Notifications 4 How to set notifications for a particular item 4. s 4 How to one or more members of the committee 4
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1 See below for a list of step-by-step guides on how to complete some common tasks on Standards Hub Committee Workspace. About Committee Workspace and Livelink Livelink is a web based collaboration and document management solution that provides a single repository for storing and organising electronic documents, which is fast and easy to access. The Committee Workspace is an extended module of Livelink. Contents Log in and Log out 2 How to log into the Committee Workspace 2 How to log out of the Committee Workspace 2 Document Management 2 How to open a document 2 How to upload a document 2 How to download a document 2 How to zip and download 2 How to zip and a batch of documents 3 How to delete a document 3 How to print a document 3 How to edit a document 3 How to edit document details 3 How to add a folder 3 How to rename a folder 3 Notifications 4 How to set notifications for a particular item 4 s 4 How to one or more members of the committee 4 Questions and Answers 4 How to view Questions and Answers 4 How to ask a question 4 How to reply to a question 4 Forums 4 How to create a forum 4 How to add a forum topic 5 How to post a reply to a forum 5 Polls 5 How to create a poll 5 How to edit a poll 5 How to vote in a poll 5 Search 5 How to do a quick search 5 General 5 How to access help 5
2 2 B A Log in and Log out How to log into the Committee Workspace 1. Start your web browser (IE 7 or 8, Mozilla Firefox 3 or greater) 2. Navigate to public/index.jsp 3. Select Committee Access 4. Enter your user name ( address) and unique password 5. Select Log in 6. Click on the Committee Workspace tab The Committee Workspace will open in a new window. This enables you to have both Standards Hub and the Committee Workspace open at the same time. How to log out of the Committee Workspace The Committee Workspace will open in a new window; this means that there are now two sessions open for Standards Hub and multiple ways to log out. To close Standards Hub: 1. Press the X ( ) on the browser window You will be required to log back into Standards Hub next time. To close the Committee Workspace 1. Press the X ( ) on the browser window Provided your Standards Hub session is still open you will be able to navigate to the Committee Workspace again without logging in. This is not recommended due to security reasons. To log out of Standards Hub 1. Select Log-out from the Standards Hub menu bar at the top right hand corner To log out of the Committee Workspace 1. Select Log-out form the top right hand menu bar 2. Select OK to confirm 3. Select Yes to close the window If you still have an open window of Standards Hub and wish to return to the Committee Workspace you will be required to log in again. Document Management How to open a document 4. Select the required folder 5. Select the open link on the right hand side 6. Click on the document hyperlinked title, and select open on the right hand side How to upload a document 5. Click the Add Document icon B 6. Select the Browse button and locate the document 7. Enter the document name 8. Enter the document description 9. Select Standard linear versioning 10. Select the Add button. How to download a document 3. Select the desired committee, by clicking on the 4. Select the folder 5. Next to the required document, click on the download hyperlink on the right hand side a. Select Open the document will open in the internet browser window b. Select Save and locate the desired location, the document will be saved to your computer. Navigate to the document location and open the document. How to zip and download 5. Tick each of the check boxes ( ) corresponding to the multiple files to be zipped and downloaded 6. Click on the Zip & Download button 7. Click on the Download the zip file button 8. Save the folder to your computer drive
3 3 C D How to zip and a batch of documents 5. Tick each of the check boxes ( ) corresponding to the multiple files to be zipped and ed 6. Click on the Zip and button 7. In the TO and CC fields select the face icon ( ) 8. and search for the user, select the check box and press submit Enter the subject and message into the 9. template Select the Attach Archive icon: a. As file or b. As URL reference 10. Click on the Zip and button 11. Ensure the status field for each file is listed as completed 12. Select OK How to delete a document 5. Select the check box ( ) for the document to be deleted 6. Click on the Delete icon 7. Select the Delete button 8. Select OK How to print a document 4. Select the folder 5. Select the check box ( ) for the document(s) to be 6. printed Select Print 7. Confirm the documents to be printed select Print Documents button 8. Select OK, then select OK again Printing from the Committee Workspace is not supported on Mozilla Firefox. How to edit a document 5. Locate and click on the Edit hyperlink of the document the document will open in a new window 6. Edit the document as required 7. Press X ( ) to close the window 8. Select: a. Save the changes to Livelink b. Save as a copy on your Desktop c. Discard the changes 9. Select OK Editing a document is not supported on Mozilla Firefox. How to edit document details 5. Click on the document drop down menu and select Properties - General 6. Edit the name and/or description field 7. Select Update How to add a folder 5. Click the Add Folder icon C 6. Enter the folder name in the selected field 7. Enter in the description in the selected field 8. Press the Add button How to rename a folder 5. Click on the function drop down menu ( ) for the 6. folder which is to be renamed Select Rename 7. Enter the new name into the field 8. Select Update
4 4 Notifications How to set notifications for a particular item 4. Locate the required item you wish to set a notification for by clicking on the drop down function menu ( ) 5. Select Set Notification 6. Using the drop down menus select the frequency for each item 7. Press Submit The default settings are: Hourly Every hour Monday to Friday from 6.05am to 6.05pm Daily Monday to Friday at 6.05am Weekly Wednesday at 6.05am s How to one or more members of the committee 4. Click on Member Info in the left side navigation menu 5. Select the Send an button 6. Select/unselect the desired recipients of the based on committee role 7. Enter the subject and message of the 8. Upload any attachments 9. Press Send 10. Press OK Deselect the Facilitator role prior to ing the committee. The facilitator role is maintained by Standards Australia Questions and Answers How to view Questions and Answers 4. Select Committee Questions D from the navigation menu on the left hand side of the window How to ask a question 4. Select Committee Questions D from the Navigation Menu on the left hand side of the window 5. Select the Ask Question tab 6. Select Ask Question icon located at the top right 7. Enter the title and question in the selected fields 8. Check the Mark Urgent tick box ( ) if required 9. Audience: indicate where the question is to be stored i.e. a particular forum or the committee in general 10. Upload an attachment if applicable 11. Select Next button to preview the question 12. Select Finish How to reply to a question 4. Select Committee Questions from the left hand side Navigation Menu 5. Click on the hyperlinked question title 6. Select Add Reply from the drop down function menu ( ) 7. Determine if the reply is an Answer or a Comment by selecting the corresponding box 8. Enter the reply in the area specified 9. Attach any supporting documentation 10. Click on the Submit button Forums How to create a forum 6. In the top right hand corner select the Add Item button 7. Select Forum 8. Enter in the title and description of the forum 9. Select Create 10. Enter in the terms of user, post warning and header where relevant Continued on next page
5 5 11. Select/unselect Enable Ratings and Subscriptions 12. Select a moderator if required 13. Set the questions criteria 14. Press Submit NOTE: The moderator role can only be assigned to the person creating the forum How to add a forum topic 6. Select the forum you wish to add a topic to 7. Click on the New Topic icon 8. Enter the title of the new topic and enter in the topic field 9. Select an icon for the topic (if applicable) 10. Select Next to upload an attachment and select a user for the topic to be referred to (if applicable) 11. Select Finish How to post a reply to a forum 6. Select the forum 7. Select the topic you wish to add a reply to 8. Click on the Post Reply link 9. Enter the reply in the topic field 10. Select Next to upload an attachment and select a user for the topic to be referred to (if applicable) 11. Select Finish Polls How to create a poll 6. Select Poll from the add item icon How to edit a poll 6. Select the drop down function menu ( ) for the poll 7. you wish to edit Select Edit 8. Enter in the instructions, dates, poll question(s) and select the options 9. Press Submit How to vote in a poll 6. Select the poll you wish to vote in 7. Cast your vote 8. Press Submit Polls close at 11.59pm of the selected date Search How to do a quick search 1. Log in to Standards Hub 3. Enter the search topic into the Ask Livelink a question field 4. Select Go 5. Enter the name and description of the poll 6. Press Add General How to access help 1. Enter index.jsp into your web browser 2. Click on the HELP icon By selecting HELP (Contents or For This Page) from the Committee Workspace, you will be directed to the Standards Hub landing page.
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