Corporate Internet Banking Service Application Form

Transcription

1 Bank of China (UK) Limited 90 Cannon Street London EC4N 6HA Corporate Internet Banking Service Application Form Corporate Internet Banking is available to current corporate customers of Bank of China (UK) Limited ( the Bank ). In order to apply for this service, you must have at least one account with the Bank. General Information for completing this form When completing the Corporate Internet Banking Service Application Form, please use BLOCK CAPITALS and ensure the information provided is true and correct. One Application Form is for one company customer only. You can use this form if; (a) you wish to apply for a Corporate Bank Account and Corporate Internet Banking Service with the Bank; or (b) you are an existing Corporate Internet Banking customer and you wish to change Account Information and/or Authority Information; or (c) you are an existing Corporate Internet Banking customer and you wish to remove existing account user(s), add additional account user(s), reset passwords or report the loss of an E-token; or (d) you are an existing Corporate Internet Banking customer and you wish to cancel this service with the Bank. If (a) above is applicable, please tick here and complete ALL sections of this form; If (b) above is applicable, please tick here and complete Section 1, 2 and 4 of this form; If (c) above is applicable, please tick here and complete Section 3, 4 and 5 of this form; If (d) above is applicable, please tick here and complete the Section 1 and 4 of this form; 1. COMPANY INFORMATION For new applications all the information in this section must be completed. Otherwise, only complete information that has changed. Company Name Account Number Only the first 6 digits required Company Address Telephone Number Fax Number Full Bank Name FOR BANK USE ONLY All the above information has been checked Checked / Cancelled By Yes No NET ID Contact No. Verified / Authorised By Date Bank of China (UK) Limited is authorised and regulated by the Financial Services Authority. Registered in England (Number )Registered Office: 90 Cannon Street, London EC4N 6HA

2 2. COMPANY BANK ACCOUNT INFORMATION Please tick ONE box only SERVICE REQUIRED New Application Add Amendment Cancellation Set up authorisation work flow Set up authorisation model Add account Add users Amend transaction limits Amend authorisation model Amend authorisation work flow SERVICE APPLYING Account management Transfer/Remittance ACCOUNT INFORMATION Account Number Currency Delete authorisation model Delete authorisation work flow Account Limit Amount Authorisation Single Transfer Limit Daily Limit Authorisation Model AUTHORISATION INFORMATION Model One Name Authorisation in order Yes No Model Two Name Authorisation in order Yes No Number of Number of Authorisation Amount Authorisation Authorisation Username / Operator ID Amount Authorisation Username / Operator ID Level (GBP) Level Person Person Ⅰ Ⅰ Ⅱ Ⅲ Ⅳ Ⅱ Ⅲ Ⅳ FOR BANK USE ONLY All the above information has been checked Yes No Checked By (BNMS ) Signature Phone Reviewed By(BNMS) Authorised Signature Phone Date

3 3. ACCOUNT USER(S) INFORMATION All of the information required in this section is mandatory when adding a new Account User. If there is more than one Account User to be added, an extra copy of this section must be inserted for each Account User. Account Users will not be issued with E-tokens until they have been appropriately identified as required by law and the Bank s policy. Please tick ONE box below only. New Application For adding the initial Account User(s) when Corporate Internet Banking is first used on a new account, or adding new Account User(s) to an existing Corporate Internet Banking Account Cancellation For cancelling an Account User s Corporate Internet Banking access to one or more accounts Recovery For reinstating Corporate Internet Banking Account to an Account User whose access was previously cancelled Report of Loss For reporting loss of an Account User s E-token Amendment For adding or changing the accounts or service types available to an Account User via Corporate Internet Banking Reset For issuing a new password to an Account User Name ACCOUNT USER 1 Company Name ID Type Address Fax ID Number Telephone Mobile Reason for Loss/Cancellation Accounts to be accessed by the User 1 Service type(s) available to the User 2 (circle as appropriate) Authority Level 3

4 For applications with more than one account user, please complete the form below with information of extra individual account user(s). In addition, each account user must also complete a separate ACCOUNT USER(S) DECLARATION. ACCOUNT USER [ ] (insert user number) Name Company Name ID Type Address Fax Mobile Reason for Loss/Cancellation ID Number Telephone Accounts to be accessed by the User 1 Service type(s) available to the User 2 (circle as appropriate) Authority Level 3 FOR BANK USE ONLY User ID Bank name In full BNMS Dept All above information has been checked Yes No Maintenance Date Checked/Cancelled by Checked/Cancelled by Verified/Authorised by Verified/Authorised by USER 1 E-token Serial Number USER 2 E-token Serial Number USER 3 E-token Serial Number

5 4. COMPANY DECLARATION This section must always be completed and signed and in accordance with the account holder s existing bank mandate. By and on behalf of the Corporate Account Holder (Customer) I/We have read, fully understood and accept the Bank of China (UK) Limited Corporate Internet Banking Service Terms and Conditions. I/We declare that all the information provided on this form is true, correct and complete and that the Bank of China (UK) Limited may proceed to provide Corporate Internet Banking Service on reliance of this information. I/We declare that authority has been duly given by resolution passed at a legally constituted meeting of the Directors (or equivalent officers) of the Customer in accordance with Customer's constitution: o to give the authority/ies to the Account User(s) set out in this Application Form; and o if this is a new application for Corporate Internet Banking Service, to enter into the Agreement for Corporate Internet Banking Service which will be formed on the Bank s acceptance of this Application. I/We acknowledge that any Account User authorisations under this Application apply only to the Corporate Internet Banking Service. The Authority/ies to operate previously given by the Customer in respect of any Accounts still apply/ies to all other operations on the Accounts, except Corporate Internet Banking Services. JOB TITLE JOB TITLE

6 5. ACCOUNT USER(S) DECLARATION This section must always be completed. If a new Account User is added (on a new application or subsequently) and the new Account User has not previously signed this section, it must be completed by the new Account User. By each Account User authorised under this Application Form: I/We, each Account User signing below, acknowledge, agree and consent as follows: to having read, fully understood and accepted the Bank of China (UK) Limited Corporate Internet Banking Service Terms and Conditions the information collected in connection with my/our application to be an authorised Account User under the Customer's Corporate Internet Banking facility, is collected by Bank of China (UK) Limited (the Bank) the Bank collects this information so that it can process the application and provide such Account User access to me/us my/our information obtained from me/us or the Customer is used only for these purposes and is not disclosed to any other organisation, other than a related company, except with my/our consent or as permitted or required by law the Bank may transfer my personal data to countries outside the European Union (EU) which may not provide the same level of protection for personal data as within the EU. However, all personal data wherever it is held in the Bank of China Group, or by its sub-contractors or agents, will be afforded a high level of protection against any authorised or accidental disclosure, access or deletion. By agreeing to these Terms and Conditions I/we consent to any such transfers of my/our personal data. If I/we would like to withdraw this consent at any time, you should contact my/our Compliance Officer or any other related department or person, although in certain circumstances it may be lawful for the Bank to continue processing my/our data without I/we consent. I/We will have certain legal rights to access my/our own personal data and to have inaccurate data corrected or erased. If any information sought is not provided, the Bank may be unable to provide Account User access to me/us. Under the Data Protection Act of 1998, I/we may request in writing to see any personal records or paper files the Bank hold on me/us. Furthermore, I/we have the right to be told where the personal data about me/us is being processed, to be given descriptions of the data and its recipients, and to have the data supplied in an intelligible form. The Bank may charge me/us for this service.

7 INTERPRETATION 2. COMPANY BANK ACCOUNT INFORMATION 1. Authority Level At the Company's choice, each Account can be made subject to up to 4 authority levels. Different accounts can have different authority levels. If there are two or more authorised Account Users at any level on an Account, both or all must authorise the Funds Transfer transaction for it to be authorised at that level. Users at each level are subject to a maximum value for any single Funds Transfer they authorise, with Level I being the lowest. Whenever an amount greater than that permitted for Level I Users is to be authorised, it must be authorised by an Account User having the relevant authority level plus a separate Account User for each lower authority level. For example, an account may have three authority levels, such as: Level I GBP30,000 Level II GBP100,000 Level III GBP500,000 For a transaction up to GBP30,000, only the Level I Account User(s) can authorise this (i.e. NOT Level II or Level III). If a transaction is more than GBP30,000 but up to GBP100,000 the transaction must be authorised by: the Account User(s) with authority for GBP100,000 (i.e. Level II not Level III), plus the Level I Account User(s). If the transaction amount is between GBP100,000 and GBP500,000, it needs to be authorised by each of the Level I, Level II and Level III Account Users. 2. Authorising in order If the Company chooses to use multiple Authority Levels, "authorising in order" means that the authorisations must be given by Account Users in sequence from Level I (the lowest level) to the highest level. 3. The maximum single transfer amount is the maximum amount of any single Funds Transfer transaction permitted on the Account. If there are multiple Authority Levels, this amount should be the same as the highest level authority amount. Different Accounts may have different maximums. 3. ACCOUNT USER(S) INFORMATION 1. The account numbers in the Account User Information must be consistent with the account numbers provided in the Company Information. 2. Accounts may have Corporate Internet Banking access to Account Inquiry services or Funds Transfer services or both: For accounts with Account Inquiry services, any or all of the following Account User services may be selected for any given Account User: I = all of I1 to I4 below I1 = view real-time balance I2 = view historical balance(s) I3 = view today's transactions I4 = view historical transactions For accounts with Funds Transfer services, any or all of the following Account User services may be selected for any given account user. E = all of E1 to E6 below. E1 = make a payment: the Account User can input details for a funds transfer. E2 = payment review: the Account User can review and confirm a payment transaction already entered. E3 = payment authorisation: the Account User can authorise a payment awaiting authorisation. E4 = payment cancellation: the Account User can cancel any payment which has not been authorised by all required Account Users or that has been authorised but not yet processed by the Bank. Note that, in practice, payments are processed by the Bank immediately upon their receipt which is immediately upon payment authorisation. E5 = payment inquiry: The Account User can check the status of payment transfers or instructions. E6 = add beneficiaries' information: The Account User can check or amend information concerning the intended recipient of funds transfers or can add details of new potential recipient. 3. See Section 2 to Company Bank Account Information section for information on Authorisation Levels. 017RBF012E