How to use the Hofstra Webcrd Online Print Shop

Transcription

1 How to use the Hofstra Webcrd Online Print Shop

2 First things first, we need to get to the online print shop. To do this open an Internet Explorer window and type into the bar labeled Address : exactly this - WEBCRD.HOFSTRA.EDU

3 If you have never visited our online print shop before you will see a page that looks like this. Just click the button labeled Continue to move on to the login phase.

4 This is the login page; just type in your groupwise user ID and password to access your personal online print shop page. When you ve got your user ID and password in, just click the button labeled Log In.

5 At this point you should be at your personal page for the Hofstra Online Print Shop, called the Print Fulfillment Home. From this page you can place an order, place an order for business cards, change your profile and track your placed orders. *At this point, if you have already updated and corrected your Profile, please move onto Placing a Order or Placing a Business Card Order.

6 Updating Your Profile Updating your profile is the most important thing you can do when logging into the webcrd system for the first time. If you do not update your profile with the correct information, the Print Shop cannot contact you when your job is completed or if they have questions. Your order will end up being placed only under only your groupwise ID, which will not tell the print shop who you are or where your job should go. Click on the button labeled My Profile to begin updating your profile.

7 As you can see, the only information in your profile is your user ID. Click on the button labeled View/Modify. This will bring you into the editable profile.

8 Here you should remove your user ID from the line labeled First Name and fill out the rest of your information, so that we may know who you are and how we can get in touch with you. Also, please place check marks in all the boxes next to the lines labeled Use as my default.... You can even save your budget number here so that it will automatically populate on all of your job orders. Once you ve completed your profile, click the button labeled Save at the bottom.

9 Once you have clicked the button labeled Save you should be brought back to the main profile page. This time, however, you will see that your name has been populated in all of your address fields. To return to the main Print Fulfillment Home, just click on the button labeled Order History.

10 Creating a New Job Order Now we will overview the creation of a new job order; there are two essential ways to begin a new order. The first way is to send the print shop a digital file from your computer for them to copy or create your product from. The second way is to send them a hard copy file or disk externally. This is the button to upload a digital file to the print shop. This is the button to upload an external digital file to the print shop. Both buttons will eventually lead you to the same place: a job order form. However, with uploading a digital file there are a few steps before you reach the job order form. For our purposes we will follow along the creation of a uploaded digital file and we will detail the spot where the two converge.

11 As already stated, we begin by clicking on the button labeled Browse. By clicking on that button, a browsing window will pop up. Browse through your computer and find the file you wish the print shop to use. Highlight your file and click the button labeled Open.

12 Once the pop-up window disappears you will be returned to your original screen view. Just click on the button labeled Upload and allow the page to reload itself.

13 Now we are at the Job Order Form; if you had chosen the External Source route from earlier this would have been your second step. The first thing we want to do here is change the text within the box labeled Order name to something more recognizable on a short menu. In case you want to pull up this job later, it will become easier for you to give each job a name that reminds you what the job order was for. For example we have named our job My Job for Printing

14 We need to begin selecting what it is we want from this job. Note the blue bar with labels: Summary, Print, Binding, Folding, Creative Services... It s here that we will select all our choices for the final product. Click on button labeled Print first. You will find you have four choices, each with its own drop-down menu. As above, you will see your Output choices. This is just a choice in your type of ink. Whether you would like color ink, or black and white. There is also a choice for Wide Format ; the only time you would use this would be when creating a poster. Next you will find a drop-down menu for sides printed. A menu for your paperstock; this is a long list as we have many paper types to choose from.

15 The Orientation menu is just to alert us on your landscaping or portrait preferences. To the right of your drop-down menus you will find a button labeled Instructions ; clicking this box will bring forth a new white text input area for you to essentially type in any special instructions for Creative Services or Printing that could not be chosen from the drop-down menus.

16 Pressing the button Binding, we again find several drop down menus. As before, there is an instruction box for you to type special instructions into. Here we see a new button labeled Icon View ; clicking this button will bring up pictures for a visual representation of the types of binding we provide. Clicking on any of the icons will order that type of binding for you.

17 Pressing the button labeled Folding will give you a drop-down menu of your folding options. As we saw in Binding, here we have an icon view for a visual representation of your folding choices. Clicking on any of the pictures here will order that type of folding for you.

18 Covers has four drop-down menus, labeled only Front and Back. The first menu next to Front is to alert us if you would like ink on your covers and where you would like it. The second drop-down menu is simply for your choice of paperstock. Finally we have the button labeled Creative Services. Enclosed here is one of the more important options. If the job you are ordering is something you need a layout for or an artist to create for you, you must click within the box labeled Creative Services placing a check mark there. If you do not we will assume the job is xerox and will send it straight to print.

19 Now that we have selected everything for our job to get printed, we need to move on to how many we would like printed, when we need them printed by and where we would like our job sent. You will find next to your name a editable text box labeled Qty : type in the number of copies you would like here. Here you may also want to change your due date. As a default it is set to the earliest due date for xeroxing. This, however, is not the earliest date for a Creative Services job. Creative Services jobs take more time and thus you should change those jobs to display a due date of no earlier then two weeks after your ordering date.

20 Finally all we have left is to update our estimate. Click the button labeled Update Estimate and allow the web page to reload. Once the page has reloaded you should see a new price listed next to Estimate. Click in the box next to the word Approve to leave a check mark there and then simply click on the button labeled Submit.

21 Once you have submitted the order you will be brought to this page. Click on the link labeled click here. This will pop up a new page, this is your receipt page. To print your receipt for your records press the buttons <Ctrl>and P on your keyboard at the same time, or using the mouse, right click on this page to bring up your menu. Click on the word print. Most importantly, if the job you requested was an External Source job, print out two receipts. The first one is for your records and the second should be one placed with your hardcopy and sent to Printing.

22 Ordering Business Cards To start a business card order go to your Print Fulfillment home page click on the button labeled Shared Archives. On the next page click on the link labeled Business Cards.

23 On the next page click on the link labeled PDF Forms. We are now at the page that holds all of Hofstra s PDF forms for business cards. You ll want to choose the correct form for your position at Hofstra. For the purposes of this tutorial we will be using the Staff Version. Once you have found the form you want to use click on the button next to it labeled Place Order.

24 Now we are at the Business Card order form; on the left you will see a form to type in your information. Following the instructions, fill out the information for your business cards.

25 Once you have completed the form with all of your information, make sure to click on the button Update Preview. Your only chance to proofread your business cards will be here. Once you ve clicked on it, allow the page to reload a moment. Note: The line asking for +4 Zip Code - i.e is just asking for your building number, like the above example 102, and adding a 0 to the end of it.

26 You will notice that the picture of a business card to the right will populate with your information. This is exactly how your business card will look, so look over it carefully. There will be no way to change it once you ve completed your order. If all your information is correct and you approve of your business card click on the the button labeled Complete at the bottom of the page.

27 By clicking the button complete you will have been brought to a webcrd order form. However, unlike a normal order, the business card order is already completed, so there is nothing you need to fill out at all. Just put a check mark in the box next to the word Approve and click on the button labeled Submit.

28 Once you have submitted the order you will be brought to this page. Click on the link labeled click here. This will pop up a new page, this is your receipt page. To print your receipt for your records press the buttons <Ctrl>and P on your keyboard at the same time, or using the mouse, right click on this page to bring up your menu. Click on the word print.

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