosure Detrimental. If you choose to Disclose your parent, you will be required to select whether your parent has an LEI or does not have an LEI. See the next page for screenshot of what selecting the I will not disclose Parent information screen will look like on the webpage. LEGAL ENTITY IDENTIFIER // 15

16 When Parent has an LEI: If the parent does have an LEI you will be asked to provide this LEI and then select a relationship period. The Accounting Period is required, while the Relationship Period and Document Filing Period are optional. You will also be required to fill Start and End dates for these respective periods with the exception of Relationship period which will not have an end date due to the fact that the relationship between the current parent and respective submission has not yet ended. In addition to the accounting periods, you will be asked to provide the accounting standard under which the relationship exists. The options for this drop down are US GAAP, IFRS, or Other Accounting Standard. See the next page for an example of what the webpage will look like in the case of a parent having an LEI. LEGAL ENTITY IDENTIFIER // 16

17 When Parent does not have an LEI: When you disclose your parent information but the parent does not have an LEI, you will be required to fill in further reference data for the direct parent and ultimate parent so that these entities can receive a PNI. The PNI is a GLEIF identifier that is created for a parent of an entity when said parent does not have an LEI. The webpage will look similar to the regular create page with the addition of the Relationship period and Accounting standard as seen in the above screenshot. Ultimate Parent: Ultimate parent data that is required will be the same as immediate parent data. The only difference is that you will be able to select Ultimate Parent same as direct parent. LEGAL ENTITY IDENTIFIER // 17

18 Branch Parent: If submitting a request to have an LEI created for a Branch entity then it should be noted that you will not be able to submit the create if there is already an LEI in the same country having the same Branch Parent LEI (ROC/GLEIF Policy). You will also not be able to submit a request if the parent of the branch office does not already have an LEI. Step 2b: (Excel Workbook submission)- Users may submit their LEI requests through a bulk format by using the Excel workbook provided by Bloomberg LEI. This option, along with the standard web form, will be available when beginning the registration or update process. To be considered for bulk pricing, a minimum of 10 records must be submitted per submission. The maximum amount of records permitted is 250 per bulk submission. (Therefore in a scenario where you have 255 records to submit be sure to distribute the requests so that both files include at least 10 records)." Click the "Download Excel Workbook Template" button as seen below and populate information accordingly using the Basic Sample as a guide if needed. Once the file has been filled out, save it to your local PC and upload it to the site by either clicking into the Upload box and selecting the file or dragging the file into the box. LEGAL ENTITY IDENTIFIER // 18

19 After clicking Upload Workbook, you will be taken to a second page to review and publish the entered payload data. Each row in the excel file will be represented by a unique payload. Any supporting documentation referenced in the Excel template should be uploaded here using the upload box. Once you have reviewed the payload data, the submission can be published by agreeing to the Service Customer Agreement and clicking the Publish button. LEGAL ENTITY IDENTIFIER // 19

20 Step 3: (Payment Details) - After submitting the Web Form or the Excel Workbook, you will be prompted for payment. You are to complete all required fields (*) of the form, using ASCII characters only. Taxation is determined based on the country of the domicile address. Once you have submitted your payment information using the Finalize Order button, the payment details will be authorized and stored alongside the registration data previously submitted. Payment does not occur at this time as the submission has to be reviewed and approved by Bloomberg analysts. The website will auto populate previously submitted payment details upon subsequent visits. LEGAL ENTITY IDENTIFIER // 20

21 f.) Update (Login required) Updating records can be done for individual records and in bulk using the web form or excel template described above. It is important to note that updates do not require payment. Throughout a given registration period (LEI Registration status is Issued), you are free to update your LEI as often as you would like. Typical examples of updates are in response to corporate actions of your company such as a name change, a location change, or a change in incorporation. You cannot submit an update if your record is in LAPSED registration state. If your LEI is LAPSED, you would need to renew it in order to make an update. g.) Renew (Login required) Renewals utilize the same bulk form and web form submission templates as creating and updating records. Renewals require payments and are expected annually. *See p. 11 for an example of what the update and renew screen look like. These have the same template as a Create item. LEGAL ENTITY IDENTIFIER // 21

22 h.) Transfer-In (Login required) Step 1: After clicking on the Transfer tab, you have the option of populating your LEI or you can search for your LEI using the Search button under the Additional LEIs section. After locating your LEI in the Additional LEIs section, you can populate it in the transfer form along with your contact information. Please note this is only for transferring an LEI into Bloomberg, not out. Step 2: Once the transfer details have been filled out, you will be required to verify the information of your LEI record, which at this time can be updated if needed. If you go to transfer your record and it does not have any Level 2 data (parent information), you will be required to fill out the appropriate fields detailed above in the create section. Step 3: If the registration status is currently LAPSED, it will have to be renewed prior to the record being transferred. As the renewal requires payment, owners of LAPSED records utilizing the transfer feature will be prompted for payment details to renew the LEI. LEGAL ENTITY IDENTIFIER // 22

23 i.) Challenge (Login required) You can only challenge records managed by Bloomberg. Challenges should only be submitted using the challenge form which is not available in bulk. If known, the LEI can be submitted directly by pasting it into the Web Form box or by clicking on LEI Search, and using the Challenge feature found under the Action column. Once the challenge feature has been clicked, you are required to submit a challenge category alongside any necessary details required to verify your request. j.) My Requests (Login required) This page allows you to view the current status of all of your submissions, both current and historical. The second tab lists all LEIs currently owned by you, and allows you to take actions such as update, renew, or download the record into our excel template for bulk submission purposes. LEGAL ENTITY IDENTIFIER // 23

24 LEARN MORE For additional information on Bloomberg s LEI Services, type LEI <GO> or contact us at: or lei-support@bloomberg.net. lei.bloomberg.com The BLOOMBERG PROFESSIONAL service and BLOOMBERG Data (the Services ) are owned and distributed by Bloomberg Finance L.P. ( BFLP ) in all jurisdictions other than Argentina, Bermuda, China, India, Japan, and Korea (the BLP Countries ). BFLP is a wholly owned subsidiary of Bloomberg L.P. ( BLP ). BLP provides BFLP with global marketing and operational support and service for the Services and distributes the Services either directly or through a non-bflp subsidiary in the BLP Countries. Certain functionalities distributed via the Services are available only to sophisticated institutional investors and only where the necessary legal clearance has been obtained. BFLP, BLP and their affiliates do not guarantee the accuracy of prices or information in the Services. Nothing in the Services shall constitute or be construed as an offering of financial instruments by BFLP, BLP or their affiliates, or as investment advice or recommendations by BFLP, BLP or their affiliates of an investment strategy or whether or not to buy, sell or hold an investment. Information available via the Services should not be considered as information sufficient upon which to base an investment decision. BLOOMBERG, BLOOMBERG PROFESSIONAL, BLOOMBERG MARKETS, BLOOMBERG NEWS, BLOOMBERG ANYWHERE, BLOOMBERG TRADEBOOK, BLOOMBERG TELEVISION, BLOOMBERG RADIO, BLOOMBERG PRESS and BLOOMBERG.COM are trademarks and service marks of BFLP, a Delaware limited partnership, or its subsidiaries. LEGAL ENTITY IDENTIFIER // 24