Update on E-Courts Phase 2 Packages Available for Digital Certificate and Token

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1 Circular No 135/2017 Dated 5 July 2017 To Members of the Malaysian Bar Update on E-Courts Phase 2 Packages Available for Digital Certificate and Token We refer to Circular No 104/2017 dated 25 May 2017, Circular No 116/2017 dated 8 June 2017, and Circular No 121/2017 dated 16 June 2017, where we informed Members of the Bar that the e-court Phase 1 system is gradually being replaced by the e-court Phase 2 system, and provided updates to assist Members with the transition. The e-court Phase 2 system was launched at the Kuala Lumpur Court Complex on 13 June (1) E-Filing Service Bureaus We have received numerous complaints regarding e-filing in recent weeks, which include concerns regarding the e-filing service bureaus, such as the high cost of scanning and filing services, the limited number of filings that are accepted per day, and the long queues. Please note that the Bar Council is following up with the Courts on these concerns. (2) Registration of E-Filing Account or Renewal of Existing Account In order to avoid any inconvenience relating to the use of the e-filing service bureaus, law firms are strongly encouraged to register for their own e-filing accounts, and to take advantage of the benefits offered by e-filing. To register for an e-filing account or to renew your existing token, and for further information, please refer to the Getting Started tab at

2 (3) Package Deals for Digital Certificate and Token The following package deals are available for obtaining the digital certificate and token required for e-filing: No Type of Package (1) New certificate / renewal of certificate + new token (valid for 2 years) (2) Renewal of certificate using existing token (valid for 2 years) (3) New certificate / renewal of certificate + new token (valid for 1 year) (4) Renewal of certificate using existing token (valid for 1 year) Price (RM) (inclusive of 6% GST) (4) Additional Information For more information about e-filing and related matters, please refer to the attached user guide entitled Standard Operating Procedure, and to the FAQ page here. Should you have any enquiries regarding the digital certificate and token, please contact Augmented Technology Sdn Bhd by telephone at , or by at Thank you. Roger Chan Weng Keng Secretary Malaysian Bar

3 Dikemaskini pada Jan 2017 ecourts Malaysia Phase 2 ekehakiman Fasa 2 Firma Guaman Standard Operating Procedure

4 Content Page Penyediaan untuk membuat pemfailan kes melalui EFS Penyediaan dan Tugas-Tugas Pentadbir EFS Firma Guaman Pendaftaran Token Peguam Pendaftaran Pentadbir EFS Firma Guaman Pendaftaran Peguam-Peguam EFS Firma oleh Pentadbir EFS Firma

5 Hardware Requirements Penyediaan Pengguna Agensi, Firma Guaman & Syarikat Berkaitan Kerajaan In order to use EFS, you will need a computer/laptop with these specifications: Computer RAM 4GB (min 2GB) Computer Processor 2GHz for laptop (min 1.68GHz) or 2.2GHz for desktop (min 1.86GHz) Operating System Minimum 32-bit Windows (version 7, 8 or 10) Others Scanner (for upload PDF, documentation of exhibit etc) Printer (for printing of processed documents, if required) 3

6 Software Requirements Penyediaan Pengguna Agensi, Firma Guaman & Syarikat Berkaitan Kerajaan Next, you will need to install/subscribe to these applications/services: Internet Service from Streamyx, Unifi, Time, Maxis Broadband etc Compatible Browser Google Chrome or Mozilla Firefox Document Applications Microsoft Word & Adobe Acrobat Reader 4

7 Content Page Penyediaan untuk membuat pemfailan kes melalui EFS Penyediaan dan Tugas-Tugas Pentadbir EFS Firma Guaman Pendaftaran Token Peguam Pendaftaran Pentadbir EFS Firma Guaman Pendaftaran Peguam-Peguam EFS Firma oleh Pentadbir EFS Firma

8 Pendaftaran Pentadbir EFS Keperluan Membuat Pemfailan Pengurusan User Account perlu dilaksanakan: TUGAS: Menyediakan bagi setiap peguam dalam firma yang membuatkan pemfailan EFS mempunyai User Account (Username & Password) 6

9 Tugas-tugas Pentadbir Sistem EFS Seorang Pentadbir Sistem EFS perlu dilantik oleh setiap Firma Guaman. Tugas Pentadbir ialah untuk memastikan setiap pengguna yang membuatkan Pemfailan mempunyai User Account masing-masing yang lengkap dengan Username & Password. 7

10 Tugas-tugas Pentadbir Sistem EFS Create and manage User IDs & Accounts Coordinate and run EFS Training Oversee use of EFS system by Law Firm Staff Forward EFS-related issues to ekehakiman 8

11 Pendaftaran Pentadbir Sistem EFS Obtain e-filing (EFS) Reference ID from ecourt Portal (ecourt.kehakiman.gov.my) Apply for Personal Cert Token & Install MPKI Application from Augmented Technology Sdn Bhd (ecourt.aug-tech.com) Open Online Banking Account see below for participating banks Register Pentadbir Sistem EFS Account on ekehakiman e-filing System (EFS) (efs.kehakiman.gov.my) Register EFS Lawyer Accounts For all staff involved in filing of documents Personal Banking Account Affin Bank, Alliance Bank, AmBank, Bank Islam, Bank Muamalat, Bank Rakyat, CIMB Bank, Hong Leong Bank, Kuwait Finance House, Maybank, OCBC Bank, Public Bank, RHB Bank, Standard Chartered, UOB Corporate Banking Account Affin Bank, Alliance Bank, AmBank, Bank Muamalat, CIMB Bank, Deutsche Bank, Hong Leong Bank, HSBC, Kuwait Finance House, Maybank, OCBC Bank, RHB, Standard Chartered, UOB 9

12 10

13 1 2 1 Select Law Firm. 2 Click Search. 16 Set a Non Defined Fee (RM), if applicable. 17 Click Select to browse for the document to be uploaded. 18 Click Sign & Add to add the document to the table below. 11

14 Pendaftaran Pentadbir Sistem EFS OR Call ecourts Helpdesk /

15 Content Page Penyediaan untuk membuat pemfailan kes melalui EFS Penyediaan dan Tugas-Tugas Pentadbir EFS Firma Guaman Pendaftaran Token Peguam Pendaftaran Pentadbir EFS Firma Guaman Pendaftaran Peguam-Peguam EFS Firma oleh Pentadbir EFS Firma

16 Applying for Individual Lawyer Token Note: RM148 per token including 1 year digital certificate. RM55 for 1 year renewal. Prices excluding GST. Lawyers who already have tokens used for EFS filing 14 today may continue to use them with the new system accordingly.

17 On Augmented Technology website, please click on Repository:

18 Click on the links below to download the necessary documents/applications, as required:

19 USB Token & Personal Certificate Application Checklist Augmented Technology Application Form EFS Reference ID Photocopy of Applicant s MyKAD Law Firm Authorization Letter Bar Council Letter Applicant s Practicing Certificate Augmented Technology Sales Order Form 17

20 Content Page Penyediaan untuk membuat pemfailan kes melalui EFS Penyediaan dan Tugas-Tugas Pentadbir EFS Firma Guaman Pendaftaran Token Peguam Pendaftaran Pentadbir EFS Firma Guaman Pendaftaran Peguam-Peguam EFS Firma oleh Pentadbir EFS Firma

21 1 1 At the EFS homepage, click Lawyer Administrator Registration. 15 Change the No. of Doc(s) if more than one copy of the same document is required Set a Non Defined Fee (RM), if applicable. efs.kehakiman.gov.my Click Select to browse for the document to be uploaded. 18 Click Sign & Add to add the document to the table below. 19

22 Fill in the required fields. 3 View My Document Listing View All Document Listing Users will only be able to view document types filed by themselves. Everyone can view document types filed within the law firm. 4 5 Law Firm Signature The default signature that will be used during eform generation. The signature file can still be changed when filling up the eform. The signature image file needs to be in PNG format (transparent background) and size of 470px x 250px. Click Next. 18 Click Sign & Add to add the document to the table below. 20

23 6 7 6 A dialog will pop up prompting to plug in USB token for Certificate Authentication. Select the token to be used and enter token pin number. 7 Click Yes. 16 Set a Non Defined Fee (RM), if applicable. 17 Click Select to browse for the document to be uploaded. 18 Click Sign & Add to add the document to the table below. 21

24 Content Page Penyediaan untuk membuat pemfailan kes melalui EFS Penyediaan dan Tugas-Tugas Pentadbir EFS Firma Guaman Pendaftaran Token Peguam Pendaftaran Pentadbir EFS Firma Guaman Pendaftaran Peguam-Peguam EFS Firma oleh Pentadbir EFS Firma

25 1 2 1 Login to EFS as Administrator. Click Menu. 2 Click User Profile. 16 Set a Non Defined Fee (RM), if applicable. 17 Click Select to browse for the document to be uploaded. 18 Click Sign & Add to add the document to the table below. 23

26 3 3 Click Add User. A dialog will appear. 4 Click User Profile. 16 Set a Non Defined Fee (RM), if applicable. 17 Click Select to browse for the document to be uploaded. 18 Click Sign & Add to add the document to the table below. 24

27 4 5 4 Fill in the required fields. 5 Click Save. 16 Set a Non Defined Fee (RM), if applicable. 17 Click Select to browse for the document to be uploaded. 18 Click Sign & Add to add the document to the table below. 25

28 6 6 The new user has been added. Click OK. 7 Click Save. 16 Set a Non Defined Fee (RM), if applicable. 17 Click Select to browse for the document to be uploaded. 18 Click Sign & Add to add the document to the table below. 26

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