Graphing on Excel. Open Excel (2013). The first screen you will see looks like this (it varies slightly, depending on the version):
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- Maude Manning
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1 Graphing on Excel Open Excel (2013). The first screen you will see looks like this (it varies slightly, depending on the version): The first step is to organize your data in columns. Suppose you obtain the following data from the lab: Absorbance of different Copper (II) sulfate solutions Molarity (M) Absorbance Keep in mind the following: 1. To enter the data, set the cursor in the proper cell, left click on the mouse, write the number and hit enter. Continue with each column until all the data is in it is time consuming, but worth it! 2. In Excel, the first column is the independent variable (the x axis if you will), and the second column is the dependent variable (or the y axis ). Keep this in mind when you insert the values (do it accordingly). 3. The scientific notation in excel is written as follows (E comes from exponent, do not forget the sign!): Scientific notation In Excel E E+02 Notes: In excel you have to write with no spaces (it goes all together!). The zero on the power is not needed, but if you do not add it, the program will automatically (so, don t worry about it). 1
2 If you follow the steps given above, the data on absorbance of copper (II) sulfate solutions will look like this in the excel spreadsheet: Entering Data in Excel DO NOT FORGET THE TITLE OF EACH COLUMN. USE THE E AND THE PROPER SIGN FOR SCIENTIFIC NOTATION. The width and the height of the columns can be easily adjusted by placing the cursor at the border of the column letter (for width) or the number of row (for height) and dragging it as much as desired. By the way, dragging the cursor means changing its position whilst keeping the left button of the mouse pressed. Also, you can adjust the position of the text in the columns or rows by selecting the whole section and choosing what you want to do from the alignment menu (which you can see above). More details about the editing later. We are now ready to make a graph. This is where we start seeing the power of Excel. The steps are: 1. Select all the data you want to include in the graph. Since it is already arranged in columns, we only need to set the cursor in the first cell (that would be A-1), and then keeping the left button of the mouse pressed, drag the cursor until the last cell (B-7 here) is selected. Do not forget to include the titles. The program lets you see your selection by adding a grade shade to the selected cells. Check the picture below. 2
3 The selection looks similar to this: Select this tab to start the process of creating a graph. Position the cursor where the red arrow indicates to change the width of the column (click and hold the left button on your mouse while you drag it to the desired size.) 2. Now we can ask the program to make a graph with the selected values. We do this by first selecting from the upper most menu the INSERT tab (circled in read above). When you select the tab (by placing the cursor on top of it and doing a left click on the mouse) the menu changes to look as below: This section of the new menu (INSERT) is the one we will use extensively. From the new menu, only the charts section is important to us. There are several symbols that refer to different types of graphs, so you must know which in is the one to use. Select the one with just the points (see below). 3
4 3. When you select to open the menu for scattered graphs, the screen shows you this menu, from which you will select the left upper most option (the one that shows only the points again). Select this type of graph. Click on the tiny arrow head to open the menu. When you hover the cursor over the type of graph you want to select, after a couple of seconds the program actually shows you a preview of the graph. It looks this way (notice the green shade): When you hover the mouse over the desired type of graph you get a preview. Remember: This is just a preview. The program automatically highlights the data to be included in the graph. 4. At this point the only thing you need to do is finish the selection, so that excel actually gives you the graph and not just a preview. Do this by doing a left click on your mouse on top of your selected type of graph. 4
5 The screen changes again once you have selected the type of graph you want. The new menu that appears on top will allow you to make many useful changes to the graph. Here is a picture of how the new menu looks notice how the program shows you (with different shading) the data that is included in the graph: Upon selecting the type of graph you get this new menu to edit it. To start editing your graph you can either select the Add Chart Element tool from the menu on top, or the + sign on the right side of the graph, but we will go over editing in more detail later. The options to edit are circled in red below. Play with them if you like no harm! There is always the undo arrow to go back to the original form circled in green here. These two tools allow you to add needed features to the graph. 5
6 At this point you already know or at least have an idea of how to make graphs using excel. From here on, what we will discuss is how to get information out of the graph If you hover the cursor over by the graph s title (not over it, ok?), the shape of the cursor changes into an arrow with four heads. When you see it, do a right click on the mouse and the following menu appears, from which you will select the Move Chart option (circled in red here): Select the Move Chart option. When you select the Move Chart option a new window appears that gives the following options: Select the New Sheet option. Select the New Sheet option and press ok. This will transfer the graph to a new spreadsheet so that you can see it using the whole space, instead of just a tiny section of a spreadsheet. 6
7 When the graph is transferred, it is easier to play with it (make changes, insert info, etc.). I have to say this is not entirely necessary, but it is advisable and I will always ask for whole page graphs. This is how the graph looks after you transfer it notice the same menu to edit the graph appears once more: Now the graph occupies a whole spreadsheet and it will be easier to make changes to it. All the tools to edit the graph appear as the default screen. In case you need to select another tab, you can always come back to this menu by selecting CHART TOOLS. Since most of the times we will be dealing with linear behavior, we want to get the best linear fit and the equation of the line obtained (i.e. the mathematical expression that represents the overall behavior of the system we are working on). Using the cursor, locate any of the data points on your graph (the cursor changes to a white arrow) and select it by pressing the left button on the mouse. You will notice all the points from the graph are highlighted like this (it will be easier to see in the actual screen): Upon selecting one of the plotted points on the graph, the whole set of points is highlighted and the selection also appear on the function menu. 7
8 With the data points highlighted, do a right click on your mouse so that the following menu shows up, from which you will select the Add Trendline option (circled in red here): With the data points still selected do a right-click on your mouse and the following menu appears. Chose the Add Trendline option (select by hovering the cursor over it and doing a left-click). Immediately after your selection, a new menu (circled in blue this time) on the right hand side of the screen comes up, which includes several features from which you can select. Notice the default selection is linear (and the line appears automatically). This menu allows you to select the type of curve you want to test on your data and also make changes to it. The default set is the linear model. Drag the side bar to check the rest of the options. When the cursor is over it click and hold the left button to move Among other things, the menu helps you to change the type of line, the type of trend (we will use only the linear though); if you scroll down using the side bar, you will see more options to add/set/change some important information on the graph; see the image below. 8
9 When you scroll all the way down with the side bar of the Format Trendline menu, you will be able to see two very important pieces of information we will always add to our graphs (when it applies); these are: Display Equation on chart Display R squared value on chart They are circled in blue below: After moving the side bar all the way down, you will see these very important options. You must select both (by doing a right-click on each box). After selecting both (by a left click on the proper box), the values automatically appear on the chart. The equation and the R-square come out way too small by default. The values come out hilariously small We need to edit the size of font and finish editing the graph. 9
10 If you hover the cursor over the equation and the R-square values and then left click with your mouse, then a menu that allows you to change the font and size appears (you will also notice Excel goes back to the HOME menu, which you can use as well to edit the font inside your selection). This is the screen: Select the HOME tab and use the Font menu to adjust the size and type of font. Hover the cursor over the values and do a left-click to select them. As an exercise, change the font to Arial size 20. Also, select the title of the graph (hover the cursor over it and do a double click with the left button) and change the title to: Absorbance of different concentrations of a Copper II Solution at 620 nm. Use the Arial font, size 24 and make it bold, italic and underlined. To edit the title, hover the cursor over it and do a fast double leftclick. Change it and adjust the font. We still need to make more changes, but this is some basic stuff you should have under your wing by the time we get to the computers lab. Please feel free to ask if you get stuck. GO TO THE NEXT PAGE 10
11 Making graphs is just the first step; in this class we will use excel to work on more advanced tasks, such as: - inserting equations so that excel does the math for us - performing numerical analysis (solve problems for which and equation cannot be obtained) - multiple linear regression (solve instances in which a single variable depends linearly on more than one independent variable) My hope is that you get curios and later try to find out on your own what other stuff excel can do for you. In any case, you will sure get some practice with the program and use it to present graphs with a good level of quality on both: content and format. Your first task is to obtain the same graph that was used on this handout (you already have the data). I want something identical to the last graph you see in this handout (last image on page 10). Make sure you insert a text box with your name (Arial, size 20 font) on the bottom left corner I am confident you can figure out how to do it. Print it and bring it to class. The due date will be agreed in class, but you will have enough time to ask questions (i.e. no excuses the due date/ no late work will be accepted). Also, you will prepare a graph with the values from the table below. However, this is not a line, so you do not have to apply a linear regression (it would be terribly wrong to do so). Moreover, the graph that you obtain from excel (automatically) lacks many things The purpose is for you to get the points plotted as described above, do not do anything else; if everything goes according to plan, you should be getting an S type of curve We will use this graph to highlight how to edit a graph itself (change axis values, create axis titles, etc). Make sure you bring (and keep with you in a thumb drive) a digital copy of your graphs since we will be going to the computers lab to work on both of them. To sum it all up in regards to your homework: Get the graph obtained in this handout (make and identical one) and a graph of ph versus Volume (ml). Print a whole page graph of each of the two with your name on both (inside a text box, see the image of the final product on the next page). Volume (ml) ph
12 Use Arial font type, size 20 and in italics (position your name around the same area you see here). 12
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