Microsoft Office 2000 & Microsoft Word 2000 Page 1. ***** Help Options ***** To access [? ] quickly & for specific use then
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1 Microsoft Office 2000 & Microsoft Word 2000 Page 1 ***** Help Options ***** Microsoft Help: Options and Search [ F1 ] Fastest way to get to Office Assistant and MS Office Help! ESC to Exit File > Help Microsoft Office Help? ESC to Exit [? ] Another fast way to get to Office Assistant and MS Office Help! Click on Question Mark Box for searching on information. To access [? ] quickly & for specific use then Shift F1 Keyboard Tool Tips: Resting Pointer on anything will reveal a Tool Tip! Screen Tips: Click on Question Mark in Dialog Box next to [ X ]! Allows for Tool Tips within a specific Dialog Box but not Tool Tip! Office on the Web: Allows for in-depth information on topics! Accessing information from the Web: ISP WWW HTTP Browser Internet Service Provider World Wide Web Hypertext Transfer Protocol MSIE Internet Explorer NN/NC Netscape Navigator or Netscape Communicator Local Browser = Client Remote Computer = Server [ F5 ] Find Replace Goto ESC to Exit [ F7 ] Spelling & Grammar Check ESC to Exit
2 Microsoft Office 2000 & Microsoft Word 2000 Page 2 Views of Word: Visible Tiny Buttons on Horizontal Scroll Bar Normal View Web View Print View Outline View Full Screen & Positioned to the Left & Margins (Yes) Full Screen & Positioned to the Left & Margins (No) Partial Screen & Positioned in Center & Margins (Yes) Full Screen & Positioned to the Left & Margins (No) Outline Toolbar visible below Formatting Toolbar Click command on Menu Bar: View & Normal, Web, Print, Outline Click tiny icon buttons: View Icons at bottom on left side of H Scroll Bar. Toolbars of Word: Title Bar Blue Bar at Top of Screen Menu Command Bar Standard Icon Bar Formatting Icon Bar Located at the top of the screen Located at the top just below the Menu Bar Located at the top just below the Standard Bar Click View > Toolbars > Checked or Customize Scroll Bars & Ruler Bars Vertical Scroll Bar Horizontal Ruler Bar Vertical Ruler Bar Located at the far right of the screen Located at the top of white region Located at the far left of screen Horizontal Scroll Bar Located at the bottom (Word View Buttons) Drawing Bar Status Bar Task Bar Located at the bottom of the screen Located just above the Task Bar Page #, Sec #, Page(# / #), V in s, L # Col #, etc Located at the bottom of the screen (Start Button) Doc1, Docs2, etc as well as other tasks Click View > Ruler for Horizontal & Vertical Bars
3 Microsoft Office 2000 & Microsoft Word 2000 Page 3 Tabs for Horizontal Rule Bar: ( Print View for Tabs ) Left Tab _ Left justifies words on tab position Right Tab _ Right justifies words on tab position Center Tab Center justifies words on tab position Decimal Tab * Decimal justifies words on tab position Bar Tab Invisible column between left edge & left margin Indent Tab Indents First Line of paragraph Hanging Indent Tab Indents all lines except first line ( Out Dents 1 st Line ) Left Indent Tab Indents all selected Text ( To Access Tabs: Print View & click on L at far left of H Rule Bar. ) Formatting Document Text: ( Formatting Bar ) Type of Text Font for Text Size of Text Style of Text Justification of Text Bullets: Numbered or Marked Indents: Right or Left First box in Formatting Bar Second box in Formatting Bar Third box in Formatting Bar Bold, Italics, Underline Left, Center, Right, Fill Numbered Lines & Marked Lines Arrow to Left or Arrow to Right Outside Border Activates a box around selected text Highlight Color Font Color Font Gallery Highlights selected text Actually color of selected text Formats Entire Document or Selected Item
4 Microsoft Office 2000 & Microsoft Word 2000 Page 4 Mouse Views: In and around a blank document: Pointer Arrow On Toolbars & Outside text region ( Moving Mouse ) I - Beam Appears in blank I text region as ( Moving Mouse ) Blinking Cursor Insertion point for text ( Vertical Line ) End of File Appears in Normal View as an Underline Symbol Manipulate Multiple Documents: Open New Doc(s) File > New > Blank Document or Click Blank Icon Open Existing Doc(s) Switch among Docs Close Documents Click and Type File > Open or Open Folder Click on minimize button on Task Bar Click X at top right or File > Close or Close Folder Position I Beam anywhere on blank document Double Click to enter text, image, chart Position or Move Insertion Point: Right & Left Arrow Up and Down Arrow Start or End of Line Next or Previous Screen Next or Previous Word Begin or End of Doc Moves cursor one character Right or Left Moves cursor one line Up or Down Pressing Home or End to reach End of Line Pressing Page Up or Page Down Pressing Control + Right Arrow or Left Arrow Pressing Control + Home or End Horizontal & Vertical Scroll Bars: Scroll Arrow Scrolls Up or Down one line Scroll Bar NO Box Scrolls Up or Down one screen ( not a page ) Scroll Box on Bar Allows arbitrary movement in either direction
5 Microsoft Office 2000 & Microsoft Word 2000 Page 5 Non-printing or Hidden Characters within Document: Paragraph Symbol Located on the Standard Bar End of Line Symbol Located on the Standard Bar Tab Symbol Space Symbol An Arrow pointing to the Right looks like A Period (. ) but raised up to mid letter position To Allowing Viewing of nonprinting characters Click on Standard Bar Changing Existing Text within Document: Backspace Button Delete Button Insert Mode Deletes characters to the Left Deletes Characters from the Right Default Mode of Word allows for Inserting from Left Overtype Mode Insert Button for Overtype Mode ( Insert to Exit ) Undo & Redo Commands Change after Edit or Change after Undo or Ctrl + Z Repeat Command Edit > Repeat Typing or Use Control + Y Selecting a specific group of text: Word Double Click on Word Line With Arrow in Left Margin Click in front of Line Sentence Hold down Control then Position Cursor in Sentence Paragraph Triple Click anywhere in Paragraph Entire Document Edit > Select All or Control + A Arbitrary amount of text Position Cursor Position Arrow Click and Drag over the Text Hold down Shift and Use Right or Left Arrows Hold Down Control + Shift & use Rt or Lt Arrow To deselect any selected regions of text then click anywhere in the white region.
6 Microsoft Office 2000 & Microsoft Word 2000 Page 6 Cut, Copy, and Paste Commands: ( To View Clipboard : Double Ctrl C ) Cut Command Copy Command Removes text & Places it on the ClipBoard Does Not Remove text & Places on the ClipBoard Paste Command Inserts from ClipBoard ( Remains on CB ) Mouse Command Cut, Copy and Paste > Highlight then Right Click then C,C,P Cut, Copy and Paste > Highlight then Edit then Cut, Copy, Paste Keyboard Cut, Copy and Paste > Highlight then Ctrl X, Ctrl C, Ctrl V ******************************************** View ClipBoard: View > Toolbars > ClipBoard or Drag to Draw Board To View Keyboard Clipboard : Double Ctrl C Clear ClipBoard: Click ClipBoard Delete X Icon on ClipBoard Find Command Click Edit > Find or Control + F Replace Command Click Edit > Replace or Control + H Go To Command Click Edit > Go To or Control + G Drag and Drop Editing Select text then Point to text & Hold Down Left Button Drag and Drop Editing Hold Down Right Button and move for Options Format Painter Highlight text with formatting > Click on Icon Drag over text needing formatting Highlight Text with Pencil Click Highlight Pencil Icon > Select Color UnHighlight Select Text > Click Highlight Pencil Icon Insert File into Existing File: Position Cursor > Click Insert > File > Select File > Click Insert Button
7 Microsoft Office 2000 & Microsoft Word 2000 Page 7 Formatting Text and Documents: ( Use Format Menu or Right Click ) Font: A wide array of Font choices and Times New Roman is Default Style: Regular, Italics, Bold, Bold Italics Size: Sizes range from 8 to 72 points (Elite = 10 and Pica = 12) Color: Automatic or Default (Black) or choose from Color Palette Effects: Strikethrough, Double Strikethrough, Subscript, Superscript, Shadow, Outline, Emboss, Engrave, Small Caps, All Caps, Hidden ( To view Hidden Text click then click again. ) Character Spacing: Expanded or Condensed Raised or Lowered Text Effects: Blinking Background, Las Vegas Lights, Marching Black Ants Marching Red Ants, Shimmer, Sparkle Text (Right Click) Preview: Allows viewing of above Text or Document Formatting. Alignment: ( Justification ) Left, Center, Right, Justify (Fill) Indents: ( Right & Left ) ( First Line or Hanging ) Spacing: ( Before and After ) Single, 1.5 Lines, Double, At Least, Exactly, Multiple Breaks: Page, Column, Text Wrapping Page Breaks: Automatic or Manually Section: Next, Continuous, Even or Odd Insert > Break > Select Widow/Orphan Control: Check for Widow/Orphan Control or Don t Check Hyphenate: Check for Hyphenate or Don t Hyphenate Tabs: Left, Center, Right, Decimal, Bar, First Line Indent, Hanging Indent Bullet Type: A variety of bullet types or symbols such as Dots, Holes, Squares, etc Numbering Type: A variety of arrangements: Hindu, Roman, Alphabetic 1. or 1 ) Outline Arrangement: A variety of outline arrangements in all four levels.
8 Microsoft Office 2000 & Microsoft Word 2000 Page 8 Page Setup: Margins, Paper Size, Paper Source, Layout Page Margins: Top, Bottom, Left, Right, Gutter (Extra Margin for Binding) Header&Footer: Set for.5 each Normally appears as watermarked. Thumbnail sketch allowed in Page Setup Paper Size Paper Source: 8 ½ x 11 etc. Portrait (Vertical) & Landscape (Horizontal) Destination Printer and Tray Location Layout: Continuous, New Column, New Page, Even/Odd Page Alignment Print Preview: Zoom In & Out (RC & LC) - One or Multiple Pages Viewed Print Paper/File: Paper Range: One, Multiple, All Copies: One or Multiple Insert: Header & Footer: View Headers & Footers ToolBar WaterMark Header & Footer: Insert Page Number, Number of Pages, Format Page Number Header & Footer: Insert Date (Various Forms) Times ( Various Forms ) Symbols not to be used in naming a document: \ / < >? * : ; Complete path for to a MS File can be up to 255 characters Never use spaces and/or symbols in MS Office file names. Also, try to keep as small as possible even though they can be large.
9 Microsoft Office 2000 & Microsoft Word 2000 Page 9 ***** Microsoft Tools ***** Spelling/Grammar: ( F7 ) ( ABC icon ) Ignore, Ignore All, Change, Change All, etc. Language: Word Count: Auto Summarize: Auto Correct: Look Up: Set Language, Thesaurus, Hyphenation Pages, Words, Characters, Spaces, Paragraphs, Lines Allows major topics to be picked from long document. Allows automatic features to assist in creating a document. Encarta World English Dictionary & Encyclopedia Online Track Changes: Highlight, Accept, Reject, Compare Merge Documents: Allows for two or more documents to be merged Protect Document: Track, Comment, Form Password Online Collaboration: Meet Now Schedule Meeting Web Discussions Mail Merge: Create Get Data Merge Envelopes & Labels: Envelopes and Labels Letter Wizard: Letter Format, Reciepent Info, Other Elements, Sender Info Macro: Existing Macros, New ( Run: Alt F8 )Macro, Record Steps, Security Templates and Add-Ins: Document Templates Customize Toolbars, Commnads, Options Options View, General, Edit, Print, Save, Spelling&Grammar, etc Track Changes, User Information, Compatability, File Locations
10 Microsoft Office 2000 & Microsoft Word 2000 Page 10 A Suggested Microsoft Word Set Up for creating many documents: ( 4x4x4 ) Title Bar (blue) and should have MS Word symbol and Document Title. Command (words) Bar next below Title Bar Standard (symbols) Bar next below Command Bar Formatting (symbols) Bar next below Standard Bar Normal View Allows for full screen viewing Web Layout View For creating a specific WWW web page Print Layout View Suggested text region layout Outline View For a specific outline document Horizontal Bar Switching of using MS Word Views Icons Draw Bar Access to Draw Tools for any document Status Bar Viewing of position on document Task Bar Accessing of multiple documents If you need to switch from one of MS Word views to another then View > Click on specific view needed. Or click on the specific View Icon on Horizontal Rule Bar. To allow for Visible Full Menus then click Tools > Customize > Options Remove check mark from the following words: ( Menus show recently used commands first ) To insert or delete any of the allowed Toolbars View > Toolbars > Check to insert or delete Toolbar To insert or delete items from Standard Bar or Formatting Bar View > Toolbars > Customize > Commands > Click & Drag To insert or delete either of the Horizontal or Vertical Ruler Bars View > Toolbars > Check to insert or delete Ruler Bar
11 Microsoft Office 2000 & Microsoft Word New Microsoft Office Document: Start > MS Word Hold Control and Hit N (New) Double Click MS Word Icon on Desktop Double Click MS Word Icons on MS Office Bar Opening Microsoft Office Documents: File > Open Click the Open Folder on Standard Bar Hold Control and Hit O (Open) Closing Microsoft Office Documents: File > Close Click the Close Folder on the Standard Bar Hold Control and Hit W (Window) If multiple documents open then Click Close All Icon Saving Microsoft Office Documents: File > Save (Saves to current or existing folder) Click on Save Diskette on Standard Bar (Saves to current folder) File > Save As ( Dialog Box allows saving from Look In Box ) File > Save as Web Page (Saves MS Word as an HTML document) Printing Microsoft Office Documents: File > Print Click on Printer Icon on Standard Bar Hold Control and Hit P (Print) Print Setup: Margins, Size ( Portrait or Landscape), Source, Layout Print Preview: Previews before Printing Print: All, Current Page, Pages: # - # File, Document, Extention: doc, xls, ppt, mdb C:\ My Documents\ MS Files\ MS Word\ GATL.doc
12 Microsoft Office 2000 & Microsoft Word Sample View of MS Word with Command, Standard, Formatting, and PDF Toolbars Display screen is in Print Layout View. Note it is WYSIWYG with margins viewable. Note the Toolbars at the bottom as well as at the top. Note the Ruler and Scroll bars.
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