Oracle Human Capital Management Cloud Using the HCM Mobile Application. Release 13 (update 18C)

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1 Oracle Human Capital Management Cloud Release 13 (update 18C)

2 Release 13 (update 18C) Part Number E Copyright , Oracle and/or its affiliates. All rights reserved. Author: Ashita Mathur, Suchandra Dutta Roy, Gayathri Akkipedi, Alison Firth, Sweta Bhagat, Lynn Flink, Suzanne Kinkead, Lakshmi VR This software and related documentation are provided under a license agreement containing restrictions on use and disclosure and are protected by intellectual property laws. Except as expressly permitted in your license agreement or allowed by law, you may not use, copy, reproduce, translate, broadcast, modify, license, transmit, distribute, exhibit, perform, publish, or display any part, in any form, or by any means. Reverse engineering, disassembly, or decompilation of this software, unless required by law for interoperability, is prohibited. The information contained herein is subject to change without notice and is not warranted to be error-free. If you find any errors, please report them to us in writing. If this is software or related documentation that is delivered to the U.S. Government or anyone licensing it on behalf of the U.S. Government, then the following notice is applicable: U.S. GOVERNMENT END USERS: Oracle programs, including any operating system, integrated software, any programs installed on the hardware, and/ or documentation, delivered to U.S. Government end users are "commercial computer software" pursuant to the applicable Federal Acquisition Regulation and agency-specific supplemental regulations. As such, use, duplication, disclosure, modification, and adaptation of the programs, including any operating system, integrated software, any programs installed on the hardware, and/or documentation, shall be subject to license terms and license restrictions applicable to the programs. No other rights are granted to the U.S. Government. This software or hardware is developed for general use in a variety of information management applications. It is not developed or intended for use in any inherently dangerous applications, including applications that may create a risk of personal injury. If you use this software or hardware in dangerous applications, then you shall be responsible to take all appropriate fail-safe, backup, redundancy, and other measures to ensure its safe use. Oracle Corporation and its affiliates disclaim any liability for any damages caused by use of this software or hardware in dangerous applications. Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their respective owners. Intel and Intel Xeon are trademarks or registered trademarks of Intel Corporation. All SPARC trademarks are used under license and are trademarks or registered trademarks of SPARC International, Inc. AMD, Opteron, the AMD logo, and the AMD Opteron logo are trademarks or registered trademarks of Advanced Micro Devices. UNIX is a registered trademark of The Open Group. This software or hardware and documentation may provide access to or information about content, products, and services from third parties. Oracle Corporation and its affiliates are not responsible for and expressly disclaim all warranties of any kind with respect to third-party content, products, and services unless otherwise set forth in an applicable agreement between you and Oracle. Oracle Corporation and its affiliates will not be responsible for any loss, costs, or damages incurred due to your access to or use of third-party content, products, or services, except as set forth in an applicable agreement between you and Oracle. The business names used in this documentation are fictitious, and are not intended to identify any real companies currently or previously in existence.

3 Contents Preface i 1 Overview 1 Using the Oracle HCM Cloud Mobile App: Overview Mobile Device Setup 3 Installing and Configuring Oracle HCM Cloud on Your Mobile Device: Procedure... 3 Configuring Account URLs for Oracle HCM Cloud: Procedure... 3 FAQs for HCM Cloud Mobile Application Setup... 4

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5 Preface Preface This preface introduces information sources that can help you use the application. Using Oracle Applications Using Applications Help Use help icons to access help in the application. If you don't see any help icons on your page, click your user image or name in the global header and select Show Help Icons. Not all pages have help icons. You can also access Oracle Applications Help. Watch: This video tutorial shows you how to find help and use help features. You can also read Using Applications Help. Additional Resources Community: Use Oracle Cloud Customer Connect to get information from experts at Oracle, the partner community, and other users. Guides and Videos: Go to the Oracle Help Center to find guides and videos. Training: Take courses on Oracle Cloud from Oracle University. Conventions The following table explains the text conventions used in this guide. Convention boldface Meaning Boldface type indicates user interface elements, navigation paths, or values you enter or select. monospace Monospace type indicates file, folder, and directory names, code examples, commands, and URLs. > Greater than symbol separates elements in a navigation path. Documentation Accessibility For information about Oracle's commitment to accessibility, visit the Oracle Accessibility Program website. Videos included in this guide are provided as a media alternative for text-based help topics also available in this guide. i

6 Preface Contacting Oracle Access to Oracle Support Oracle customers that have purchased support have access to electronic support through My Oracle Support. For information, visit My Oracle Support or visit Accessible Oracle Support if you are hearing impaired. Comments and Suggestions Please give us feedback about Oracle Applications Help and guides! You can send an to: ii

7 Chapter 1 Overview 1 Overview Using the Oracle HCM Cloud Mobile App: Overview The Oracle HCM Cloud mobile app enables you to access the HCM cloud features on your mobile device. You can install the Oracle HCM Cloud app on your Android and ios based smartphones and tablets. The Oracle HCM Cloud mobile app supports and renders mobile responsive pages on the phone. On a tablet, you can access both classic as well as mobile responsive features. The mobile app authenticates based on your role and doesn't require any additional mobile specific configuration. The Oracle HCM Cloud mobile app enables you to: Save account URLs. Use AppConfig or user-configured URL schemes to automatically add accounts to the app. Receive an alert when you are offline instead of timing out, if using Learn. Note: Set the default home layout to News Feed for your HCM Cloud application to access the mobile responsive home page. If you set another layout and sign in to the app, the home page won't adjust to the size of your device. Related Topics Configuring Account URLs for Oracle HCM Cloud: Procedure Installing and Configuring Oracle HCM Cloud on Your Mobile Device: Procedure 1

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9 Chapter 2 Mobile Device Setup 2 Mobile Device Setup Installing and Configuring Oracle HCM Cloud on Your Mobile Device: Procedure You can install Oracle HCM Cloud on mobile devices with Android and ios operating systems (OS). Installing and Configuring Oracle HCM Cloud To install and connect to Oracle HCM Cloud: 1. Download Oracle HCM Cloud Mobile from the app store or play store. On Android devices, you have to download and manually install the mobile app. 2. Accept the end user license agreement (EULA) to proceed to the sign in page. From there on, you will have the same user experience on the desktop and mobile. 3. On the Getting Started page, enter your HCM Cloud application URL. For example: HCM Desktop URL: HCM Cloud Mobile URL: abcd100-fa.us.oracle.com This is the same URL you enter in your mobile or desktop browser. If you can't access the application using the mobile app, try accessing it using the mobile browser. If you still can't sign into the mobile app, contact your HR department. Specifying Device Language Your device language should be the same as your preferred language selected in Oracle HCM Cloud. The mobile app uses this preferred language when you sign in. If your preferred or session language differs from your device language, text defined and used by the mobile app itself will display in a different language than the text defined in the HCM Cloud application. Related Topics Using the Oracle HCM Cloud Mobile App: Overview Configuring Account URLs for Oracle HCM Cloud: Procedure Configure your account URLs to use the Oracle HCM Cloud mobile app. To configure your account URLs: 1. On the Getting Started page, tap Settings. 3

10 Chapter 2 Mobile Device Setup 2. Configure the following device settings: Related Topics Multiple Accounts: Swipe this to On. This enables you to set up multiple accounts and sign in to different environments. Primary Account Host Name: Specify your HCM environment URL. Do not include If you already entered the URL in the Add Accounts page, modify it here, or use the "I" on the Primary account card. Using the Oracle HCM Cloud Mobile App: Overview FAQs for HCM Cloud Mobile Application Setup What happens if I temporarily lose connection to Oracle HCM Cloud on my mobile device? All HCM features require you to be connected to the internet. Only Learn supports offline access. If you temporarily lose connection to the Internet or close the Oracle HCM Cloud mobile app without logging out, the app will time out based on the settings configured by your administrator. Can I use any third-party mobile device management software with Oracle HCM Cloud Mobile? Yes. If your organization uses a mobile device management software, download the mobile application directly from your internal app store. For information on how to download Oracle HCM Cloud mobile application in this scenario, contact your system administrator. What's the difference between accessing the mobile app on a phone and accessing through the mobile browser? The same mobile responsive pages and menu entries available in a phone browser are available in the mobile app. However, the mobile app locks the orientation to portrait mode. In addition, the HCM Cloud mobile app supports offline Learn. A tablet provides the same functionality and experience as in the desktop. Both mobile responsive and classic pages and menu items are available. 4