Day : Date : Objects : Open MS Excel program * Open Excel application. Select : start. Choose: programs. Choose : Microsoft Office.

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1 Day : Date : Objects : Open MS Excel program * Open Excel application. Select : start Choose: programs Choose : Microsoft Office Select: Excel *The interface of Excel program - Menu bar. - Standard bar. - Formatting Bar. - Formula (or Function) Bar. The Formula Bar displays the contents of the active cell. It includes text, numbers, formulas, and functions. 1

2 Notes that 1. The sheet tabs at the bottom of the window 2. Columns are labeled A, B, C, Z,AA,..,IV 3. Rows are labeled 1, 2, 3,. 4. Excel contains (256) columns identified over (65,000) rows. 5. CELL: The intersection of a column and row is called a cell. 6. Active Cell :A cell that is selected,the ACTIVE CELL is marked by a bold outline. 7. We can moving the Cell Pointer by mouse or keyboard 8. Cell Contents (Numbers Values, text, Dates and Times ) Switch between worksheets, open spreadsheets: To switch to a different worksheet within a workbook Click on the required worksheet tab, displayed along the bottom of your screen, To switch to a different, open workbook (using the Windows Status bar) Click on the required workbook icon, displayed within the Windows Status Bar, which is along the bottom of your screen To switch to a different, open workbook (using the Window drop down menu) Click on the Window drop down men,. You will see workbooks listed. Choose Book1 or Book2. 2

3 * Save a Spreadsheet in the first time : Click on the Save icon. OR click on the save from the file menu. OR press Ctrl + S. 1. Open file menu. 2. Click in save icon. 3. Select a drive. 4. Write the file name. 5. Select save. * Save a Spreadsheet under another name : Click on the Save as from the file menu. OR press F12. 3

4 * Close the Excel program Click on the Close icon. OR click on the Exit from the file menu. OR press Alt+F4. * Open a file Click on the Open icon. OR click on the Open from the file menu. OR press Ctrl + O. The drive or folder that contains the file you want Select the file name by clicking on it Click on the Open button * Create a new spreadsheet Click on the New icon. OR click on the New from the file menu. OR press Ctrl + N. 4

5 H.W : Insert the right icon in the right space : 1. To open a spreadsheet we click on.. icon. 2. To create anew spreadsheet we click on.. icon. 3. To open Excel program we click on.. icon. * Re- arrange steps to save a file : ( ) Open file menu. ( ) Select a drive. ( ) Click in save icon. ( ) Write the file name. ( ) Select save. 5

6 Day : Date : Do the following : 1. Open Excel program. 2. Enter the following data. 3. Save the spread sheet with name " My Contacts" 4. Close Excel program. 6

7 Day : Date : * Enter a number, text in a cell. To enter numbers Select the cell in which you want to enter a number type in the number To enter text into a cell Simply click on the cell and start typing the text that you wish to appear in that cell * Select data : The following table will help you to select items in the active worksheet: To select A single cell A range of cell An entire row or column Rows columns or You can Click the cell, or press the arrow keys to move to the cell. Click the first cell of the range, and then drag to the last cell, or hold down SHIFT while you press the arrow keys to extend the selection. Click the row or column heading. Hold down CTRL key while you click the row or column headings of other rows or column that you want to add to the selection. Entire worksheet Click the whole sheet button. 7

8 * Insert the new row or column: * Insert the new worksheet: * Delete column, row Or worksheet. 1. Select the row, column or worksheet. 2. From Edit menu choose Delete 8

9 H.W : Choose the right answer: 1. Excel worksheets contain: [a] 256 rows. [b] rows. [c ] 3020,000 rows. [d] 65,536 rows. 2. Excel worksheets contain: [a] 265 columns. [c] 3020 columns. [b] 256 columns. [d] 65,536 columns. 3. To save changes to a workbook, use the: [a ] Save As command. [b] Open command. [c] Save command. [d ] More workbooks command. 4. To change the active worksheet: [a] click the title bar. [b] click the sheet tab. [c] press the RIGHT ARROW key. [d] click and drag the scroll bar at the bottom of the worksheet window. 5. To select nonadjacent ranges, you would select the second range while you press and hold the: [a] CTRL key. [b] SHIFT key. [c] CAPS LOCK key. [d] ALT key. 6. To select adjacent cells using only the keyboard, you would use the ARROW keys as you press and hold the: [a ] CTRL key. [b] SHIFT key. [c ] TAB key. [d] ALT key. 9

10 * Re- arrange steps to: To automatically change a row height to match the data ( ) From the Format menu, select Row ( ) Select the row(s) you wish to change. ( ) Choose AutoFit from the Format Row menu. Delete rows and columns in a worksheet ( )Choose Delete from the popup menu. ( ) Right click on a selected row or column ( ) Select the row(s) or column(s) you wish to delete. 10

11 Day : Date : * Duplicate a worksheet within a spreadsheet or between open spreadsheets. 1. Select the worksheet tab, of the worksheet that you wish to copy. 2. Right click on the worksheet tab, and select the Move or Copy command. 3. A dialog box is displayed. 4. Select move to end. 5. Click on Create a copy. 6. Click on the OK button. An example of the effect is illustrated below. 11

12 * Rename a worksheet tab 1. Right click on the worksheet tab that you wish to rename. 2. From the popup menu displayed select the Rename command. 3. You can then type over the default worksheet name, which will become highlighted. H.W : * Re- arrange steps to: *Rename a worksheet tab ( ) You can then type over the default worksheet name. ( ) Right click on the worksheet tab that you wish to rename. ( ) From the popup menu displayed select the Rename command. * Delete a worksheet. ( ) From the popup menu displayed select the Delete command. ( ) Right click on the worksheet tab that you wish to Delete. ( ) Choose Yes from the dialog box. 12

13 Day : Date : 1. Formatting operation using Shortcut Menu 2. Formatting operation using Menu bar Formatting operation Sheet (Rename, Hide...ect). using Shortcut Menu Row (Row Height, Hide, Unhide t) Cell (Number formats, Alignment, Font, Borders, Patterns, Protection). 13

14 Formatting operation using Menu bar Sheet Column Row Cell Note: You must select any column, row or cell before any formatting operation. Cel 14

15 Formatting cell can be : 15

16 H.W : * Open File " My Contacts" : Then do the following : 1. Merge cells from "A3:D3". 2. Format heading of columns : - Cantered data of cells. - Font Style "Bold". - Font Size"20" - Background of cells " Light green" - Add border of range. 3. Make suitable format for other data in the range "A6:D6" 4. Save the change. 16

17 Day : Date : To enter formulas into the worksheet cell 1. Place the cursor in the cell where the formula will appear. 2. Enter an = (equal) sign. 3. Enter the expression that will produce the result you want. such as A5+E5. 4. When the formula is complete, press Enter. 5. The result of the formula will be calculated and displayed in the cell. Formula Bar Cancel red X Green checkmark 17

18 You can use the following symbols: - To use the SUM function 1. Select the cell you want to contain the sum formula. - This is normally just under a column of numbers. Or - Just to the right of a row of numbers. 2. Click the AutoSum icon on the Standard toolbar. 3. Excel will create a sum formula, using the range it thinks you want to sum. 4. If the range is correct, press Enter. There are another function such as : 1. The AVERAGE function. 2. The MAX function 3. The MIN function 4. The COUNT function 18

19 H.W : * Use the previous functions to complete the table : Name Arabic English Math Sum Ahmed Ali Mostafa Average Max Min count 19

20 Day : Date : Chart : A chart is a graphic representation of worksheet data that can offer visual analysis of information. Chart Wizard 1. Select range you want change it to chart. 2. From "Insert" menu, select "Chart" OR 3. Click "Chart Wizard" in Standard toolbar. 4. From wizard dialog boxes, you can complete the chart through four steps: Chart Type : - Choose chart type and chart sub type. - You can click "Press and Hold to view sample" button. - Click "Next ". 20

21 Chart Source Data: - Determine range of data if it not selected. - You can preview chart. - Click "Next >". Chart Option: - Type chart title, Category (X) axis and Value (Y) axis. - Click "Next ". Chart Location: - As new sheet or as object in sheet1. - Click "Finish". 21

22 Modify chart: 1. Click on a chart to activate it 2. Chart toolbar becomes available If the Chart toolbar does not display 1. Click the "View" menu, 2. Choose " Toolbars " 3. Select "Chart" from the Toolbars menu. Deleting the chart To delete the chart, just select it and press "Delete" key from keyboard. 22

23 H.W : * Open Excel application, and enter the following data to represent it in the chart (1) Make Chart Type to (3-D) Column chart. (2) Put the suitable title of chart. (3) Put "Chart Location" as a new sheet. (4) Change column color. (5) Save changes. (6) Close Excel application. 23

24 Day : Date : Page Setup 1. Select File from the menu bar 2. Select Page Setup Page tab Change the page Orientation Margins Tab Set the left, right, top, and bottom margins. Center your print on the page either vertically or horizontally. 24

25 Header/Footer tab Use preset or create custom Headers and Footers for your document. Print Preview 1. Choose Print Preview 2. From the File menu. Printing the Worksheet Click the Print button on the Standard Toolbar 0r Select File from the menu bar and Print from the submenu -Under the Print What section, in the lower left of the dialog box, click on your chooses -Click OK. 25

26 Chapter ( 9) :- Introduction to Spreadsheet 1) Complete :- 1.Excel file are known as. Which contain 2.A workbook contains many sheets that contains. and.. 3. The default name of your Excel files. 4. cell is marked by a bold outline. 5.You can select cell by or.. 6.You can refer to any column by its, while you can refer to any row by its. 7.A cell can contain..,,.., and 8.To move the cell pointer down one cell, press. 9. To move the cell pointer up one cell, press. 10.To move the cell pointer right one cell, press. 11.To move the cell pointer left one cell, press. 12.To move the cell pointer down one screen, press. 13.To move the cell pointer up one screen, press. 14. To move the cell pointer to the beginning of the current row, press 15. To move the cell pointer to the first cell in the worksheet(a1), press 16.To move the cell pointer to the last cell in the current column, press. 17.To move the cell pointer to the first cell in the current row, press. 19. To move the cell pointer to the first cell in the current column, press 20.To move the cell pointer to the last cell in the current row, press. 26

27 21.Data can be entered in the cell by several ways, or 22.To enter data into a cell you must first it. Write the Scientific term :- 1. The intersection of a column and row. ( ) 2. It is the file in which you work and store your data. ( ) 3. A cell that is selected. ( ) 2. Put ( ) or ( x ) and correct the mistake :- 1. If you change any numbers on your spreadsheet,any calculations that use those numbers will be automatically updated. ( ) 2. To move the cell pointer to the cell A1, press (CTRL+up arrow). ( ) 3.If the direction of the worksheet from right to left, to move the cell pointer to the last cell in the current row, press (CTRL+Right arrow). ( ) 4. To refer to a cell, enter the column number followed by the row letter. ( ) 5. By default, all new workbooks contain two worksheets. ( ) 6.The maximum size of a worksheet is (65536)rows by (256)columns. ( ) 27

28 Chapter ( 10) :- Insert and delete worksheets 1. Complete :- 1. You can insert days in cells easily by using.. 2. Use key to select nonadjacent cells. 3.Use.. key to select adjacent cells. 4. You can delete a row from. Menu. 5.You can insert a column from.. menu. 6.To select a single cell.. the cell or.. 7. To select a range of cells, use.. key. 8.To select a row or column, click the. Of the row or column. 9. To select the worksheet, click the. 10.To save changes to a workbook, use..command. 2. Put ( ) or ( x ) and correct the mistake :- 1. To select nonadjacent range we press shift key. ( ) 2. To select adjacent range we press ctrl key. ( ) 3. To insert row select Edit menu. ( ) 4.To select an entire row or column click in the cell. ( ) 5. To select entire worksheet click the whole sheet button. ( ) 3. Re-arrange steps to delete rows and columns in a work sheet :- - Choose Delete from short cut menu. ( ) - Right click on a selected row or column. ( ) -Select the row or column you wish to delete. ( ) 28

29 1. Complete :- 1. To format any item, you must. it first. 2.To hide a column,. It then choose from the shortcut menu. 3. All columns have a default. 4. To change a cell patterns we select. From.. 5. you can formatting ( sheet, column, row or cells ) by.. or menu. Chapter ( 11) Formatting operations for sheet, column, Row and cells 6. You can change column width by using. menu then select 7. You can change Row height by using menu then select.. 2. Arrange the following steps to :- a) Change the height of a row :- Click height from submenu. ( ) Select row. ( ) Type the height then OK. ( ) Choose Row command from Format menu. ( ) b) Fit data in the columns :- The cursor will change to an arrow s pointing left and right. ( ) Put the mouse cursor on the line between columns. ( ) Drag the mouse pointer. ( ) To change the width of a column :- Choose Width from the submenu. ( ) Select the column. ( ) Type the width you want. ( ) 29

30 Select the Column from Format menu. ( ) Click OK ( ) c) Merge and center cells :- Select Alignment tab. ( ) Choose format cells on the shortcut menu. ( ) Check box Merge cells then OK. ( ) Select the cells. ( ) d) Change time format :- Select Time category and the type of time. ( ) Select the cells. ( ) Click OK. ( ) Select Number tab. ( ) Select Format cells in the shortcut menu. ( ) 30

31 1. Complete : are used to calculate results from the data stored in the worksheet. 2. A formula always begins with sign. 3.are built in a formula designed to make your work simpler and faster. Chapter ( 12) The formula and function 4... function is used to get an average of a group of cells. 5. function is used to get the highest value of a range of cells. 6...function is used to find the total. 2. Arrange the following steps according to the order of calculations :- Multiplication and division. ( ) Calculation in brackets. ( ) Addition and subtraction. ( ) 3. Put ( ) or (X) and correct errors :- 1. The operator (*) is used to divide values in the worksheets. ( ) 2. The benefit of using formulas, is updating cell values that rely on cells information. ( ) 3. A formula always ends with an equal sign (=). ( ) 4.The answer of the calculation [ 6+5*2 ] is [22]. ( ) 5.The answer of the calculation [ (2+7 ) * 2 ] is ( 16 ). ( ) 6.The answer of the calculation [ 8-2/2 ] is [7]. ( ) 7.To calculate the highest degree in the cell range (B2:B6 ), You type [ MAX(B2:B6) ] in the formula bar. ( ) 31

32 1. Complete:- 1. To create a chart,select from.. menu. 2.You can create a chart by selecting on the standard toolbar. Chapter ( 13) Excel chart 3. You can display the chart toolbar from menu. 2. Arrange the following steps to create a chart in the worksheet :- Click Next then type chart options. ( ) Click Next then select chart location. ( ) Select the range of cells. ( ) Click Finish. ( ) From Insert menu, select Chart. ( ) Choose chart type and chart sub type. ( ) 1. Arrange the following steps of Printing a selection on a worksheet :- - Under the Print what, click on Selection. ( ) - Highlight the range you wish to print. ( ) - Click OK. ( ) - Select Print from File menu. ( ) 2 ) Put ( ) or (X) and correct errors :- 1. You can print the worksheet by selecting print from View menu ( ) 2.To view how your work will look when printed, choose Print from File menu. ( ) 3.Write the scientific term:- Chapter ( 14) Excel Printing 1. Is very important to the layout and printing of your worksheet. ( ) 2. To view how your work will look when printed. ( ) 32

33 Do the following : 1. Open a Excel program. 2. Enter the following data in A2 : Name Arabic English Math Sum Ahmed Mohamed Ali Mostafa Save the spread sheet with your name 4. Merge cells from "A2:D2". 5. Format heading of columns : a) Cantered data of cells b) Font Style "Bold". c) Font Size"20" d) Background of cells " Light green" 6. Add border of range. 7. Make suitable format for other data in the range "A3:E3" 8. Insert new column To" Computer" after " English" column.with the following data 20, 19, Delete the row of Ali 10. Calculate the Sum to every student. 11. Calculate the Average of Math. 12. Calculate the Max of Arabic. 13. Represent the data in chart with the following format : a) Make Chart Type 3D b) Put the suitable title of chart. c) Put "Chart Location" as a new sheet. d) Change column color. 14. Save change. 15. Close the Excel program. 33

Day : Date : Objects : Open MS Excel program. Subject : * Open Excel application. Select : start. Choose: programs. Choose : Microsoft Office

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