Operating Instructions (For User Authentication) Digital Colour Imaging Systems

Transcription

1 Operating Instructions (For User Authentication) Digital Colour Imaging Systems Model No. DP-C406 / C306 / C266 Before operating this machine, please carefully read this manual and keep this documentation in a safe place for future reference. (Illustration shows optional accessories that may not be installed on your machine.) English

2 Operating Instructions The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual and keep all manuals for future reference. If you lose the manual, contact the authorised Panasonic dealer. Quick Reference Guide Describes the basic procedures for each function, and introduces various settings for Copy function. Accessories Operating Instructions (For Basic) Describes the overview of this machine. For a detailed explanation of functions, please refer to the Operating Instruction manuals included on two CD- ROMs as illustrated below. Operating Instructions CD Contains manuals with detailed information for Administrator Setup, User Setup, Copy, Facsimile/ Internet Fax, Scan/ , Print functions, Function Parameters, User Authentication, and Maintenance. Document Management System CD Contains the Panasonic Document Management System Application software, and manuals for the Panasonic Document Management System Application software. Operating Instructions CD Setup Guide For Administrator Describes how to set up the machine. Setup Guide For User Describes how to install the printer driver and application software to client PC. Copy Function Describes how to make a Colour Copy with creative features. Facsimile and Internet Fax Function (The Facsimile function is available when the optional G3 Fax Communication Board is installed.) Describes how to send/receive a Facsimile/Internet Fax, and describes the course of action to take when a trouble message appears, etc. Scan and Function Describes how to scan and how to send through the machine. Print Function Describes how to print using the Control Panel of the machine. Function Parameters Describes how to change the default settings of each function using the Control Panel of the machine. User Authentication Describes how to enable and use the User Authentication function. Maintenance Guide Describes how to maintain the machine, and the course of action to take when a problem message appears. Document Management System CD Application Software Describes how to use the application software. Ex: Printer Driver, Fax Driver, Quick Image Navigator, Device Monitor/ Device Explorer, Network Configuration and Address Book Editor 2

3 Conventions Icons The following icons are used in this manual. Icon Description ATTENTION Indicates important information that must be read in detail. NOTE Indicates reference information. Notation The following notations are used in this manual. Notation For Keys and Buttons Description Hard buttons on the Control Panel are depicted as **** key, and soft buttons on the Touch Panel Display are depicted as xxx. Ex: Press the Start key and select More Menus. 3

4 Table of Contents Chapter 1 General Description User Authentication... 5 Job Tracking... 6 RightFax Server... 7 Chapter 2 Using Machine Login Procedure (Using Copy/Fax/Scanner/Printer)... 8 Sending a Document via RightFax Chapter 3 Setting Machine Authentication Setting Authentication Method Setting ID Timeout Setting Auto Reset Time Setting Log-on Attempts Setting Lockout Time Setting Job Tracking Setting RightFax Server Setting Chapter 4 Appendix Administrator Login Administrator Name and Password Description of Job Tracking Notice

5 1General Description User Authentication The User Authentication is a function to use devices under the management of a Windows server. Users must be authenticated before using the functions of the machine (copying, faxing, scanning, and printing). The supported authentication protocol is NTLM v2 and Kerberos v5. Device User Name/Password Authentication Windows Server - Windows 2000 *1 Server - Windows Server 2003 *2 - Windows Server 2008 *3 LAN Chapter 1 General Description Users Users log in to the device using their Windows account (user name and password). System administrator The system administrator can manage user accounts by using the Windows server. User authentication can be set independently for each function (copying, faxing, scanning, and printing). The Job Tracking function allows the system administrator to receive the machine usage log and the send/receive log via . The sent to the system administrator includes the name of the device user, destination, communication time, and the image of the document that was sent or received. NTLM authentication is a user authentication protocol used in the Windows NT *4 family of operating systems. NTLM uses a challenge/response method, and the password is encrypted when sending across the network. In Windows 2000, this protocol can also be used to maintain compatibility between client and server. Kerberos is a user authentication protocol that enhances the security by using cryptosystem. *1 Microsoft Windows 2000 operating system *2 Microsoft Windows Server 2003 operating system *3 Microsoft Windows Server 2008 operating system *4 Microsoft Windows NT operating system 5

6 Job Tracking Chapter 1 General Description The following jobs can be tracked with this function. 1. Fax Transmission and Reception via PSTN 2. Transmission to an Internet Fax or a PC 3. Reception from an Internet Fax or a PC General Telephone Line (PSTN) Windows Server Login Data Mail Server Tracking Image PNAM LAN Usage Log System Administrator Panasonic Device Thursday, 01 January, :57AM System administrator can receive the machine usage log and tracking image via . (See page 33) When the Job Tracking function is enabled, the following functions are not available. - On-Hook Dialling - Fax Forward For details, refer to the Operating Instructions (For Facsimile and Internet Fax) of provided CD-ROM. If the system administrator cannot receive the Job Tracking logs, check both the network settings and the connection of the LAN cable. 6

7 RightFax Server By enabling the RightFax Server function, all faxes are sent via the RightFax server. All the Fax logs can be easily managed by a single server. When using it with the User Authentication function, it will increase the security by controlling the usage and identifying the users. Windows Server Mail Server RightFax Server Authentication POP receives the content of fax. Sends image data with fax number. G3 Fax LAN Check Fax logs. PSTN Sending image data via PSTN. Chapter 1 General Description When using User Authentication The fax document to be sent is passed to the RightFax server via . A user who sends a fax from a device can receive a send confirmation report on the PC from the RightFax server. When the RightFax function is enabled, the following functions are not available. - Password Transmission - Deferred Polling - Sub-Address Transmission - LAN Relay Transmission - Polling - Fax Cover Sheet - Direct Transmission The document(s) is always stored into memory when sending the document(s). For details, refer to the Operating Instructions (For Facsimile and Internet Fax) of provided CD-ROM. RightFax Ver. 8.0 or later is required. 7

8 Chapter 2 Using Machine 2Using Machine Login Procedure (Using Copy/Fax/Scanner/ Printer) Users must enter the login name and password before using any devices which have the User Authentication function enabled. Authentication is performed using the user s Windows account. When using the User Authentication for the first time, refer to Setting Machine (See pages 12 to 28). The system administrator should set up the User Authentication function. 1 The login screen appears if User Authentication is enabled. 2 Select User ID, and enter your user name (up to 40 characters), and then select OK. The user name is NOT case-sensitive. Ex: panauser User Authentication can be set independently for each function (copying, faxing, scanning, and printing). If User Authentication is disabled for the function, the Control Panel displays the standby message. The login screen appears only when a function that requires authentication is selected. 3 Select Password, and enter your password (up to 40 characters), and then select OK. The password is case-sensitive. 8

9 4 Select Domain, and confirm the domain name, and then select OK. Ex: pana01 5 Select OK to start the authentication process. Message Authentication Failed Logon Attempts Exceeded Connection Failed Protocol Error Server not Found Explanation The login failed. Check your user name and password. Check whether the date and time are set properly. The system has been locked because the permitted number of log-on attempts has been exceeded. Please contact the system administrator. Unable to connect to the authentication server. Please contact the system administrator. Unable to connect to the authentication server. Please contact the system administrator. Unable to locate the authentication server. Check whether the DNS domain name is set properly (See page 15). Check whether the Internet Parameters are set properly. TCP/IP Address TCP/IP Subnet Mask TCP/IP Default Gateway DNS Server Addresses Chapter 2 Using Machine 6 This completes the authentication. Authentication is cancelled if no operation is performed on the machine within a certain period of time after authentication is completed. In this case, you need to perform User Authentication again before using the machine. The system administrator can specify the ID Timeout Period. For details, refer to ID Timeout Setting (see page 17) and Auto Reset Time Setting (see page 19). The system administrator can specify whether authentication is required independently for each function (copying, faxing, scanning, and printing). For details, refer to Authentication Setting (see page 12). After completing the authentication, you can use the selected function (copying, faxing, scanning, or printing). Press the Reset key twice to log out from the authentication. If the authentication fails, one of the following messages will appear. 9

10 Sending a Document via RightFax Chapter 2 Using Machine When the RightFax server is used to send a fax, the following details are entered in the recipient (To) field and sender (From) field. Using the RightFax function requires the configuration of RightFax server. Refer to RightFax Server Setting (see page 27). Recipient Sender Field Content Station name registered for One-Touch or ABBR. dialling. If manual number dialling is used, you can enter the user name from the Control Panel. When the User Authentication is not enabled Logo and address of this device or Name and address selected with the Sender Selection function When the User Authentication is enabled Name of the authenticated user registered with the Windows server 1 Place original(s) on the ADF. 2 Press the Fax key. Face up. Up to 100 sheets (80 g/m 2 / A4) If you need to log in, refer to Login Procedure (Using Copy/Fax/Scanner/ Printer) (see page 8). 10

11 3 Enter the telephone number of the destination using the Keypad. Ex: (Manual Dialling) Manual input of telephone number is not available when 136 Restrict Direct Dial is set to Valid in Function Parameters (Fax/ Settings > Fax Parameters). When 137 Re-enter Direct Dial is set to Valid in Function Parameters (Fax/ Settings > Fax Parameters), enter the fax number twice for manual dialling. For more details, refer to Fax/ Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM. 4 Select Enter Name. 5 Enter the recipient s name, and then select OK. (Up to 15 characters) 6 Select OK. 7 Press the Start key. When the machine does not have connection to G3 PSTN, all G3 transmissions are executed through RightFax server as s. When the machine has connection to G3 PSTN, only Auto Receive is possible through PSTN. Whether User Authentication through Windows server can be used or not depends on the settings of the machine. Because of the direct connection of PSTN to the machine, getting outside calls is possible. However, manual communications are prohibited. Password transmission is not available if the RightFax server setting is set to Valid. Chapter 2 Using Machine 11

12 Chapter 3 Setting Machine 3Setting Machine Authentication Setting The system administrator can enable/disable the User Authentication for each function (copying, faxing, scanning, and printing). 1 Press the Function key. 2 Select General Settings. 4 Enter the Key Operator password (8 digits), and then select OK. The default password is To change the password, select 80 Key Operator Password in the General Settings (Key Operator Mode), and then enter the new password. 5 Select tab, and scroll the screen, and then select 45 User Authentication. 3 Select 5-9 tab, and then select 09 Key Operator Mode ID Timeout, 47 Logon Attempts, and 48 Lockout Time are displayed only when 45 User Authentication is set. 12

13 6 Select the function where authentication is required, and then select OK. Copy Fax Print Scan Select Copy. Select Fax. Select Print. Select Scan. The Sender Selection function is not available if the User Authentication is set for the Fax function. For details, refer to Fax Parameters in the Operating Instructions (For Function Parameters) of provided CD-ROM. 8 Select or to specify the time zone, and then select OK. 9 Enter the system administrator name, and then select OK. Ex: panasonic Chapter 3 Setting Machine 7 Select On to use authentication or Off to disable authentication, and then select OK. 10 Enter the system administrator password, and then select OK. Ex: pana Off On Disables authentication. Enables authentication. When User Authentication is enabled for the first time, you also need to specify the time zone, system administrator s name, and system administrator s password. The administrator name and password set here are required in the subsequent setup operations (See page 31). Keep them in a safe place. 13

14 Chapter 3 Setting Machine 11 The function selection screen appears (return to step 6). To continue with the setup, select the function, and select On or Off, and then select OK. 12 Press the Reset key to return to standby. 14

15 Authentication Method Setting This specifies the authentication method to use by the User Authentication function. 1 Press the Function key. 2 Select General Settings. 4 Enter the Key Operator password (8 digits), and then select OK. The default password is To change the password, select 80 Key Operator Password in the General Settings (Key Operator Mode), and then enter the new password. Chapter 3 Setting Machine 5 Select tab, and scroll the screen, and then select 50 User Auth. Domain. 3 Select 5-9 tab, and then select 09 Key Operator Mode

16 Chapter 3 Setting Machine 6 Select the number ( No. 00 to No. 09 ). You can set up to 10 domain names. 7 Select the authentication method, and then select OK. Enter the DNS domain name, and then select OK. (Up to 60 characters) Ex: panasonic.com Select On to use SSL or Off to disable SSL, and then select OK. NTLM Clr Text Kerberos Selects NTLM. Selects CLEAR TEXT. Selects Kerberos. When Kerberos is selected Enter the realm name in uppercase, and then select OK. To select Kerberos for the authentication method, set 01 General (03 DNS) to Yes in Network Settings (Key Operator Mode). 8 Enter the domain name or realm name. When NTLM or Clr Text is selected Enter the NT domain name (NetBIOS name), and then select OK. (Up to 15 characters) Ex: pana01 9 Select Close. 10 Press the Reset key to return to standby. 16

17 ID Timeout Setting If the ID Timeout setting is set to Auto Rst, authentication is cancelled if no operation is performed on the machine for a specified time period after performing authentication. The ID Timeout period can be set in Auto Reset Time Setting on page 19. Before performing this setup, you first need to set 45 User Authentication (See page 12). 1 Press the Function key. 2 Select General Settings. 4 Enter the Key Operator password (8 digits), and then select OK. Chapter 3 Setting Machine The default password is To change the password, select 80 Key Operator Password in the General Settings (Key Operator Mode), and then enter the new password. 5 Select tab, and scroll the screen, and then select 46 ID Timeout. 3 Select 5-9 tab, and then select 09 Key Operator Mode

18 Chapter 3 Setting Machine 6 Select the ID Timeout setting, and then select OK. Auto Rst EveryJob An authenticated user will be logged out if no operation is performed on the machine for a specified time period after performing authentication. On the completion of a job, the authenticated user will be logged out. 7 Press the Reset key to return to standby. 18

19 Auto Reset Time Setting This sets the ID Timeout period when Auto Rst is selected for ID Timeout setting. 1 Press the Function key. 2 Select General Settings. 4 Enter the Key Operator password (8 digits), and then select OK. The default password is To change the password, select 80 Key Operator Password in the General Settings (Key Operator Mode), and then enter the new password. Chapter 3 Setting Machine 3 Select 5-9 tab, and then select 09 Key Operator Mode. 5 Select tab, and scroll the screen, and then select 28 Auto Reset Time

20 Chapter 3 Setting Machine 6 Select the auto reset time, and then select OK. When None is selected, the authentication is not reset. 7 Press the Reset key to return to standby. 20

21 Log-on Attempts Setting This sets the permitted number of log-on attempts. The system is locked if the permitted number of log-on attempts is exceeded during the User Authentication. Before performing this setup, you first need to set 45 User Authentication (See page 12). 1 Press the Function key. 2 Select General Settings. 4 Enter the Key Operator password (8 digits), and then select OK. Chapter 3 Setting Machine The default password is To change the password, select 80 Key Operator Password in the General Settings (Key Operator Mode), and then enter the new password. 3 Select 5-9 tab, and then select 09 Key Operator Mode. 5 Select tab, and scroll the screen, and then select 47 Logon Attempts

22 Chapter 3 Setting Machine 6 Select Input, and enter the number of log-on attempts, and then select OK Unlimited log-on attempts are allowed if you set 0. 7 Press the Reset key to return to standby. 22

23 Lockout Time Setting This sets the time period (minutes) for the system lockout when the permitted number of log-on attempts is exceeded during the User Authentication. Wait for the Lockout Time period to lapse before you are permitted to log on to User Authentication. Before performing this setup, you first need to set 45 User Authentication (See page 12). 1 Press the Function key. 2 Select General Settings. 4 Enter the Key Operator password (8 digits), and then select OK. Chapter 3 Setting Machine The default password is To change the password, select 80 Key Operator Password in the General Settings (Key Operator Mode), and then enter the new password. 5 Select tab, and scroll the screen, and then select 48 Lockout Time. 3 Select 5-9 tab, and then select 09 Key Operator Mode

24 Chapter 3 Setting Machine 6 Select Input, and enter the lockout time (1 to 60 minutes), and then select OK Press the Reset key to return to standby. 24

25 Job Tracking Setting This enables or disables Job Tracking. If Job Tracking is enabled, set the type of log to record, and the address to which the log is to be sent. Before performing this setup, you first need to register the destination address for the log in the Address Book. Furthermore, change the setting of 54 Fax Forward (Fax/ Settings > Fax Parameters) to Invalid. Set the POP Parameters to receive s automatically when using the Job Tracking function. Otherwise, your machine cannot receive any s. Make sure that the Fax Parameters are NOT set as below. Auto POP Receive (Fax Parameter No. 147) : Invalid POP Timer (Fax Parameter No. 146) : 0 minute The Job Tracking setting is enabled when Fax and/or Scan is selected in the Authentication setting (See page 12). 1 Press the Function key. 3 Select 04 Key Operator Mode. Chapter 3 Setting Machine 2 Select Fax/ Settings. 4 Enter the Key Operator password (8 digits), and then select OK. The default password is To change the password, select 80 Key Operator Password in the General Settings (Key Operator Mode), and then enter the new password. 25

26 Chapter 3 Setting Machine 5 Select 01 Fax Parameters. 6 Select tab, and scroll the screen, and then select 131 Job Tracking. None Tx Rx Tx & Rx Disables Job Tracking. Records sending (transmit) only. Records receiving only. Records sending and receiving. 8 Select the address to which to send the log, and then select OK. 9 Select the print out method for the received document(s), and then select OK. This screen only appears if Rx or Tx & Rx is selected in step Each Fax Parameter can be directly selected by inputting the corresponding number with the Keypad for quick operation. If you know the parameter number, enter the number with the Keypad, and then press the Start key. Ex: Enter 132 with the Keypad, and then press the Start key to select 132 Via Fax Server. 7 Select the Job Tracking function, and then select OK. Inc On Prints only if the log was unable to be sent to the specified destination in step 8. Always prints. 10 Press the Reset key to return to standby. 26

27 RightFax Server Setting This enables or disables the RightFax server. Password transmission is not available if the RightFax server setting is set to Valid. When the User Authentication function is enabled, you must log in to the machine to change settings. See the following sections for details about how to log in. - Administrator Login on page 29 for logging in as the system administrator. - Login Procedure (Using Copy/Fax/Scanner/Printer) on page 8 for logging in as a user. The machine will generate the address in the format shown below, and then send the to the RightFax server. Ex: Ifax= /name=Jane/ <rightfax@pana.com> Fax Number Jane rightfax@pana.com Station Name Address of the RightFax Server To change the address of the RightFax server, set 35 Fax Server Mail Address (Fax/ Settings > User Parameters). This setting is displayed only when the RightFax server setting is set to Valid. Chapter 3 Setting Machine 1 Press the Function key. 3 Select 04 Key Operator Mode. 2 Select Fax/ Settings. 27

28 Chapter 3 Setting Machine 4 Enter the Key Operator password (8 digits), and then select OK. The default password is To change the password, select 80 Key Operator Password in the General Settings (Key Operator Mode), and then enter the new password. 5 Select 01 Fax Parameters. Ex: Enter 132 with the Keypad, and then press the Start key to select 132 Via Fax Server. 7 Select Valid to attach a cover sheet, and then select OK. Valid Invalid 8 Enter an address of the RightFax server, and then select OK. (Up to 60 characters) Displays Fax Server Mail Address. Not display address. 6 Select tab, and scroll the screen, and then select 132 Via Fax Server. 9 Select Close Each Fax Parameter can be directly selected by inputting the corresponding number with the Keypad for quick operation. If you know the parameter number, enter the number with the Keypad, and then press the Start key. 10 Press the Reset key to return to standby.

29 4Appendix Administrator Login This confirms the system administrator who manages the Panasonic machine. After logging in to the machine, the system administrator can set up the Authentication function. In case of network trouble, the administrator can log in using the Local Machine domain without being authenticated through the network. 1 The login screen appears if User Authentication is enabled. 3 Select Password, and enter the administrator password, and then select OK. Chapter 4 Appendix 2 Select User ID, and enter the administrator ID, and then select OK. Ex: panasonic 4 Select Domain, and select 10 Local Machine, and then select OK. 29

30 Chapter 4 Appendix 5 Select OK to start the authentication process. 6 This completes the authentication. Refer to Authentication Setting (see page 12) for the registration of administrator s ID and password. 30

31 Administrator Name and Password The user name and password for the system administrator can be set in Authentication Setting on page 12 when User Authentication is enabled for the first time. Use the following procedure if you subsequently wish to change the system administrator name or password. 1 Press the Function key. 4 Enter the Key Operator password (8 digits), and then select OK. Chapter 4 Appendix 2 Select General Settings. The default password is To change the password, select 80 Key Operator Password in the General Settings (Key Operator Mode), and then enter the new password. 3 Select 5-9 tab, and then select 09 Key Operator Mode. 5 Select tab, and scroll the screen, and then select 49 Administrator Name

32 Chapter 4 Appendix 6 Enter the system administrator name (up to 40 characters), and then select OK. The name is NOT case-sensitive. Ex: panasonic 7 Enter the system administrator password (up to 40 characters), and then select OK. The password is case-sensitive. Ex: pana 8 Press the Reset key to return to standby. 32

33 Description of Job Tracking Notice Chapter 4 Appendix Fax Transmission via a Telephone Line, and Transmission to Internet Fax / PC 1. Sender s name or Login name in the User Authentication or Address Reception via a Telephone Line (PSTN) Fax: ID number of the remote station or Sender s ID Unknown (In case the remote station has not registered the ID number.) Reception from Internet Fax / PC FWD: Sender s address 2. Transmitted date and time Received date and time 3. Recipient s address (as set in the Job Tracking setting, See page 25) 4. Subject Default Subject of the machine, or specified subject. If no subject is entered, the following subject is shown instead. IMAGE from Internet Fax. 5. Transmitted document(s) Received document(s) Received document(s) * body text is included in the attached file as image. 6. Fixed message 7. Number of destination(s) None 8. Transmitted address(es) None 33

34 The following trademarks and registered trademarks are used throughout this manual: Microsoft, Windows, Windows Server, Windows Vista, Excel, PowerPoint, Outlook & Windows logo are either registered trademarks or trademarks of Microsoft Corporation in the USA and other countries. Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation. Adobe, Acrobat Reader & Adobe logo are either registered trademarks or trademarks of Adobe Systems Incorporated. Itanium is a trademark of Intel Corporation and its subsidiaries. Eudora is a registered trademark of QUALCOMM Incorporated. PCL is a registered trademark of Hewlett-Packard Company. PEERLESSPage is a trademark of the PEERLESS Systems Corporation; and, PEERLESSPrint and Memory Reduction Technology are registered trademarks of PEERLESS Systems Corporation; and, COPYRIGHT 2002 PEERLESS Systems Corporation Universal Font Scaling Technology (UFST) and all typefaces have been licensed from Monotype Imaging Inc. Monotype is a registered trademark of Monotype Imaging Inc. registered in the U.S. Patent and Trademark Office and may be registered in other jurisdictions. ColorSet is a registered trademark of Monotype Imaging Inc. registered in the U.S. Patent and Trademark Office and may be registered in other jurisdictions. ColorSet Profile Tool Kit, Profile Studio and Profile Optimizer are trademarks of Monotype Imaging Inc. and may be registered in certain jurisdictions. Copyright 2005 Monotype Imaging Inc. All rights reserved. Captaris and RightFax are trademarks of Captaris, Inc. Novell and NetWare are registered trademarks of Novell, Inc. in the United States and other countries. libtiff is a software written by Sam Leffler while working for Silicon Graphics. Copyright Sam Leffler Copyright Silicon Graphics, Inc. zlib is a library written by Jean-loup Gailly and Mark Adler. Copyright Jean-loup Gailly and Mark Adler libjpeg is a library maintained by the Independent JPEG Group. Copyright , Thomas G. Lane All other trademarks identified herein are the property of their respective owners. In these Operating Instructions, some and marks are omitted from the main text. For Service, Call: For Customer Support: Panasonic Communications Co., Ltd. Fukuoka, Japan Panasonic Communications Co., Ltd Unauthorised copying and distribution is a violation of law. The contents of these Operating Instructions are subject to change without notice. X (04) PJQMC1394ZB January 2009 Published in Japan