Océ CPS700. Job manual

Transcription

1 Océ CPS700 Job manual

2 Océ-Technologies B.V. Trademarks Products in this manual are referred to by their trade names. In most, if not all cases, these designations are claimed as trade marks or registered trademarks of their respective companies. Copyright 2001, Océ-Technologies B.V. Venlo, The Netherlands All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted in any form or by any means without written permission from Océ. Océ-Technologies B.V. makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose. Further, Océ-Technologies B.V. reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes. Code number Edition 1.0 GB

3 Contents Chapter 1 Chapter 2 Chapter 3 Introduction General information 6 About the Océ CPS700 6 A new workflow 8 The configuration of the Océ CPS The screen of the operator panel 12 The keys on the operator panel 15 The power modes of the Océ CPS Get started 20 Turn on and off the Océ CPS Adjust the System manager 21 The copy function Make a copy 24 Make a basic copy 24 Make an extended copy 27 Combine different sets of originals 39 About the Paper manager 42 Copy special originals and originals of a non-standard size 45 The mailbox function 47 About the mailbox 47 Scan a document to the local mailbox 52 Edit a job in the mailbox 54 Stop a job 57 How to stop a job 57 The print function About the printer driver 62 Print jobs on the Océ CPS Contents 3

4 Chapter 4 Chapter 5 Chapter 6 Job queue management About job queue management on the Océ CPS Overview of possible actions in the job queue 77 How to manage the job queue on the Océ CPS Maintenance How to get information about the supplies 84 Load the paper 86 How to handle problems How to handle contradictions on the Océ CPS How to handle errors on the Océ CPS How to handle paper jams on the Océ CPS Appendix A Overview and tables Product specifications 98 Originals that the Océ CPS700 can use 99 Paper trays and copy materials 100 Appendix B Safety information Instructions for safe use 104 Safety data sheets 106 Appendix C Miscellaneous Notation conventions 108 Reader's comment sheet 110 Addresses of local Océ organisations Océ CPS700 Job manual

5 Océ CPS700 Job manual Chapter 1 Introduction 5

6 General information About the Océ CPS700 Introduction The Océ CPS700 is a Colour Production System with new technologies and features. New technologies like 'Colour Copy Press' and 'Image Logic' are a guarantee for a stable, high copy quality. The Océ CPS700 contains new features like the templates, the job queue and the paper manager. The Océ CPS700 is available in two configurations. Configuration Features Printer only Network printer Glass plate to make copies Controller Copier and printer Network printer Automatic document feeder and glass plate to make copies Controller Note: Because the Océ CPS700 is available in two configurations, it is possible that some information in this manual does not apply to your system. 6 Océ CPS700 Job manual

7 Types of users The Océ CPS700 can have three types of users. Types of users Tasks Operator Copy paper originals Print digital originals Manage the jobs Load paper. Note: The job manual describes the tasks of the operators. Key operator Manage the default settings of the system Add the toner and staples Perform image adjustments Provide maintenance Clear the paper jams in the process paper path. System administrator Note: The configuration and maintenance manual describes the tasks of the key operators. Control the connection to the network. Note: The manuals of the 'Océ 900C/950C' controller describe the tasks of the system administrators. Contents of the job manual The job manual describes the following tasks. Make copies Print documents Define the job settings Manage the jobs Use the mailbox Load the paper Correct errors. Contents of the configuration and maintenance manual The configuration and maintenance manual describes the following tasks. Change the default settings Perform image adjustments Add the toner and staples Maintain the system Clear paper jams in the process paper path. Introduction 7

8 A new workflow Definition The Océ CPS700 contains new features to copy and print documents. The new features are the following. Multi-jobbing Define the originals and prints Paper manager Job queue Set build Templates Local mailbox. Multi-jobbing The Océ CPS700 allows you to define a new job while another job prints from the job queue. You can scan new originals while another job is printed. Define the originals and prints When the operator makes an extended copy, the operator must describe the originals and prints. The operator can for example define the settings for the sheet, the image and the layout of the originals and prints. Paper manager The 'Paper manager' is used to define the types of paper in the paper trays. When the operator defines a new job, the operator can select a paper type that is not in the paper trays. When a job requires a paper type that is not in one of the four paper trays, a warning is displayed. Then the operator can put the needed paper type into a paper tray. In other words, the new workflow requires you to select a paper type, not a paper tray. Job queue All the jobs that are printed go into the job queue. The jobs in the job queue are managed from the operator panel. 8 Océ CPS700 Job manual

9 Set build The Set-build key ( ) on the operator panel allows you to combine different sets of originals. You can also use the Set-build key ( ) to copy a set of more than 50 originals from the automatic document feeder. Templates A template is a group of pre-defined settings. The templates help you to define the settings of a job. You can select a template and edit the settings for the originals and prints. Local mailbox The Océ CPS700 allows you to scan the originals to the local mailbox. You can use this function for example to print a job more than one time or to make a proof print. The advantages of the new workflow The new workflow can help the operator to do more in less time. The operator can scan new originals while other jobs are printed. The originals are scanned and added to the job queue or local mailbox. The operator can also send jobs from the network mailbox to the job queue. The operator can do other tasks while the earlier scanned originals are printed. Introduction 9

10 The configuration of the Océ CPS700 Introduction [1] The configuration of the Océ CPS700 [1] The configuration of the Océ CPS700 The main components of the Océ CPS700 are the following. The scanner The printer The operator panel The controller. The scanner Number Part Function Not Flap (printer only version) Cover the glass plate shown 10 Océ CPS700 Job manual

11 Number Part Function 1 Automatic document feeder (copier/printer version) Feed a stack of originals 2 Original receiving tray Receive the originals that come from the automatic document feeder The automatic document feeder handles 1-sided originals and 2-sided originals. The automatic document feeder can hold 50 sheets of paper (80 g/m 2 ). If a document contains more than the maximum number of sheets, the operator must use the Set-build key ( ). If the operator does not use the Set-build key ( ), a paper jam is possible. The printer Number Part Function 3 Upper output tray Receive the prints (staple is not possible) 4 Finisher tray Receive the prints (staple is possible) 5 Lower output tray Receive the error prints 6 Paper compartment Hold the paper trays 7 Toner cover Provide access to the toner reservoirs The operator panel Number Part Function 8 Operator panel Contain the screen and the keys 9 Screen Display the functions, the warnings and the errors 10 Keys Enable you to access the functions and to handle the jobs on the Océ CPS700 Introduction 11

12 The screen of the operator panel Introduction The operator panel contains a screen and keys. The operator panel helps you to handle the jobs. Main screen [2] The main screen of the operator panel [2] The main screen of the operator panel Part Function 1 Standard templates Contain pre-defined settings to help you access the functions fast. 2 Job queue Show and manage the jobs in the queue. 3 System manager Access the System manager to manage the system settings of the Océ CPS Océ CPS700 Job manual

13 Part 4 Paper manager Access the Paper manager to define the type of paper and indicate a paper tray. 5 Network mailbox Access the jobs that users of the network have sent to the Network mailbox. 6 Local mailbox Access the jobs that are scanned to the Local mailbox from the automatic document feeder or from the glass plate. 7 Standard templates Function Access the three Standard templates from other screens. 8 System monitor Show information about the supplies and the set memory. 9 Warning section Show warnings and errors. Job editor [3] The job editor [3] The job editor Introduction 13

14 You can select a template to start a new job. The job editor is opened in the Basic settings section. The job editor is the collective noun for all the job settings you can change. The Basic settings section contains a group of five shortcuts that refer to the most used settings for Original and Print. You can also define all the settings for the original and the print (see Make an extended copy on page 27). You can change the settings with the keys on the operator panel. 14 Océ CPS700 Job manual

15 The keys on the operator panel Introduction The keys on the operator panel give access to the functions of the Océ CPS700. Use the keys around the screen to move through the functions. The screen shows the function of each key. The keys around the screen are softkeys. The function of many keys changes when the screen changes. [4] The keys on the operator panel [4] The keys on the operator panel Key Function 1 Start key ( ) Start a job. 2 Correction key ( ) The function can be one of the following. Correct the settings Stop scan jobs and delete subsets. 3 Stop key ( ) Stop a print job. Introduction 15

16 Key 4 Set-build key ( ) Combine different subsets to one single document. 5 Help key ( ) Access the Help function. 6 Numeric keys Set the number of prints. 7 Function-related keys 8 Arrow-up and arrow-down keys ( ) The function depends on the screen. The function can be one of the following. Access the templates. Define the settings. Access KOS and KOM (key operator only). Scroll through the job queue. 9 Selection key Select and open a job in the job queue. 10 Key for the job queue 11 Function-related key 12 Function-related key 13 Function-related keys Function Open and close the job queue to manage the jobs. The function depends on the screen. The function can be one of the following. Open and close the System manager. Change the settings for Original. Quit KOS (key operator only). The function depends on the screen. The function can be one of the following. Open and close the Paper manager. Change the settings for Print Start KOM (key operator only). Access the functions displayed on the screen. 14 Arrow keys ( ) The function depends on the screen. The function can be one of the following. Change the settings. Scroll through the mailbox. 16 Océ CPS700 Job manual

17 Change the settings with the arrow keys Remember the following when the arrow keys ( ) are used to change the settings. Press the arrow-up key ( ) to increase the value in small steps. Press the arrow-down key ( ) to decrease the value in small steps. Press the arrow-right key ( ) to increase the value in large steps. Press the arrow-left key ( ) to decrease the value in large steps. Introduction 17

18 The power modes of the Océ CPS700 Introduction The Océ CPS700 has five different power modes. Machine-off mode Off mode Low power mode Sleep mode Stand-by mode or run mode [1] Power modes of the Océ CPS700 Mode Power switch Machine-off 0 no colour Off 1 orange Low power 1 green Sleep 1 orange Stand-by or run 1 green Colour of the LED in the ON/OFF button [1] Power modes of the Océ CPS700 Note: If the Océ CPS700 has a permanent error, the LED in the ON/OFF button is green. The screen of the operator panel displays the message 'System error (code:...). Please call Service.'. You can not use the Océ CPS700. What is the low power mode The Océ CPS700 turns into the low power mode when the Océ CPS700 is not used for some time. The settings of the ECO timer indicate the delay. The default value is 15 minutes. The key operator can change this value (see the configuration and maintenance manual). If a copy job, a scan job or a print job is started, the Océ CPS700 turns back into the stand-by mode. Note: You can not put the Océ CPS700 into the low power mode by hand. 18 Océ CPS700 Job manual

19 What is the sleep mode The Océ CPS700 turns into the sleep mode when the Océ CPS700 is not used for some time. The settings of the ECO timer indicate the delay. The default value is 60 minutes. The key operator can change this value (see the configuration and maintenance manual). If the Océ CPS700 is in the sleep mode, the screen of the operator panel is off. Note: You can not put the Océ CPS700 into the sleep mode by hand. Introduction 19

20 Get started Turn on and off the Océ CPS700 Introduction The Océ CPS700 has three switches to turn on and off the Océ CPS700. The power switch ( ) The power switch ( ) turns on and off the mains power supply to the Océ CPS700. You can find the power switch ( ) at the rear on the left-hand side of the Océ CPS700. The key switch The key switch is a safety key. The operator can use the key switch to prevent undesirable use. Never turn off the Océ CPS700 with the key switch. The ON/OFF button with LED ( ) The ON/OFF button ( ) turns on and off the Océ CPS700. Before you begin Make sure that the Océ CPS700 is connected to the mains power supply. How to turn on the Océ CPS700 1 The power switch ( ) has two icons. Press the icon '1' to turn on the Océ CPS Press the ON/OFF button ( ). The colour of the LED in the ON/OFF button ( ) changes to green. When the system starts, the LED on the operator panel blinks green. The printer needs 12 minutes to reach the operating temperature. You can begin to scan the originals on the scanner before the printer is warm. When the printer is warm, the printer automatically starts to print the scanned originals. How to turn off the Océ CPS700 1 Press the ON/OFF button ( ). The LED in the ON/OFF button ( ) blinks green. Wait until the LED is orange. 2 Press the icon 0 on the power switch ( ). 20 Océ CPS700 Job manual

21 Adjust the System manager Introduction The System manager enables the operator to reset the day counter and select the language for the user interface. Note: Only the key operator can change the default settings for the System (see the configuration and maintenance manual). Illustration [5] Adjust the settings for the user interface [5] Adjust the settings for the user interface Introduction 21

22 How to adjust the settings for the user interface 1 Press the key for System manager. 2 Press the key for User interface. The table indicates the settings you can change. Reset day counter The day counter is set to 0. Language You can scroll through a list of 14 languages: UK-English, Dutch, French, German, Italian, Norwegian, Swedish, Danish, Spanish, US-English, Portuguese, Polish, Czech, Hungarian Note: You can not access the System manager when the job editor is open. 22 Océ CPS700 Job manual

23 Océ CPS700 Job manual Chapter 2 The copy function 23

24 Make a copy Make a basic copy Introduction The Océ CPS700 can copy documents that contain subsets or just make a basic copy. There are two methods to make a basic copy. Use only the Start key ( ) Select a template and edit the basic settings. The 'Basic settings' section contains a group of five shortcuts that refer to the most used settings for 'Original' and 'Print'. [6] The basic settings [6] The basic settings 24 Océ CPS700 Job manual

25 Before you begin The operator must remember the following for all copy jobs and scan jobs on the Océ CPS700. Remove all staples Remove all paper clips Make sure that the originals in the automatic document feeder have the same size Make sure that the originals are not curled. The standard templates of the Océ CPS700 Name of the template Copy job Scan job Last used Function Use this template for copy jobs. Use this template to scan a document to the local mailbox. Use this template to repeat the settings from the previous job. Summary of the basic settings Basic settings Original Print Staple Definition You can indicate that the original is 1-sided or 2-sided. You can indicate that the print must be 1-sided or 2-sided. You can indicate that the Océ CPS700 must staple the prints. The Océ CPS700 can staple a document as follows. For portrait orientation: one staple at the upper left corner. For landscape orientation: one staple at the upper right corner. Note: The Océ CPS700 can staple a maximum of 50 sheets (80 g/m 2 ). The copy function 25

26 Basic settings 'Paper' 'Zoom' Definition You can indicate the type of paper for the print. The zoom range for the decrease in size or the increase in size of the printed image is between 25% and 400%. How to make a basic copy with the Start key (green button copy) 1 Put the originals face down in the automatic document feeder or on the glass plate. 2 Press the Start key ( ). The Océ CPS700 makes one copy only 1-sided. How to make a basic copy with the templates 1 Put the originals face down in the automatic document feeder or on the glass plate. 2 Select a template. The 'Basic settings' section opens. 3 Edit the basic settings. 4 Enter the number of prints with the numeric keys. 5 Press the Start key ( ). 26 Océ CPS700 Job manual

27 Make an extended copy Introduction The Océ CPS700 allows you to copy a complete document, for example a report, a brochure, a folder or a calendar. To make an extended copy, the operator must first describe the original. Then the operator must describe the print. Note: The automatic document feeder can hold a maximum of 50 originals (80 g/m 2 ). Divide the document into subsets to copy more than 50 originals with the same settings (see Combine different sets of originals on page 39). Describe the original The workflow is as follows. 1 Select a template. 2 Press the key for Original. Define the settings for Original -> Source [7] The settings for Original -> Source [7] The settings for Original -> Source The copy function 27

28 Source Type Paper. The original comes from the glass plate or from the automatic document feeder. Local mailbox. The original comes from the local mailbox. Network mailbox. The original comes from the network mailbox. Orientation You can define how you put the original on the glass plate. Note: The automatic document feeder automatically detects the orientation of the originals. Define the settings for Original -> Sheet [8] The settings for Original -> Sheet [8] The settings for Original -> Sheet 28 Océ CPS700 Job manual

29 Sheet Size You can define the size of the originals. Select User defined if the size of paper is not in the list. User defined Select this setting to define the size of the short edge and the size of the long edge of the originals. Short edge Use the arrow keys ( ) to define the size of the short edge of the originals. Minimum size: 10 mm Maximum size: 297 mm. Long edge Use the arrow keys ( ) to define the size of the long edge of the originals. Minimum size: 10 mm Maximum size: 432 mm Note: The operator must only define these settings when the glass plate is used. Define the settings for Original -> Layout [9] The settings for Original -> Layout [9] The settings for Original -> Layout The copy function 29

30 Layout Original You can indicate that the originals are 1-sided or 2-sided. Note: Use the Set-build key ( ) to scan a 2-sided original on the glass plate. Document type The icons show the following. How the information is on the paper The binding edge of a 2-sided document (portrait or landscape). A 2-sided document can turn on the long edge or the short edge. Margin erase You can erase a part of the margin, for example if the margin has holes that must not be on the print. You can use the arrow keys ( ) to define the size of the margin that must be hidden. Minimum size: 0 mm Maximum size: 100 mm Define the settings for Original -> Image [10] The settings for Original -> Image [10] The settings for Original -> Image 30 Océ CPS700 Job manual

31 Image Image type You can define the following image types. Halftone. For example a photo from a periodical or newspaper. Photo. For example an original photo, but not a halftone photo. Photo + text. For example a page that contains text and an original paste-on photo. 'Auto'. The Océ CPS700 automatically selects the best method for each area. Describe the print After the operator describes the original, the operator must describe the print. Press the key for Print to define the settings. Define the settings for Print -> Target [11] The settings for Print -> Target [11] The settings for Print -> Target The copy function 31

32 Target Type Paper. This value indicates that the job is sent to the printer. Local mailbox. This value indicates that the job is sent to the local mailbox. Define the settings for Print -> Output [12] The settings for Print -> Output [12] The settings for Print -> Output 32 Océ CPS700 Job manual

33 Output Destination The setting indicates the tray where the prints are collected. You can select the following trays. Upper tray. Maximum capacity: 450 sheets of A4, A3 and full bleed (80 g/m 2 ). A staple is not possible Finisher tray. Maximum capacity: 1000 sheets of A4 only (80 g/m 2 ). A staple is possible. Staple Offset stacked The setting indicates that the prints are stapled or not stapled. Yes. One staple at the upper left corner (portrait) or upper right corner (landscape). No. No staple. The stapler has a capacity of 50 sheets (80 g/m 2 ). The setting indicates that the prints go into the finisher in offset stacks or straight stacks. Yes. Each set has an offset. No. Only the last set has an offset. The copy function 33

34 Define the settings for Print -> Sheet [13] The settings for Print -> Sheet [13] The settings for Print -> Sheet Sheet Paper This setting indicates the paper type. The list is based on the current contents of the four paper trays. The operator can select a paper type that is in the trays. Select Special feeder if you want to feed specials one by one. Select Other if the paper type is not in the list. Other Size You can define a paper type that is not in the list. Select Other. The screen displays two new options to describe the paper. You can indicate the following. Size Type You can define the size of the paper. 34 Océ CPS700 Job manual

35 Type Weight Medium You can define the type of the paper. Select User defined if the paper type is not in the list. Note: Special is customer-defined paper, for example paper with a letterhead. The customer can define three specials. You can indicate the weight of the paper. Use the arrow keys ( ) to define the weight ( g/m 2 ). You can indicate the medium for the print. Define the settings for Print -> Layout [14] The settings for Print -> Layout [14] The settings for Print -> Layout The copy function 35

36 Layout Print You can use the settings in Layout when the type of the original is set to Paper. The setting Print indicates that a print is 1-sided or 2-sided. Document type Margin shift Shift to centre The icons show the following. How the information appears on the paper The binding edge of a 2-sided document (portrait or landscape). A 2-sided document can turn on the long edge or the short edge. This setting indicates the move of the image on the front and the back of the print seen from the binding edge. You can move the margin from -100 mm to +100 mm. Use Margin shift for example to bind or punch a document. Note: The setting for Back is only available for a 2-sided print. You can use this setting to put an image into the centre of the print. For example if the print is smaller than the original. Yes. The image is put into the centre. No. The image is put into the upper left corner. If the original is too large, Shift to centre determines the part that is copied. Yes. The centre of the original is copied. No. The upper left corner of the original is copied. 36 Océ CPS700 Job manual

37 Define the settings for Print -> Image [15] The settings for Print -> Image [15] The settings for Print -> Image Image Zoom You can use the setting if the print is smaller or larger than the original. The zoom range is between 25% and 400%. Saturation Exposure You can use the setting to change the intensity of the colours. The saturation describes the strength of a colour with respect to the value of lightness of that colour. Use the arrow keys ( ) to change the saturation. You can use the setting to adjust the foreground and the background areas of an image. Use the arrow keys ( ) to change the exposure. The copy function 37

38 Black/white Colour balance You can use the setting to print a document in black/white and not in colour. Select Yes to print a document in black/white. You can use the setting to adjust the colours of the print. You can change three settings. The colour balance for yellow to blue The colour balance for magenta to green The colour balance for cyan to red. Use the arrow keys ( ) to change the colour balance. How to make an extended copy 1 Put the originals in the automatic document feeder or on the glass plate. 2 Select a template. 3 Define the settings for the original. 4 Define the settings for the print. 5 Enter the number of prints with the numeric keys. 6 Press the Start key ( ). 38 Océ CPS700 Job manual

39 Combine different sets of originals Introduction A document can contain different parts that require different settings. Each part that requires other settings is called a subset. If a document contains different subsets, the operator must use the Set-build key ( ) to make a complete document. If the original document contains more than 50 sheets, the operator must also use the Set-build key ( ). If you use the Set-build key ( ), the Océ CPS700 can print the last page of a subset on the front side of a sheet. Then the first page of the next subset is printed on the rear side of the sheet. To keep the rear side empty, the operator must scan a blank page. Then the next subset starts on a new page. Note: You can also combine documents from the local mailbox, the network mailbox and newly scanned originals. Then these documents become subsets of a larger document. How to combine different sets of originals 1 Put the first subset of the originals into the automatic document feeder or put one original on the glass plate. 2 Select a template. 3 Edit the basic settings or define the settings for 'Original' and 'Print' (see Make an extended copy on page 27). 4 Press the Set-build key ( ). The scanner scans the originals. 5 Repeat the steps 1, 2, 3 and 4 for all subsets. 6 The operator can edit all the settings for the 'Print' ('Target', 'Output', 'Sheet', 'Layout' and 'Image'). The operator can also edit the settings for the 'Image type' of the 'Original'. 7 Enter the number of prints and press the Start key ( ). Note: The settings of the last subset remain valid for the next subset. The copy function 39

40 How to delete a subset 1 Wait until the scan of a subset has finished. Press the Correction key ( ) on the operator panel. The screen displays the message Delete last subset? Note: Press the Correction key ( ) three times when the default settings in this subset were changed. 2 Press Yes to delete the last subset. [16] Delete a subset [16] Delete a subset Note: Each time the operator presses the Correction key ( ), the last subset is deleted. This means that you can delete more than one subset. 40 Océ CPS700 Job manual

41 How to combine documents in the mailbox and new paper originals (example) 1 Press the key for the Local mailbox or Network mailbox. 2 Select a job. 3 Press the key for Edit The job editor opens. The operator can edit the settings. 5 Press the key for Source in Original. 6 The operator can use the Set-build key ( ) to combine documents from the local mailbox, the network mailbox and new paper originals. Note: Remember the following. You can combine documents from the local mailbox, the network mailbox and new paper originals in any required order. The required final document decides the order in which the subsets are combined. The copy function 41

42 About the Paper manager Definition The Océ CPS700 has a special workflow. To do more in less time, the operator can scan new jobs and print existing jobs at the same time. The new workflow has an important feature. When the operator defines a new job, the operator can select a paper type that is not in the paper trays. When a job requires a paper type that is not in one of the four paper trays, a warning is displayed. Then the operator can put the needed paper type into a paper tray. In other words, the new workflow requires you to select a paper type, not a paper tray. Load paper for example in the following cases. When the job manager shows an alarm bell because the job needs a type of paper that is not in the paper trays When the trays are almost empty. This chapter explains the function of the 'Paper manager' in the form of an example. The example describes the workflow if a job needs a type of paper that is not in the paper trays. General information about how to fill and define the paper trays is described in a separate chapter (see Load the paper on page 86). 42 Océ CPS700 Job manual

43 Illustration [17] The settings of the Paper manager [17] The settings of the Paper manager The copy function 43

44 Example The operator scans five jobs. Four jobs need colour copy paper (A4, 100 g/m 2 ). The fifth job needs transparencies. All paper trays contain colour copy paper (A4, 100 g/m 2 ). What is the workflow? 1 The first four jobs are processed without problems. The fifth job in the job queue displays an alarm bell. 2 Wait until the first four jobs are ready. 3 Press the key for the job queue to read the warning message. Close the job queue. You can also use the arrow-up or arrow-down key to select the job. Press the selection key. The screen displays the message Job needs A4, Transparency. Press the selection key to acknowledge the message. 4 Press the key for the Paper manager to open the Paper manager. 5 Open the paper compartment door. Load transparencies in a tray. You can put the paper in any tray. Tray 2 in this example. Leave the paper compartment door opened. 6 Go back to the Paper manager. 7 Press the key for Tray 2 at the right-hand side of the operator panel. 8 Press the key for Set needed type. The system uses the paper type that is indicated in the warning message. 9 Close the Paper manager. 10 Close the paper compartment door. The job continues to print. Note: The Océ CPS700 can not automatically detect the types of paper in the paper trays. 44 Océ CPS700 Job manual

45 Copy special originals and originals of a non-standard size Introduction Special originals are for example the following. Pages from a bound original like a book or a magazine Damaged originals or curled originals. To copy originals of a non-standard size from the glass plate, the operator must enter the orientation and size of the originals. The originals must fit the following ranges. The minimum size of the short edge is 10 mm. The maximum size of the short edge is 297 mm. The minimum size of the long edge is 10 mm. The maximum size of the long edge is 432 mm. If the original is larger than the print material, the Océ CPS700 adjusts the print size and zoom. There is no image loss. Use 'Shift to centre' to put the decreased image into the centre of the print. A part of the original can be hidden, for example holes or staples. Use 'Margin erase' in the settings for the 'Original' to erase a part of the original (see Make an extended copy on page 27). [18] The orientation of the original on the glass plate [18] The orientation of the original on the glass plate The copy function 45

46 Remember the following. Special originals can cause problems in the automatic document feeder. Copy special originals from the glass plate. If the operator uses the glass plate, only 1-sided prints are possible. If the originals are 2-sided, the operator must use the Set-build key ( ) to make 2-sided prints from the glass plate. How to copy special originals 1 Put the original face down against the top left corner of the glass plate. 2 Press the key for the Copy job template. 3 Press the key for Original. 4 Select Source. Press the key for Orientation to indicate the orientation of the original on the glass plate. 5 Select Sheet. Press the key for Size to indicate the size of the original. 6 Press the key for 'Print'. You can change all the required settings (see Make an extended copy on page 27). 7 Enter the number of prints with the numeric keys and press the Start key ( ). 46 Océ CPS700 Job manual

47 The mailbox function About the mailbox Introduction The Océ CPS700 has two mailboxes, the 'Local mailbox' and the 'Network mailbox'. The mailboxes are digital storage areas. The 'Local mailbox' stores scanned originals. The 'Network mailbox' stores the print jobs from the network users. A job from the mailbox that is sent to the job queue is a copy of the job in the mailbox. The original job remains in the mailbox. To remove the job from the mailbox, the operator must delete the job. Remember the following. The jobs in the 'Network mailbox' remain in the mailbox. The operator must remove the jobs. When the system is turned off, all the jobs in the 'Local mailbox' are removed. When the system enters the low power mode or the sleep mode, all the jobs in the 'Local mailbox' are removed. However, it is possible to keep the data when the system enters an energy save mode. The key operator must change the settings for 'Keep data in ECO' to 'Yes' to keep the jobs in the 'Local mailbox' (see the configuration and maintenance manual). The copy function 47

48 The local mailbox [19] The local mailbox [19] The local mailbox Type of mailbox Features Local mailbox Store the originals that the operator scanned from the automatic document feeder or the glass plate. Show the job number, the date and the time of a scan job. A mailbox icon in the selection area for the Local mailbox indicates that there is a new job in the local mailbox. 48 Océ CPS700 Job manual

49 The network mailbox [20] The network mailbox [20] The network mailbox Type of mailbox Features Network mailbox Store the print jobs that the network users have sent from a workstation. Show the document name, the user name, the date and the time of a print job. A mailbox icon in the selection area for the Network mailbox indicates that there is a new job in the network mailbox. Job order in the mailbox When the operator opens a mailbox, the latest job is highlighted on top of the mailbox queue. New jobs which come into the mailbox while the mailbox is open, are added on top of the queue. The copy function 49

50 Use the arrow keys ( ) to select a job in the mailbox. [2] Function of the arrow keys in the mailbox Part Arrow-up key Arrow-down key Arrow-left key Arrow-right key Function Select the jobs one by one in upward direction Select the jobs one by one in downward direction Select the job at the bottom of the screen Select the job at the top of the screen [2] Function of the arrow keys in the mailbox Actions in the mailbox When the operator opens the mailbox, the following is shown. The jobs in the mailbox. The check marks indicate the jobs that the operator has sent to the job queue before, but that were not deleted. A job that does not have a check mark is a job that has not yet been sent to the job queue. If the list is longer than the screen, an arrow-up or arrow-down icon and a number are displayed. The icons indicate that there are jobs at the top or bottom of the mailbox that are not displayed on the screen. The number behind the icon indicates the number of jobs that are not displayed. Use the arrow keys ( ) to scroll through the list of jobs. You can take the following actions on the jobs in the mailbox: [3] Actions in the mailbox Function Edit... Select all Select new Select done Delete Description Edit the settings in the job ticket. Select all jobs in the mailbox. Select the jobs in the mailbox that have not yet been sent to the job queue. Select the jobs that have been sent to the job queue at least one time. Delete the selected jobs. [3] Actions in the mailbox 50 Océ CPS700 Job manual

51 Print a document from the mailbox 1 Press the key for the Network mailbox or the Local mailbox. 2 Select the job that you want to print. You can edit the job ticket before the job is sent to the job queue (see Edit a job in the mailbox on page 54). 3 Press the Start key ( ). The job is added to the job queue. Remove a document from the mailbox After a job in the mailbox is printed, the job is not deleted from the mailbox. If the operator does not need the job any longer, the operator must remove the job from the mailbox. 1 Use the arrow keys ( ) to select the job. You can also use the keys for 'Select all', 'Select new' and 'Select done'. 2 Press the key for 'Delete'. The copy function 51

52 Scan a document to the local mailbox Introduction You can scan a document to the local mailbox for the following reasons. Make a proof to check the settings Store the jobs that are printed more than one time Store the jobs that are printed later. Note: Remember the following. When the system is turned off, all jobs are removed from the local mailbox. When the system enters the low power mode or the sleep mode, the jobs are also removed. To keep the data in the energy save mode, the key operator must change the settings in Keep data in ECO to Yes (see the configuration and maintenance manual). Illustration [21] Contents of the local mailbox [21] Contents of the local mailbox 52 Océ CPS700 Job manual

53 How to scan a document to the local mailbox 1 Put the originals face down on the glass plate or in the automatic document feeder. 2 Press the key for the Scan job template. 3 Define the settings for Original and Print. The default target for the print is Local mailbox. 4 If required, use the Set-build key ( ) to combine different subsets. 5 Press the Start key ( ). The originals are scanned and stored in the local mailbox. Note: You can enter the number of prints and define the output settings before the job is sent to the local mailbox. The copy function 53

54 Edit a job in the mailbox Introduction You can change the job ticket settings of a job in the mailbox, but you can not store the changes in the mailbox. The new settings are sent to the job queue with the mailbox job. The mailbox job in the job queue is a copy of the job. The operator can use the job in the mailbox as often as required. The operator must delete the job from the mailbox if the job is no longer required. You can edit a job in the mailbox. Select the job and press the key for Edit.... A job is generated in the job queue and the job editor opens. You can change the following settings for the job in the mailbox: The number of prints All the settings for the Print ( Target, Output, Output, Sheet and Image ) The Image type of the Original. Note: You must edit the jobs one by one. When the operator selects more than one job, the key for Edit... is disabled. 54 Océ CPS700 Job manual

55 How to edit a job in the mailbox 1 Press the key for Network mailbox or Local mailbox. 2 Use the arrow keys ( ) to select a job. [22] Select a job in the mailbox [22] Select a job in the mailbox 3 Press the key for Edit.... A job is generated in the job queue. The job editor opens. The copy function 55

56 4 Define the settings in the job editor. [23] Edit a job in the mailbox [23] Edit a job in the mailbox 5 Press the Start key ( ). 6 Press the key for Delete if the job is no longer required. 56 Océ CPS700 Job manual

57 Stop a job How to stop a job Introduction You can stop a job in three different stages. While the system scans the originals While the system prints a job While the operator defines the settings for a job. Stop while the system scans the originals 1 Press the Correction key ( ) one time. The scanner only processes the originals that are in the scanner at that time. The automatic document feeder does not feed new originals from the set. The operator panel displays the message Scan job stopped.. 2 Press the key for Cancel to cancel the scan job. The copy function 57

58 Illustration Stop while the system prints a job If the operator wants to stop a print job at... the end of the set the end of the page Then the operator must press the Stop key ( )... one time two times with a space of one second Note: If the print job stops, the screen of the operator panel displays the message Print job stopped. Press the key for Cancel to cancel the print job. 58 Océ CPS700 Job manual

59 Illustration Stop while the operator defines the settings for a job If the Correction key ( ) is pressed... Then... one time the number of prints is set to 1 two times all the settings are set to the default value of the template three times the operator panel returns to the main screen with the standard templates Note: Remember the following. When the operator uses set-build, the Correction key ( ) has a different function. Press one time, the number of prints is set to 1. Press two times, all the settings are set to the default value of the template. Each next time the Correction key ( ) is pressed, the last subset is deleted. The copy function 59

60 60 Océ CPS700 Job manual

61 Océ CPS700 Job manual Chapter 3 The print function 61

62 About the printer driver Introduction To print jobs from the network, the Océ CPS700 supports PostScript print jobs. Océ has an Océ 900/950C PPD (PostScript Printer Description) based driver for PC users. The Océ 900/950C PPD adds the features of the Océ CPS700 to a general Adobe PostScript 3 TM printer driver. Adobe PostScript 3 TM printer drivers are used on the Microsoft Windows operating systems (Windows 9x/ME/NT/2000) and the Apple Macintosh platforms (Apple MacOS 9.x/10.x). The features of the Océ 900/950C PPD Use the Océ 900/950C PPD file to address the features of the Océ CPS700. When a network user wants to print a document, the print window of the application appears. When a network user clicks on 'Properties', the print window of the Océ 900/950C PPD appears. The right-hand side of the print window contains six shortcuts to the most used settings. A user can also change the settings in detail. Click on an option to define the settings. 62 Océ CPS700 Job manual

63 The settings for Job [24] The screen for the Job settings [24] The screen for the Job settings The Job area enables the network user to define the print mode. The settings for Paper Attributes [25] The screen for the Paper Attributes settings [25] The screen for the Paper Attributes settings The print function 63

64 The Paper Attributes area enables the network user to define the following settings. Paper size Paper source Media type Mixed Media (to define different media in one job) Paper weight ( g/m 2 in steps of 5 g/m 2 ) Covers. The settings for Layout [26] The screen for the Layout settings [26] The screen for the Layout settings The Layout area enables the network user to define the following settings. Scale Orientation Layout. 64 Océ CPS700 Job manual

65 The settings for Watermarks [27] The screen for the Watermarks settings [27] The screen for the Watermarks settings The Watermarks area enables the network user to add a watermark to the document. When a watermark is selected (with the exception of None ), the area for Print Watermarks is enabled. You can add the following watermarks to a document. None Confidential Copy Draft Original Top Secret. The print function 65

66 The settings for ColorWise [28] The screen for the ColorWise settings [28] The screen for the ColorWise settings The ColorWise area enables the network user to define the following settings. Print Mode ( Standard Colour, Expert Colour, Greyscale ). Experienced users can also select Expert Settings to define advanced settings. Combine Separations (on, off). 66 Océ CPS700 Job manual

67 The settings for Image quality [29] The screen for the Image Quality settings [29] The screen for the Image Quality settings The Image Quality area enables the network user to define the following settings. Black Print Enhancement (default, off, on) Colour Text/Graphics Enhancement (default, off, 1, 2, 3, 4) Image Smoothing (off, on). The print function 67

68 The settings for Finishing [30] The screen for the Finishing settings [30] The screen for the Finishing settings The Finishing area enables the network user to define the following settings. Staple (yes, no) Duplex (off, top-top, top-bottom) Imposition (off, booklet, perfect, double print, speed print) Creep (off, plain, thick) Page Order (forward, reverse) Destination (upper output tray, finisher tray). 68 Océ CPS700 Job manual

69 Note: Remember that a staple is only possible when the finisher tray is selected. The settings for FreeForm [31] The screen for the FreeForm settings [31] The screen for the FreeForm settings The FreeForm area enables the network user to define the following settings. Create Master (none, 1-15) Use Master (none, 1-15) Remove white PPT background. The print function 69

70 The settings for Notes [32] The screen for the Notes settings [32] The screen for the Notes settings The Notes area enables the network user to insert notes or instructions. 70 Océ CPS700 Job manual

71 Print jobs on the Océ CPS700 Introduction With the Adobe PostScript printer driver and the attached PPD file, the network users can print on the Océ CPS700. The key operator defines the destination of new prints. The key operator can change the settings for the 'Workflow' in the 'KOS editor'. The key operator must select 'To queue' or 'To mailbox' (see the configuration and maintenance manual). If the key operator selects 'To queue', all print jobs go into the job queue. If the key operator selects 'To mailbox', all print jobs go into the network mailbox. An icon in the area for the 'Network mailbox' indicates that there is a new job in the network mailbox. How to print a document 1 Select the print option in your application. The print window of your application appears, for example the following. 2 You can indicate the pages to print. 3 You can enter the number of prints. 4 Click on 'Properties'. The print window for the 'Océ 900/950C' appears. The print function 71

72 5 Define the settings in the print window for the 'Océ 900/950C'. The shortcuts on the right-hand side of the print window are a combination of the most used settings for the print (see About the printer driver on page 62). 6 Click on OK. The print window of the 'Océ 900/950C' closes. 7 Click on OK. The print window of your application closes. The document is printed or sent to the network mailbox. 72 Océ CPS700 Job manual

73 Océ CPS700 Job manual Chapter 4 Job queue management 73

74 About job queue management on the Océ CPS700 Introduction The operator can manage the jobs in the job queue. The operator can access the job queue and take the following actions. Delete a job. Move a job to the top of the queue. Hold and release a job. The jobs in the job queue can be the following. Direct jobs from the network users. Direct jobs from scanned originals. Jobs from the network mailbox or local mailbox. The jobs in the job queue are processed automatically from the top to the bottom. New jobs are added at the end of the job queue. Job icon A job icon in the job queue displays the following information. [33] Job icon [33] Job icon 74 Océ CPS700 Job manual

75 Information displayed with the job icon File name and sender Status Progress counter Original counter Message Description The job name is a file name or a number between 1 and If the file name is available, the job name is the file name. If the job name is a number, the Océ CPS700 generates the number. When the job comes from the 'Network mailbox', the sender is displayed. When the job comes from the 'Local mailbox', the job number is displayed. If the screen has not enough space for the text, only a few characters are displayed. A job is marked in grey blue colour if the job is processed. A job is marked in orange colour if the job is processed but can not be printed. The job can be on hold or there can be an error. The progress counter counts up to the required number of sets or prints. The required number is the number that the operator entered with the numeric keys. The original counter shows the number of pages of the original. When the operator scans a document, the counter increases. When the operator uses the Set-build key ( ), the total number of originals is displayed. The job icon of active jobs has space for text messages. Job queue management 75

76 Job queue [34] The job queue [34] The job queue The operator must select a job or press the key for the Job queue to see more information about the jobs. The operator can see the following. Part Tray 1 Tray 2 Tray 3 Tray 4 Finishing File name, user name, job number Messages Function The paper trays are indicated for each job, but not the type of paper in the paper trays. An icon for the finishing can show the following. The document is stapled. The document is sent to the upper output tray. The file name and the user name or the job number are displayed. The screen can display different messages, for example error messages. If a job is on hold, a message is displayed in the last column. 76 Océ CPS700 Job manual

77 Overview of possible actions in the job queue Introduction The job queue always shows the job that prints and the job that is selected. You can take different actions on the jobs in the job queue with the keys at the bottom of the screen. Remember the following. When the screen can not show the complete job queue, a job bar is displayed. The job bar shows the number of jobs that the screen can not display. You can not expand the screen to display the complete job queue. [35] The bar for the jobs that the screen can not display [35] The bar for the jobs that the screen can not display Job queue management 77

78 Overview [36] Overview of possible actions in the job queue [36] Overview of possible actions in the job queue Part Delete 'Move to top' 'Hold' 'Release' Function You can delete all the jobs in the job queue except the jobs that are scanned or printed. Press the Stop key ( ) or the Correction key ( ) to cancel the jobs that are scanned or printed (see How to stop a job on page 57). The selected job is moved to the top of the job queue. The job is printed after the current job. To print a job later, the operator can 'hold' the job and 'release' the job when needed. The colour of the job bar changes to orange for a job on hold and to grey blue for a released job. Note: You can not hold the jobs that are scanned or printed. [4] Possible actions in the job queue 78 Océ CPS700 Job manual

79 Note: The next chapter contains detailed information about the actions in the job queue (see How to manage the job queue on the Océ CPS700 on page 80). Job queue management 79

80 How to manage the job queue on the Océ CPS700 Introduction To print the jobs, the operator must send the jobs to the job queue. The Océ CPS700 has different features that help the operator to manage the jobs. You can do the following with the job queue (see Overview of possible actions in the job queue on page 77). Select a job and inspect the settings of that job. Delete a job from the job queue. Move a job to the top of the job queue. Hold and release a job. Select a job and inspect the settings of that job 1 Use the arrow-up key or arrow-down key ( ) to select a job. 2 Press the Selection key ( ) to open the job. The settings of the job appear. 80 Océ CPS700 Job manual

81 3 You can inspect the Basic settings. 4 You can inspect the following settings for Original. Source Sheet Layout Image 5 You can inspect the following settings for Print. Target Output Sheet Layout Image. 6 Press the Selection key ( ). The job closes. Delete a job from the job queue 1 Press the key for the job queue. 2 Select a job in the job queue. 3 Press the key for Delete. A dialog box asks for a confirmation. [37] Delete a job from the job queue [37] Delete a job from the job queue 4 Press the key for Yes. The job is deleted from the job queue. Job queue management 81

82 Move a job to the top of the job queue 1 Press the key for the job queue. 2 Select a job in the job queue. 3 Press the key for Move to top. The selected job is moved to the top of the queue below the current job. Hold and release a job 1 Press the key for the job queue. 2 Select a job in the job queue. 3 Press the key for Hold to hold the job. The name of the Hold key changes into Release. 4 Press the key for Release to print the job. [38] Release a job on hold [38] Release a job on hold 82 Océ CPS700 Job manual

83 Océ CPS700 Job manual Chapter 5 Maintenance 83

84 How to get information about the supplies Introduction The system monitor shows information about the supplies of the Océ CPS700. The icons for the supplies indicate the conditions of the supplies. The following applies to the supply icons on the system monitor. When a supply is nearly empty, the icon for that supply is changed into orange When a supply is empty, the icon for that supply and the box around the icon changes into orange. [39] Information about the supplies on the system monitor [39] Information about the supplies on the system monitor Note: The KOM warning icon displays a general maintenance warning. Key operator maintenance is required when the colour of the KOM warning icon changes into orange. 84 Océ CPS700 Job manual

85 The information on the system monitor The system monitor displays the following icons for the supplies. An icon for the levels of the toner reservoirs (the seven square icons indicate the toner colour that you must refill) An icon for the level of the stapler A KOM warning icon An indicator for the used set memory An icon for each of the four paper trays. Information about the paper trays The system monitor displays the following information about the paper trays. The type of paper in each tray. The level of the paper in each tray. Each tray icon contains horizontal lines. The horizontal lines indicate the levels of the paper trays. The following applies to the indication of the supply levels. When the amount of paper in a paper tray decreases, the number of horizontal lines in the icon for that tray also decreases. When a paper tray contains less than 20 sheets, the final horizontal line in the icon changes into orange. When a paper tray is empty, the edges around the icon and the name of the paper type change into orange. About the refill of the supplies With regard to the refill of the supplies, the tasks of the operators and the key operators are displayed in the following table. Task Load paper Add toner Add staples Add fuser oil Person responsible Operator Key operator Key operator Key operator Note: The configuration and maintenance manual describes the tasks of the key operator. Maintenance 85

86 Load the paper Introduction The Océ CPS700 has four paper trays and a special feeder. The number of each paper tray is indicated on the paper tray in the paper compartment. The table shows the capacities and the paper sizes of the trays. [4] The capacities and the paper sizes of the paper trays Paper trays Capacities (80 g/m 2 ) Paper sizes 'Tray 1'(face-up) 500 sheets Minimum: A4/Quarto Maximum: A3 'Tray 2'(face-up) 500 sheets Minimum: A4/Quarto Maximum: A3 'Tray 3'(face-up) 500 sheets Minimum: A4/Quarto Maximum: Folio 'Tray 4'(face-down) 2200 sheets Only A4 Special feeder (face-down) Full bleed tray (option for tray 2) No capacity. The operator feeds the specials one by one. Only A4 and A4-R 500 sheets Only A4+ and A3+ [5] The capacities and the paper sizes of the paper trays Note: Appendix A describes the types of paper that the Océ CPS700 can use (see Paper trays and copy materials on page 100). When to do You must load paper in the following cases. When the paper tray is empty or nearly empty. The paper tray is nearly empty when the icon for a paper tray contains an orange line. The paper tray is empty when the edges around the icon and the name of the paper type are also orange. When the job manager indicates that a job needs a paper type that is not in the trays (see About the Paper manager on page 42). 86 Océ CPS700 Job manual

87 Before you begin Take the paper from the pack. Remove the top sheet and the bottom sheet. Hold the pack of paper at the two short sides and bend the paper. How to load paper in the trays 1, 2 and 3 Attention: The operator only needs the Paper manager when paper of another type or with another weight is loaded. When the operator refills a paper tray with the current paper, the Paper manager is not required. 1 Press the key for the Paper manager to open the Paper manager. 2 Open the paper compartment door. 3 Pull out the paper tray that needs the paper. 4 Put the paper in the paper tray and push the tray back into place. Leave the paper compartment door opened. 5 Go back to the Paper manager. 6 Press the key for the tray that you refilled. 7 Define the settings for Type, Weight and Medium, and close the Paper manager. 8 Close the paper compartment door. How to load paper in tray 4 1 Press the key for the Paper manager to open the Paper manager. 2 Open the paper compartment door. Tray 4 moves down. 3 Put the paper on top of the stack (long edge feed). Leave the paper compartment door opened. 4 Go back to the Paper manager. 5 Press the key for Tray 4. 6 Define the settings for Type, Weight and Medium, and close the Paper manager. 7 Close the paper compartment door. Tray 4 moves up. Maintenance 87

88 88 Océ CPS700 Job manual

89 Océ CPS700 Job manual Chapter 6 How to handle problems 89

90 How to handle contradictions on the Océ CPS700 Introduction A job does not print if the settings do not match or the required supplies are not available. There are three types of contradictions. Specification contradictions Specification contradictions refer to a combination of settings that are not possible. For example: you want to print transparencies 2-sided. This is a specification contradiction. You can only print transparencies 1-sided. Specification contradictions occur before a job is sent to the queue or mailbox. The screen shows a message. Start contradictions Start contradictions refer to a combination of settings that are not possible at this moment because the supplies are not present. For example: a job needs transparencies, but the paper trays do not contain transparencies. Start contradictions occur after a job is sent to the queue or mailbox. The job bar displays a warning (alarm bell). If the job is opened, the screen also shows a message. Run-time contradictions Run-time contradictions refer to the fact that a job stops because a supply has run out. The job bar displays an error (triangle with exclamation mark). If the job is opened, the screen also shows a message. 90 Océ CPS700 Job manual

91 Illustration [40] Example of a start contradiction on the Océ CPS700 [40] Example of a start contradiction on the Océ CPS700 How to clear specification contradictions 1 Change the settings according to the specifications of the Océ CPS700. How to clear start contradictions 1 Press the key for the job queue to open the job queue. The screen displays a message about the type of the contradiction. Note: You can also use the arrow-up key or arrow-down key to select a job. Then press the selection key to open the job. 2 Close the job queue. 3 Add the required paper (see About the Paper manager on page 42). The job starts if there are no more contradictions. How to clear run-time contradictions 1 Add the required supplies. How to handle problems 91

92 How to handle errors on the Océ CPS700 Introduction If an error occurs, the Océ CPS700 stops to process. The types of errors are the following. [5] Types of errors Types of errors Errors that the operator can recover Errors that the Océ CPS700 can recover Errors that require key operator maintenance Errors that require a service call Description Errors, for example a simple paper jam, that the operator can recover with the help of the operator panel. The screen of the operator panel displays complete information about how to handle the problem. Error, for example a software error, that the Océ CPS700 can recover by a restart. The screen displays the error code (five digits). A message on the screen of the operator panel can ask you for example to press the Start key ( ) to reset the Océ CPS700. Errors, for example paper jams in the Central Process Group or the replacement of certain parts, that the key operator can recover. The errors are indicated as follows. The KOM warning icon on the system monitor changes into orange. The key operator must clear the error as soon as possible. The operator panel displays the message 'Maintenance is required'. The key operator must clear the error at once. Errors that the operator, the key operator and the machine can not recover. The screen displays the error code (five digits). Call an Océ service technician to handle this error. [6] Types of errors 92 Océ CPS700 Job manual

93 What happens if an error occurs 1 The screen of the operator panel shows a message that an error has occurred. 2 A message asks you to wait for instructions. 3 The job in the job queue has the error status. Illustration [41] Example of an error which the machine can recover [41] Example of an error which the machine can recover How to handle errors 1 Read the information on the screen. 2 Follow the instructions. Note: If the Océ CPS700 does not continue after the problem was cleared, the operator must follow the instructions on the screen. How to handle problems 93

94 How to handle paper jams on the Océ CPS700 Introduction The Océ CPS700 can have different paper jams. The paper jams can be the following. Paper jam in the automatic document feeder If a paper jam occurs in the automatic document feeder, the scan process is stopped. The operator panel shows an error screen. Follow the instructions on the screen to remove the paper jam. Load all originals and scan the originals again. Paper jam in the paper compartment or finisher If a paper jam occurs in the paper compartment or finisher, the print process stops. A message asks you to wait. The operator panel shows an error screen. Error prints are sent to the lower output tray (the error tray). Follow the instructions on the screen to remove the paper jam. Paper jams in the Central Process Group If a paper jam occurs in the Central Process Group, the operator must call the key operator. Only the key operator can clear a paper jam in the Central Process Group (see the configuration and maintenance manual). The error screens on the operator panel contain two windows. The table describes the information in the windows. If a paper jam occurs, the print process stops. The feed of new sheets is stopped. 94 Océ CPS700 Job manual

95 [42] Example of an error screen if a paper jam occurs [42] Example of an error screen if a paper jam occurs The error screens on the operator panel contain two windows. The table shows the contents of the windows. [6] General description of required actions Window Upper window Lower window Function Show the part of the Océ CPS700 where the paper jam occurred. A red arrow indicates the part. Give complete instruction about how the paper jam is cleared. The lower window can contain two sections. Left-hand section Show all the steps you must follow to clear the problem. After the operator completes a step, the step is marked with a check mark. After the operator completes all the steps, the error screen disappears. Right-hand section Show a close-up of the problem area. [7] General description of required actions How to handle problems 95