Page 1 of 11

Transcription

1 Page 1 of 11

2 Table of Contents Registering Your Business... 3 Eligibility Criteria... 3 Navigating to the Regional Buy Portal... 3 Navigating the Registration Process... 3 The Registration Process... 4 Step 1 Introduction... 4 Step 2 Business Information... 4 Step 3 Categories... 7 Step 4 Attachments... 8 Step 5 Prequalification... 9 Step 6 Terms and Conditions... 9 Submitting Your Registration The Verification Process Help & Support Page 2 of 11

3 Registering Your Business Eligibility Criteria To register as a regional supplier you must meet the following criteria: Employ 30 or less full-time employees (FTEs) or equivalent (not including casual employees or sub-contractors); Be registered or operate (as primary place of business) in the eligible Regional Buy Program areas. Eligible areas are defined as the Banana, Maranoa and Western Downs Local Government Areas; Have an annual turnover not greater than AUD$10 Million; Have an ABN and be registered for GST (if GST is required by law); Provide goods or services aligned with the Regional Buy Program goods and services categories; and Have the appropriate personnel, management and financial capacity to safely deliver goods and/or services to Origin. Suppliers who carry out services at Origin operations may need to meet additional prequalification requirements prior to undertaking approved work. Suppliers may also be required to have additional mandatory insurances/policies and procedures for the goods/services they provide and will need to be able to provide these on request. Navigating to the Regional Buy Portal There are 2 ways you can register as a supplier: 1. Visit our dedicated website at and select Register Here. 2. Click on the link in the invitation ed to you by Origin Energy Navigating the Registration Process Warning: During the registration process, please don t refresh your webpage unless all the information is saved You can click on the button located in the bottom right hand corner to move to the next page or to go back click on the button. You can also click on the button at any time and come back to complete your registration. Page 3 of 11

4 The Registration Process Step 1 Introduction The Introduction step explains the eligibility criteria, minimum supporting documentation and Origin Policies to complete the registration process. Please allow approximately 20 minutes to complete the registration process. Before proceeding through the next steps ensure you meet the eligibility criteria and have the minimum supporting documents available to upload. You can also review Origin Policies here by clicking on document link, which you are required to agree to as the last step of registration process. Click on the button located in the bottom right hand corner to move to the next step. Step 2 Business Information There are 5 sections within the Business Information step to complete. The fields outlined in red are mandatory to complete the registration process. You will not be able to move to the next step without completing all the mandatory business information. You are able to click on the button at any time after providing minimum information like your primary business contact and come back to complete your registration. When you click an will be sent with a link to your , which you can use to complete registration later. When entering your information you are able to select the key on your keyboard to move across the fields. You will also see information icons throughout the registration process. If you hover over the icon more information is available. Primary Business Contact Enter the contact details for the Primary Business contact. This person will be your primary contact to receive all notifications. Page 4 of 11

5 Business Details In the Business details section enter the Australian Business Number (ABN). This field is mandatory for Australian business. When the ABN is input, they system will automatically look up the business details registered to this ABN. If this information is correct and you are happy to proceed click the OK button. The system will auto populate information in the appropriate fields. If the information displayed in the pop-up is incorrect you can still click OK and proceed however you will be required to update the information that is auto populated. Continue to enter the following details: If your Trading Name is different to your Business Name you can enter this into the Trading Name field. Otherwise select the Same as Business Name checkbox. Enter a Street Address 1 and Street Address 2. Please do not enter a postal address. Enter the Town / Suburb and State. Enter the Postcode. Select the appropriate Local Government Area from the system-generated list provided i.e. which local council do you belong to? Enter the Telephone, Fax and Mobile numbers. Enter mobile phone numbers with the area code of 04, followed by the remaining eight digits. Enter the and website address. On entering an address, the system will check to ensure there are no existing contacts in the system already using this address. It is not possible to add a contact with an address that already exists in the system. By providing a website this will be visible against your supplier profile and will allow Origin users to view your business capabilities. Page 5 of 11

6 Organisational Structure The Organisational Structure section is mandatory for you to complete as this will validate your eligibility. Please note you will also be required to provide supporting documentation in the Attachments step to validate the information provided. Drag the bars to update the number of employees you have working in your business. If you have part time employees you will also be required to enter the cumulative part time hours per week. Enter the total Annual Turnover for the previous year. Drag the bar to indicate the number of Indigenous Employees working for your business. Note, this is not mandatory to complete. Current Origin Suppliers In the Current Origin Suppliers section simply select the Yes or No option. This allows Origin to either create a new profile or simply update your existing record in our other systems. Login Information In the Login Information section create your user name and password. This can either be the same or something different of your choice. If your registration is successful you will be provided with this information in the verification . If you have not completed all the mandatory fields in this section or the information is not validated you will see the below error message. The fields requiring further action will be highlighted in red. Page 6 of 11

7 Step 3 Categories Supply Categories In the Categories step you can select one or more of the goods and services categories that your business can supply to Origin. The categories you select will determine the Request for Quotes (RFQ s) that you are invited to respond to. By either selecting the category or hovering over the category you will see a black pop up. The pop provides a description and some examples of the category to help you with selection. If the goods and/or services that you provide do not fit into any of the categories please contact Origin at regionalbuy@originenergy.com.au. Products During the Categories step you are also able to Add Products which is optional. By adding products this provides Origin visibility of specific goods and/or services related to your categories i.e. if you select the Cleaning category you could specify Pressure Cleaning. This is a free text field which means you can type whatever you like. Look out for spelling and ensure you click the created product, click on product to remove it. button after each entry. If you would like remove an already Page 7 of 11

8 Step 4 Attachments There are 3 sections within the Attachments step to complete. The Business Eligibility fields outlined in red are mandatory to complete the registration process. You will not be able to move to the next step without providing all the mandatory supporting documentation. These documents are essential to establish your eligibility as regional supplier. These documents are only visible to the RBP Liaison Officer who will verify your registration. The system allows the following files types for all documents: PDF, MS Word, Excel, JPG, JPEG, PNG. Before attaching a document ensure you have this saved on your computer. Click on the button to browse and select the document. To remove a document click on the button. Business Capability Information is not mandatory. Origin encourages you to submit documentation that demonstrates your business capabilities. This information will be visible to all Origin users. Insurance Details are not mandatory. Origin encourages you to submit documentation that demonstrates your business has the appropriate insurance cover. This information will be visible to all Origin users. Page 8 of 11

9 Step 5 Prequalification In the Prequalification step you will be asked a series of Yes and No questions to determine if your business is required to undertake HSE Prequalification. They system will display a message indicating whether prequalification is required or not. Step 6 Terms and Conditions Terms and Conditions is the final step in the registration process. You are required to read, understand and agree to all values, agreements and terms and conditions listed. The Terms and Conditions are non-negotiable. Without accepting them you are unable to proceed to submitting registration. To read the Standard Terms and Conditions and System Terms of use the scroll bar on the right of the box. Page 9 of 11

10 To view Origin Payment Processes and Values click on the blue hyperlink. A document will open on a separate tab in your browser for you to review. Note: When closing these pages, ensure you don t close the registration screen instead of the attachment opened for review Once you have read and understood the values, agreements and terms and conditions provided, use the tick box to confirm your consent. Submitting Your Registration You are now able to complete your registration by clicking on the button. The Verification Process Once submitted, you will receive the below notification and an will be sent to your nominated address. Your registration will then be verified by the Regional Buy Team within 3 business days. If your registration requires Prequalification the Regional Buy Team will be in contact with you to discuss further requirements. Successful Registrations Should your registration be successfully verified, you will receive an automated to your nominated address stating that you have been registered. You will be provided with your login details and link to the Regional Buy Portal. A user guide will also be included in the sent to you with further instructions on how to manage your profile and respond to quotes. Unsuccessful Registrations Should your registration be unsuccessful, you will receive an automated to your nominated address stating that you have not been registered. You will also be contacted by the Regional Buy Team for further feedback. Page 10 of 11

11 Help & Support If you have any questions or would like support registering your business, please contact the Regional Buy Team The Regional Procurement website regionalbuy.com.au Page 11 of 11