Onslow County Schools Purchasing Dept Online Purchasing Training. Starting the AS400

Transcription

1 Onslow County Schools Purchasing Dept Online Purchasing Training Starting the AS400

2 1. Scott Bowers at ext is the contact person for the AS400 setup and passwords. 2. Click on the Ikon that shows the AS400 Display as shown on the screen to start the AS400 software. AS400 Display

3 3. Your User ID should already be shown on the screen. 4. Type your Password and press tab. a. Your password is required to be changed every thirty (30) days. b. You cannot reuse a password that you have used in the past. c. You cannot use duplicate letters or numbers in your password (example: BB or 44 ).

4 5. Click OK to go to the next screen.

5 6. If you have this Sign On screen. 7. Type your User ID and press tab. 8. Type your Password and press enter to go to the next screen.

6 9. On or about the 15th day, the system will tell you how many days before your password will expire and ask you Do you want to change your password? 10. Click NO to go to the next screen. You do not have to change your password until the system tells you Your password has expired

7 11. Click YES if you want to change your password.

8 12. Type your Old password and press tab.

9 13. Type your New password and press tab. 14. To confirm your password, type your New password again and press tab.

10 15. Click OK to go to the next screen.

11 16. This popup screen shows your password has been changed successfully. 17. Click OK to go to the next screen.

12 is the LEA number for all of Onslow County Schools.

13 19. Type 2 for the 2011/2012 fiscal year and press enter to go to the next screen.

14 20. The Display Messages screen will automatically show all messages every time you log on the AS400. If there are no new or old messages on this screen, the system will not show this screen.

15 21. Press the F11 Key to remove one message at a time, or press the F13 Key (Shift + F1 Key) to remove all messages.

16 22. Press the F3 Key to exit this screen.

17 23. The Purchase Order Summary screen will automatically show all your Held and Open purchase orders every time you log on the AS This screen will not popup if you do not have any Held or Open Purchase orders. 25. Completed PO s will not be shown on this screen.

18 26. Press the F3 Key to go to the next screen. 27. If you want to view a specific PO shown, type the sequence line number and press enter

19 28. You will use the Purchasing for purchase orders.

20 29. Type 4 and press enter to go to the next screen.

21 30. On this screen you will type in the sequence option number to go to the next screen. 31. You will only use options 2, 6, 14, 20, 21, and 22.

22 32. Option 2 PO Entry/Adj (V2) will be used to enter purchase orders and make changes to purchase orders.

23 33. Option 6 Cancel/Uncancel PO will be used to cancel PO s only. Once you have cancelled a PO, it cannot be uncancelled.

24 34. Option 14 Vendor File will be used to look up vendor detail information.

25 35. Option 20 GL Account Inquiry will be used as a quick lookup on an individual fund codes.

26 36. Option 21 Vendor PO Inquiry will be used to look up existing PO s.

27 37. Option 22 Vendor AP Inquiry will be used to lookup vendor invoices and payment information.

28 38. The function keys are always at the bottom of the screen.