IBM Software Group. Archiving. Presenter : Dean Bradock Senior Consultant Resource Systems & Services IBM Corporation

Transcription

1 IBM Software Group Archiving Presenter : Dean Bradock Senior Consultant Resource Systems & Services 2003 IBM Corporation

2 Current common methods Lotus Notes Archiving Outlook Archiving

3 Pro s & Cons Pro s Easy to set up? Can centrally manage No additional software Con s Risk of data loss Difficult to find things Confusing for user Done Properly does require additional server software and hardware/storage

4 archiving with the IBM CommonStore solution Mailbox management???????????? Comprehensive Flexible Reliable Discovery?????? Compliance

5 IBM DB2 CommonStore for Lotus Domino IBM DB2 CommonStore for Exchange Offloads ever-growing s & documents from the messaging system Data is managed in an open electronic archive management system (IBM Content Manager) Physical data storage is managed via Tivoli Storage Manager Supports advanced document retention/compliancy/regulatory situations to offload the servers Exploits key features inherent to source environment Messaging and Application System Archive Retrieve Electronic archive management system (repository) 3. Available to any other application Retrieve

6 Automatic mailbox management Provides rule-based, automatic off-load of old s Example: All s older than 90 days and larger than 100KB Leverages existing Directory & Address Groups Frees storage space on your messaging servers 1-2 KB placeholder mails instead of 100+ KB mails! Shortens your backup times Helps lowering the total cost of operation of your servers Old s are stored low cost storage media, like tape

7 Easy access to their old archived mail Office users Easy and efficient their Inbox & Folders remain the same!! Just a simple click Retrieval is processed without blocking their other work in the mail Client Several documents can be retrieved at the same time Instead of each separately Search panel for archived mails (optional) 100% document fidelity Mail is archived in its original format (no conversion)

8 Offline Support Laptop users Access to archived mails without connecting to corporate network Additional local CommonStore archive Automatically synchronized with central archive

9 Minimizing storage space and cost Avoiding duplicate storage (de-duplication) Identical messages are automatically recognized and archived just once (based on intelligent hash code algorithm) Example: 1 is sent to 50 recipients Several copies in Mail Files, only 1 copy archived by CommonStore Compressed storage compression usually around 50%

10 Easy System Administration Seamless integration into messaging system environment Familiar graphical user interface Integration with user directory of messaging system

11 Archiving and retrieval beyond s Same archiving and retrieval functions in other collaboration tools Calendar entries, To-do s from mailbox Any document from other applications (like document libraries, work flows ) Flexible mapping of attributes and forms

12 IBM Software Group Special Offer Kevin Lewis Marketing Manager Resource Systems & Services 2003 IBM Corporation

13 IBM Software Group Special Offer - Domino Sites The Domino Archiving Solution Includes IBM DB2 CommonStore for Domino + IBM DB2 Content Manager Enterprise Edition + 1 year SW Maintenance 30% discount 2003 IBM Corporation

14 IBM Software Group Special Offer Exchange Sites The Exchange Archiving Solution Includes IBM DB2 CommonStore for Exchange + IBM DB2 Content Manager Enterprise Edition + 1 year SW Maintenance 30% discount 2003 IBM Corporation

15 IBM Software Group Special Offer Extend your Search capability Search for CommonStore for either Domino & Exchange 30% discount 2003 IBM Corporation

16 IBM Software Group Increase your Discount Bundle your Second & Third Year Additional Renewals for CommonStore, Content Manager, and Search Price on Application 2003 IBM Corporation

17 IBM Software Group Questions? 2003 IBM Corporation