Importing Merit Calendar to Outlook 2010

Transcription

1 Page 1 of 12 Importing Merit Calendar to Outlook 2010 Transferring your calendar from the Merit Mail system to your new Outlook Exchange account is a quick and easy process. There are only two steps to follow to move your contacts into Outlook: 1. Login your Merit account and use the export function to create a data file of your calendar 2. Upload the file into Outlook Step 1: Exporting Calendar from Merit * NOTE: In the pictures below Internet Explorer 8 and the advanced version (AJAX) of the Merit system will be used to illustrate the steps. Other browsers will work as does Merit s standard version (the standard version is a different interface for the system designed to work faster on older computers) However, there will be differences in the appearance of the mail system and the location of the controls to export your data. If possible use Internet Explorer (IE) and the AJAX interface to do this process* Begin by accessing the internet and navigating to the login page for your Marygrove Merit Mail account. 1. On the login screen enter your username and password in the appropriate boxes. Below where you have entered you username and password you will see a box labeled Version. Click on this box and from the drop-down list of options select Advanced (AJAX). 2. After verifying that you have entered you user name and password and that you have selected the Advanced (AJAX) option from the Version menu, click on the Log In button to launch Merit Mail.

2 Page 2 of Once your box has opened you will need to click on the Preferences tab located near the top left of your screen.

3 Page 3 of Once the Preferences tab has opened you will need to select the Import/Export option from the list at the left of the screen.

4 Page 4 of Below is the Merit Mail Import/Export Tool. a. Select Calendar by clicking the radio button just to the left of the word calendar

5 Page 5 of Now that Calendar has been selected you will need to specify the source of the items that are to be exported. a. Below the box where you selected Outlook Contacts is a button titled Source. b. Click on this button where it says All Folders c. This will open up a dialog box where you will need to choose which calendar to export d. Select the Calendar

6 Page 6 of Below is a picture of what you should see when folders are ready to go. a. The button to the left of Calendar is filled in b. The box to the right of source says Calendar c. Once a and b are complete, click the export button in the lower right.

7 Page 7 of Once you click the export button Internet Explorer (IE), will ask you what to do with the new file. a. Select Save b. Save the file to a location that you can easily remember. I suggest that you save it to your desktop and give it the name CalendarFromZimbra.

8 Page 8 of At this point you have now exported your contacts from Merit and are ready to take that data and upload it to Outlook. Step 2: Importing Calendar into Outlook 1. To start the import process, begin by doing the following: a. Open the Outlook application on your computer b. Once Outlook has opened, use the File Menu and select the Open option from the list on the left c. Select Import from the list on the right

9 Page 9 of After selecting Import from the File Menu Outlook will automatically launch the Import and Export Wizard a. From the options given select Import an icalendar (.ics) or vcalendar file (.vcs) and click Next.

10 Page 10 of Next Outlook will ask you what file will be used to import your calendar. a. Select the file you saved in Step 1 b. Click Open

11 Page 11 of On the next screen you will be asked if you wish to use this file as a new calendar or to import it. a. Select the Import button

12 Page 12 of The process is now complete.