Microsoft Office Outlook 2007: Basic Course 01 - Getting Started

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1 Microsoft Office Outlook 2007: Basic Course 01 - Getting Started

2 Slide 1 Getting Started Course objectives Identify the components of the Outlook environment and use Outlook panes and folders Use Outlook Today to keep track of your schedule and tasks for today and customize the Outlook Today page Get help by using the Type a question for help box and the Microsoft Office Outlook Help window

3 Slide 2 Topic A Topic A: The program window Topic B: Outlook Today Topic C: Getting help

4 Slide 3 Outlook 2007 Window Control menu icon Menu bar Title bar Standard toolbar Status bar

5 Slide 4 Outlook 2007 Window Navigation pane Folder pane Folder Contents list Reading pane To-Do bar Active pane Pane-switching buttons & icons Configure Buttons icon

6 Slide 5 The Navigation Pane Active pane Pane-switching buttons & icons Configure buttons icon

7 Slide 6 Available Panes Mail Calendar Contacts Tasks Notes Folder List Shortcuts Journal

8 Slide 7 Outlook Folders Click the Folder List icon in the Navigation pane, and then click the associated folder

9 Slide 8 The Advanced Toolbar Displays the advanced options for a specific folder Choose View, Toolbars, Advanced

10 Slide 9 The Reading Pane Appears to the right of the Folder pane when a mail-related pane or folder is active In the Reading pane, you can: Read the contents of an item Preview and open attachments Follow a hyperlink Use voting buttons Respond to meeting requests

11 Slide 10 Window Item Locations Mail pane Folder pane Reading pane To-Do bar

12 Slide 11 The To-Do Bar Provides a way to view your appointments, meetings, and to-do items Date Navigator Appointments Task list Task Input panel

13 Slide 12 Topic B Topic A: The program window Topic B: Outlook Today Topic C: Getting help

14 Slide 13 Outlook Today Page

15 Slide 14 Customizing Outlook Today Startup Messages Calendar Tasks Styles

16 Slide 15 Topic C Topic A: The program window Topic B: Outlook Today Topic C: Getting help

17 Slide 16 Type a Question for Help Box Used to search for help Appears on the right side of the menu bar

18 Slide 17 Outlook Help Window

19 Slide 18 Course Summary Learned about the components of the Outlook environment and how to interact with Outlook folders and panes Learned how to use Outlook Today to keep track of your schedule and tasks for today and how to customize the Outlook Today folder Learned how to get help by using the Type a question for help box and by using the Microsoft Office Outlook Help window

20

21 Review Questions: 1. True or False: Outlook is just used for sending and receiving s. A. True B. False 2. Which of the following is not an Outlook item? A. An message B. Note C. Contact D. Folder 3. True or False: The top section of the Navigation pane contains the pane switching button that enables you to display the calendar instead of your inbox. A. True B. False 4. Which default folder helps you keep a record of interactions that you want to remember? A. Inbox B. Journal C. Sent items D. Drafts 5. Which default folder stores filtered junk messages? A. Inbox B. Deleted Items C. Junk D. Drafts 6. True or False: The only way to display the Advanced toolbar is to navigate to the View tab, select Toolbars and Advanced. A. True B. False 7. Which pane displays the content of a mail item? A. Reading pane B. Navigation pane C. Instant Search pane D. pane

22 8. True or False: Outlook Today is a page that contains a summary of your events, appointments, meetings and tasks for the day. It does not include any information about s. A. True B. False 9. True or False: The To-Do bar is a pane that displays the Date Navigator, your upcoming appointments and your tasks. A. True B. False 10. How can you get help in Outlook 2007? A. Use the Type a question for help box B. Choose Help, Microsoft Office Outlook Help C. Press F1 D. All of the above

23 Answer Key: 1. B Outlook can be used for sending and receiving s, as well as managing your calendar, maintaining contact information, keeping track of tasks, and organizing notes. 2. D A folder is not an Outlook item. 3. B The pane switching button is in the bottom section of the Navigation pane. 4. B The Journal folder helps you keep a record of interactions you want to remember. 5. C Junk will store filtered junk messages. If they are not junk, you can move them to another folder. 6. B You can also right-click a blank area on the Standard toolbar and choose Advanced. 7. A The Reading pane displays the content of a mail item. 8. B Outlook Today does include information about s as well as a summary of your events, appointments, meetings and tasks for the day. Outlook Today displays the number of new messages in the Inbox, Drafts and Outbox folders. 9. A The To-Do bar displays the Date Navigator, upcoming appointments, and tasks. The To-Do bar is accessible from the Inbox, Calendar, Tasks and Contents. 10. D All of the above are ways to get help in Outlook 2007.

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