USER GUIDE FREE ZONE SYSTEM V8

Transcription

1 USER GUIDE FREE ZONE SYSTEM V8 V1.0 USER GUIDE 1

2 Table of Contents FREE ZONE V8 SYSTEM LOGIN SCREEN HOME PAGE SCN No. Download SCN Schedule Exchange Rate Download Exchange Rate Listing ZB Live Update 2.6 ZB Database Synchronization 2.7 Test Internet Connection Bizlink Inbox Bixlink Outbox Bizlink Sent Item ZB DECLARATION 3.1 New ZB1 Entry 3.2 Delete ZB Record Duplicate ZB Record 3.4 Replacement 3.5 Cancellation 3.6 Amendment of Job Declared for replacement 3.7 Sending / Submit Jobs 3.8 Receiving Response 3.9 Status Enquiry 3.10 Error Enquiry 3.11 Zb Form 3.12 Zb Report 4.0 TABLE CENTER...45 USER GUIDE 2

3 FREE ZONE V8 SYSTEM FREE ZONE V8 SYSTEM is developed by Rank Alpha Technologies Sdn Bhd for you to submit your Free Zone declarations to Lembaga Pelabuhan Kelang (LPK). This windows version is built capitalizing the latest technological evolutions (such as e- Commerce, Internet and Latest Protocol). 1.0 LOGIN SCREEN Enter the User ID and Password provided and click Login to access your system. The login screen also provides reminder of renewal when your license is due for renewal. 2.0 HOME PAGE Home page contains utilities such as SCN No. Download, SCN Schedule, ZB System Updates, Test Internet Connection, Bizlink inbox, outbox and sent item details USER GUIDE 3

4 2.1 SCN No. Download Click Download to download the SCN info and tick at the Select box to select all the records and finally click Save to local to save all the records to your PC. 2.2 SCN Schedule SCN Schedule allows you to view the detail of the SCN that you have downloaded. You can click on the Purge SCN button to purge the SCN details by selecting the date range and click on the Confirm Delete button to delete the records that you wish to delete. USER GUIDE 4

5 2.3 Exchange Rate Download Click <Check Update> to download the exchange rate and click <Update Now> to update the exchange rate to your database. 2.4 Exchange Rate Listing USER GUIDE 5

6 Exchange rate listing allows you to view the exchange rate without downloading it again. 2.5 ZB Update ZB Update allows you to download whatever enhancement or patches that may be released by Rank Alpha for this Free Zone V8 system. Click on the Live Update ZB button and system shall prompt you the message below. Click Yes to continue with the update and click No if you wish to run the update later. USER GUIDE 6

7 2.5.2 Follow the instruction on the screen to complete the update process. Agree with the terms & conditions provided and click Next to go to the next step Follow the instruction on the screen to complete the update process. Once system prompt you to select a system you wish to update, click on the available updates and click the Next button. USER GUIDE 7

8 Click <Check Update> to find out if there are any updates available Select the available files for update and click <Update Now> to proceed. USER GUIDE 8

9 When update process completed, click Next. USER GUIDE 9

10 System shall prompt as Finished, exit to close the update. 2.6 DG Database Synchronization After system update is completed user is advised to run Synchronization of database structure. Click at the top left hand corner and select DB Sync Tools Sync. USER GUIDE 10

11 Click Synchronize now to start the synchronize process. Click Yes to proceed further Finally click OK to complete the process and click Exit from Synchronization. USER GUIDE 11

12 2.7 Test Internet Connection Click to test your internet connection: 2.8 Bizlink Inbox Bizlink Inbox shows the detail of your response from the Authority. You shall also able to find your Inbox SNRF from here. USER GUIDE 12

13 2.8.2 If you need to your response message to Rank Alpha for checking, click on the button, and you shall see the screen below. Fill up the subject matter and click Send and your shall be sent to Rank Alpha helpdesk address. 2.9 Bizlink Outbox Bizlink Outbox shows the detail of your jobs that pending sending out to Dagang Net USER GUIDE 13

14 2.10 Bizlink Sent Box Bizlink Sent Box shows the detail of your jobs that sent to Dagang Net. You may key in your job No. to search for your job details and your sent job SNRF can be obtained from here as well. USER GUIDE 14

15 3.0 ZB1 3.1 New ZB1 Entry This option is for you to key in new ZB1 declaration jobs. Job No. Your job No. and it must be unique Open Date - Date when you key in the job Import Date - Date when you import the cargo Local Trader Malaysian company who is importing the cargo to Free Zone Overseas Trader Overseas Company who is exporting the cargo to Malaysia Transportation Mode - Mode of transportation of the cargo, you may select from 1-By sea, 2- By rail, 3-By Road, 4-By air or 5-Others USER GUIDE 15

16 Transaction Type: Once you have completed the header details, remember to save it Cargo Details Cargo Type Type of cargo, to select from the table given. Description To key in the description of the cargo Package Qty / Type Enter the package quantity and the type of package Gross Weight Key in the Gross Weight in KGM Volume Key in the Volume in MTQ USER GUIDE 16

17 Freight Key in the Freight amount or % and tick at the % column Insurance Key in the Insurance amount or % and tick at the % column Type Select the relevant Incoterm Invoice Value Key in the invoice value Curr/ Rate Specify the currency used Incoterm Select the correct Incoterm Country to pay Specify the country to pay Country of Origin Specify the country of Origin Shipment Details USER GUIDE 17

18 Pick up the SCN from the table and fill up other information accordingly. Tick at With Marking and fill up the marking. Fill up the information for Loading Port, Discharge Port and Via Port if any, using F1 function key or key in the code direct Container Info Select No for conventional cargo and you may not proceed for other container details. Select Yes for containerized Cargo. Click <New> to add new container detail, fill up all the require fields such as Container No., Container Type, Container Size and Container Status. Select the record and click <Edit> to edit a record and select the record and click <Delete> if you wish to delete a record. Click <New> again to add the next record Supporting Document Click <Yes> if you need to enter a supporting document. Click <New> to add a record. Pick a record and click <Edit> to edit a record. Pick a record and click <Delete> to delete a record. USER GUIDE 18

19 3.1.5 Cargo Items Click <New> to add a new Cargo Item Line No. is auto generated. Fill up all the info such as Origin, HS Type, HS, Description, Package Qty and type, Statistic and Declare Qty, Port Operator, Amount, Invoice No., and Invoice date accordingly. Click <Save> to save the item and click <New Item> to continue with the next item. Click <Exit> to exit from the item screen. USER GUIDE 19

20 Once you have completed all the details, click on the Save Record button to save all the records ZB2 Cargo Items STA Requirement USER GUIDE 20

21 SAMPLE Electronic STA Permit No: MIT141712S (18 alpha-numeric characters) Char 1-3 : OGA Code : MIT Char 4-6 : OGA Branch Code : 141 Char 7 : Permit Type : 7 Char 8-9 : Permit Month : 12 Char 10 : Permit Purpose Type : S Char : Permit Running No. : 0801 Char : Permit Year : ZB2 Cargo Items ZB1 Registration Details You may pick the previous ZB1 details from the table or key in the ZB1 details directly to the system if the previous ZB1 job is not done by you earlier. USER GUIDE 21

22 3.1 Edit ZB Record Select and record and click <Edit> to edit the record. 3.2 Delete ZB Record Select a record and click <Delete> to delete that record. USER GUIDE 22

23 3.3 Duplicate ZB Record Select the record that you wish to duplicate, click copy and system shall prompt you to key in the new job No. 3.4 Replacement Replacement allows you to replace the registered jobs only. Select the record that you wish to replace and click and <Replace> button. System shall prompt you to key in the amend date and Remark for replacement. Confirm the records and it shall be available at the Job USER GUIDE 23

24 Decl Amendment for you to edit the information. You may amend the job with the corrected information and re-submit the job for registration. 3.5 Cancellation Cancellation allows you to cancel the registered jobs only. Select the record that you wish to cancel and click and <Cancel> button. System shall prompt you to key in the amend date and Remark for cancellation. Confirm the records and it shall be available at the Sending module for you to send the job again. You are not allowed to edit any cancelled jobs. USER GUIDE 24

25 3.6 Amendment of Job Declared for replacement After you have tagged the job as amendment you are allowed to amend the information of the replacement job here. Select the record and click <Edit Record> to edit the details. USER GUIDE 25

26 3.7 Sending / Submit Jobs All jobs pending for submission shall be listed here. Key in the declarant and select a record and click <select> to send the job to the send queue, you may select multiple jobs. If you wish to remove a record from the send queue, just pick the record and click the <Remove> button. Click the <Submit> button if you wish to send the jobs. 3.8 Receiving Response Select an option for receiving and click <Receive> to start the process. USER GUIDE 26

27 3.9 Status Inquiry Status Inquiry allows you to view all the job status, either registered or error Error Inquiry Error Inquiry allows you to view all the jobs with error. USER GUIDE 27

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29 3.11 ZB Form This option is for you to print the ZB Form. Select a record and click <Select>. Go to Selected Job tab and you shall see the selected jobs. There are 3 types of printing. Click the record and: 1. Click <Preview> to preview the form on a blank form. USER GUIDE 29

30 2. Click <Pre-printed> to view the form on embedded ZB1 composite Form. You may also save it to soft copy in your computer. USER GUIDE 30

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32 3. Click <Print> to print you your selected printer ZB Reports ZB Reports allow you to print: 1. Summary Job list 2. Job By Transaction type 3. Job by Transportation Mode 4. Job by Local Trader USER GUIDE 32

33 1. Summary Job list Filter the job by date and click print to print the report USER GUIDE 33

34 You can also save the soft copy of the report to your computer. USER GUIDE 34

35 Repeat the same for report of Job By Transaction type, Job by Transportation Mode and Job by Local Trader USER GUIDE 35

36 4.0 TABLE CENTER Table center contains all the standard tables, such as Local Trader, Oversea Trader, Shipping Agent, Declarant/Staff, ISO Code Table such as Measurement Unit, Package Type, ISO Port Code, Country Code, Currency Type, ZB Composite Tables such as Supporting document codes, Port Operator codes and ZB Composite response code, Product Code, HS Codes, OGA Codes, LPK Package Type and LPK Cargo Class. All standard tables are built in with standard features of New, Edit, Delete, Save, Cancel and Exit buttons. You may select the record and click the function key which you wish to perform. 4.1 Local Trader Local Trader Table is the table to maintain all your local customers. USER GUIDE 36

37 4.2 Oversea Trader 4.3 Shipping Agents USER GUIDE 37

38 4.4 Declarant Staff 4.5 ISO Code - Measurement Unit USER GUIDE 38

39 4.6 ISO Code Package Type 4.7 ISO Code ISO Ports USER GUIDE 39

40 4.8 Country Codes 4.9 Currency Type USER GUIDE 40

41 4.10 Supporting Document 4.11 Port Operator USER GUIDE 41

42 4.12 HS Codes 4.13 OGA Codes USER GUIDE 42

43 4.14 LPK Package Type 4.15 LPK Cargo Class - End of Document - USER GUIDE 43