MULTIFUNCTIONAL DIGITAL SYSTEMS. Network Administrator s Guide

Transcription

1 MULTIFUNCTIONAL DIGITAL SYSTEMS Network Administrator s Guide

2 SOFTWARE LICENSE AGREEMENT INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPA- RATE LICENSE SHALL APPLY). IF YOU DO NOT ACCEPT THESE TERMS, YOU MAY NOT INSTALL OR USE THIS SOFTWARE, AND YOU MUST PROMPTLY RETURN THE SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT. THE SOFTWARE INSTALLED ON THIS PRODUCT INCLUDES NUMEROUS INDIVIDUAL SOFT- WARE COMPONENTS, EACH HAVING ITS OWN APPLICABLE END USER LICENSE AGREE- MENT ( EULA ). INFORMATION RELATING TO THE EULAS MAY BE FOUND IN AN ELECTRONIC FILE INCLUDED ON THE USER DOCUMENTATION CD-ROM INCLUDED HERE- WITH; HOWEVER, ALL SOFTWARE AND DOCUMENTATION DEVELOPED OR CREATED BY OR FOR TOSHIBA TEC CORPORATION ( TTEC ) ARE PROPRIETARY PRODUCTS OF TTEC AND ARE PROTECTED BY COPYRIGHT LAWS, INTERNATIONAL TREATY PROVISIONS, AND OTHER APPLICABLE LAWS. Grant of License This is a legal agreement between you, the end-user ( You ), and TTEC and its suppliers. This software, fonts (including their typefaces) and related documentation ( Software ) is licensed for use with the system CPU on which it was installed ( System ) in accordance with the terms contained in this Agreement. This Software is proprietary to TTEC and/or its suppliers. TTEC and its suppliers disclaim responsibility for the installation and/or use of this Software, and for the results obtained by using this Software. You may use one copy of the Software as installed on a single System, and may not copy the Software for any reason except as necessary to use the Software on a single System. Any copies of the Software shall be subject to the conditions of this Agreement. You may not, nor cause or permit any third party to, modify, adapt, merge, translate, reverse compile, reverse assemble, or reverse engineer the Software. You may not use the Software, except in accordance with this license. No title to the intellectual property in the Software is transferred to you and full ownership is retained by TTEC or its suppliers. Source code of the Software is not licensed to you. You will be held legally responsible for any copyright infringement, unauthorized transfer, reproduction or use of the Software or its documentation. Term This license is effective until terminated by TTEC or upon your failure to comply with any term of this Agreement. Upon termination, you agree to destroy all copies of the Software and its documentation. You may terminate this license at any time by destroying the Software and its documentation and all copies. Disclaimer of Warranty THIS SOFTWARE IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGE- MENT. TTEC AND ITS SUPPLIERS DISCLAIM ANY WARRANTY RELATING TO THE QUALITY AND PERFORMANCE OF THE SOFTWARE. IF THE SOFTWARE PROVES DEFECTIVE, YOU (AND NOT TTEC OR ITS SUPPLIERS) SHALL BE RESPONSIBLE FOR THE ENTIRE COST OF ALL NEC- ESSARY SERVICING, REPAIR OR CORRECTION. TTEC AND ITS SUPPLIERS DO NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE SOFTWARE WILL MEET YOUR REQUIREMENTS OR THAT THE OPERATION OF THE SOFTWARE WILL BE UNINTERRUPTED OR ERROR FREE. ALL INFORMATION CONTAINED HEREIN THAT IS PROVIDED BY TTEC AND ITS AFFILIATES PURSUANT TO A EULA IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED. Limitation of Liability IN NO EVENT WILL TTEC OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY DAMAGES, WHETHER IN CONTRACT, TORT, OR OTHERWISE (EXCEPT PERSONAL INJURY OR DEATH RESULTING FROM NEGLIGENCE ON THE PART OF TTEC OR ITS SUPPLIERS), INCLUDING WITHOUT LIMITATION ANY LOST PROFITS, LOST DATA, LOST SAVINGS OR OTHER INCIDEN- TAL, SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO 2 Network Administrator s Guide SOFTWARE LICENSE AGREEMENT

3 USE THE SOFTWARE, EVEN IF TTEC OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSI- BILITY OF SUCH DAMAGES, NOR FOR THIRD PARTY CLAIMS. U.S. Government Restricted Rights The Software is provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the U.S. Government is subject to restrictions set forth in subdivision (b) (3) (ii) or (c) (i) (ii) of the Rights in Technical Data and Computer Software Clause set forth in , or (c) (2) of the DOD FAR, as appropriate. Contractor/Manufacturer is TOSHIBA TEC Corporation, 2-4-1, Shibakoen, Minato-ku, Tokyo, , Japan. General You may not sublicense, lease, rent, assign or transfer this license or the Software. Any attempt to sublicense, lease, rent, assign or transfer any of the rights, duties or obligations hereunder is void. You agree that you do not intend to, and will not ship, transmit (directly or indirectly) the Software, including any copies of the Software, or any technical data contained in the Software or its media, or any direct product thereof, to any country or destination prohibited by the United States Government. This license shall be governed by the laws of Japan or, at the election of a Supplier of TTEC concerned with a dispute arising from or relating to this Agreement, the laws of the Country designated from time to time by the relevant Supplier of TTEC. If any provision or portion of this Agreement shall be found to be illegal, invalid or unenforceable, the remaining provisions or portions shall remain in full force and effect. YOU ACKNOWLEDGE THAT YOU HAVE READ THIS LICENSE AGREEMENT AND THAT YOU UNDERSTAND ITS PROVISIONS. YOU AGREE TO BE BOUND BY ITS TERMS AND CONDI- TIONS. YOU FURTHER AGREE THAT THIS LICENSE AGREEMENT CONTAINS THE COMPLETE AND EXCLUSIVE AGREEMENT BETWEEN YOU AND TTEC AND ITS SUPPLIERS AND SUPER- SEDES ANY PROPOSAL OR PRIOR AGREEMENT, ORAL OR WRITTEN, OR ANY OTHER COM- MUNICATION RELATING TO THE SUBJECT MATTER OF THIS LICENSE AGREEMENT. TOSHIBA TEC Corporation, 2-4-1, Shibakoen, Minato-ku, Tokyo, , Japan. Network Administrator s Guide SOFTWARE LICENSE AGREEMENT 3

4 TRADEMARKS AND COPYRIGHT Trademarks The official name of Windows 98 is Microsoft Windows 98 Operating System. The official name of Windows Me is Microsoft Windows Me Operating System. The official name of Windows 2000 is Microsoft Windows 2000 Operating System. The official name of Windows XP is Microsoft Windows XP Operating System. The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System. Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are trademarks of Microsoft Corporation in the US and other countries. Apple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple Computer Inc. in the US and other countries. Postscript is a trademark of Adobe Systems Incorporated. Netscape is a trademark of Netscape Communications Corporation. IBM, AT and AIX are trademarks of International Business Machines Corporation. NOVELL, NetWare, and NDS are trademarks of Novell, Inc. Other company names and product names in this manual are the trademarks of their respective companies. Copyright 2003 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein. 4 Network Administrator s Guide TRADEMARKS AND COPYRIGHT

5 Preface Thank you for purchasing e-studio4511 Series, e-studio450 Series, or e-studio280 Series Multifunctional Digital Systems. This Network Administrator s Guide explains the instructions for administrators to set up and manage the e-studio4511 Series, e-studio450 Series, or e-studio280 Series from the network using TopAccess. Read this guide before setting up your e-studio4511 Series, e-studio450 Series, or e-studio280 Series using TopAccess. Keep this guide within easy reach, and use it to configure an environment that makes best of the e-studio s functions. About This Guide This manual describes how to set up the e-studio4511 Series, e-studio450 Series, or e-studio280 Series from the network using TopAccess administrator functions. For information about initial setup for the e-studio4511 Series, e-studio450 Series, or e-studio280 Series from the Control Panel, see the User Functions Guide. For information about setting up network clients, see the Printing Guide and Network Operator s Guide. For general information on using the copier, your computer, your application software, or your network, see the manuals that accompany those products. Conventions The term this equipment in this manual refers to the e-studio4511 Series, e-studio450 Series, or e-studio280 Series. The term e-filing in this manual is an abbreviation of electronic filing. About Other Manuals Other guides are included in the User Documentation CD-ROM provided with this system: Printing Guide explains how to install user software for the printer functions, including how to set up and manage print jobs from Microsoft Windows, Apple Mac OS, and UNIX computers. Network Operator s Guide explains how to set up and manage network functions using the TopAccess user functions such as network job management and template registration from client computers via a network. e-filing Guide explains how to operate the e-filing features by using the TWAIN driver, File Downloader and e-filing web utility. Network Fax Guide explains how to use the network fax features that enable users to operate fax and internet fax sending from a client computer via network. Network Administrator s Guide Preface 5

6 Table of Contents SOFTWARE LICENSE AGREEMENT...2 TRADEMARKS AND COPYRIGHT...4 Preface...5 About This Guide...5 Conventions...5 About Other Manuals...5 Table of Contents Overview...11 Features and Functions...12 About Setup from TopAccess...12 About Maintenance from TopAccess...13 About Registration from TopAccess...13 About Other Administrative Functions in TopAccess...14 Accessing TopAccess Administrator Mode Easy Setup Flow...17 Overview for Network Configuration...18 Connecting to the Local Area Network over TCP/IP...19 Connecting to the Local Area Network over IPX/SPX...19 Connecting to the Local Area Network over AppleTalk network...19 Connecting to the Internet...20 Setup Flow for Printing Features...21 Setup Flow for Windows Printing...21 Setup Flow for LPR Printing...22 Setup Flow for SMB Printing...23 Setup Flow for Peer-to-Peer Printing...24 Setup Flow for IPP Printing...25 Setup Flow for Printing via Windows Print Server...26 Setup Flow for Novell Printing...27 Setup Flow for Macintosh Printing...28 Setup Flow for AppleTalk Printing...29 Setup Flow for LPR Printing...29 Setup Flow for Unix Printing...30 Setup Flow for FTP Printing...31 Setup Flow for Printing...31 Setup Flow for Scanning Features...33 Setup Flow for Save as file...33 Setup Flow for Scan to Setup Flow for Fax Features...36 Setup Flow for Network-Fax...36 Setup Flow for Internet Fax...38 Setup Flow for Onramp Gateway...39 Setup Flow for Offramp Gateway...41 Setup Flow for e-filing Features...44 Setup Flow for e-filing Web Utility...44 Setup Flow for TWAIN Driver and File Downloader Setting up from TopAccess...47 Setting up Device Settings...48 Setting up the Device Information...49 Setting up the Energy Save Network Administrator s Guide Table of Contents

7 Setting up the Time and Date...50 Setting up the Web General Setting...51 Setting up Network Settings...52 Setting up the TCP/IP...53 Setting up the IPX/SPX...54 Setting up the AppleTalk...54 Setting up the Rendezvous...55 Setting up the LDAP Session...55 Setting up the DNS Session...56 Setting up the DDNS Session...56 Setting up the SLP Session...56 Setting up the SMB Session...57 Setting up the NetWare Session...58 Setting up the HTTP Network Service...58 Setting up the SMTP Client...59 Setting up the SMTP Server...60 Setting up the POP3 Network Service...61 Setting up the FTP Client...62 Setting up the FTP Server...62 Setting up the SNMP Network Service...63 Setting up Copier Settings...65 Setting up the Copier Settings...66 Setting up Fax Settings...69 Setting up the Fax Settings...70 Setting up Save as file Settings...74 Setting up the Local Storage Path...75 Setting up the Storage Maintenance...75 Setting up the Destination...76 Setting up the Remote 1 and Remote Setting up the N/W-Fax Destination...78 Setting up the N/W-Fax Folder...78 Setting up Settings...80 Setting up the Settings...81 Setting up Internet Fax Settings...83 Setting up the Internet Fax Settings...84 Setting up Printer Settings...85 Setting up the General Setting...86 Setting up the Default Raw Job Setting...86 Setting up the Raw Job Setting...88 Setting up Print Service Settings...90 Setting up the Raw TCP Print...91 Setting up the LPD Print...91 Setting up the IPP Print...92 Setting up the FTP Print...92 Setting up the NetWare Print...93 Setting up the Print...93 Displaying Version Information Managing the Device...97 Maintaining from TopAccess...98 About the Maintenance Functions...98 Updating the Software...99 Removing the Client Software Network Administrator s Guide Table of Contents 7

8 Backing up Data Restoring Data from Backup File Deleting the Data from Local Folder Managing Directory Service Setting up Notification Importing and Exporting the Address Book Importing the Address Book Data Exporting the Address Book Data Importing and Exporting the Department Code Importing the Department Code Data Exporting the Department Code Data Exporting the Logs and Journals Clearing the Logs and Journals Registering from TopAccess About the Registrations Registering Public Templates Creating or Editing the Public Templates Panel Setting Destination Setting Internet Fax Setting Fax Setting Setting Save as file Setting Box Setting Scan Setting Resetting the Public Template Resetting a Public Template Resetting All Public Templates Registering Fax and Internet Fax Received Forward Setting up the Fax or Internet Fax Received Forward Properties Destination Setting Internet Fax Setting Setting Save as file Setting Box Setting Displaying Message Log Managing Department Code Displaying the Department List and Counters Clearing the Department Counters Registering or modifying the Department Code Deleting the Department Code Setting up Network Server About Network Server Setup Setting up Windows Print Server Configuring the Windows Print Server Installing the Printer Drivers as Shared Printers Setting up the Clients Setting up NetWare Print Server Setting up the NetWare in Bindery Mode Editing the Network Startup File Setting up the NetWare File Server Setting up the NetWare in NDS Mode Setting up the NetWare in NDPS Mode Network Administrator s Guide Table of Contents

9 Setting up NDPS Using Novell Printer Gateway Setting up NDPS Using TOSHIBA NDPS Gateway Installing the TOSHIBA NDPS Gateway Setting up the equipment as an NDPS Object Removing NDPS Components Setting up DNS and Mail Servers Tips of Setting up the DNS and Mail Servers for Tips of Setting up the DNS and Mail Servers for Internet Fax Tips of Setting up the DNS and Mail Servers for Offramp Gateway Troubleshooting Troubleshooting Overview Network Connectivity Problems Cannot Discover Device Cannot Ping the Device Cannot Print From Client Network or Touch Panel Display Disabled After LDAP Search Banner Page Outputted to Inner Tray Troubleshooting Hardware Errors Common Errors Startup Page Does Not Print Print Jobs Not Output Device Status Indicators Copier Maintenance Calls TopAccess Error Messages Message Log Troubleshooting Network Errors Cannot See This Equipment Cannot Print To This Equipment Appendix Default Setting List Default Settings for General Setting Device Information Energy Save Time Stamp Web General Setting Default Settings for Network Setting TCP/IP IPX/SPX AppleTalk Rendezvous LDAP Session DNS Session DDNS Session SLP Session SMB Session NetWare Session HTTP Network Service SMTP Client SMTP Server POP3 Network Service FTP Client FTP Server Network Administrator s Guide Table of Contents 9

10 SNMP Network Service Default Settings for Copier Setting Default Settings for Fax Setting (Optional) Default Settings for Save as file Setting Default Settings for Setting Default Settings for Internet Fax Setting Default Settings for Printer Setting General Setting Default Raw Job Setting Default Settings for Print Service Raw TCP Print LPD Print IPP Print FTP Print NetWare Print Print INDEX Network Administrator s Guide Table of Contents

11 1. OVERVIEW Network Administrator s Guide 1. Overview 11

12 Features and Functions With the TopAccess web-based device management utility in the administrator mode, you can configure network and device settings, display and filter message and job logs, and control current jobs using a web browser. NOTES: Before you read through this guide and perform the setup and maintenance operations, please perform the setup for TopAccess. For information about setting up the equipment for TopAccess, see the User Functions Guide. TopAccess is available only when the Network Interface Card is installed. About Setup from TopAccess Following setup options are performed from TopAccess in the administrator mode: Configuring device settings An administrator can configure the device settings such as device information, energy save, date and time, and language for TopAccess web utility. Configuring network settings An administrator can configure the network settings such as TCP/IP, IPX/SPX, AppleTalk, Rendezvous, LDAP session, DNS session, DDNS session, SLP session, SMB session, Netware session, HTTP network service, SMTP client, SMTP server, POP3 network service, FTP client, FTP server, and SNMP network service. Configuring copier settings An administrator can configure the default copier settings such as color mode (only for e-studio4511 Series), original mode for color (only for e-studio4511 Series), original mode for black, exposure, bypass feed, book > 2, magazine sort, 2in1/4in1, maximum copies, auto 2-sided mode, and sorter mode priority. Configuring fax settings An administrator can configure the facsimile device settings such as terminal ID, fax number, line 2 number, ringer volume, monitor volume, completion volume, reception mode, remote RX, dial type, dial type (line 2), line-2 mode, resolution, original mode, exposure, TTI, RTI, ECM, discard, reduction, duplex print, alternation, recovery transmit, journal auto print, memory transmission report, multi transmission report, polling report, and relay station report. NOTE: The fax settings are available only when the fax option is installed on this equipment. Configuring save as file settings An administrator can configure the save as file settings such as storage maintenance, destination, remote 1, remote 2, N/W-Fax destination, and N/W-Fax folder. Configuring settings An administrator can configure the settings such as file format, fragment message size, and default body strings. Configuring Internet Fax settings An administrator can configure the Internet Fax settings such as fragment page size and default body strings. Configuring printer settings An administrator can configure the default printer settings such as number of days to save private, proof and invalid jobs, duplex printing, default paper size, default paper type, default orientation, default stapling, default output tray, PCL form line, PCL font pitch, PCL font point size, PCL font number, auto paper size conversion, and print startup page. Configuring print service settings An administrator can configure the print services such as Raw TCP/IP print, LPD print, IPP print, FTP print, NetWare print, and print. 12 Network Administrator s Guide Features and Functions

13 About Maintenance from TopAccess Following maintenance options are performed from TopAccess in the administrator mode: Updating client software An administrator can update the client software saved in this equipment. When a new version of client software is released, an administrator should update the client software in this equipment so clients can install new versions of their client software from TopAccess. Removing client software An administrator can remove client software saved in this equipment. Creating backup files An administrator can save the data in the address book, mailboxes, and templates as files for backups. Restoring data from backup files An administrator can restore the data in the address book, mailboxes, and templates using the backup files. Deleting data in hard disk An administrator can delete data such as scan, transmission, and reception data in the hard disk. Use this feature to delete data periodically for restoring the hard disk space if there is not enough disk space for operation. Registering the directory service An administrator can add or delete directory service for LDAP servers. If any LDAP servers are registered, clients can search for data using the registered LDAP servers to add new addresses to the address book. Setting up the notification settings An administrator can enable or disable notifications for specific events that occur in this equipment. An administrator specifies the address to send a notification. Importing and exporting address book data An administrator can import/export the address book data in CSV format. Importing and exporting department code data An administrator can import/export the department code data in CSV format. Exporting logs An administrator can export the logs and journals in CSV format such as print job logs, fax transmit journals, fax reception journals, scan logs, and message logs. Clearing logs An administrator can clear the logs and journals in CSV format such as print job logs, fax transmit journals, fax reception journals, scan logs, and message logs. About Registration from TopAccess Registering is performed from TopAccess in the administrator mode: Registering public templates An administrator can register public templates that are available for all users. Registering Fax or Internet Fax Received Forward An administrator can register the agents for the relay transmission of received faxes or Internet Faxes. Using these agents, an administrator can collect the all received faxes by transmitting them to another internet fax device, saving them as a file in the hard disk or network folders, sending them to specific addresses, or storing to e-filing. NOTE: The Fax Received Forward is available only when the fax option is installed on this equipment. Network Administrator s Guide Features and Functions 13

14 About Other Administrative Functions in TopAccess Displaying message logs An administrator can display the message logs from TopAccess in the administrator mode. Registering department codes An administrator can manage department codes from the Counter tab. 14 Network Administrator s Guide Features and Functions

15 Accessing TopAccess Administrator Mode TopAccess, web-based utility available on this equipment, allows you to manage this equipment remotely via the Internet or via your company s intranet. To operate TopAccess, this equipment should be connected to the network and configured with the TCP/IP settings. After you complete the TCP/IP setup, you can access to the TopAccess web site to operate various functions from your computer using a Web browser such as Netscape Navigator and Internet Explorer. You can use the TopAccess web-based utility from a Windows, Macintosh or Unix operating system environment. The following browsers are supported: Windows Internet Explorer 5.5 or later Netscape Navigator 7.02 or later Macintosh Internet Explorer 5.5 or later Netscape Navigator 7.02 or later Unix Netscape Navigator 7.02 or later Accessing TopAccess in the administrator mode 1. To navigate to TopAccess, enter the following URL on the address box of your Internet browser. Address> or Name> For example When the IP address of the equipment is : When the device name of this equipment is mfp-00c67861 : 2. The TopAccess web page opens. 3. Click the [Administration] tab. The Login page is displayed. Network Administrator s Guide Accessing TopAccess Administrator Mode 15

16 4. Enter the administrator password in the Password field. Then click [Login]. You cannot change a name in the User Name field. It always must be Admin to login TopAccess in the administrator mode. The Setup page is displayed. SUPPLEMENT: The default administrator password is if you have not change the administrator password. 5. Click the menu and submenu to display the desired page. SUPPLEMENT: To logout from the administrator mode, click the Logout link that is displayed in the upper right. 16 Network Administrator s Guide Accessing TopAccess Administrator Mode

17 2. EASY SETUP FLOW Network Administrator s Guide 2. Easy Setup Flow 17

18 Overview for Network Configuration This equipment supports the various features of electronic document processing over a network such as network printing, scanning, and sending or Internet Fax over the Internet. To enable these features, an administrator has to assign the proper network configuration to client computers, servers, and this equipment. NOTES: This chapter describes the setup flow for network features. For information about setting up local features such as copy and fax, please see the User Functions Guide. The guide describes how to operate the [User Functions] button that contains setup features for users and administrators. Some settings can be assigned from the Touch Panel Display on this equipment. Before setting up from TopAccess, please see the User Functions Guide and perform the initial setup for this equipment. The network features are available only when the Network Interface Card is installed. Parallel printing is available only when the Parallel Interface is installed. Following diagram illustrates the common network configurations for this equipment. Parallel or USB Connection * USB Connection is not available for Windows NT 4.0 TCP/IP or IPX/SPX Local Area Network Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 Unix workstation Windows Print Server NetWare Print Server Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 AppleTalk or TCP/IP Local Area Network Mac OS 8.6 Mac OS 9.x Mac OS X Internet DNS Server Server 18 Network Administrator s Guide Overview for Network Configuration

19 Connecting to the Local Area Network over TCP/IP When this equipment is connected to the local area network over TCP/IP with Windows computers, Unix workstations, and NetWare servers, the following features are available: Printing Features SMB Printing in the Peer-to-Peer connection from Windows computers P.23 "Setup Flow for SMB Printing" Peer-to-Peer Printing in the Peer-to-Peer connection from Windows computers P.24 "Setup Flow for Peer-to-Peer Printing" LPR Printing in the Peer-to-Peer connection from Windows computers P.22 "Setup Flow for LPR Printing" IPP Printing in the Peer-to-Peer connection from Windows computers P.25 "Setup Flow for IPP Printing" SMB Printing through the Windows Print Server from Windows computers P.26 "Setup Flow for Printing via Windows Print Server" Novell Printing through the NetWare Print Server from Windows computers P.27 "Setup Flow for Novell Printing" LPR Printing in the TCP/IP network from Macintosh computers P.29 "Setup Flow for LPR Printing" FTP Printing P.31 "Setup Flow for FTP Printing" Printing from Unix workstation P.30 "Setup Flow for Unix Printing" Job Monitoring with TopAccessDocMon from Windows Scanning Features Save as file feature for saving scanned images or received jobs as files in network folder P.33 "Setup Flow for Save as file" e-filing Features Editing the files in the Box using e-filing web utility P.44 "Setup Flow for e-filing Web Utility" Acquiring data from a Box with TWAIN driver or File downloader P.44 "Setup Flow for TWAIN Driver and File Downloader" Network Management Features Monitoring or managing this equipment using TopAccess Connecting to the Local Area Network over IPX/SPX When this equipment is connected to the local area network over IPX/SPX with Windows computers and NetWare servers, the following features are available: Printing Features Novell Printing through the NetWare Print Server from Windows computers P.27 "Setup Flow for Novell Printing" Connecting to the Local Area Network over AppleTalk network When this equipment is connected to the local area network over AppleTalk with Macintosh computers, the following features are available: Printing Features AppleTalk Printing in the AppleTalk network from Macintosh computers Network Administrator s Guide Overview for Network Configuration 19

20 P.29 "Setup Flow for AppleTalk Printing" Connecting to the Internet When this equipment is connected to the local area network where the Internet access is enabled with DNS server and mail server, the following features are available: Printing Features IPP Printing in the Internet connection from Windows computers P.25 "Setup Flow for IPP Printing" Printing in the Internet connection using client software P.31 "Setup Flow for Printing" Scanning Features Scan to at this equipment P.34 "Setup Flow for Scan to " Fax Features Sending or Receiving Internet Fax at this equipment P.38 "Setup Flow for Internet Fax" Sending fax or Internet Fax using the N/W-Fax driver from Windows computers P.36 "Setup Flow for Network-Fax" Onramp gateway (convert a received fax from the public switched telephone line to an Internet Fax and send it to the Internet) P.39 "Setup Flow for Onramp Gateway" Offramp gateway (convert a received Internet Fax from Internet to a fax and send it to facsimile through the public switched telephone line) P.41 "Setup Flow for Offramp Gateway" NOTE: The N/W-Fax driver, Onramp gateway and Offramp gateway can be operated only when optional fax unit is installed in this equipment. 20 Network Administrator s Guide Overview for Network Configuration

21 Setup Flow for Printing Features This section describes the minimum setup flow to configure this equipment for printing. For e-stuio450 Series and e-studio280 Series: The printing features are available only when the Printer Kit or Printer/Scanner Kit is installed. Setup Flow for Windows Printing This equipment supports SMB printing, Peer-to-Peer printing, LPR printing, and IPP printing for Windows computers. The configurations required are different for each printing system. If you are not sure which printing system you will use, choose the proper printing system according to operating systems of clients in your network: For Windows 98/Me SMB Printing or Peer-to-Peer Printing For Windows NT 4.0, Windows 2000, Windows XP, Windows Server 2003 LPR Printing SUPPLEMENTS: It assumes using SMB printing in a small network. If you can use the Windows NT 4.0, Windows 2000, Windows XP, or Windows Server 2003 as a print server, it is recommended to set up for printing via Windows print server. This equipment also supports printing via the parallel port. When this equipment is used for parallel printing, there is no need to configure the equipment. To set up for parallel printing, please see the Quick Start Guide. NOTE: Parallel printing is available only when the Parallel Interface is installed. System Requirements Windows printing applies to the following Windows computers. Display Resolution 1024 x 768 dots or more Display Color High Color (16bit) or higher is recommended CPU Pentium 133 MHz minimum (Pentium 266 MHz or faster recommended) Memory 64MB for Windows 98 96MB for Windows Me and Windows NT MB for Windows 2000/XP/Server 2003 The applicable computers depend on the printing systems: LPR Printing Windows NT 4.0 Service Pack 6a Windows 2000 Service Pack 3 Windows XP Service Pack 1 Windows Server 2003 SMB Printing Windows 98 (Windows 98 Second Edition Recommended) Windows Me Windows NT 4.0 Service Pack 6a Windows 2000 Service Pack 3 Windows XP Service Pack 1 Windows Server 2003 Network Administrator s Guide Setup Flow for Printing Features 21

22 Peer-to-Peer Printing Windows 98 (Windows 98 Second Edition Recommended) Windows Me IPP Printing Windows 2000 Service Pack 3 Windows XP Service Pack 1 Windows Server 2003 Setup Flow for LPR Printing Connecting over TCP/IP Network Setting up the LPR printer connection Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 This equipment can be used with LPR printer connection for Windows NT 4.0, Windows 2000, Windows XP, and Windows Server LPR printing is the common method to setting up the printer from servers. It is better to use LPR printing for Windows NT 4.0, Windows 2000, Windows XP, and Windows Server 2003 rather than SMB printing because the printing process of LPR printing is shorter than SMB printing. Setup procedure Step 1: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 2: Setting up the LPD Print Service. P.91 "Setting up the LPD Print" Step 3: Setting up the Raw TCP if required. If you permit a Raw TCP connection for printing, which can be used with Windows 2000, Windows XP, and Windows Server 2003 TCP/IP, please configure the Raw TCP/IP Print as well. P.91 "Setting up the Raw TCP Print" Step 4: Advise users to install the Client Software for LPR printing. Users can install the printer drivers for LPR printing by installation from the Client1 CD-ROM and add the LPR port. For more information about the LPR installation, please see the Printing Guide. In the LPR enabled network, users must install following client software for printing: Printer Drivers 22 Network Administrator s Guide Setup Flow for Printing Features

23 TopAccessDocMon Agfa Font Manager Setup Flow for SMB Printing Network Environment over TCP/IP Setting up SMB Printer Connection Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 This equipment can be used with SMB printer connection that allows you to connect to this equipment using File and Printer Sharing for Microsoft Networks service. SMB printing is the common method to setting up the printer from the Windows 98/Me computers. However, SMB printing is not suitable for printing a large amount of documents. NOTE: It assumes using SMB printing in a small network. If you can use the Windows NT 4.0, Windows 2000, Windows XP, or Windows Server 2003 as a print server, it is recommended to set up for printing via Windows print server. P.26 "Setup Flow for Printing via Windows Print Server" Setup procedure Step 1: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 2: Setting up the SMB Session. The NetBIOS name and workgroup should be configured to enable SMB printing. Also if the network system uses the WINS server to provide name resolution for this equipment with the Windows network, you can specify the WINS server to be used. P.57 "Setting up the SMB Session" Step 3: Advise users to install the Client Software for SMB printing. Users can install the printer drivers for SMB printing using the following methods: 1) Point and Print installation or 2) installation from the Client1 CD-ROM. It is recommended for an administrator to determine which method should be used for an installation (or allows both Network Administrator s Guide Setup Flow for Printing Features 23

24 installations for users.) For more information about the SMB installation, please see the Printing Guide. In the SMB enabled network, users must install following client software for printing: Printer Drivers TopAccessDocMon Agfa Font Manager Setup Flow for Peer-to-Peer Printing Connecting over TCP/IP Network Windows 98 Windows Me Windows 98 Windows Me Setting up the TCP/IP printer connection with Peer-to-Peer Utility Windows 98 Windows Me This equipment provides the Peer-to-Peer Utility, (for Windows 98 and Windows Me), that enables a peer-to-peer connection over the TCP/IP network. The Peer-to-Peer Utility allows users to add the Peer-to-Peer TCP/IP port by searching for the equipment in the local area network. If an administrator does not allow printer sharing in a Windows network, (which means the SMB print service is disabled), he or she can permit users to connect to this equipment using the Peer-to-Peer Utility. NOTE: TopAccessDocMon cannot be used when you configure the printer connection using the Peer-to-Peer utility. Setup procedure Step 1: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 2: Advise users to install the Client Software for Peer-to-Peer printing. Users can get the printer drivers for Peer-to-Peer printing by installation from the Client1 CD-ROM. For more information about the Peer-to-Peer installation, please see the Printing Guide. In the Peer-to-Peer enabled network, users must install following client software for printing: 24 Network Administrator s Guide Setup Flow for Printing Features

25 Printer Drivers Peer-to-Peer Utility Agfa Font Manager Setup Flow for IPP Printing Connecting over Internet Setting up the IPP printer connection Windows 2000 Windows XP Windows Server 2003 This equipment can be used with the IPP printer connection for Windows 2000, Windows XP, and Windows Server 2003 in a TCP/IP network. Even though IPP printing can be used in a local area network, this method is commonly used to print over the Internet. If you allow IPP printing through the Internet, you must configure the DNS server to enable users to access this equipment over the Internet using the HTTP protocol. This is useful when users want to print to this equipment from outside the local area network. Setup procedure Step 1: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 2: Setting up the DNS Session to specify the DNS server that assigns the equipment s DNS name. The DNS Session should be configured when the DNS server is used to assign the DNS name (rather than the IP address) over the Internet. P.56 "Setting up the DNS Session" Step 3: Setting up the DDNS Session if required. If the DNS server supports the dynamic DNS service, please configure the DDNS Session to enable the dynamic DNS service. P.56 "Setting up the DDNS Session" Step 4: Setting up the IPP Print Service. P.92 "Setting up the IPP Print" Step 5: Advise users to install the Client Software for IPP printing. Users can install the printer drivers for IPP printing by installation by Add Printer Wizard. For more information about the IPP installation, please see the Printing Guide. In the IPP enabled network, users must install following client software for printing: Printer Drivers Network Administrator s Guide Setup Flow for Printing Features 25

26 TopAccessDocMon Agfa Font Manager NOTE: TopAccessDocMon is available only when the client computers are connected to this equipment within the same local area network. Also TopAccessDocMon cannot automatically find the IP or IPX address of this equipment to connect, if users install the client software for IPP printing. In that case, users must find the equipment in the network using the Network Discovery feature. For more information about TopAccessDocMon, see the Printing Guide. Setup Flow for Printing via Windows Print Server Connecting to Client Server type of Microsoft network Setting up the LPR connection Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 Setting up the SMB printer connection Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 When you want to manage all print jobs in the print server instead of directly printing to this equipment, the Windows Client Server network solution is helpful. In this case, an administrator sets up the sharing printer using LPR in Windows NT 4.0, Windows 2000, Windows XP, or Windows Server 2003 print server. Then clients can install the printer driver from the Windows print server using SMB. Setup procedure Step 1: Setting up this equipment for LPR printing. Please see the setup flow for LPR printing. P.22 "Setup Flow for LPR Printing" NOTE: When installing the printer driver in the server to set up the sharing printer, install the printer driver by the Add Printer Wizard. Do not install the printer driver using the installer. Step 2: Setting up the Windows print server. P.169 "Setting up Windows Print Server" 26 Network Administrator s Guide Setup Flow for Printing Features

27 Step 3: Advise users to install the Client Software for SMB printing via the Windows print server. Users can install the printer drivers for Windows Client Server network from the queue created in the Windows print server. This installation method is common for Windows print sharing. Please refer to the Windows documentation for information about sharing printers. In the Windows Client Server network, users must install following client software for printing: Printer Drivers TopAccessDocMon Agfa Font Manager Setup Flow for Novell Printing This equipment supports Novell printing for Windows computers. System Requirements Novell printing applies the following NetWare server and client computers: NetWare: NetWare 4.x bindery emulation mode NetWare 4.x NDS mode NetWare 5.x and 6.x NDS mode (over IPX/SPX only) NetWare NDPS Printer Agent Client OS: Windows 98 (Windows 98 Second Edition Recommended) Windows Me Windows NT 4.0 Service Pack 5 Windows 2000 Service Pack 3 Windows XP Service Pack 1 Windows Server 2003 Connecting with a NetWare Environment over TCP/IP or IPX/SPX Network Setting up the Novell printer connection NetWare 4.x NetWare 5.x NetWare 6.x Setting up the SMB printer connection to Novell print queue Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 When you want to manage the print jobs in the NetWare print server instead of directly printing to this equipment, an administrator must configure the NetWare print servers and this equipment. Network Administrator s Guide Setup Flow for Printing Features 27

28 This equipment supports the PSERVER in the NetWare 4.x bindery emulation mode, NetWare 4.x NDS mode, NetWare 5.x NDS/NDPS mode, and NetWare 6.x NDS/NDPS mode. Setup procedure Step 1: Setting up the NetWare print server. P.171 "Setting up NetWare Print Server" Step 2: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 3: Setting up the IPX/SPX if this equipment is used in the IPX/SPX network. P.54 "Setting up the IPX/SPX" Step 4: Setting up the NetWare Session. P.58 "Setting up the NetWare Session" Step 5: Setting up the SLP Session. If the NetWare file server is connected to the equipment over the TCP/IP network, enable the SLP. P.56 "Setting up the SLP Session" Step 6: Setting up the NetWare Print Service. P.93 "Setting up the NetWare Print" Step 7: Advise users to install the Client Software for Novell printing. Users can install the printer drivers for Novell printing from the Client1 CD-ROM and map the queue created in the NetWare server. For more information about the Novell installation, please see the Printing Guide. In the Novell network, users must install following client software for printing: Printer Drivers TopAccessDocMon Agfa Font Manager Setup Flow for Macintosh Printing This equipment supports AppleTalk printing and LPR printing for Macintosh computers. The configurations required are different for each printing system. System Requirements Macintosh printing applies the following Mac OS computers and environments: Display Resolution: 1024 x 768 dots or more OS: Mac OS 8.6 to 9.x, Mac OS X Protocol: TCP/IP or AppleTalk (Ethernet) Printer Driver: LaserWriter 8 printer driver version or later (not required for Mac OS X or later) 28 Network Administrator s Guide Setup Flow for Printing Features

29 NOTE: Macintosh printing from Mac OS X 10.2 and its earlier versions of Mac OS X is supported only in Classic mode using the PPD file for Mac OS 8.6 to 9.x. This equipment also provides the PPD file for Mac OS X or later. Setup Flow for AppleTalk Printing Connecting over AppleTalk Network Setting up the AppleTalk printer connection Mac OS 8.6 Mac OS 9.x Mac OS X This equipment can be used with the AppleTalk printer connection when the Macintosh computers and the equipment are connected over the AppleTalk network. Setup procedure Step 1: Setting up the AppleTalk. Please see the User Functions Guide to configure AppleTalk from the Touch Panel Display, or from TopAccess. P.54 "Setting up the AppleTalk" Step 2: Advise users to install the Macintosh PPD file. Users can install the Macintosh PPD file from the Client1 CD-ROM. For more information about the Macintosh PPD file installation and setting up AppleTalk printing on the Macintosh computer, please see the Printing Guide. Setup Flow for LPR Printing Connecting over TCP/IP Network Setting up the LPR printer connection Mac OS 8.6 Mac OS 9.x Mac OS X This equipment can be used with the LPR printer connection when the Macintosh computers and the equipment are connected over the TCP/IP network. Network Administrator s Guide Setup Flow for Printing Features 29

30 Setup procedure Step 1: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 2: Setting up the LPD Print Service. P.91 "Setting up the LPD Print" Step 3: Advise users to install the Macintosh PPD file. Users can install the Macintosh PPD file from the Client1 CD-ROM. For more information about the Macintosh PPD file installation and setting up LPR printing on the Macintosh computer, please see the Printing Guide. Setup Flow for Unix Printing This equipment supports printing for Unix workstations using the Unix Filters. System Requirements Unix printing applies the following Unix workstations: OS: Sun Solaris 2.6/2.7/7.8/8/9 HP-UX ver.10.20/11.x IBM AIX 4.1.5/4.3.3/5L SCO UnixWare 7 SCO OpenUnix 8 Red Hat Linux 6.2/7.1/7.2/7.3/8.0 SuSE Linux ver.7.0/8.1 Mandrake Linux ver.7.1/9 Turbo Linux 8 Connecting over TCP/IP Network Unix workstation Setting up the LPR printer connection This equipment can be used with the LPR printer connection when the Unix workstations and the equipment are connected over the TCP/IP network. 30 Network Administrator s Guide Setup Flow for Printing Features

31 Setup procedure Step 1: Setting up the TCP/IP. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 2: Setting up the LPD Print Service. P.91 "Setting up the LPD Print" Step 3: Advise users to install the Unix Filters for Unix printing. Users can install the Unix filters for Unix printing from the Admin s Client CD-ROM. For more information about the Unix installation, please see the Printing Guide. Setup Flow for FTP Printing This equipment supports FTP printing that enables to print a file sent through FTP protocol. Users can send a print file using the FTP download tools to this equipment from any operating systems. This equipment can print following files using the FTP printing: PCL format print job file PostScript Level 3 print job file Text data file Setup procedure Step 1: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 2: Setting up the FTP Print Service. P.92 "Setting up the FTP Print" Step 3: Now any users can download to this equipment using the FTP down-load tools. Users can use any FTP download tools to print through FTP. For more information about FTP printing, please see the Printing Guide. Setup Flow for Printing This equipment allows you to print a file sent to it via . Users can send a print job by attaching the file that users want to print to an . This equipment will receive the message from the POP3 account in the server and print the file. This equipment can print the following files: TIFF file Network Administrator s Guide Setup Flow for Printing Features 31

32 Text data file Setup procedure Step 1: Setting up the POP3 account for this equipment in the incoming mail server. P.185 "Setting up DNS and Mail Servers" Step 2: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 3: Setting up the POP3 Network Servers to specify the POP3 server. P.61 "Setting up the POP3 Network Service" Step 4: Setting up the Print Service. P.93 "Setting up the Print" Step 5: Now any users can print a file by sending an message. Any client software can be used to send a print job to this equipment. For more information about printing, please see the Printing Guide. 32 Network Administrator s Guide Setup Flow for Printing Features

33 Setup Flow for Scanning Features This section describes the minimum setup flow required to configure this equipment for scanning. For e-stuio450 Series and e-studio280 Series: The scanning features are available only when the Printer Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed. Setup Flow for Save as file The Save as file feature allows users to save images scanned by a copy operation, scan operation, or fax operation to the local hard disk or the network shared folder. Copy/Scan/Fax Connecting over TCP/IP Network Save as File into Network folders Save as File into Local folders Local Hard Disk Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 Network Hard Disk You can enable or disable the Save as file into the local folder and network folders. When enabled, you can specify which network folders to save the scanned file, or you can allow users to specify the network folders for each Save as file operation. Setup procedure Step 1: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 2: Setting up the SMB Session. When the SMB protocol is used to send scanned files to a network folder, the SMB Session must be configured to permit sending the scanned files to the network folder. Also the Net- BIOS name and workgroup must be set to enable users to browse the local folder in the equipment and access the scanned files in it from client computers. P.57 "Setting up the SMB Session" Step 3: Setting up the FTP Network Service, if required. When the FTP protocol is used to send scanned files to a network folder, the FTP Client Service should be enabled. Also the network folders must be configured as the FTP accessible folders. P.62 "Setting up the FTP Client" Network Administrator s Guide Setup Flow for Scanning Features 33

34 Step 4: Setting up the Destination. You should configure the destination. You can allow users to save scanned files only in the local folder, or allow users to save scanned files in the network folders. P.76 "Setting up the Destination" Step 5: Setting up the Remote 1 and Remote 2 If you allow users to save scanned files in the network folders, you should specify which network folders can save the scanned files, or allow users to specify the network folders. P.76 "Setting up the Remote 1 and Remote 2" Setup Flow for Scan to The Scan to feature allows users to send scanned images to addresses over the Internet. Scan to Connecting to Internet Send to the Internet via SMTP server Internet SMTP Server When configuring the Scan to environment, this equipment sends an to the SMTP server and transfers the document to the Internet. A DNS server is required for the SMTP server to transmit the Scan to document into the Internet. Setup procedure Step 1: Setting up the DNS Server and SMTP Server, if required. When this equipment uses the SMTP server to send an , you must configure the DNS server and SMTP server in your network. P.185 "Setting up DNS and Mail Servers" Step 2: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 3: Setting up the SMTP Network Service You should specify the SMTP server to be used for sending an . P.59 "Setting up the SMTP Client" 34 Network Administrator s Guide Setup Flow for Scanning Features

35 Step 4: Setting the Settings. In the Settings, you should specify the from address and from name to enable the Scan to . Also you can specify the file format, fragment size, and body text that apply to the sent from this equipment. P.81 "Setting up the Settings" Network Administrator s Guide Setup Flow for Scanning Features 35

36 Setup Flow for Fax Features This section describes the minimum setup flow to configure this equipment for Fax features. Setup Flow for Network-Fax For e-studio4511 Series: The fax transmission using the N/W-Fax driver is available only when optional Fax unit is installed. The Internet Fax transmission using the N/W-Fax driver is available without optional Fax unit. For e-stuio450 Series and e-studio280 Series: The fax transmission using the N/W-Fax driver is available only when the Printer Kit or Printer/Scanner Kit is installed in addition to optional Fax unit. The Internet Fax transmission using the N/W-Fax driver is available only when the Printer Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed. Connecting to Internet Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 Printing a document using N/W-Fax driver Send a document as Internet Fax to the Internet via SMTP server Internet SMTP Server Send a document as fax document via Public Switched Telephone network G3 Facsimile or Internet Fax Device Using the N/W-Fax driver, users can send a document to this equipment as a print job. The equipment then sends the job to the fax numbers (or addresses) specified by the user through the Public Switched Telephone Network or the Internet. To send a fax through the Public Switched Telephone Network, users must configure the equipment accordingly. When sending an Internet Fax, the equipment sends the document to the SMTP server and transfers it to the Internet. (A DNS server is required for the SMTP server to transmit the document into the Internet.) System Requirements The N/W-Fax driver is available for following computers: 36 Network Administrator s Guide Setup Flow for Fax Features

37 Display Resolution 1024 x 768 dots or more Display Color High Color (16bit) or higher is recommended CPU Pentium 133 MHz minimum (Pentium 266 MHz or faster recommended) Memory 64MB for Windows 98 96MB for Windows Me and Windows NT MB for Windows 2000/XP/Server 2003 OS Windows 98 (Windows 98 Second Edition Recommended) Windows Me Windows NT 4.0 Service Pack 6a Windows 2000 Service Pack 3 Windows XP Service Pack 1 Windows Server 2003 Setup Procedure Step 1: Setting up the DNS server and SMTP server. When this equipment uses the SMTP server to send an , you must configure the DNS server and SMTP server in your network. P.185 "Setting up DNS and Mail Servers" Step 2: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 3: Setting up the SMTP Network Service. You should specify the SMTP server to be used for sending an Internet Fax. P.59 "Setting up the SMTP Client" Step 4: Setting the Internet Fax Settings. In the Internet Fax Settings, you should specify the from address and from name to enable the Internet Fax transmission. Also you can specify the fragment size, and body text that apply to the Internet Fax sent from this equipment. P.84 "Setting up the Internet Fax Settings" Step 5: Setting up the Fax Settings. Set the Fax device settings to enable the facsimile transmission from this equipment. This is available only when the optional Fax unit is installed. Please see the User Functions Guide to configure the Fax Settings from the Touch Panel Display, or from TopAccess. P.70 "Setting up the Fax Settings" Network Administrator s Guide Setup Flow for Fax Features 37

38 Step 6: Setting up the N/W-Fax Destination and N/W-Fax Folder for Save as file features. To enable the Save as file feature on the N/W-Fax driver (to send the document), configure the N/W-Fax Destination and N/W-Fax Folder to designate where the document will be saved. P.78 "Setting up the N/W-Fax Destination" P.78 "Setting up the N/W-Fax Folder" Setup Flow for Internet Fax The Internet Fax feature allows users to send scanned images to other Internet Fax devices over the Internet. The Internet Fax is similar to Scan to , but it converts the scanned image to a TIFF-S format at a resolution accepted by most of facsimiles. For e-stuio450 Series and e-studio280 Series: The Internet Fax features are available only when the Printer Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed. Internet Fax original Connecting to Internet Send Internet Fax to the Internet via SMTP server Internet Receive Internet Fax from POP3 server Server This equipment sends the internet faxes via an SMTP server and receives them from a POP3 server. To configure the Internet Fax environment, configure the SMTP server to send and the POP3 server to receive. Remember that a DNS server is required for the SMTP and POP3 servers to transmit the document over the Internet. To enable receiving an Internet Fax, configure the POP3 account for this equipment in the POP3 server. This equipment can access the POP3 server to check if an Internet Fax message has been received same as the client software. Setup Procedure Internet Fax Device Step 1: Setting up the DNS, SMTP, and POP3 servers. You must configure the SMTP server to send Internet Fax, the POP3 server to receive Internet Fax, and the DNS server to enable transferring the data over the Internet. P.185 "Setting up DNS and Mail Servers" 38 Network Administrator s Guide Setup Flow for Fax Features

39 Step 2: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 3: Setting up the SMTP Network Service. You should specify the SMTP server to be used for sending an Internet Fax. P.59 "Setting up the SMTP Client" Step 4: Setting up the POP3 Network Service. You should specify the POP3 service and the user account for this equipment, to receive Internet Fax. P.61 "Setting up the POP3 Network Service" Step 5: Setting the Internet Fax Settings. In the Internet Fax Settings, you should specify the from address and from name to enable the Internet Fax transmission. Also you can specify the fragment size, and body text that apply to the Internet Fax sent from this equipment. P.84 "Setting up the Internet Fax Settings" Setup Flow for Onramp Gateway For e-studio4511 Series: The Onramp Gateway feature is available only when the optional Fax unit is installed. For e-stuio450 Series and e-studio280 Series: The Onramp Gateway feature is available only when the optional Fax unit, Printer Kit, and Scanner Upgrade Kit are installed, or when the optional Fax unit and Printer/Scanner Kit are installed. This equipment can convert received faxes into s and forward them to other Internet Fax devices or client computers using Onramp Gateway transmission. Network Administrator s Guide Setup Flow for Fax Features 39

40 Onramp Gateway ITU-T compatible G3 Facsimile Sending a fax to the Relay Box of the equipment through the Public Switched Telephone network Send a document as Internet Fax to the Internet via SMTP server ITU-T Relay Box Internet SMTP Server addresses are assigned as destinations in the Relay Box The Internet Fax device receives the document from the Internet as an Internet Fax document. Internet Fax Device The client computer receives the document from the Internet as an document. Client Computers This equipment can create the ITU-T relay mailbox in which addresses are registered as destinations to achieve the Onramp Gateway transmission. Any ITU-T compatible facsimile can send a fax to the ITU-T relay mailbox. This equipment then forwards received faxes to the addresses registered in the ITU-T relay mailbox. To use this equipment as a Hub Station for the Onramp Gateway transmission, the Relay Box in which addresses are registered must be set up. This equipment, as the distributor, can send an of any faxes received from any ITU-T compatible facsimile device. Setup Procedure Step 1: Setting up the DNS server and SMTP server. When this equipment uses the SMTP server to send an , you must configure the DNS server and SMTP server in your network. P.185 "Setting up DNS and Mail Servers" Step 2: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" 40 Network Administrator s Guide Setup Flow for Fax Features

41 Step 3: Setting up the SMTP Network Service. You should specify the SMTP server to be used for sending an Internet Fax. P.59 "Setting up the SMTP Client" Step 4: Setting the Internet Fax Settings. In the Settings, you should specify the from address and from name to enable the Internet Fax transmission. Also you can specify the fragment size, and body text that apply to the Internet Faxes sent from this equipment. P.84 "Setting up the Internet Fax Settings" Step 5: Setting up the Fax Settings. Set the Fax device settings to enable the facsimile transmission from this equipment. This is available only when the optional Fax unit is installed. Please see the User Functions Guide to configure the Fax Settings from the Touch Panel Display, or from TopAccess. P.70 "Setting up the Fax Settings" Step 6: Registering the Relay Box with addresses. The registration of the Relay Box can be done by users. Please see the Operator s Manual for Facsimile Function to register the relay boxes from the Touch Panel Display, or see the Network Operator s Guide to register the relay boxes from TopAccess. Setup Flow for Offramp Gateway For e-studio4511 Series: The Offramp Gateway feature is available only when the optional Fax unit is installed. For e-stuio450 Series and e-studio280 Series: The Offramp Gateway feature is available only when the optional Fax unit, Printer Kit, and Scanner Upgrade Kit are installed, or when the optional Fax unit and Printer/Scanner Kit are installed. This equipment can be used as a Hub Station to forward s from your client computer or Internet Fax device to any facsimile on the public switched telephone network. For example, the document can be sent to this equipment from out of the country through the Internet, then the document can be sent from this equipment to the designated fax number through the local public telephone line. Network Administrator s Guide Setup Flow for Fax Features 41

42 Offramp Gateway An is sent to "FAX=<fax from a client computer Client Computer An Internet Fax is sent to "FAX=<fax number>@host1.ifax.com" from an Internet Fax device Internet Internet Fax Device The equipment receives of which the forwarding domain is "host1.ifax.com" using SMTP transmission via the SMTP server SMTP Server An or Internet Fax is converted to the facsimile document and sent to <fax number> G3 facsimile G3 Facsimile When enabling the Offramp Gateway, this equipment works as an SMTP server to receive s from the Internet. To enable the STMP transmission in this equipment, designate the hostname (or specific domain) that relates to this equipment in the DNS server, and designate the MX record to receive the s that are sent to the equipment s domain in the SMTP server in your local area network. Then the SMTP server should be configured to transmit the received s to the equipment in the SMTP transmission. For example, if the hostname of this equipment is designated as host1.ifax.com, the SMTP server receives an whose forwarding address is <account name>@host1.ifax.com, and the SMTP server transmits the received to the equipment. Then this equipment will send the received as a facsimile document to the fax number that is specified in the <account name> part. Setup Procedure Step 1: Setting up the DNS server and SMTP server. To enable the transfer of s to this equipment through SMTP, you must designate the domain name of this equipment and the MX record and configure the SMTP server to route the received documents. P.185 "Setting up DNS and Mail Servers" Step 2: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to 42 Network Administrator s Guide Setup Flow for Fax Features

43 configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 3: Setting up the DNS Session. You should set the DNS Session to specify the DNS server. P.56 "Setting up the DNS Session" Step 4: Setting up the DDNS Session, if required. If the DNS server supports dynamic DNS service, configure the DDNS Session to enable the dynamic DNS service. P.56 "Setting up the DDNS Session" Step 5: Setting up the SMTP Network Service. You should enable the Enable SMTP Server and Enable OffRamp Gateway option to receive s through the SMTP transmission and perform the Offramp Gateway transmission. Also you can specify the SMTP server settings as you require. P.59 "Setting up the SMTP Client" Step 6: Setting up the Fax Settings. Set the Fax device settings to enable the facsimile transmission from this equipment. This is available only when the optional Fax unit is installed. Please see the User Functions Guide to configure the Fax Settings from the Touch Panel Display, or from TopAccess. P.70 "Setting up the Fax Settings" Network Administrator s Guide Setup Flow for Fax Features 43

44 Setup Flow for e-filing Features This section describes the minimum setup flow to configure the e-filing features. Setup Flow for e-filing Web Utility Users can manage the boxes, folders, and documents in e-filing from computers using the web browser if you enable the e-filing web utility. Connecting over TCP/IP Network Copy or Scan to e-filing Print to e-filing Windows computer Managing e-filing using the Web browser Windows computer e-filing To enable the e-filing features, an administrator should set up the network connection between computers and this equipment over TCP/IP, and enable the HTTP network service. Using the e-filing web utility, users can create, edit, delete boxes and folders in e-filing, and also create, edit, and delete documents stored in e-filing using the editing functions. System Requirements e-filing web utility supports the following web browsers on the Windows operating system: Microsoft Internet Explorer 5.5 Service Pack 2 or later Netscape Navigator 4.7 or later Setup procedure Step 1: Setting up the TCP/IP. When this equipment is connected to the TCP/IP network, you should set the TCP/IP from the Touch Panel Display the first time you use this equipment to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" Step 2: Setting up the HTTP Network Service to enable e-filing web utility. To access e-filing using the TWAIN driver and File Downloader, the HTTP Server option must be enabled because the software accesses e-filing on this equipment using the HTTP protocol. P.58 "Setting up the HTTP Network Service" Setup Flow for TWAIN Driver and File Downloader This equipment supports importing the documents that are saved in the e-filing of this equipment into a client computer using the TWAIN driver and File Downloader. 44 Network Administrator s Guide Setup Flow for e-filing Features

45 Connecting over TCP/IP Network e-filing Retrieving from e-filing using TWAIN driver or File Downloader Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 The TWAIN driver and File Downloader can retrieve documents that are stored in the e-filing by the Store to e-filing functions. The TWAIN driver can be selected for TWAIN compliant applications such as Adobe Photoshop and for retrieving document from e-filing into the application. The File Downloader can work as an application to retrieve e-filing documents to local hard disk. The TWAIN driver and File Downloader can connect to this equipment over TCP/IP network. System Requirements The TWAIN driver and File Downloader are available for following computers: Display Resolution 1024 x 768 dots or more Display Color High Color (16bit) or higher is recommended CPU Pentium 133 MHz minimum (Pentium 266 MHz or faster recommended) OS Windows 98 (Recommended Windows 98 Second Edition) Windows Me Windows NT 4.0 Service Pack 6a Windows 2000 Service Pack 3 Windows XP Service Pack 1 Windows Server 2003 Application TWAIN compliant software (for the TWAIN driver only) Microsoft Internet Explorer 5.5 Service Pack 2 or later must be installed. Microsoft Internet Explorer is enabled to access the e-filing web utility on this equipment. - The proxy settings must be configured correctly to enable the access. - The browser must not be offline. Recommended Memory e-studio4511 Series: For retrieving A4/LT 600dpi color image / 600dpi black image: 256 MB For retrieving A3/LD 600dpi color image: 512 MB e-studio450 Series and e-studio280 Series: 256 MB Network Administrator s Guide Setup Flow for e-filing Features 45

46 Setup procedure Step 1: Setting up the TCP/IP. When this equipment is connected to the TCP/IP network, you should set the TCP/IP from the Touch Panel Display the first time you use this equipment to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" Step 2: Setting up the HTTP Network Service to enable e-filing web utility. To access e-filing using the TWAIN driver and File Downloader, the HTTP Server option must be enabled because the software accesses e-filing on this equipment using the HTTP protocol. P.58 "Setting up the HTTP Network Service" Step 3: Advise users to install the TWAIN driver and File Downloader. Users can install the TWAIN driver and File Downloader from the Client2 CD-ROM. For more information about the installation, please see the e-filing Guide. 46 Network Administrator s Guide Setup Flow for e-filing Features

47 3. SETTING UP FROM TOPACCESS Network Administrator s Guide 3. Setting up from TopAccess 47

48 Setting up Device Settings In the General submenu page in the Setup menu, an administrator can configure the general settings such as Device Information, Energy Save, Date and Time, and Web General Setting. NOTE: Some settings may not apply to the Touch Panel Display as soon as you save the settings. When you change the settings, press the [RESET] button on the Control Panel before an operation. Setting the device settings 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Setup menu and General submenu. The General submenu page is displayed. 3. In the General submenu page, set the device settings as required. In the General submenu page, you can set the following: P.49 "Setting up the Device Information" P.50 "Setting up the Energy Save" P.50 "Setting up the Time and Date" P.51 "Setting up the Web General Setting" 4. Click [Save]. The confirmation dialog box appears. 48 Network Administrator s Guide Setting up Device Settings

49 SUPPLEMENT: If you want to restore the current settings without saving the changes, click [Cancel]. Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes. 5. Click [OK] to apply the changes. NOTE: When using the Internet Explorer, the settings that are displayed in each field may not be changed even if you change the settings and click [Save]. However, the settings have been changed in the equipment. In that case, click the General submenu then the page displays the current settings in each field. Setting up the Device Information You can set the device information displayed in the Device tab page ) Name This displays the equipment s device name. 2) Copier Model This displays the equipment s model name. 3) Hard Disk Space Available This displays the equipment s available hard disk space. 4) Department Code Select whether the department management is enabled or disabled. 5) Department Code Enforcement Select whether invalid jobs, which a department code is not specified or invalid department code is specified, are printed or stored in the invalid job list when the department code is enabled. OFF Select this to print the invalid jobs. ON Select this to not print the invalid jobs and store them in the invalid job list. NOTE: If the Department Code Enforcement is set to ON and the SNMP communication is enabled in the printer driver, the user will be prompted to enter the correct department code if an invalid department code was entered in the printer driver. Network Administrator s Guide Setting up Device Settings 49

50 6) Network path or queue name Enter the queue name for SMB printing. This queue name is used when users use the discovery function of the installer to obtain the network queue during the installation. Generally use print for the Network path or queue name. 7) Location Enter the name of the department or site. This is displayed in the Device tab page that appears first when accessing the TopAccess web site for users. 8) Contact Information Enter the name or title of the contact person for this equipment. This is displayed in the Device tab page that appears first when accessing the TopAccess web site for users. 9) Service Phone Number Enter the phone number for service on this equipment. This is displayed in the Device tab page that appears first when accessing the TopAccess web site for users. 10) Administrative Message Enter the message about this equipment for all users to read. This is displayed in the Device tab page that appears first when accessing the TopAccess web site for users. 11) Administrator s Password If you want to change the administrator s password used to log in functions from the Touch Panel Display and TopAccess, enter the 6-digit password. You cannot leave this field blank. Setting up the Energy Save You can set the time to enter the Auto Clear, Auto Power Save and Auto Power Off mode ) Auto Clear Select how long this equipment can remain inactive before the Touch Panel Display automatically returns to the default display and settings. 2) Auto Power Save Select how long this equipment can remain inactive before entering the power save mode. 3) Sleep/Auto Shut Off Select how long this equipment can remain inactive before entering the sleep mode or auto shut off mode. Setting up the Time and Date You can set the date, time, time zone, and date format. You can also enable the daylight mode Network Administrator s Guide Setting up Device Settings

51 1) Date/Time To adjust the date, select year in the first field, select month in the second field, and enter date in the third field. To adjust the time, enter hour in the fourth field, and enter time in the fifth field. 2) Time Zone Select the time zone where this equipment is located. 3) Date Format Select the date format. 4) Daylight Mode Select ON to set the daylight saving time system. Setting up the Web General Setting You can set the displayed language of TopAccess, and session timer to automatically log out from the administrator mode ) WEB Language Select the displayed language of TopAccess. 2) Session Timer Enter how long you want this equipment to preserve the session data. You can enter any integer between 5 to 999. Network Administrator s Guide Setting up Device Settings 51

52 Setting up Network Settings In the Network submenu page in the Setup menu, an administrator can configure the network settings such as TCP/IP, IPX/SPX, AppleTalk, DNS Session, DDNS Session, SLP Session, SMB Session, NetWare Session, HTTP Network Service, SMTP Network Service, POP3 Network Service, FTP Client, and SNMP Network Service. Setting the network settings 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Setup menu and Network submenu. The Network submenu page is displayed. 3. In the Network submenu page, set the network settings as required. In the Network submenu page, you can set the following: P.53 "Setting up the TCP/IP" P.54 "Setting up the IPX/SPX" P.54 "Setting up the AppleTalk" P.55 "Setting up the Rendezvous" P.55 "Setting up the LDAP Session" P.56 "Setting up the DNS Session" P.56 "Setting up the DDNS Session" P.56 "Setting up the SLP Session" P.57 "Setting up the SMB Session" P.58 "Setting up the NetWare Session" P.58 "Setting up the HTTP Network Service" 52 Network Administrator s Guide Setting up Network Settings

53 P.59 "Setting up the SMTP Client" P.60 "Setting up the SMTP Server" P.61 "Setting up the POP3 Network Service" P.62 "Setting up the FTP Client" P.62 "Setting up the FTP Server" P.63 "Setting up the SNMP Network Service" 4. Click [Save]. The confirmation dialog box appears. SUPPLEMENT: If you want to restore the current settings without saving the changes, click [Cancel]. Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes. 5. Click [OK] to apply the changes. Setting up the TCP/IP This equipment starts initializing the network interface card to apply the changes You can set the TCP/IP protocol to enable communication over TCP/IP. The TCP/IP must be configured to enable TopAccess, SMB printing, Peer-to-Peer printing, LPR printing, IPP printing, Save as file to network folder, Scan to , and Internet Fax ) Address Mode Select how to set the IP address. Static IP Select this to assign the static IP address manually. When this is selected, enter the static IP address in the IP Address field. No AutoIP Select this to assign the IP address using the DHCP with Auto-IP addressing disabled. When this is selected, the IP address, subnet mask, default gateway, primary WINS server address, secondary WINS server address, POP3 server address, and SMTP server address can be automatically obtained from the DHCP server if the network supports the DHCP, but the IP address will not be assigned if the network does not support the DHCP. Dynamic Select this to assign the IP address using the DHCP with Auto-IP addressing enabled. When this is selected, the IP address, subnet mask, default gateway, primary WINS server address, secondary WINS server address, POP3 server address, and SMTP server address can be automatically obtained from the DHCP server if the network supports the DHCP, and the IP address can be also assigned using Auto-IP addressing even if the network does not support the DHCP. Network Administrator s Guide Setting up Network Settings 53

54 Setting up the IPX/SPX 2) IP Address Enter the static IP address that is assigned to this equipment when Static IP is selected in the Address Mode drop down box. 3) Subnet mask Enter the subnet mask if required when Static IP is selected in the Address Mode drop down box. 4) Default Gateway Enter the gateway address if required when Static IP is selected in the Address Mode drop down box. You can set the IPX/SPX protocol to enable the communication over IPX/SPX. The IPX/SPX must be configured to enable Novell printing with NetWare server 4.x, 5.x, 6.x over IPX/SPX Setting up the AppleTalk 1) Enable IPX/SPX Select whether the IPX/SPX protocol is enabled or disabled. Please enable this when configuring Novell printing over the IPX/SPX network. 2) Frame Type Select the desired frame type for IPX/SPX. Auto Sense Select this to use an appropriate frame type that the equipment found first. IEEE 802.3/Ethernet II/IEEE Snap/IEEE802.2 Instead of Auto Sense, select the frame types to be used from these options. 3) Actual Frame This displays the actual frame type of the equipment. 4) Enable NCP Burst Select whether the NCP Burst mode is enabled or disabled. When this is enabled, it can increase the efficiency of communication between this equipment and NetWare file server. You can set the protocol to enable communication over AppleTalk. The AppleTalk must be configured to enable AppleTalk printing from Macintosh computers ) Enable Apple Talk Select whether the AppleTalk protocol is enabled or disabled. Please enable this when configuring AppleTalk printing. 54 Network Administrator s Guide Setting up Network Settings

55 Setting up the Rendezvous 2) Level This displays the AppleTalk network number of this equipment. 3) Device Name Enter the device name of the equipment that will be displayed in the AppleTalk network. 4) Desired Zone Enter the zone name where the equipment will connect if required. If you leave an asterisk in this field, the equipment will connect to the default zone. In Rendezvous, you can enable or disable the Rendezvous networking that is available for Mac OS X ) Enable Rendezvous Select whether the Rendezvous is enabled or disabled. 2) Link-Local Host Name Enter the DNS host name of this equipment. 3) Service Name Enter the device name of this equipment that will be displayed in the Rendezvous network. Setting up the LDAP Session In LDAP Session, you can enable or disable the LDAP directory service ) Enable LDAP Select whether the LDAP directory service is enabled or disabled. 2) User Authentication Select whether the LDAP authentication is enabled or disabled. If this is enabled, the screen to enter the user name and password will appear when pressing the [SCAN TO ] button on the Control Panel. NOTE: The LDAP Attribute used for User Name and Password must be fields that are not encrypted on the LDAP server. 3) Attribute type of User Name Enter the attribute type that will be used for an authentication of User Name. 4) Attribute type of Password Enter the attribute type that will be used for an authentication of Password. Network Administrator s Guide Setting up Network Settings 55

56 Setting up the DNS Session In DNS Session, you can specify the DNS server to enable the FQDN rather than the IP address on specifying each server address such as SMTP server, POP3 server, and LDAP server. SUPPLEMENT: When the DNS service is enabled and the DNS server supports the dynamic DNS service, please set the DDNS Session as well. P.56 "Setting up the DDNS Session" ) Enable DNS Select whether the DNS server is used or not. 2) Primary DNS Server Address Specify the IP address of the primary DNS server when the DNS service is enabled. 3) Secondary DNS Server Address Specify the IP address of the secondary DNS server when the DNS service is enabled, as you require. Setting up the DDNS Session In DDNS Session, you can enable the Dynamic DNS service if the DNS server supports the dynamic DNS Setting up the SLP Session 1) Enable DDNS Select whether the dynamic DNS service is enabled or disabled. 2) Host Name Enter the host name that will be added to the DNS server using DDNS. 3) Domain Name Enter the domain name that will be added to the DNS server using DDNS. In SLP Session, you can enable or disable the SLP (Service Location Protocol) over TCP/IP environments. 1 1) Enable SLP Select whether the SLP is enabled or disabled. Please enable this when you configure a Novell printing environment using the NetWare server over the TCP/IP network. 56 Network Administrator s Guide Setting up Network Settings

57 Setting up the SMB Session In SMB Session, you can specify the SMB network properties to enable SMB printing. When you enable the SMB, users can also browse the local folder in the equipment. You can also specify the WINS server when the WINS server is used to enable the Windows print sharing and Windows file sharing services between the different subnets ) SMB Protocol Select whether the SMB protocol is enabled or disabled. Enable Select this to enable SMB. Disable Select this to disable SMB. Disable Print Share Select this to enable the file sharing service using SMB, and disable the SMB printing. 2) NetBIOS Name Enter the NetBIOS name of this equipment. NOTE: You can enter only alphanumeric characters and - (hyphenation) for NetBIOS name. If you use any other characters, the equipment uses MFP-<NIC Serial Number>, which is the default NetBIOS name. 3) Workgroup Enter the Windows workgroup that this equipment joins. NOTE: You can enter only alphanumeric characters and symbols except following characters for Work Group. ; : < > * + = \?, If you use any other characters, the equipment uses workgroup, which is the default Work Group. 4) Primary WINS Server Specify the IP address of the primary WINS server when the WINS server is used to provide the NetBIOS name in your local area network. 5) Secondary WINS Server Specify the IP address of the secondary WINS server as you require when the WINS server is used to provide NetBIOS name in your local area network. NOTES: If is entered for Primary WINS Server and Secondary WINS Server, this equipment will not use the WINS server. When Dynamic or No AutoIP is selected for the Address Mode in the TCP/IP setting, the primary WINS server and secondary WINS server are automatically obtained from the DHCP server. However, if you enter the static IP address in these fields, this equipment uses entered IP addresses instead of obtained IP addresses from the DHCP server. Network Administrator s Guide Setting up Network Settings 57

58 Setting up the NetWare Session In NetWare Session, you can set the NetWare Bindery or NDS service. This must be set when configuring a Novell printing environment ) Enable Bindery Select whether the NetWare Bindery mode for Novell printing is enabled or disabled. When you configure a Novell printing environment with the NetWare server in bindery mode, you must enable this. 2) Enable NDS Select whether the NetWare NDS mode for Novell printing is enabled or disabled. When you configure a Novell printing environment with the NetWare server in NDS mode, you must enable this. When this is enabled, you should also specify the context and tree for the NDS. 3) Context Enter the NDS context that the NetWare print server for this equipment is located. 4) Tree Enter the NDS tree. Setting up the HTTP Network Service In HTTP Network Service, you can enable or disable Web-based services such as TopAccess, e-filing web utility, and IPP printing ) Enable HTTP Server Select whether the Web-based services such as TopAccess, e-filing web utility, and IPP printing are enabled or disabled. 2) Primary Port Number Enter the port number for the NIC HTTP server. Generally 80 is used for this port. 3) Secondary Port Number Enter the port number for TopAccess and the e-filing web utility. Generally 8080 is used for this port. 58 Network Administrator s Guide Setting up Network Settings

59 Setting up the SMTP Client In SMTP Client, you can enable or disable SMTP transmission for sending the Internet Fax and s ) Enable SMTP Client When this is enabled, this equipment sends an Internet Fax and an to the specified SMTP server for transmission over the Internet. 2) SMTP Server Address Enter the IP address or FQDN of the SMTP server when Enable SMTP Client is enabled. NOTE: If you use FQDN to specify the SMTP server, you must configure the DNS server and enable the DNS in the DNS Session. SUPPLEMENT: When Dynamic or No AutoIP is selected for the Address Mode in the TCP/IP setting, the SMTP Server Address can be obtained from the DHCP server. 3) POP Before SMTP Select whether the POP Before SMTP authentication is enabled or disabled. 4) Authentication Select the type of the authentication to access the SMTP server. Plain Select this to access the SMTP server using the plain authentication. Login Select this to access the SMTP server using the login authentication. Cram-MD5 Select this to access the SMTP server using the Cram-MD5 authentication. Digest-MD5 Select this to access the SMTP server using the Digest-MD5 authentication. Disable Select this to access the SMTP server using no authentication. 5) Login Name Enter the login name to access the SMTP server if the SMTP authentication is enabled. 6) Password Enter the password to access the SMTP server is the SMTP authentication is enabled. 7) Maximum / Internet Fax Size Select the maximum size that this equipment allows to send using the SMTP. 8) Port Number Enter the port number for accessing the SMTP server when Enable SMTP Client is enabled. The port number depends on the port setting in the SMTP server. Generally 25 is used. Network Administrator s Guide Setting up Network Settings 59

60 Setting up the SMTP Server In SMTP Server, you can enable or disable SMTP transmission for receiving the Internet Fax and s ) Enable SMTP Server Select whether this equipment works as an SMTP server or not. This must be enabled when you enable the Offramp Gateway feature. When this is enabled, this equipment can receive Internet Faxes or s that are forwarded through the SMTP to the domain of this equipment. 2) Port Number Enter the port number to transmit an Internet Faxes or s. Generally 25 is used for the SMTP transmission. 3) Address Enter the address of this equipment. When this equipment works as an SMTP server, it can receive all Internet Faxes and s that contain its domain name. When the address of received Internet Faxes or s match, this equipment will print the document. 4) Enable OffRamp Gateway Select whether the Offramp Gateway transmission is enabled or disabled. 5) OffRamp Security Select whether the Offramp Security is enabled or disabled. When enabled, this equipment cancel the offramp gateway transmissions that are forwarding to the fax numbers not registered in the Address Book of this equipment. This can prevent the unauthorized offramp gateway transmission. 6) OffRamp Print Select whether this equipment should print documents sent using the offramp gateway transmission. When enabled, you can confirm the documents that are transmitted using the offramp gateway transmission by printing them. 60 Network Administrator s Guide Setting up Network Settings

61 Setting up the POP3 Network Service In POP3 Network Service, you can specify the POP3 server to receive an Internet Fax and s ) Enable POP3 Client Select whether retrieving an Internet Fax and an from the POP3 server is enabled or disabled. 2) POP3 Server Address Enter the IP address or FQDN of the POP3 server when Enable POP3 Client is enabled. NOTE: If you use FQDN to specify the POP3 server, you must configure the DNS server and enable the DNS in the DNS Session. SUPPLEMENT: When Dynamic or No AutoIP is selected for the Address Mode in the TCP/IP setting, the POP3 Server Address can be obtained from the DHCP server. 3) Type POP3 Login Select the POP3 login type. Auto Select this to automatically designate the POP3 login type of the POP3 server. POP3 Select this to use the general POP3 login type. APOP Select this to use APOP login type. APOP allows users to access the POP3 server by encrypting the user name and password. NOTE: If it is not possible to Login to the mail server using Auto, manually set the type of POP3 Login to either POP3 or APOP. 4) Account Name Enter the account name for this equipment to access the POP3 server. 5) Password Enter the password to access the POP3 server. 6) Scan Rate Enter how often this equipment should access the POP3 server for new messages. 7) Port Number Enter the port number to access the POP3 server. The port number depends on the port setting in the POP3 server. Generally 110 is used. Network Administrator s Guide Setting up Network Settings 61

62 Setting up the FTP Client In FTP Client, you can specify the default port number used for the Save as file using the FTP protocol. 1 Setting up the FTP Server 1) Default Port Number Enter the port number to access the FTP site. The port number depends on the port setting in the FTP site. Generally 21 is used. In FTP Server, you can enable or disable the FTP server functions ) Enable FTP Server Select whether the FTP server is enabled or disabled. Select Enable to enable the reading/ writing the address book data using the Address Book Viewer. 2) Default Port Number Enter the port number for the FTP server. Generally 21 is used. 62 Network Administrator s Guide Setting up Network Settings

63 Setting up the SNMP Network Service In SNMP Network Service, you can enable or disable the SNMP to monitor the device status using a network monitoring utility. If an administrator wants to monitor the device status with a monitoring utility, programmed to fit the MIB, you must enable the SNMP and SNMP Traps ) Enable SNMP Select whether the SNMP monitoring with MIB is enabled or disabled. This must be enabled to allow users to connect using TopAccessDocMon, TWAIN driver, File Downloader, and the Address Book Viewer. 2) Read Community Enter the trap community name for the SNMP Traps. NOTE: If you specify a community name other than public for the Read Community, the applications that use MIB (TopAccessDocMon, TWAIN driver, File Downloader, and Address Book Viewer) will be unavailable. The SNMP communication of the printer driver also will be unavailable, so that the obtaining the configurations, confirming the department code, and obtaining the available boxes in e-filing will be disabled. 3) Read Write Community Enter the Read Write community name for the SNMP Traps. NOTE: If you specify a community name other than private for the Read Write Community, the applications that use MIB (TopAccessDocMon, TWAIN driver, File Downloader, and Address Book Viewer) will be unavailable. The SNMP communication of the printer driver also will be unavailable, so that the obtaining the configurations, confirming the department code, and obtaining the available boxes in e-filing will be disabled. Network Administrator s Guide Setting up Network Settings 63

64 4) Enable Authentication Trap Select whether sending a SNMP Traps when this equipment is accessed using SNMP from a different read community. 5) Enable Alerts Trap Select whether sending a SNMP Traps when an alert condition occurs. 6) IP Trap Address 1-10 Enter the IP address where the SNMP Traps will be sent. You can specify up to 10 addresses. 7) IP Trap Community Enter the trap community name for the IP Traps. 8) IPX Trap Address Enter the IPX address where the SNMP Traps will be sent. 64 Network Administrator s Guide Setting up Network Settings

65 Setting up Copier Settings In the Copier submenu page in the Setup menu, an administrator can configure the copier settings that initially apply to copy operations. NOTE: Some settings may not apply to the Touch Panel Display as soon as you save the settings. When you change the settings, press the [RESET] button on the Control Panel before an operation. Setting the copier settings 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Setup menu and Copier submenu. The Copier submenu page is displayed. 3. In the Copier submenu page, set the copier settings as required. To set the Copier Settings, see the following: P.66 "Setting up the Copier Settings" 4. Click [Save]. The confirmation dialog box appears. SUPPLEMENT: If you want to restore the current settings without saving the changes, click [Cancel]. Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes. Network Administrator s Guide Setting up Copier Settings 65

66 5. Click [OK] to apply the changes. NOTE: When using the Internet Explorer, the settings that are displayed in each field may not be changed even if you change the settings and click [Save]. However, the settings have been changed in the equipment. In that case, click the Copier submenu then the page displays the current settings in each field. Setting up the Copier Settings In Copier Settings, you can set the default copier settings that apply for copy operation from the Touch Panel Display ) Color Mode Select the default color mode for copying. For e-studio450 Series and e-studio280 Series: The Color Mode option is not available for e-studio450 Series and e-studio280 Series. 2) Original Mode for Color Select the default original mode for color originals. For e-studio450 Series and e-studio280 Series: The Original Mode for Color option is not available for e-studio450 Series and e-studio280 Series. 3) Original Mode for Black Select the default original mode for black/white originals. 66 Network Administrator s Guide Setting up Copier Settings

67 For e-studio450 Series and e-studio280 Series: Image Smoothing is not available for e-studio450 Series and e-studio280 Series. 4) Color Exposure Select the type of image density for color copy. Auto Select this to set the Auto mode as the default exposure for color copy. The Auto mode automatically detects the density of the original to make copies at the optimum exposure. Manual Select this to set the Manual mode as the default exposure for color copy. The manual mode manually specifies the density of the original. For e-studio450 Series and e-studio280 Series: The Color Exposure option is not available for e-studio450 Series and e-studio280 Series. 5) Exposure Select the type of image density for black and white copy. Auto Select this to set the Auto mode as the default exposure for black and white copy. The Auto mode automatically detects the density of the original to make copies at the optimum exposure. Manual Select this to set the Manual mode as the default exposure for black and white copy. The manual mode manually specifies the density of the original. 6) Bypass feed Select the default paper type for the Bypass Feed. 7) BOOK > 2 Select the default page arrangement of the book-type originals for Book to 2-sided copy. Open from left Select this to copy the booklet originals that are read from a left page. Open from right Select this to copy the booklet originals that are read from a right page. NOTE: The BOOK > 2 option is available only when the ADU is installed. 8) Magazine Sort Select the default page arrangement for magazine sort copy. Open from left Select this to set to create a booklet that can be read from a left page. Open from right Select this to set to create a booklet that can be read from a right page. NOTE: The Magazine Sort option is available only when the ADU is installed. 9) 2in1/4in1 Select the default page arrangement for 2in1/4in1 copy. Write Laterally Select this to copy each two pages or four pages from right to left or top to bottom. When the portrait originals are copied using 2in1 or 4in1, this equipment copies them from right to left. When the landscape originals are copied using 2in1 or 4in1, this equipment copies them from to bottom. Write Vertically Select this to copy each two pages or four pages from left to right or top to bottom. When the portrait originals are copied using 2in1 or 4in1, this equipment Network Administrator s Guide Setting up Copier Settings 67

68 copies them from left to right. When the landscape originals are copied using 2in1 or 4in1, this equipment copies them from to bottom. 10) Maximum Copies Select the maximum numbers of pages that users can specify for copying. You can select either 999, 99, or 9 for the Maximum Copies. 11) Auto 2-sided Mode Select how the 2-sided mode initially applies to copy settings when originals are set in the ADF. OFF Select this to initially apply [1->1 SIMPLEX] when originals are set in the ADF. One-sided/Double-sided Select this to initially apply [1->2 DUPLEX] when originals are set in the ADF. Double-sided/Double-sided Select this to initially apply [2->2 DUPLEX] when originals are set in the ADF. User Selection Select this to initially display the screen to select the 2-sided mode when originals are set in the ADF. NOTE: The Auto 2-sided Mode option is available only when the ADU is installed. 12) Sorter Mode Priority Select the default sort mode for copying. 68 Network Administrator s Guide Setting up Copier Settings

69 Setting up Fax Settings In the Fax submenu page in the Setup menu, an administrator can configure the fax device settings and the settings initially apply to fax operations. NOTES: Some settings may not apply to the Touch Panel Display as soon as you save the settings. When you change the settings, press the [RESET] button on the Control Panel before an operation. The Fax submenu page in the Setup menu is available only when the optional Fax unit is installed. Setting the fax settings 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Setup menu and Fax submenu. The Fax submenu page is displayed. 3. In the Fax submenu page, set the fax settings as required. To set the Fax Settings, see the following: P.70 "Setting up the Fax Settings" 4. Click [Save]. The confirmation dialog box appears. SUPPLEMENT: If you want to restore the current settings without saving the changes, click [Cancel]. Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes. Network Administrator s Guide Setting up Fax Settings 69

70 5. Click [OK] to apply the changes. NOTE: When using the Internet Explorer, the settings that are displayed in each field may not be changed even if you change the settings and click [Save]. However, the settings have been changed in the equipment. In that case, click the Fax submenu then the page displays the current settings in each field. Setting up the Fax Settings In Fax Settings, you can set the default fax settings that apply to fax operation from the Touch Panel Display Network Administrator s Guide Setting up Fax Settings

71 1) Terminal ID Enter the terminal ID name (company name) to identify this equipment. The name will be printed at the leading edge of all documents transmitted. 2) Fax Number Enter the fax number of this equipment. This fax number will be printed at the leading edge of all documents transmitted from Line 1. 3) Line 2 Number Enter the fax number for Line 2 of this equipment if installed. This fax number will be printed at the leading edge of all documents transmitted from Line 2. 4) Monitor Volume Select the volume of the line monitor during transmission. 5) Completion Volume Select the volume of the line monitor when completing the transmission. 6) Reception Mode Select how this equipment activates when a fax is received. Auto Select this to automatically receive incoming originals when the bell rings. Select this when the line is being used exclusively by the fax transmission. Manual Select this to manually receive incoming originals after pressing the Start button on the Control Panel. 7) Dial Type Select the dial type for the Line 1. DP Select this to use the Dial Pulse type for the Line 1. MF Select this to user the Multi-frequency type for the Line 1. 8) Dial Type (Line 2) Select the dial type for the Line 2, if installed. DP Select this to use the Dial Pulse type for the Line 2. MF Select this to use Multi-frequency type for the Line 2. 9) Line-2 Mode Select how the Line 2 is used, if installed. Tx/Rx Select this to use Line 2 for sending and receiving a fax. Rx Only (24 Hour) Select this to use Line 2 only for receiving a fax. Rx Only (Timer) Select this to use Line 2 only for receiving a fax during specified time. When this is selected, enter the start time and end time that Line 2 is used for only receiving a fax. 10) Resolution Select the default resolution for sending faxes. Standard Select this to set the Standard mode as the default resolution appropriate for the originals in which the text is regular size. Fine Select this to set the Fine mode as the default resolution appropriate for the originals in which the text is small or a detailed drawing is contained. Ultra Fine Select this to set the Ultra-Fine mode as the default resolution appropriate for the originals in which the text is particularly small or a precision drawing is contained. 11) Original Mode Select the default image quality mode for sending faxes. Text Select this to set the Text mode as the default image quality mode appropriate for sending text originals. Text/Photo Select this to set the Text/Photo mode as the default image quality mode appropriate for sending originals containing both text and photos. Photo Select this to set the Photo mode as the default image quality mode appropriate for sending photo originals. Network Administrator s Guide Setting up Fax Settings 71

72 12) Exposure Select the default exposure for sending faxes. Select Auto to automatically apply the ideal contrast according to the original or select the contrast manually in 11 stages. 13) TTI Select whether printing a transmission header (TTI) to identify the sender of received faxes. 14) RTI Select whether printing a reception header (RTI) on received faxes to clearly identify the time, date, and page count of received faxes. 15) ECM Select whether enabling or disabling the ECM (Error Correction Mode) to automatically re-send any portion of the document affected by phone line noise or distortion. 16) Discard Select whether discarding the lower portion of the received fax image if it is larger than the recording paper. 17) Reduction Select whether reducing the received fax image if it is larger than the effective printing area of the recording paper. 18) Duplex Print Select whether printing the received fax images on both sides of the recording paper. 19) Rotate Sort Select whether rotating the output direction in the tray for each reception. 20) Recovery Transmit Select whether re-transmitting a fax after failing the initially specified number of redial attempts. When this is enabled, select the stored time length from 1 to 24 hours. 21) Journal Auto Print Select whether automatically printing a transmission and reception journal after every transmission is completed. 22) Memory Transmission Report Select how to print a result report after a memory transmission. OFF Select this to not print a memory transmission report. Always Select this to print a memory transmission report with all page images for each memory transmission is completed. ON ERROR Select this to print a memory transmission report with all page images only when the memory transmission is not successfully completed. Always (Print 1st Page Image) Select this to print a memory transmission report with the 1st page image for each memory transmission is completed. ON ERROR (Print 1st Page Image) Select this to print a memory transmission report with the 1st page image only when the memory transmission is not successful. 23) Multi Transmission Report Select how to print a result report after a multi-address transmission. OFF Select this to not print a multi-address transmission report. Always Select this to print a multi-address transmission report with all page images for each multi-address transmission is completed. ON ERROR Select this to print a multi-address transmission report with all page images only when the multi-address transmission is not successfully completed. Always (Print 1st Page Image) Select this to print a multi-address transmission report with the 1st page image for each multi-address transmission is completed. ON ERROR (Print 1st Page Image) Select this to print a multi-address transmission report with the 1st page image only when the multi-address transmission is not successful. 72 Network Administrator s Guide Setting up Fax Settings

73 24) Polling Report Select how to print a result report after a multi-polling reception. OFF Select this to not print a multi-polling report. Always Select this to print a multi-polling report for each multi-polling reception. ON ERROR Select this to print a multi-polling report only when the multi-polling reception is not successful. 25) Relay Originator Select how to print a result report after a relay transmission. OFF Select this to not print a relay station report. Always Select this to print a relay station report with all page images for each relay transmission is completed. ON ERROR Select this to print a relay station report with all page images only when the relay transmission is not successful. Always (Print 1st Page Image) Select this to print a relay station report with the 1st page image for each relay transmission is completed. ON ERROR (Print 1st Page Image) Select this to print a relay station report with the 1st page image only when the relay transmission is not successful. Network Administrator s Guide Setting up Fax Settings 73

74 Setting up Save as file Settings In the Save as file submenu page in the Setup menu, an administrator can configure the Send to File settings that apply to the Save as file operations. An administrator also configures the Send to File settings that apply to the Save as file operation using the N/W-Fax driver. NOTE: Some settings may not apply to the Touch Panel Display as soon as you save the settings. When you change the settings, press the [RESET] button on the Control Panel before an operation. For e-studio450 Series and e-studio280 Series: The Save as file submenu page in the Setup menu is available only when the Printer Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed. Setting the Save as file settings 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Setup menu and Save as file submenu. The Save as file submenu page is displayed. 3. In the Save as file submenu page, set the Send to File settings as required. In the Save as file submenu page, you can set the following: P.75 "Setting up the Local Storage Path" P.75 "Setting up the Storage Maintenance" P.76 "Setting up the Destination" P.76 "Setting up the Remote 1 and Remote 2" 74 Network Administrator s Guide Setting up Save as file Settings

75 P.78 "Setting up the N/W-Fax Destination" P.78 "Setting up the N/W-Fax Folder" 4. Click [Save]. The confirmation dialog box appears. SUPPLEMENT: If you want to restore the current settings without saving the changes, click [Cancel]. Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes. 5. Click [OK] to apply the changes. NOTE: When using the Internet Explorer, the settings that are displayed in each field may not be changed even if you change the settings and click [Save]. However, the settings have been changed in the equipment. In that case, click the Save as file submenu then the page displays the current settings in each field. Setting up the Local Storage Path You can see the folder path where files are stored by the Save as file to local folder ) Storage Path This displays the local storage path where files are stored when files are saved to the local folder by the Save as file functions. 2) Send scanned documents to a sub folder in the storage path Select this to save the files in the sub folder that is named as Group Number-Group Name-Template Name. 3) Send scanned documents directly to the storage path Select this to save the files directly in the storage path. Setting up the Storage Maintenance In Storage Maintenance, you can select how to delete files stored in the local folder. NOTE: The folder that was created when storing the files in the local folder will be deleted automatically when all files in the folder are deleted. Network Administrator s Guide Setting up Save as file Settings 75

76 1 2 Setting up the Destination 1) Do not delete documents automatically Select this to delete files stored in the local folder manually. 2) Delete documents after [ ] day(s) Select this to automatically delete files stored in the local folder after a specified number of days. When this is selected, enter the number of days that the files are to remain. You can specify that a network folder can be used for Save as file ) Do not allow any network folder to be used as a destination When this is selected, users can only save a file in the local folder. 2) Use Network Folder Destination When this is selected, set the Remote 1 and Remote 2 settings to specify how users can select the network folders for Save as file destination. NOTE: When you select Use Network Folder Destination, make sure both Remote 1 and Remote 2 are set properly. For example, even if you want to specify only the Remote 1, you must select Allow user to select network folder to be used as a destination for the Remote 2. When you select Use Network Folder Destination, Allow the following network folder to be used as a destination is initially selected for both Remote 1 and Remote 2 and other fields are left blank. If you do not change the settings, the error message to ask you to enter the required items to complete the setup will be displayed. Setting up the Remote 1 and Remote 2 In the Remote 1 and Remote 2, you can specify how users can select the network folders for Save as file destination when you select Use Network Folder Destination in the Destination 76 Network Administrator s Guide Setting up Save as file Settings

77 setting. You can specify two network folders; Remote 1 and Remote 2. The setting items are the same in the Remote 1 and Remote ) Allow the following network folder to be used as a destination Select this to restrict users to select only the network folder that you specified. Otherwise, select Allow user to select Windows network folder to be used as a destination. 2) Protocol Select the protocol to be used for uploading a file to the network folder. SMB Select this to upload a file to the network folder using the SMB protocol. SMB can be used in a Windows network when the Windows file sharing service is enabled. FTP Select this to upload a file to the FTP server. 3) Server Name Enter the FTP server name or IP address where a file can be sent. For example, to send a file to the ftp:// /user/scanned FTP folder in the FTP server, enter in this field. This must be entered only when you select FTP as the protocol. You can specify the directory at the Network Path field. 4) Port Number (Command) Enter the port number to be used for controls, if you select FTP as the protocol. Generally - is entered for the control port. When - is entered, the port number, that is set at FTP Client in the Network menu page of the Setup tab, will be used. Change this option if you want to use another port number. 5) Network Path Enter the network path to store a file. When you select SMB as the protocol, enter the network path to the network folder. For example, to specify the user/scanned folder in the computer named Client01, enter \\Client01\users\scanned\. When you select FTP as the protocol, enter the directory in the specified FTP server. For example, to specify the ftp:// /user/scanned FTP folder in the FTP server, enter user/scanned. 6) Login User Name Enter the login user name to access a Windows computer or an FTP server, if required. When you select FTP as the protocol, an anonymous login is assumed if you leave this field blank. 7) Password Enter the password to access a Windows computer or an FTP server, if required. 8) Retype Password Enter the same password again for a confirmation. Network Administrator s Guide Setting up Save as file Settings 77

78 9) Allow user to select network folder to be used as a destination Select this to allow users to specify a network folder as a destination. Otherwise, select Allow the following Windows network folder to be used as a destination. Setting up the N/W-Fax Destination You can configure a network folder to store documents that are sent using the N/W-Fax driver with the Save as file option enabled ) Do not allow any network folder to be used as a destination Select this to not allow any network folders to be used as Save as file destinations for N/ W-Faxes documents. When selected, users can only save an N/W-Fax document with the Save as file option enabled to local storage. 2) Use Network Folder Destination Select this to allow network folders to be used as Save as file destinations for N/W-Fax documents. When selected, set the N/W-Fax Folder settings to specify which network folder to use. Setting up the N/W-Fax Folder In the N/W-Fax Folder, you can specify in which network folder N/W-Fax documents are saved ) Protocol Select the protocol for uploading an N/W-Fax document to a network folder. SMB Select this to upload an N/W-Fax document to the network folder using the SMB protocol. SMB can be used in a Windows network when Windows file sharing service is enabled. FTP Select this to upload a file to the FTP server. 2) Server Name Enter the FTP server name or IP address where an N/W-Fax document will be sent. For example, to send an N/W-Fax document to the ftp:// /user/nw-fax FTP folder in the FTP server, enter in this field. This must be entered only when you select FTP as the protocol. You can specify the directory at the Network Path field. 3) Port Number (Command) Enter the port number to be used for controls, if you select FTP as the protocol. Generally - is entered for the control port. When - is entered, the port number, that is set at FTP 78 Network Administrator s Guide Setting up Save as file Settings

79 Client in the Network menu page of the Setup tab, will be used. Change this option if you want to use another port number. 4) Network Path Enter the network path to store an N/W-Fax document. When you select SMB as the protocol, enter the network path to the network folder. For example, to specify the users\nw-fax folder in the computer named Client01, enter \\Client01\users\nw-fax\. When you select FTP as the protocol, enter the directory in the specified FTP server. For example, to specify the ftp:// /user/nw-fax FTP folder in the FTP server, enter user/nw-fax. 5) Login User Name Enter the login user name to access a Windows computer or FTP server, if required. When you select FTP as the protocol, anonymous login is assumed if you leave this field blank. 6) Password Enter the password to access a Windows computer or FTP server, if required. 7) Retype Password Enter the same password again for a confirmation. Network Administrator s Guide Setting up Save as file Settings 79

80 Setting up Settings In the submenu page in the Setup menu, an administrator can configure the settings that are needed for Scan to operations. NOTE: Some settings may not apply to the Touch Panel Display as soon as you save the settings. When you change the settings, press the [RESET] button on the Control Panel before an operation. For e-studio450 Series and e-studio280 Series: The submenu page in the Setup menu is available only when the Printer Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed. Setting the settings 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Setup menu and submenu. The submenu page is displayed. 3. In the submenu page, set the settings as required. To set the settings, see the following: P.81 "Setting up the Settings" 4. Click [Save]. The confirmation dialog box appears. 80 Network Administrator s Guide Setting up Settings

81 SUPPLEMENT: If you want to restore the current settings without saving the changes, click [Cancel]. Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes. 5. Click [OK] to apply the changes. NOTE: When using the Internet Explorer, the settings that are displayed in each field may not be changed even if you change the settings and click [Save]. However, the settings have been changed in the equipment. In that case, click the submenu then the page displays the current settings in each field. Setting up the Settings You can specify the file format, fragment message size, and default body strings that apply to the Scan to documents ) From Address Enter the address of this equipment. NOTE: You must enter the address in the From Address field to enable the Scan to . 2) From Name Enter the name of this equipment. 3) File Format Select the file format of files to be sent. Multi page TIFF Select this to convert files to multi-page TIFF file. PDF Select this to convert files to PDF file. JPEG Select this to convert files to JEPG file. (Only for e-studio4511 Series) 4) Fragment Message Size Select the size for the message fragmentation. Network Administrator s Guide Setting up Settings 81

82 5) Default Body Strings Enter the body text that will be automatically entered in the Body field when users operate Scan to from the Touch Panel Display. This sets only the default body text, so that it can be changed on each operation by users. 82 Network Administrator s Guide Setting up Settings

83 Setting up Internet Fax Settings In the Internet Fax submenu page in the Setup menu, an administrator can configure the Internet Fax settings needed for Internet Fax transmissions. NOTE: Some settings may not apply to the Touch Panel Display as soon as you save the settings. When you change the settings, press the [RESET] button on the Control Panel before an operation. For e-studio450 Series and e-studio280 Series: The Internet Fax submenu page in the Setup menu is available only when the Printer Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed. Setting the Internet Fax settings 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Setup menu and Internet Fax submenu. The Internet Fax submenu page is displayed. 3. In the Internet Fax submenu page, set the Internet Fax settings as required. To set the Internet Fax Settings, see the following: P.84 "Setting up the Internet Fax Settings" 4. Click [Save]. The confirmation dialog box appears. Network Administrator s Guide Setting up Internet Fax Settings 83

84 SUPPLEMENT: If you want to restore the current settings without saving the changes, click [Cancel]. Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes. 5. Click [OK] to apply the changes. NOTE: When using the Internet Explorer, the settings that are displayed in each field may not be changed even if you change the settings and click [Save]. However, the settings have been changed in the equipment. In that case, click the Internet Fax submenu then the page displays the current settings in each field. Setting up the Internet Fax Settings You can specify the fragment page size and default body strings that apply to the Internet Faxes ) From Address Enter the address of this equipment. NOTE: You must enter the address in the From Address field to enable the Internet Fax transmission. 2) From Name Enter the name of this equipment. 3) Fragment Page Size Select the size for the message fragmentation. 4) Default Body Strings Enter the body text that will be automatically entered in the Body field when users operate Scan to Internet Fax from the Touch Panel Display. This sets only the default body text, so that it can be changed on each operation by users. 5) Body Strings Transmission Select whether the body strings will be send or not. 84 Network Administrator s Guide Setting up Internet Fax Settings

85 Setting up Printer Settings In the Printer submenu page in the Setup menu, an administrator can configure how the printer works and the printer options needed for the raw print jobs. For e-studio450 Series and e-studio280 Series: The Printer submenu page in the Setup menu is available only when the Printer Kit or the Printer/Scanner Kit is installed. Setting the Printer settings 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Setup menu and Printer submenu. The Printer submenu page is displayed. 3. In the Printer submenu page, set the Printer settings as required. To set the Printer Settings, see the following: P.86 "Setting up the General Setting" P.86 "Setting up the Default Raw Job Setting" P.88 "Setting up the Raw Job Setting" 4. Click [Save]. The confirmation dialog box appears. Network Administrator s Guide Setting up Printer Settings 85

86 SUPPLEMENT: If you want to restore the current settings without saving the changes, click [Cancel]. Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes. 5. Click [OK] to apply the changes. NOTE: When using the Internet Explorer, the settings that are displayed in each field may not be changed even if you change the settings and click [Save]. However, the settings have been changed in the equipment. In that case, click the Printer submenu then the page displays the current settings in each field. Setting up the General Setting In General Setting, you can specify the printer related options ) Number of days to save Private, Proof and Invalid Jobs Select the number of days that this equipment retains the jobs in the Private, Proof, and Invalid queues. Select Indefinite to save all jobs in the queues until users delete the jobs manually, or select the number of days from 1 to 30. 2) LT<-->A4/LD<-->A3 Select whether printing a document intended for that one paper size can be printed on paper of a different size. For example, you can print a document set up for Letter size on A4 paper. When disabled, this equipment will prompt users for the correct paper size. 3) Print Startup Page Select whether printing the startup page every time this equipment is powered on. The startup page is the NIC Configuration page. You can also print the startup page from the Touch Panel Display manually. Setting up the Default Raw Job Setting In Default Raw Job Setting, you can specify the default raw job setting, which applies a raw job that no queue name is specified or specified queue name does not exist. 86 Network Administrator s Guide Setting up Printer Settings

87 SUPPLEMENT: You can also add LPR queue names and specify the raw job setting for each queue. P.88 "Setting up the Raw Job Setting" ) Raw jobs - Duplex Printing Select whether a raw job will be printed on both sides of the paper. NOTE: The Raw jobs - Duplex Printing option is available only when the ADU is installed. 2) Raw jobs - Default Paper Size Select the default paper size that applies to a raw job. 3) Raw jobs - Default Paper Type Select the default paper type that applies to a raw job. 4) Raw jobs - Default Orientation Select the default orientation that applies to a raw job. 5) Raw jobs - Default Stapling Select whether a raw job will be stapled. 6) Raw jobs - Default Output Tray Select the default output tray that applies to a raw job. A banner page that is created by NetWare, UNIX, and Windows operating systems also will be outputted to the tray set here. 7) PCL Form Line Enter the number of lines printed per page. 8) PCL Font Pitch Enter the font pitch when the selected font number represents a fixed pitch scalable font. Pitch is measured by characters per inch, so a 10-pitch is ten characters per inch. 9) PCL Font Point Size Enter the font size when the selected font number represents a proportionally spaced scalable font. The Font Size option allows you to determine the point size (height) of the default font. 10) PCL Font Number Enter the font number of the internal PCL font to be used as the default font for printing. You can check the font numbers and internal PCL fonts in the Internal PCL Font List. Please see the Printing Guide for the font number of internal PCL fonts, 11) PCL Line Termination Select the type of the line termination. Network Administrator s Guide Setting up Printer Settings 87

88 12) Paper Source Select the paper source that applies to a raw job. 13) Symbol set Select the symbol set that applies to a raw job. Setting up the Raw Job Setting In Raw Job Setting, you can add up to 16 LPR queue names and specify the raw job setting for each queue. These queue names can be used when printing without a printer driver, such as printing from Unix workstation. You can add, edit, or delete a LPR queue. P.88 "Adding or Editing a LPR queue" P.89 "Deleting a LPR queue" Adding or Editing a LPR queue 1. To add a new LPR queue, click [Add] in Raw Job Setting. To edit an existing LPR queue, select a radio button of a queue that you want to edit and click [Edit]. The Add New LPR Queue page is displayed. 2. Enter following items as required. Queue Name Enter the queue name using up to 31 alphanumeric characters. The queue name is case sensitive so that Queue1 and queue1 will be added as different queues. Raw jobs - Duplex Printing Select whether a raw job will be printed on both sides of the paper. 88 Network Administrator s Guide Setting up Printer Settings

89 Raw jobs - Default Paper Size Select the default paper size that applies to a raw job. Raw jobs - Default Paper Type Select the default paper type that applies to a raw job. Raw jobs - Default Orientation Select the default orientation that applies to a raw job. Raw jobs - Default Stapling Select whether a raw job will be stapled. Raw jobs - Default Output Tray Select the default output tray that applies to a raw job. A banner page that is created by NetWare, UNIX, and Windows operating systems also will be outputted to the tray set here. PCL Form Line Enter the number of lines printed per page. PCL Font Pitch Enter the font pitch when the selected font number represents a fixed pitch scalable font. Pitch is measured by characters per inch, so a 10-pitch is ten characters per inch. PCL Font Point Size Enter the font size when the selected font number represents a proportionally spaced scalable font. The Font Size option allows you to determine the point size (height) of the default font. PCL Font Number Enter the font number of the internal PCL font to be used as the default font for printing. You can check the font numbers and internal PCL fonts in the Internal PCL Font List. Please see the Printing Guide for the font number of internal PCL fonts, PCL Line Termination Select the type of the line termination. Paper Source Select the paper source that applies to a raw job. Symbol set Select the symbol set that applies to a raw job. 3. Click [Save]. The queue name is added in the list. Deleting a LPR queue 1. Select a radio button of a queue that you want to delete and click [Delete]. The confirmation dialog box appears. 2. Click [OK]. The selected queue is deleted. Network Administrator s Guide Setting up Printer Settings 89

90 Setting up Print Service Settings In the Print Service submenu page in the Setup menu, an administrator can configure such print services as Raw TCP Print, LPD Print, IPP Print, FTP Print, NetWare Print, and Print. For e-studio450 Series and e-studio280 Series: The Print Service submenu page in the Setup menu is available only when the Printer Kit or the Printer/Scanner Kit is installed. Setting the Print Service settings 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Setup menu and Print Service submenu. The Scan to Print Service submenu page is displayed. 3. In the Print Service submenu page, set the Print Service settings as required. In the Print Service submenu page, you can set the following: P.91 "Setting up the Raw TCP Print" P.91 "Setting up the LPD Print" P.92 "Setting up the IPP Print" P.92 "Setting up the FTP Print" P.93 "Setting up the NetWare Print" P.93 "Setting up the Print" 90 Network Administrator s Guide Setting up Print Service Settings

91 4. Click [Save]. The confirmation dialog box appears. SUPPLEMENT: If you want to restore the current settings without saving the changes, click [Cancel]. Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes. 5. Click [OK] to apply the changes. NOTE: When using the Internet Explorer, the settings that are displayed in each field may not be changed even if you change the settings and click [Save]. However, the settings have been changed in the equipment. In that case, click the Print Service submenu then the page displays the current settings in each field. Setting up the Raw TCP Print In Raw TCP Print, you can enable or disable the Raw TCP print service Setting up the LPD Print 1) Enable Raw TCP Enable or disable Raw TCP print service. 2) Port Number If enabling the Raw TCP, enter the Raw TCP port number for the Raw TCP print. Generally 9100 is used. 3) Enable Raw bi-directional Enable or disable Raw bi-directional communication. In LPD Print, you can set the LPD print options to enable the LPD/LPR print service ) Enable LPD Enable or disable LPD print service. 2) Port Number If enabling the LPD, enter the LPD port number. Generally 515 is used. Network Administrator s Guide Setting up Print Service Settings 91

92 Setting up the IPP Print 3) Banners Select whether printing a banner page for each print job using LPR printing. In IPP Print, you can set the IPP Print options to enable the IPP print service Setting up the FTP Print 1) Enable IPP Enable or disable IPP print service. 2) Port80 Enabled Enable or disable the Port80 for IPP printing. Port631 is usually used for the IPP access so users must specify to the URL, i.e. address or DNS name>:631/print, for the IPP port. When this is enabled, this equipment allows IPP access through the Port80, which is the default port for the HTTP access so users do not have to specify the port number in the IPP port, i.e. address or DNS name>/print. 3) Port Number If enabling the IPP, enter the IPP port number. Generally 631 is used. 4) URL Display the URL for IPP printing. You cannot change the URL for IPP printing. This URL should be set as the print port when users set up the printer driver for IPP printing. In FTP Print, you can set the FTP Print options to enable the FTP print service ) Enable FTP Printing Enable or disable FTP print service. 2) Port Number Enter the FTP port number for FTP printing. Generally 21 is used. 3) Print User Name Enter the user name who attempt FTP printing. If you leave this field blank, FTP printing will be disabled. 4) Print Password Enter the password if you want to request the login password of users who attempt FTP printing. 92 Network Administrator s Guide Setting up Print Service Settings

93 Setting up the NetWare Print In NetWare Print, you can set the NetWare print options to enable the Novell print service Setting up the Print 1) Server Discovery Select how to search for the NetWare file servers in the network. Auto Select this to search for all the NetWare file servers in the network. This may take some time. Preferred Select this to search for the preferred NetWare file servers prior to other file servers. Only Preferred Select this to search for only preferred NetWare file servers. This enables searching for the NetWare file servers immediately. 2) Login Name Enter the print server name that is created in the NetWare file server. 3) Password Enter the password that is set to the print server, if required. 4) Search root Enter the name of NetWare file server to be used. 5) Print Queue Scan Rate Enter how frequently to scan the print queues for print jobs. This should be entered in second. You can enter between 1 to 255. In Print, you can set the Print options to enable the print service ) Enable Print Header Select whether to print the header when receiving print jobs. 2) Enable Print Message Body Select whether to print the body message when receiving print jobs. Network Administrator s Guide Setting up Print Service Settings 93

94 3) Maximum Body Print Enter the maximum number of pages to print the body strings of the received print job. You can enter between 1 to 99. 4) Enable Print Error Select whether to print the report when an error occurs for printing. 5) Enable Error Forward Select whether to send an error message to an administrative address when printing cannot be completed. 6) Error Transfer Address If enabling the Error Forward, enter an administrative address where the error message is sent. 7) Enable Partial Select whether to print jobs that are partially received. 8) Partial Wait Time Enter how long this equipment should wait before printing a partial job. This should be entered in hour. 9) MDN Reply Select whether sending the MDN message reply or not when the equipment receives an print job with a MDN request. 94 Network Administrator s Guide Setting up Print Service Settings

95 Displaying Version Information An administrator can display the system software version information of this equipment. The version information can be displayed from the Setup menu page. Displaying the version information 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Setup menu and Version submenu. The Version submenu page is displayed. 3. In the Version submenu page, you can confirm the version information of the system software. Network Administrator s Guide Displaying Version Information 95

96 96 Network Administrator s Guide Displaying Version Information

97 4. MANAGING THE DEVICE Network Administrator s Guide 4. Managing the Device 97

98 Maintaining from TopAccess This section details procedures for maintaining this equipment. It covers backing up and restoring files, deleting files stored on this equipment, and updating the software on TopAccess. About the Maintenance Functions In the Maintenance menu of the TopAccess administrator mode, an administrator can perform the following maintenance: Updating client software in TopAccess An administrator can upload client software that allows users to download to their computers from TopAccess. This maintenance feature is used to upload new versions of software in TopAccess. P.99 "Updating the Software" Removing client software from TopAccess An administrator can remove client software that restricts users from downloading software from TopAccess. This maintenance feature is used to disable specific software in TopAccess. P.101 "Removing the Client Software" Backing up data in the hard disk An administrator can create backup files of address book, mailboxes, and templates in the hard disk. This maintenance feature is used to create the backup files before updating the system software or hard disk replacement, etc. P.102 "Backing up Data" Restoring data from the backup files An administrator can restore the address book, mailboxes, and templates data from the backup files. This maintenance feature is used to restore the data after updating the system software or hard disk replacement, etc. P.104 "Restoring Data from Backup File" Deleting files stored in the hard disk An administrator can delete scanned data, transmission data, and reception data in the hard disk. This maintenance feature must be operated periodically to maintain the hard disk space for future operation. P.107 "Deleting the Data from Local Folder" Registering directory service An administrator can register the directory service properties of the LDAP (Lightweight Directory Access Protocol) server. P.108 "Managing Directory Service" Setting up notifications An administrator can enable the notifications by s and specify the events causing the notifications. P.110 "Setting up Notification" Importing or exporting address book data This equipment allows you to import and export address book data in CSV format. P.112 "Importing and Exporting the Address Book" 98 Network Administrator s Guide Maintaining from TopAccess

99 Importing or exporting department code An administrator can import and export department code data in CSV format. P.115 "Importing and Exporting the Department Code" Exporting logs and journals An administrator can export logs and journals as CSV files. This feature is used to save the logs and journals as files before clearing them, if you want to maintain them. P.119 "Exporting the Logs and Journals" Clearing logs and journals An administrator can clear logs and journals in this equipment. This maintenance feature is recommended for periodic maintenance of the hard disk. P.120 "Clearing the Logs and Journals" Updating the Software You can upload client software to this equipment so end-users can download the software to their computers from TopAccess. You can upload the following components: Installer (Setup files) for Client1 CD-ROM Installer (Setup files) for Client2 CD-ROM Macintosh PPD Files Unix Filters Printer Driver files for Point and Print NOTE: Uploading new software overwrites the old version of software that had been uploaded. Updating new versions of client software in TopAccess 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Maintenance menu and Upload Software submenu. The Upload Software submenu page is displayed. Network Administrator s Guide Maintaining from TopAccess 99

100 3. Select the language of the software that you are going to upload in the Language drop down box. 4. Select the software that you are going to upload in the Upload Files drop down box. Driver Files Select this to upload the setup files for the Client1 CD-ROM and Client2 CD-ROM. Macintosh PPD Files Select this to upload the self-extracting files that contains the Macintosh PPD files for Mac OS 8.6/9.x and Mac OS X. UNIX Filter Select this to upload the tar files that contains filters for each UNIX workstation. Point And Print Select this to upload the printer driver files for the Point and Print installation. 5. Click [OK]. The bottom section in the page will be changed for selected software. 6. In each field displayed, click [Browse] to locate the setup files to be uploaded. 100 Network Administrator s Guide Maintaining from TopAccess

101 NOTE: At the left of each field, the file name will be displayed. Be sure to specify the same file for each field. SUPPLEMENT: The files for uploading are provided for each client software. Driver Files Provided in the WebInstall folder of the Client1 CD-ROM and Client2 CD-ROM. Macintosh PPD Files Provided in the MacPPD folder of the Client1 CD-ROM. UNIX Filters Provided in the Admin s Client CD-ROM. Point And Print Provided in the PandP folder of the Client1 CD-ROM. Removing the Client Software 7. Click [Upload]. Specified files are uploaded in this equipment. You can remove client software in TopAccess so that it can no longer be installed from TopAccess. NOTE: The printer drivers for Point and Print that had been uploaded cannot be deleted. However, you can upload new printer drivers to overwrite them. Removing the software from TopAccess 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Maintenance menu and Remove Software submenu. The Remove Software submenu page is displayed. 3. Check the box of the software which you are going to remove and click [Delete]. The selected software is deleted from this equipment. Network Administrator s Guide Maintaining from TopAccess 101

102 Backing up Data An administrator can create backup files of the address book, mailboxes, and templates data in the hard disk. This maintenance feature is used to create backup files before updating the system software or hard disk replacement, etc. The backup files can be used to restore or upload to another e-studio4511 Series, e-studio450 Series, or e-studio280 Series. SUPPLEMENT: The address book, mailbox, and template data are stored in the hard disk. Please periodically back up data in the hard disk to secure the data from hard disk collapse. Backing up data as files 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Maintenance menu and Backup submenu. The Backup submenu page is displayed. SUPPLEMENT: If you previously created a backup file, the backup file link and information are displayed in each area. You can click the link to save the previous backup file. 102 Network Administrator s Guide Maintaining from TopAccess

103 3. Click [Create New File] for the data that you want to backup, or click [Create New File] in the Combined Backup section to create a backup file of all data. The backup file name and the file size will be displayed. 4. Right-click the File Name link and select [Save Target As...]. The Save As dialog box appears. Network Administrator s Guide Maintaining from TopAccess 103

104 5. Select the file location and select All Files in the Save as type drop down box. NOTE: It is recommended to save the backup file as it is named. If you change the file name, the equipment cannot restore the data from the backup files. The file name of each backup data must be the following name: - Address Book: BACKUP_ADDR<date>.tbf - MailBoxes: BACKUP_MBOX<date>.tbf - Template: BACKUP_TEMP<date>.tbf - Combined Backup: BACKUP_ALL<date>.tbf 6. Click [Save]. The backup file is saved in the selected location. Restoring Data from Backup File An administrator can restore the address book, mailboxes, and templates data using the backup files. This maintenance feature is used to restore data from backup files after updating the system software or hard disk replacement, etc., to recover the original environments. Also you can upload the data in different equipment using this Function. Restoring data from backup files NOTE: Before restoring the data from backup files, please confirm that there is no print job, no scan job, and no fax job. The backup files cannot be restored if there are any jobs that have been processed. If restoring the data takes a long time, perform restoring the data after the equipment turns in a Sleep/Auto Shut Off mode. 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 104 Network Administrator s Guide Maintaining from TopAccess

105 2. Click the Maintenance menu and Restore submenu. The Restore submenu page is displayed. 3. Click [Browse] in the data section that you want to restore, or click [Browse] in the Combined Restore section to restore all data from a backup file of all data. NOTE: You cannot restore several backup files at a time. The Choose File dialog box appears. Network Administrator s Guide Maintaining from TopAccess 105

106 4. Select a backup file and click [Open]. The file version and device name of selected backup file will be displayed. NOTE: If the backup file name is not the name as shown below, the equipment cannot restore the data from the backup files. - Address Book: BACKUP_ADDR<date>.tbf - MailBoxes: BACKUP_MBOX<date>.tbf - Template: BACKUP_TEMP<date>.tbf - Combined Backup: BACKUP_ALL<date>.tbf 5. Click [Upload]. The Restore screen displays the backup file information. 106 Network Administrator s Guide Maintaining from TopAccess

107 6. Check the box of data that you uploaded a backup file and click [Restore]. Deleting the Data from Local Folder The restore process begins. This procedure may take several minutes. An administrator can delete information such as, scanned data, transmission data, and reception data that are stored in the local folder using the Save as file function. It is recommended to delete the stored data periodically to maintain the hard disk. Deleting data 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Maintenance menu and Delete Files submenu. The Delete Files submenu page is displayed. Network Administrator s Guide Maintaining from TopAccess 107

108 3. Check the box of data that you want to delete and click [Delete Files]. Managing Directory Service Scan The data in the SCAN folder within the FILE_SHARE folder of this equipment, that are stored by Scan to File operations, will be deleted. Transmission The data in the TXFAX folder within the FILE_SHARE folder of this equipment, that are stored by Fax to File operations, will be deleted. Reception The data in the RXFAX folder within the FILE_SHARE folder of this equipment, that are stored by Save as file mailbox and Save as file Fax Received Forward or Internet Fax Received Forward. You can use TopAccess to register the Directory Service properties of the LDAP (Lightweight Directory Access Protocol) server and add a new directory service that allows users to search for addresses in the LDAP server. Setting up the directory service 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Maintenance menu and Directory Service submenu. The Directory Service submenu page is displayed. 3. Click [New] to add a new Directory Service, or click the Directory Service name link to edit the Directory Service properties. The Directory Service Properties page is displayed. 108 Network Administrator s Guide Maintaining from TopAccess

109 4. Enter following items as required. Directory Service Name Enter the directory service name that identifies the directory service. Server IP Address Enter the IP address or FQDN of the LDAP server. Port Number Enter the port number to access the LDAP server. Generally 389 port is used to access the LDAP server without SSL. This equipment does not support the LDAP server with SSL. Authentication Select whether the authentication for SASL is enabled or disabled. Search Base Enter the search root suffix. User Name Enter the user name to access the LDAP server, if required. Password Enter the password to access the LDAP server, if required. Search Timeout Select the time interval to quit a communication when the LDAP server does not respond. NOTE: If you use FQDN to specify the LDAP server, you must configure the DNS server and enable the DNS in the DNS Session. SUPPLEMENTS: You can clear the entered values by clicking [Reset]. You can delete the Directory Service by clicking [Delete] when you edit the Directory Service. 5. Click [OK]. Entered Service Directory is added in the Directory Service List. Network Administrator s Guide Maintaining from TopAccess 109

110 6. Select a radio button of the directory service that you want to set as default server. SUPPLEMENT: The default server will be used for a LDAP search from the Control Panel. If you select this equipment as default server, no default server will be set. Setting up Notification As administrator, you can configure notification settings and receive notification of system errors. Setting up the notifications of system errors and events 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Maintenance menu and Notification submenu. The Notification submenu page is displayed. 3. In Settings, check the box Notify administrator at Address to enable the notifications, and enter the administrator s address where the notifications are sent. 110 Network Administrator s Guide Maintaining from TopAccess

111 4. In General Notification Event, check the boxes for general events to be notified. 5. In Received Fax/Internet Fax Notification Events, check the boxes for the events and status to be notified. 6. In Scan Notification Event, check the boxes for scanning status to be notified. 7. In e-filing Notification Events, check the boxes for the status to be notified. 8. In Fax Received Forward Notification Events, check the boxes for the events to be notified. NOTE: Even if you check the items in the Fax Received Forward Notification Events, s are sent only when the optional Fax unit is installed. 9. In Internet Fax Received Forward Notification Events, check the boxes for the events to be notified. 10. Click [Save]. Network Administrator s Guide Maintaining from TopAccess 111

112 Importing and Exporting the Address Book This equipment allows you to import and export address book data in CSV format. Importing the Address Book Data You can import address information that has been exported from another TopAccess address book or from a different address book program. The imported file must be the comma delimited CSV file and created in the suitable format for the TopAccess address book. The format for the TopAccess address book is as below: "First Name","Last Name"," Address","Tel Number","Company","Department" "User01","User","user01@ifax.com"," ","12345 COMPANY","Dept01" "User02","User","user02@ifax.com"," ","12345 COMPANY","Dept01" "User03","User","user03@ifax.com"," ","12345 COMPANY","Dept01" Importing the address book data from a CSV file NOTE: Before importing the address book data, please confirm that there is no print job, no scan job, and no fax job. The address book data cannot be imported if there are any jobs that have been processed. If importing the address book data takes a long time, perform restoring the data after the equipment turns in a Sleep/Auto Shut Off mode. 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Maintenance menu and Import submenu. The Import submenu page is displayed. 3. Click [Browse...] in the Address Book area. The Choose File dialog box appears. 112 Network Administrator s Guide Maintaining from TopAccess

113 4. Select the CSV file that contains address book data and click [Open]. 5. Click [IMPORT]. The data is imported to the address book. Exporting the Address Book Data You can export address information for use in another TopAccess address book or another address book program. Exporting the address book data as a CSV file 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Maintenance menu and Export/Clear Log submenu. Network Administrator s Guide Maintaining from TopAccess 113

114 The Export/Clear Log submenu page is displayed. 3. Click [Create New File] in the Address Book area. The CSV file name will be displayed. SUPPLEMENT: If you previously exported address book data, the exported file link and information are displayed in the Address Book area. You can click the link to save the previously exported file. 4. Right-click the File Name link and select [Save Target As...]. The Save As dialog box appears. 114 Network Administrator s Guide Maintaining from TopAccess

115 5. Select the file location and select All Files in the Save as type drop down box. 6. Click [Save] The CSV file that contains the address book data is saved in a selected location. Importing and Exporting the Department Code An administrator can import and export department code data in CSV format. Importing the Department Code Data You can import department code information from a file that has been exported from another device. The imported file must be the comma delimited CSV file and created in the suitable format for the department code data. Importing the department code data from a CSV file NOTE: Before importing the department code data, please confirm that there is no print job, no scan job, and no fax job. The department code data cannot be imported if there are any jobs that have been processed. If importing the department code data takes a long time, perform restoring the data after the equipment turns in a Sleep/ Auto Shut Off mode. 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" Network Administrator s Guide Maintaining from TopAccess 115

116 2. Click the Maintenance menu and Import submenu. The Import submenu page is displayed. 3. Click [Browse...] in the Department Code area. The Choose File dialog box appears. 4. Select the CSV file that contains department code data and click [Open]. 116 Network Administrator s Guide Maintaining from TopAccess

117 5. Click [IMPORT]. The data is imported to the department code. Exporting the Department Code Data You can export department code information for use in other equipment. Exporting the department code data as a CSV file 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Maintenance menu and Export/Clear Log submenu. The Export/Clear Log submenu page is displayed. Network Administrator s Guide Maintaining from TopAccess 117

118 3. Click [Create New File] in the Department Code Export area. The CSV file name will be displayed. SUPPLEMENT: If you previously exported department code data, the exported file link and information are displayed in the Department Code Export area. You can click the link to save the previously exported file. 4. Right-click the File Name link and select [Save Target As...]. The Save As dialog box appears. 5. Select the file location and select All Files in the Save as type drop down box. 6. Click [Save]. The CSV file that contains the address book data is saved in a selected location. 118 Network Administrator s Guide Maintaining from TopAccess

119 Exporting the Logs and Journals An administrator can export logs and journals in this equipment as CSV files. Before clearing them, you can save the logs and journals as files. Exporting the address book data as a CSV file 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Maintenance menu and Export/Clear Log submenu. The Export/Clear Log submenu page is displayed. 3. Click [Create New File] in the area of logs or journals that you want to export. The CSV file name will be displayed. SUPPLEMENT: If you previously exported data, the exported file link and information are displayed in each area. You can click the link to save the previously exported file. Network Administrator s Guide Maintaining from TopAccess 119

120 4. Right-click the File Name link and select [Save Target As...]. The Save As dialog box appears. 5. Select the file location and select All Files in the Save as type drop down box. 6. Click [Save]. The CSV file that contains the logs or journals data is saved in a selected location. Clearing the Logs and Journals An administrator can clear logs and journals in this equipment. This maintenance procedure is recommended periodically to maintain the hard disk. Clearing the logs and journals 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Maintenance menu and Export/Clear Log submenu. The Export/Clear Log submenu page is displayed. 120 Network Administrator s Guide Maintaining from TopAccess

121 3. Click [Clear Logs] in the area of logs or journals that you want to clear. The selected logs are cleared. Network Administrator s Guide Maintaining from TopAccess 121

122 Registering from TopAccess About the Registrations In the Registration menu in the TopAccess administrator mode, an administrator can register the public Templates, and relay transmissions of received faxes/internet faxes. Public Template An administrator can create public templates that are held in a public template group available to everyone. P.122 "Registering Public Templates" Fax Received Forward, Internet Fax Received Forward An administrator can register the agent to which all received faxes/internet faxes are forwarded so that he or she can check the documents. P.143 "Registering Fax and Internet Fax Received Forward" NOTE: The Fax Received Forward can be registered only when the optional Fax unit is installed. Registering Public Templates Administrators create and maintain public templates and manage the public template group. Users can display and use public templates but cannot modify them. The public group can contain up to 60 public templates. Typically, these are general-purpose templates available to all users. TopAccess in the administrator mode allows the following operations for managing the public templates: P.122 "Creating or Editing the Public Templates" P.141 "Resetting the Public Template" Creating or Editing the Public Templates Use the Templates page to set up and modify templates. Creating or Editing the public templates 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Registration menu and Public Template submenu. The Public Template submenu page is displayed. 122 Network Administrator s Guide Registering from TopAccess

123 3. From the templates list, click the Undefined icon to register a new template, or click defined icon to edit the template. If the templates list is displayed in the List view, click the Undefined template name to register new template, or click the defined template name to edit the template. If you select the public template that has not been defined, the Template Properties page to select agents is displayed. Skip to step 5. If you select the defined private template, the Template Properties page is displayed. Go to the next step. SUPPLEMENTS: You can change the template list view by clicking on either Panel View or List View. If you know which public template you want to define or edit, click the number of the the public template in the Jump to links. 4. When you edit the existing template, the following window will be displayed. Click [Edit]. The Template Properties page to select agents is displayed. Network Administrator s Guide Registering from TopAccess 123

124 5. Select agents and click [Select Agent]. You can select one of the following templates: Copy Select this to create a copy template. Usually, this is selected to print copies as well as sending originals to other destinations. This agent can also be combined with the Save as file agent or Store to e-filing agent. Fax/Internet Fax Select this to create a fax and Internet Fax transmission template. This agent can be combined with the Save as file agent. Scan Select this to create a scan template combined with the , Save as file, and Store to e-filing agents. When you select this, select the agent from , Save as file, or Store to e-filing. You can also additionally combine one of the following agents: Select this to add an agent. This can be selected only when Scan is selected. This agent can be combined with the Save as file agent or Store to e-filing agent. Save as file Select this to add a Save as file agent. This can be selected for any templates. This agent can be combined with another agent. Store to e-filing Select this to add a Store to e-filing agent. This can be selected only when Copy or Scan is selected. This agent can be combined with the agent or Save as file agent. For e-studio450 Series and e-studio280 Series: Fax/Internet Fax is available only when the Printer Kit and Scanner Upgrade Kit are installed, when the Printer/Scanner Kit is installed, or when the optional Fax unit is installed. Scan, , and Save as file are available only when the Printer Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed. 6. Click each button displayed in the page to specify or edit the associated template properties. 124 Network Administrator s Guide Registering from TopAccess

125 [Panel Setting] Click this to specify the icon settings for the template. P.127 "Panel Setting" [Destination Setting] Click this to specify the document s destination. This can be set only when creating the Fax/Internet Fax agent or agent. P.127 "Destination Setting" [Internet Fax Setting] Click this to specify how the document will be sent. This can be set only when creating the Fax/Internet Fax agent. P.133 "Internet Fax Setting" [Fax Setting] Click this to specify how the document will be sent. This can be set only when creating the Fax/Internet Fax agent. P.134 "Fax Setting" [ Setting] Click this to specify how the document will be sent. This can be set only when creating the agent. P.136 " Setting" Network Administrator s Guide Registering from TopAccess 125

126 [Save as file Setting] Click this to specify how the document will be stored in local hard disk or network folder. This can be set only when creating the Save as file agent. P.137 "Save as file Setting" [Box Setting] Click this to specify how the document will be stored in the Box. This can be set only when creating the Store to e-filing agent. P.139 "Box Setting" [Scan Setting] Click this to specify how the document will be scanned. This can be set only when creating the Save as file agent, agent, and Store to e-filing agent. This cannot be set when combining the Fax/Internet Fax agent. P.139 "Scan Setting" 7. After configuring the desired template properties, click [Save]. The template properties are registered. 126 Network Administrator s Guide Registering from TopAccess

127 Panel Setting In the Panel Setting page, specify how the icon for the template is displayed in the Touch Panel Display, and the notification settings for the template ) Picture This indicates the icon that will be displayed in the Touch Panel Display. The icon is automatically designated according to the agent that you select. 2) Caption1 Enter the text that will be displayed next to the icon in the Touch Panel Display. You can enter up to 11 alphanumeric characters. 3) Caption2 Enter the text that will be displayed next to the icon in the Touch Panel Display. You can enter up to 11 alphanumeric characters. 4) User Name Enter the user name of the template. 5) Notification Send when an error occurs Select this to send a notification message to the administrator s address when an error occurs. 6) Notification Send when jog is completed Select this to send a notification message to the administrator s address when a job is completed. 7) Notification to Select to send the notification message to the address that is set to the public group, or enter an address to which the notification message will be sent. NOTE: When you enable the Notification setting, make sure to set up the settings in the submenu page of the Setup menu. P.81 "Setting up the Settings" Destination Setting In the Recipient List page, you can specify the destinations to which the fax, Internet Fax, or Scan to document will be sent. When you are setting up the destinations for the agent, you can only specify the addresses for the destinations. Network Administrator s Guide Registering from TopAccess 127

128 When you are setting up the destinations for the Fax/Internet Fax agent, you can specify both fax numbers and addresses for the destinations. NOTE: However, the optional Fax unit must be installed in this equipment to specify the fax numbers of the destinations. For e-studio450 Series and e-studio280 Series: Specifying addresses for the destinations is available only when the Printer Kit and Scanner Upgrade Kit are installed, or the Printer/Scanner Kit is installed. You can specify the recipients by entering their addresses or fax numbers manually, selecting recipients from the address book, selecting recipient groups from the address book, or searching for recipients in the LDAP server. P.128 "Entering the recipients manually" P.129 "Selecting the recipients from the address book" P.130 "Selecting the groups from the address book" P.131 "Searching for recipients in the LDAP server" P.133 "Removing the contacts from the recipient list" Entering the recipients manually By this method, you can add a recipient manually to the Recipient List. 1. Click [Destination Setting] to open the Recipient List page. 2. Click [New]. The Contact Property page is displayed. 3. Enter the address or fax number of the recipient in the Destination field. NOTE: You can specify the fax number for the destination only when the optional Fax unit is installed. 4. Click [OK]. Entered recipient is added in the Recipient List page. 128 Network Administrator s Guide Registering from TopAccess

129 5. Repeat step 2 to 4 to add all recipients you require. SUPPLEMENT: You can remove the contacts that you added in the recipient list before saving the destination settings. P.133 "Removing the contacts from the recipient list" 6. Click [Save]. The contacts are added as the destinations. Selecting the recipients from the address book By this method, you can select recipients from the address book. 1. Click [Destination Setting] to open the Recipient List page. 2. Click [Address Book]. The Address Book page is displayed. 3. Check the boxes of the users you want to add as the recipients or Internet Fax recipients, and check the Fax boxes of users you want to add as the Fax recipients. NOTES: When you are creating the Scan to template, only the check boxes are displayed in the Address Book page. Network Administrator s Guide Registering from TopAccess 129

130 If you want to sort recipient list by a specific group, select the desired group name at the Group drop down box. You can specify the fax number for the destination only when the optional Fax unit is installed. 4. Click [ADD]. The selected recipients are added in the Recipient List page. SUPPLEMENT: You can remove the contacts that you added in the recipient list before saving the destination settings. P.133 "Removing the contacts from the recipient list" 5. Click [Save]. The contacts are added as the destinations. Selecting the groups from the address book By this method, you can select groups from the address book. 1. Click [Destination Setting] to open the Recipient List page. 2. Click [Address Group]. The Address Group page is displayed. 3. Check the Group boxes that contain the desired recipients. 4. Click [ADD]. 130 Network Administrator s Guide Registering from TopAccess

131 All recipients in the selected groups are added in the Recipient List page. SUPPLEMENT: You can remove the contacts that you added in the recipient list before saving the destination settings. P.133 "Removing the contacts from the recipient list" 5. Click [Save]. The contacts are added as the destinations. Searching for recipients in the LDAP server By this method, you can search for recipients in the registered LDAP server and in the address book. 1. Click [Destination Setting] to open the Recipient List page. 2. Click [Search]. The Search Contact page is displayed. 3. Select the directory service name that you want to search in the Directory Service Name field, and enter the search terms in the fields that you want to search. Network Administrator s Guide Registering from TopAccess 131

132 SUPPLEMENTS: If you select the model name of this equipment at the Directory Service Name drop down box, you can search for recipients in the address book of this equipment. TopAccess will search for the recipients that match the entries. Leaving the field blank allows wild card searching. (However, you must specify one of them.) 4. Click [Search]. TopAccess will start searching for recipients in the LDAP server and the Search Address List page will display the results. 5. Check the boxes of users you want to add as the recipients or Internet Fax recipients, and check the Fax boxes of users you want to add as the Fax recipients. NOTES: When you are creating the Scan to template, the ID check boxes are displayed in the Search Address List page. You can specify the fax number for the destination only when the optional Fax unit is installed. 6. Click [ADD]. The selected recipients are added in the Recipient List page. SUPPLEMENT: You can remove the contacts that you added in the recipient list before saving the destination settings. P.133 "Removing the contacts from the recipient list" 7. Click [Save]. The contacts are added as the destinations. 132 Network Administrator s Guide Registering from TopAccess

133 Removing the contacts from the recipient list 1. Check the check boxes of the contacts that you want to remove from the recipient list, and click [Delete]. The selected contacts are removed from the recipient list. Internet Fax Setting In the Internet Fax Settings page, you can specify the content of the Internet Fax to be sent ) Subject This sets the subject of the Internet Faxes. Select Scanned from (Device Name) [(Template Name)] (Date) (Time) to automatically insert the subject or enter the desired subject in the field. 2) From Address Enter the address of the sender. When the recipient replies to received document, the message will be sent to this address. 3) From Name Enter the sender name of the Internet Fax. 4) Body Enter the body message of the Internet Fax. You can enter up to 1000 characters (including spaces). 5) File Format Only TIFF-S format can be selected. 6) Fragment Page Size Select the size of the message fragmentation. Network Administrator s Guide Registering from TopAccess 133

134 Fax Setting In the Fax Setting page, you can specify how the fax will be sent ) Resolution Select the resolution for sending faxes. Standard Select the Standard mode as the resolution for originals with regular size text. Fine Select this to set the Fine mode as the resolution for originals with small text or detailed drawings. Ultra Fine Select this to set the Ultra-Fine mode as the resolution for originals with particularly small text or precision drawings. 2) Original Mode Select the image quality mode for sending faxes. Text/Photo Select the Text/Photo mode as the image quality mode appropriate for sending originals containing both text and photos. Text Select the Text mode as the image quality mode appropriate for sending text originals. Photo Select the Photo mode as the image quality mode appropriate for sending photo originals. 3) Exposure Select the exposure for sending faxes. Select Auto to automatically apply the ideal contrast, or adjust the contrast manually in 11 stages. 4) Transmission Type Select the send mode. Memory Transmit Select the Memory TX mode to automatically send the document after it has been temporarily stored to memory. This mode is useful if you want to return original files immediately. You can also send the same originals to two or more remote Faxes. Direct Transmit Select the Direct TX mode to send the original as it is being scanned. This mode is useful if you want a confirmation from the remote party. Originals are not stored to memory, and you can specify only one remote Fax at a time. 134 Network Administrator s Guide Registering from TopAccess

135 5) ECM Enable or disable the ECM (Error Correction Mode) to automatically resend any portion of the document affected by phone line noise or distortion. 6) Line Select Select whether specifying the line to be used. OFF Select to not specify the line to be used. LINE 1 Select to use Line 1 for this Fax agent. LINE 2 Select to use Line 2 for this Fax agent if installed. 7) Quality Transmit Select this to send a document in the Quality TX mode. This feature sends a document at a slower speed than normal so the transmission will be less affected by line conditions. 8) SUB/SEP Enter the SUB number or SEP number if you want to set the mailbox transmission. 9) SID/PWD Enter the password for SUB or SEP if required. 10) Polling Select this to set Polling communications. (Blank) Select the blank field when you do not want to perform polling. Transmit Select this to perform Polling Reservation that allows users to store the document in the memory. Received Select this to perform Turnaround Polling that allows users to poll another fax after transmitting documents to the remote Fax on the same phone call. 11) Password Enter the 4-digit security code for the document to be stored or received. 12) Fax Number (Security) When you select Transmit at the Polling drop down box, enter the security fax number that allows polling of stored document. When you select Received at the Polling drop down box, enter the security fax number to poll the documents from remote Faxes. 13) Delayed Transmit If you enable the delayed communications for this agent, enter the day and time to send a document. 14) Priority Transmit Select whether the document will be sent prior to other jobs. Network Administrator s Guide Registering from TopAccess 135

136 Setting In the Setting page, you can specify the content of the Scan to document to be sent ) Subject This sets the subject of the Scan to documents. Select Scanned from (Device Name) [(Template Name)] (Date) (Time) to automatically apply the subject, or enter the desired subject in the field. 2) From Address Enter the address of the sender. When the recipient replies, the message will be sent to this address. 3) From Name Enter the sender name of the Scan to document. 4) Body Enter the body message of the Scan to documents. You can enter up to 1000 characters (including spaces). 5) File Format Select the file format of the scanned image. 6) File Name Enter the file name of scanned file that is attached to the message. 7) Fragment Message Size Select the size of the message fragmentation. 136 Network Administrator s Guide Registering from TopAccess

137 Save as file Setting In the Save as file Setting page, you can specify how and where a scanned file will be stored ) File Format Select the file format to use when storing scanned files. Multi page TIFF Select this to save a scanned image as a Multi-page TIFF file. TIFF-S Select this to save a scanned image as a Single-page TIFF file. PDF Select this to save scanned images as a PDF file. JPEG Select this to save scanned images as a JPEG file. (Only for e-studio4511 Series) 2) Destination Use local folder Select this to save a scanned file to the FILE_SHARE folder. Network Administrator s Guide Registering from TopAccess 137

138 3) Destination Remote 1 Check this box to save a scanned file to the Remote 1. How you can set this item depends on how the Remote 1 has been set up in the Save as file submenu in the Setup menu. If the Remote 1 does not allow to specify a network folder, you can only select Use Administrator Settings. The protocol and the network path are displayed below this item. If the Remote 1 allows to specify a network folder, you can select Use User Settings and specify the network folder settings by entering the following items: Protocol Select the protocol to be used for uploading a scanned file to the network folder. SMB Select this to send a scanned file to the network folder using the SMB protocol. The SMB protocol can be used in the network that the Windows file sharing service is enabled. FTP Select this to send a scanned file to the FTP server. Server Name Enter the FTP server name or IP address where a scanned file will be sent. For example, to send a scanned file to the ftp:// /user/scanned FTP folder in the FTP server, enter in this field. This must be entered only when you select FTP for the protocol. You can specify the directory at the Network Path field. Port Number (Command) Enter the port number to be used for controls if you select FTP as the protocol. Generally - is entered for the control port. When - is entered, the port number, that is set at FTP Client in the Network menu page of the Setup tab, will be used. Change this option if you want to use another port number. Network Path Enter the network path to store a scanned file. When you select SMB as the protocol, enter the network path to the network folder. For example, to specify the users\scanned folder in the computer named Client01, enter \\Client01\users\scanned. When you select FTP as the protocol, enter the directory in the specified FTP server. For example, to specify the ftp:// /user/scanned FTP folder in the FTP server, enter user/ scanned. Login User Name Enter the login user name to access a Windows computer or an FTP server, if required. When you select FTP as the protocol, an anonymous login is assumed if you leave this field blank. Password Enter the password to access a Windows computer or an FTP server, if required. Retype Password Enter the same password again for a confirmation. 4) Destination Remote 2 Check this box to save a scanned file to the Remote 2. How you can set this item depends on how the Remote 2 has been set up in the Save as file submenu in the Setup menu. If the Remote 2 does not allow to specify a network folder, you can only select Use Administrator Settings. The protocol and the network path are displayed below this item. If the Remote 2 allows to specify a network folder, you can specify the network folder settings. Please refer to the description of the Remote 1 option for each item. 5) File Name Select how the scanned file will be named. Select DocYYMMDD to name as it described, or you can enter the desired file name in the field. 138 Network Administrator s Guide Registering from TopAccess

139 Box Setting In the Box Setting page, you can specify how scanned images will be stored in the Box ) Destination Specify the destination box number for e-filing. Box Number Select the Box number where scanned images will be stored. Password Enter the password if the specified Box number requires a password. Retype Password Enter the password again if the specified Box number requires a password. 2) Folder Name Enter the name of folder where the scanned images will be stored. 3) Document Name Select how the scanned file will be named. Select DocYYMMDD to name as it described, or you can enter the desired file name in the field. Scan Setting In the Scan Setting page, you can specify how originals are scanned for the Save as file, , and Store to e-filing agent ) Single/2-Sided Scan Select whether scanning one side or both sides of originals. Network Administrator s Guide Registering from TopAccess 139

140 Single Select this to scan one side of an original. Duplex Book Select this to scan both sides of originals when the pages are printed vertically in the same direction and bound along the vertical side of the paper. Duplex Tablet Select this to scan both sides of originals with a vertical reversal to be bound along the horizontal side of the paper. 2) Rotation Select how the scanned images will be rotated. 3) Color Mode Select the color mode for scanning. For e-studio450 Series and e-studio280 Series: The Color Mode option is not available for e-studio450 Series and e-studio280 Series. 4) Original Mode Select the document type of the originals. Text/Photo Select this to set the Text/Photo mode as the default original mode. Text Select this to set the Text mode as the default original mode. Photo Select this to set the Photo mode as the default original mode. Printed Image Select this to set the Printed Image mode as the default original mode. 5) Resolution Select the resolution for scanning. 6) Exposure Select the exposure for scanning. Select Auto to automatically apply the ideal contrast according to the original, or adjust the contrast manually in 11 stages. NOTE: This option will be enabled only when selecting Black in the Color Mode drop down box. 7) Background Select the exposure for scanning the background color. This is useful to scan color paper originals. Select Auto to automatically apply the ideal contrast according to the original, or adjust the contrast manually in 5 stages. NOTE: This option will be enabled only when selecting other than Black in the Color Mode drop down box. For e-studio450 Series and e-studio280 Series: The Background option is not available for e-studio450 Series and e-studio280 Series. 8) Original Size Select the original size. Select Auto to automatically detect the original paper size, Mixed Original Sizes to allow scanning mixed original sizes, or a desired paper size. 140 Network Administrator s Guide Registering from TopAccess

141 9) Jpeg Compression Select the level of Jpeg compression. For e-studio450 Series and e-studio280 Series: The Jpeg Compression option is not available for e-studio450 Series and e-studio280 Series. Resetting the Public Template You can reset the public template that you registered. You can reset a public template that you select, or you can reset all public templates that are registered in the Public Template Group. P.141 "Resetting a Public Template" P.142 "Resetting All Public Templates" Resetting a Public Template To reset an unnecessary public template, perform the following procedure. Resetting a public template 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Registration menu and Public Template submenu. The Public Template submenu page is displayed. 3. From the templates list, click the template icon that you want to reset. If the templates list is displayed in the List view, click the template name that you want to reset. The Template Properties page is displayed. Network Administrator s Guide Registering from TopAccess 141

142 SUPPLEMENTS: You can change the template list view by clicking on either Panel View or List View. If you know which public template you want to reset, click the number of the public template in the Jump to links. 4. Click [Reset Template]. The confirmation dialog box appears. 5. Click [OK]. The selected template is cleared. Resetting All Public Templates To reset all public templates, perform the following procedure. Resetting all public templates 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Registration menu and Public Template submenu. The Public Template submenu page is displayed. 142 Network Administrator s Guide Registering from TopAccess

143 3. Click [Reset]. The confirmation dialog box appears. 4. Click [OK]. The group information is cleared. Registering Fax and Internet Fax Received Forward The Fax Received Forward and Internet Fax Received Forward allow you to transmit received fax or Internet Faxes to specific destinations to check all fax and Internet Faxes received. NOTE: The Fax Received Forward can be registered only when the optional Fax unit is installed. For e-studio450 Series and e-studio280 Series: The Internet Fax Received Forward is available only when the Printer Kit and Scanner Upgrade Kit are installed, or when the Printer/Scanner Kit is installed. The received fax and Internet Faxes can be transmitted to following destinations: Other Internet Fax devices Local folder in this equipment or network folders addresses Box in this equipment NOTE: When a received fax is forwarded to another Internet Fax device or addresses, the equipment will print the received fax and then forward to other Internet Fax devices or addresses. When a received fax is forwarded to local folder in this equipment, network folders, or e-filing, the received fax will not be pritned. Network Administrator s Guide Registering from TopAccess 143

144 Registering the Fax or Internet Fax Received Forward SUPPLEMENT: The procedures to register the Fax Received Forward and Internet Fax Received Forward are almost the same. 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Registration menu and Fax Received Forward submenu to register the Fax Received Forward, or click the Internet Fax Received Forward submenu to register the Internet Fax Received Forward. When you click the Fax Received Forward submenu, the Fax Received Forward submenu page is displayed. When you click the Internet Fax Received Forward submenu, the Internet Fax Received Forward submenu page is displayed. 3. Check the Forward check box and select the desired agents and click [Select Agent]. SUPPLEMENT: To disable the Fax Received Forward or Internet Fax Received Forward, uncheck the Forward check box and click [Select Agent], and then click [Save]. Internet Fax Select this to transmit received fax or Internet Faxes to another Internet Fax devices. This agent can be combined with the Save as file agent or Store to e-filing agent. Save as file Select this to transmit received fax or Internet Faxes to local folder in this equipment or to network folders. This agent can be combined with another agent. 144 Network Administrator s Guide Registering from TopAccess

145 Select this to transmit received fax or Internet Faxes to addresses. This agent can be combined with the Save as file agent or Store to e-filing agent. Store to e-filing Select this to transmit received fax or Internet Faxes to e-filing. This agent can be combined with another agent. 4. Click each button displayed in the page to specify or edit the associated properties. [Destination Setting] Click this to specify the destinations of documents sent. This can be set only when registering the Internet Fax, or agent. P.146 "Destination Setting" [Internet Fax Setting] Click this to specify how the document will be sent. This can be set only when registering the Internet Fax agent. P.151 "Internet Fax Setting" [ Setting] Click this to specify how the document will be sent. This can be set only when registering the agent. P.152 " Setting" [Save as file Setting] Click this to specify how the document will be stored in local hard disk or network folder. This can be set only when registering the Received to File agent. P.153 "Save as file Setting" [Box Setting] Click this to specify how the document will be stored in e-filing. This can be set only when registering the Store to e-filing agent. P.155 "Box Setting" 5. After configuring the desired properties, click [Save]. Network Administrator s Guide Registering from TopAccess 145

146 The Fax or Internet Fax Received Forward properties are registered. Setting up the Fax or Internet Fax Received Forward Properties This section describes how to set items in each agent s properties. Destination Setting In the Recipient List page, you can specify the destinations to which the received faxes or Internet Faxes will be transmitted. You can specify the recipients by entering addresses manually, selecting recipients from the address book, selecting recipient groups from the address book, or searching for recipients in the LDAP server. P.146 "Entering the recipients manually" P.147 "Selecting the recipients from the address book" P.148 "Selecting the groups from the address book" P.149 "Searching for recipients in the LDAP server" P.151 "Removing the contacts from the recipient list" Entering the recipients manually Using this method, you can add a recipient manually to the Recipient List. 1. Click [Destination Setting] to open the Recipient List page. 2. Click [New]. The Contact Property page is displayed. 3. Enter the address of the recipient, in the Destination field. 4. Click [OK]. Entered recipient is added in the Recipient List page. 5. Repeat step 2 to 4 to add all recipients you require. 146 Network Administrator s Guide Registering from TopAccess

147 SUPPLEMENT: You can remove the contacts that you added in the recipient list before saving the destination settings. P.151 "Removing the contacts from the recipient list" 6. Click [Save]. The contacts are added as the destinations. Selecting the recipients from the address book By this method, you can select recipients from the address book. 1. Click [Destination Setting] to open the Recipient List page. 2. Click [Address Book]. The Address Book page is displayed. 3. Check the boxes of users you want to add as the recipients. NOTES: If you want to sort recipient list by a specific group, select the desired group name at the Group drop down box. 4. Click [ADD]. The selected recipients are added in the Recipient List page. Network Administrator s Guide Registering from TopAccess 147

148 SUPPLEMENT: You can remove the contacts that you added in the recipient list before saving the destination settings. P.151 "Removing the contacts from the recipient list" 5. Click [Save]. The contacts are added as the destinations. Selecting the groups from the address book By this method, you can select groups from the address book. 1. Click [Destination Setting] to open the Recipient List page. 2. Click [Address Group]. The Address Group page is displayed. 3. Check the Group boxes that contain the desired recipients. 4. Click [ADD]. All recipients in the selected groups are added in the Recipient List page. SUPPLEMENT: You can remove the contacts that you added in the recipient list before saving the destination settings. P.151 "Removing the contacts from the recipient list" 148 Network Administrator s Guide Registering from TopAccess

149 5. Click [Save]. The contacts are added as the destinations. Searching for recipients in the LDAP server By this method, you can search for recipients in the registered LDAP server and in the address book. 1. Click [Destination Setting] to open the Recipient List page. 2. Click [Search]. The Search Contact page is displayed. 3. Select the directory service name that you want to search in the Directory Service Name field, and enter the search terms in the fields that you want to search. SUPPLEMENTS: If you select the model name of this equipment at the Directory Service Name drop down box, you can search for recipients in the address book of this equipment. TopAccess will search for the recipients that match the entries. Leaving the field blank allows wild card searching. (However, you must specify one of them.) Network Administrator s Guide Registering from TopAccess 149

150 4. Click [Search]. TopAccess will start searching for recipients in the LDAP server and the Search Address List page will display the results. 5. Check the boxes of users you want to add. NOTE: The received documents cannot be sent to the fax numbers even if you check the Fax boxes. 6. Click [ADD]. The selected recipients are added in the Recipient List page. SUPPLEMENT: You can remove the contacts that you added in the recipient list before saving the destination settings. P.151 "Removing the contacts from the recipient list" 7. Click [Save]. The contacts are added as the destinations. 150 Network Administrator s Guide Registering from TopAccess

151 Removing the contacts from the recipient list 1. Check the check boxes of the contacts that you want to remove from the recipient list, and click [Delete]. The selected contacts are removed from the recipient list. Internet Fax Setting In the Internet Fax Setting page, you can specify the content of the Internet Fax to be sent ) Subject This sets the subject of the Internet Faxes. Select Scanned from (Device Name) [(Template Name)] (Date) (Time) to automatically apply the subject, or enter the desired subject in the field. 2) From Address Enter the address of the sender. When the recipient replies, the message will be sent to this address. 3) From Name Enter the sender name of the Internet Faxes. 4) Body Enter the body message of the Internet Faxes. You can enter up to 1000 characters (including spaces). 5) File Format Only TIFF-S format can be selected. Network Administrator s Guide Registering from TopAccess 151

152 6) Fragment Page Size Select the size of the message fragmentation. Setting In the Setting page, you can specify the content of the document to be sent ) Subject This sets the subject of the documents. Select Scanned from (Device Name) [(Template Name)] (Date) (Time) to automatically apply the subject, or enter the desired subject in the field. 2) From Address Enter the address of the sender. When the recipient replies, the message will be sent to this address. 3) From Name Enter the sender name of the document. 4) Body Enter the body message of the document. You can enter up to 1000 characters (including spaces). 5) File Format Select the file format that the received document will be converted. You can select either Multi page TIFF or PDF. 6) File Name The file name will be (From Name)-NNN. The file name cannot be changed. 7) Fragment Message Size Select the size of the message fragmentation. 152 Network Administrator s Guide Registering from TopAccess

153 Save as file Setting In the Save as file Setting page, you can specify how and where a received document will be stored ) File Format Select the file format that the received document will be converted. Multi page TIFF Select this to save a received document as a Multi-page TIFF file. TIFF-S Select this to save a received document as a Single-page TIFF file. PDF Select this to save a received document as a PDF file. 2) Destination Use local folder Select this to save a received document to the FILE_SHARE folder. Network Administrator s Guide Registering from TopAccess 153

154 3) Destination Remote 1 Check this box to save a received document to the Remote 1. How you can set this item depends on how the Remote 1 has been set up in the Save as file submenu in the Setup menu. If the Remote 1 does not allow to specify a network folder, you can only select Use Administrator Settings. The protocol and the network path are displayed below this item. If the Remote 1 allows to specify a network folder, you can select Use User Settings and specify the network folder settings by entering the following items: Protocol Select the protocol to be used for uploading a received document to the network folder. SMB Select this to send a received document to the network folder using the SMB protocol. The SMB protocol can be used in the network that the Windows file sharing service is enabled. FTP Select this to send a received document to the FTP server. Server Name Enter the FTP server name or IP address where a received document will be sent. For example, to send a received document to the ftp:// /user/scanned FTP folder in the FTP server, enter in this field. This must be entered only when you select FTP for the protocol. You can specify the directory at the Network Path field. Port Number (Command) Enter the port number to be used for controls if you select FTP as the protocol. Generally - is entered for the control port. When - is entered, the port number, that is set at FTP Client in the Network menu page of the Setup tab, will be used. Change this option if you want to use another port number. Network Path Enter the network path to store a received document. When you select SMB as the protocol, enter the network path to the network folder. For example, to specify the users\scanned folder in the computer named Client01, enter \\Client01\users\scanned. When you select FTP as the protocol, enter the directory in the specified FTP server. For example, to specify the ftp:// /user/scanned FTP folder in the FTP server, enter user/scanned. Login User Name Enter the login user name to access a Windows computer or an FTP server, if required. When you select FTP as the protocol, an anonymous login is assumed if you leave this field blank. Password Enter the password to access a Windows computer or an FTP server, if required. Retype Password Enter the same password again for a confirmation. 4) Destination Remote 2 Check this box to save a received document to the Remote 2. How you can set this item depends on how the 2st Folder has been set up in the Save as file submenu in the Setup menu. If the Remote 2 does not allow to specify a network folder, you can only select Use Administrator Settings. The protocol and the network path are displayed below this item. If the Remote 2 allows to specify a network folder, you can select Use User Settings and specify the network folder settings. Please refer to the description of the Remote 1 option for each item. 5) File Name Display how the a received document will be named. You cannot change the file name. 154 Network Administrator s Guide Registering from TopAccess

155 Box Setting In the Box Setting page, you can specify how a received document will be stored in the Box ) Destination Specify the destination box number for e-filing. Box Number Enter the Box number where a received document will be stored. Password Enter the password if the specified Box number requires a password. Retype Password Enter the password again if the specified Box number requires a password. 2) Folder Name Enter the name of the folder where a received document will be stored. 3) Document Name Display how the a received document will be named. You cannot change the document name. Network Administrator s Guide Registering from TopAccess 155

156 Displaying Message Log In the Message Logs menu page, you can display the system message logs such as job information, warnings, and errors. You can use this page to find out what happened and troubleshoot the problem. Displaying the message logs 1. Access TopAccess in the administrator mode. P.15 "Accessing TopAccess Administrator Mode" 2. Click the Message Logs menu. The Message Logs menu page is displayed. 156 Network Administrator s Guide Displaying Message Log

157 Managing Department Code In the Department menu page at the Counters tab, an administrator can: Display the department list that contains the counter information for each department Display the department counter of a specific department Clear all department counters Clear the department counter of a specific department Register new department code settings Modify the department code settings Delete all department codes Delete a department code To do this, you must know the administrator password. NOTE: The department code can be enabled only from the Touch Panel Display. Before managing the department code using TopAccess, please make sure the department code is enabled on the Touch Panel Display. Displaying the Department List and Counters An administrator can display the department list registered in this equipment and the counter information for each department code. Displaying the departments list 1. Click the Counters tab and the Department menu. The Department menu page is displayed. 2. Enter the administrator password in the Department Code field and click [Enter]. The Department Management page is displayed. Network Administrator s Guide Managing Department Code 157

158 3. The departments list containing the counter information is displayed. Displaying the department counters 1. Click the Counters tab and the Department menu. The Department menu page is displayed. 2. Enter the administrator password in the Department Code field and click [Enter]. The Department Management page is displayed. 3. Enter the department code that you want to display the counter information in the Department Code field and click [Enter]. 158 Network Administrator s Guide Managing Department Code

159 The entered department code and its counter information are displayed. 4. Click the department name link to display more details. 5. The Department Information page opens. Clearing the Department Counters An administrator can clear the counters for all departments at one time, or individually. Network Administrator s Guide Managing Department Code 159

160 Clearing all department counters 1. Click the Counters tab and the Department menu. The Department menu page is displayed. 2. Enter the administrator password in the Department Code field and click [Enter]. The Department Management page is displayed. 3. Click [Reset All Counter]. The confirmation dialog box appears. 4. Click [OK]. The department counters for all departments are cleared. Clearing the department counter for a department 1. Click the Counters tab and the Department menu. The Department menu page is displayed. 160 Network Administrator s Guide Managing Department Code

161 2. Enter the administrator password in the Department Code field and click [Enter]. The Department Management page is displayed. 3. Click the department name link whose counter you want to clear. The Department Information page opens. 4. Click [Reset Counters]. The confirmation dialog box appears. Network Administrator s Guide Managing Department Code 161

162 5. Click [OK]. The department counters for the selected department are cleared. Registering or modifying the Department Code An administrator can register new department code or modify the department code settings. Registering or modifying the department code setting 1. Click the Counters tab and the Department menu. The Department menu page is displayed. 2. Enter the administrator password in the Department Code field and click [Enter]. The Department Management page is displayed. 3. Click [New] to set up a new department code, or click the department name link that you want to edit in the departments list. The Department Information page is displayed. 162 Network Administrator s Guide Managing Department Code

163 4. Enter following items to specify the department information. Department Name Enter the department name to identify the department code. You can enter up to 20 characters. Department Code Enter a 5-digit department code. Set Limitation of Full Color Select whether enabling the limitation for full color outputs for this department code. When you select YES, enter the maximum number of outputs for this department code in the Maximum reached for Full Color output field. Maximum reached for Full Color output Enter the maximum number of outputs for this department code when the Set Limitation of Full Color option is enabled. Set Limitation of Black Select whether enabling the limitation for black outputs for this department code. When you select YES, enter the maximum number of outputs for this department code in the Maximum reached for Black output field. Maximum reached for Black output Enter the maximum number of outputs for this department code when the Set Limitation of Black option is enabled. For e-studio450 Series and e-studio280 Series: The Set Limitation of Full Color and Maximum reached for Full Color output options are not available for e-studio450 Series and e-studio280 Series. Deleting the Department Code 5. Click [Save]. The department code is added or edited. An administrator can delete all department code settings at one time, or individually. Deleting all department code settings 1. Click the Counters tab and the Department menu. The Department menu page is displayed. Network Administrator s Guide Managing Department Code 163

164 2. Enter the administrator password in the Department Code field and click [Enter]. The Department Management page is displayed. 3. Click [Delete All]. The confirmation dialog box appears. 4. Click [OK]. All department code settings are deleted. Deleting a department code setting 1. Click the Counters tab and the Department menu. The Department menu page is displayed. 164 Network Administrator s Guide Managing Department Code

165 2. Enter the administrator password in the Department Code field and click [Enter]. The Department Management page is displayed. 3. Click the department name link that you want to delete. The Department Information page opens. 4. Click [Delete]. The confirmation dialog box appears. Network Administrator s Guide Managing Department Code 165

166 5. Click [OK]. The selected department code is deleted. 166 Network Administrator s Guide Managing Department Code