Formatting, Saving and Printing in Word 2013

Transcription

1 Revision 3 (--04) Computer Basics Formatting, Saving and Printing in Word 03 MICROSOFT WORD 03: This program allows you to create new documents, make easy changes, insert media, and effectively save and print. To create a new document simply open Microsoft Word and get started. HIGHLIGHT/SELECT: Hold down the left mouse button and drag the mouse across a word or sentence to highlight it. Once it is highlighted you can make changes to it like increasing font size or changing the color. This text is highlighted. This text is not highlighted. Highlighting is necessary in making any changes to a document; no changes will be applied unless you highlight what you want to change. USING THE RIBBON Home Tab Text Alignment - Changes where the text appears on the page. Left Align - Text lines up on the left side of the page. This is the default setting. Center Align - Text lines up balanced in the center of the page. Right Align Text lines up on the right side of the page. Justify Align Text lines up balanced on both sides of the page. 3 Text Size - Click on the arrow to see a drop down menu of different text sizes. You can change the text to be bigger or smaller. Most of the text on this page is size. Font - Change how the text looks; like different handwriting for the computer. For example, this text is in Calibri font but this text is in Lucida Calligraphy font. Page of 6

2 4 Bold - Makes the text thicker. Italics - Makes the text slant a bit, rather than being straight up and down. Underline - Puts a line under the text. Bullets - Click this button to insert dots (or Bullets) in front of one or more lines of text. Numbering - Click this button to insert numbers in front of one or more lines of text. 6 QUICK ACCESS TOOLBAR Undo Arrow - Click this button to undo the last change you made. If something is wrong with your document and you re not sure what happened, this button may help to fix it. Redo Arrow - If you click Undo too many times, the Redo Arrow will redo your last change Text Color - Change the color of the text by clicking on the arrow and choosing a color from the drop down menu. Spacing - Changes the width of the space between lines. For example: This is what single spacing words looks like. You will notice that there is very little width between each line of text. CLIPBOARD This is what double spacing words looks like. You will notice that there is more width between each line of text. Cut - Cuts or removes highlighted text out of your document (can then paste it elsewhere). Copy - Makes an exact copy of highlighted text (can then paste it elsewhere). Paste - Place the cursor on the page where you want to put cut or copied text and click paste. CLIPBOARD SHORTCUTS. Ctrl and A: Highlight entire document. Ctrl and C: Copy 3. Ctrl and X: Cut 4. Ctrl and V: Paste. Ctrl and Z: Undo 6. Ctrl and N: New document Page of 6

3 CHANGING THE PAGE LAYOUT Page Layout Tab These are some of the tools that will help you change the layout of your document. Margins Allows you to adjust the amount of white space on all four sides of your document. Page Orientation - Aligns your paper either vertically or horizontally (Portrait or Landscape). BEFORE YOU RE DONE Review Tab Spell Check - Red line under a word signals it might be spelled wrong. Example: Grammar Check Green line under a word signals the grammar might be incorrect. Example: SAVING A FILE. In your program, click on File. Click on Save As 3. Name your document 4. Choose where you are saving your file to. Select Word Document or Word Document 6. To save click on the Save button. Page 3 of 6

4 INSERTING OBJECTS Insert Tab Table - A table is a grid of cells arranged in rows and columns. Click on Table to see a drop down grid. Select the number of squares you want in your table. Deleting a table: To delete a table you must click on the table and then click on the box at the top left. After clicking the box press the backspace key on the keyboard. Picture Click on Picture to put a picture from your computer in your document. RESIZE IMAGE To resize your picture left click on the corner dots and hold the left mouse button while moving your mouse towards or away from your picture to change size. To simply move your picture, click in the middle of the picture hold down the left click and move to desired location. FILE EXTENSIONS & OTHER MICROSOFT OFFICE PROGRAMS When you save a file in Microsoft Word, a file extension is automatically added to the end of the file name. File extension are different for each Microsoft Office program. PROGRAM MS WORD MS EXCEL MS POWERPOINT ICON USED TO MAKE: Documents Spreadsheets Presentations FILE EXTENSION (BEFORE 007) FILE EXTENSION (AFTER 007) file_name.doc file_name.xls file_name.ppt file_name.docx file_name.xlsx file_name.pptx Page 4 of 6

5 PUTTING YOUR KNOWLEDGE TO THE TEST LET S PRACTICE FORMATTING: Open the Sample Unformatted Resume from the desktop and make the following changes: At the top of the page, Center Align and Bold Thomas Springs Using the Tab button on the keyboard, move his phone and address to the right. Underline and Bold all of the Heading titles (for example, Education). Italicize the Company Name, City and State Bullet the responsibilities listed under each job position. Use the Tab button to move the years over to the right. Bullet the responsibilities under Volunteer Experience. Cut the Volunteer Experience section and Paste it to the bottom of the document. Change the Page Layout to Horizontal. Save the document to the Documents Folder. Name it My Resume Practice. Open up the Documents Folder. Drag your newly created folder to the Recycle Bin. Right Click on the Recycle Bin and Empty Recycle Bin. LET S PRACTICE USING THE INSERT TAB: Open a New Word Document Add a page number to the bottom of the document by clicking the Insert tab and then Page Number. This feature will automatically continue numbering your pages as your document gets bigger. Next, insert a table. Click the Insert tab and then click on Table. Make a table that has five columns and five rows, then type one word into each box. Finally, click the Insert tab, and then click Online Pictures. Find a picture by typing a keyword into the search box and pressing Enter. Be creative! Click on the picture to insert it. Once it s on the page, click on the image; note that a new tab appears in the ribbon. Click on Wrap Text in the new tab, and then click Tight. You can now move your picture around the page by placing your mouse on it, holding down the left mouse button, and dragging it. Once you re done, name the file and save it to the Desktop. Page of 6

6 FOR YOUR REFERENCE PRINTING A FILE - Click on the File and go to Print. This window pops up to the right side: 3 Printer Name - A drop down menu where you decide which printer you want to use. Page Range Four different options Print All Pages Select this if you want to print the entire document Print Current Page Select this if you want to only print the one page you were looking at when you clicked File > Print Print Selection Select this if you only want to print the selected content Print Custom Range - Select this if you want to specify which pages to print. For example, if you typed,, in the box pages, and would print. If you typed -6 pages,3,4, and 6 would print. 3 Number of Copies - Type in the box or click the arrows to change how many copies of your file you want to print. **TIP: Print copy first to make sure it looks exactly how you want it to, and then go back and print as many copies as you need! ** 4 Pages per sheet - Not the same thing as number of copies. You do not want to change this setting. If you tell it to print 4 pages per sheet, the printer will produce piece of paper with 4 very small pages printed on it. Click Print button to send the file to the printer Page 6 of 6