Portal/Extranet User Guide for Clients

Transcription

1 Portal/Extranet User Guide for Clients Welcome to the ichannel Portal/Extranet. This guide will walk you through logging into your personalized, secure portal/extranet site. It will also show you how to access your documents, how to upload your own documents, how to reset your password. Logging into the Portal/Extranet You will be provided with the following information needed to login to your Portal/Extranet. Record that information here: Website: User Id: Password: 1. Go to the provided website. You will see a login screen. 2. Enter the user id, password. You may be prompted for the Site Name or number if your username is not unique. 3. Click the Login button. 4. You will see the Terms and Conditions screen.

2 5. Check the box to agree to the terms and click the Agree button. 6. You may be prompted to change your password and set-up the Forgot Password Questions. Make any changes and click the Save button. The screen will refresh. 7. Click the Files link at the top of the page.

3 Accessing Your Documents Note: The ED logo icon in the top left corner is the home button to return to the main/home screen. Begin by clicking the Files link at the top of the page to view the document menu. The menu is organized by Channels (headers) and Topics. Security controls what features you will have when working with your documents. Actions you may use are in grey boxes, such as adding documents. Once you click on a topic the documents will appear to the right in the Files List.

4 Adding Documents The ability to add documents is controlled by ichannel security. There are two ways to add documents: Submit Files ichannel provides a means for your clients to submit documents for review. Using this method a client would upload documents, but would not have access to them in the portal/extranet. Your internal users would need to add those documents to your internal system and then publish the documents to the appropriate Channel/Topic on the portal/extranet for your clients to view them. This is the only way to automatically move portal/extranet documents to the intranet document management system. 1. Click the Submit Files button 2. The Submit New Document screen will open. 3. Click the Browse button to find the file from a disk, computer, network, CD, etc. 4. Supply a title or if no title is listed the existing file name will be used. 5. Click Upload to add the file. All documents you upload will be listed by clicking the link Submitted Files History. Add Documents Clients will select the Topic where they want to add a document and it will be viewable on the portal/extranet by clicking the Topic name. The only means to add this document to your intranet document management system is to save it locally and then upload it to the appropriate file area. 1. Click the icon in front of the Topic name and choose Add Document from the pop-up. 2. In the file listing screen, click Add Document from your Computer or Network. 3. The Add New Document screen opens.

5 4. Choose a category and sub-category which are required. 5. The year, permanent or expiration date and standard file naming convention fields are optional. 6. Click Browse to find the file from a disk, computer, network, CD, etc. 7. Add a title, or if left blank the File Name will be used for the Title. 8. Click Upload to add the file to the corresponding Topic folder. Add Hyperlink(s) 1. Click Add Hyperlink link to open the Create and Maintain Hyperlink Summary screen. This screen allows you to add multiple links and they are stored as one document. 2. Enter the title you want displayed as your hyperlink. 3. Enter the complete URL of the website. 4. In the Target drop-down, select how you want the link open. 5. Enter a description of the link, passwords or instructions for the website. 6. Click Save Hyperlink Summary to add the link. (You may add multiple sites and only need to click the Save Hyperlink Summary button once.)

6 Changing Your Password Once you log in to your portal/extranet you may want to change your password. 1. Click the My Profile tab at the top of the screen. Locate the Password area. 2. Enter your current password. 3. Enter your new password. 4. Re-enter your new password. 5. Click Submit at the bottom of the screen. You will receive confirmation in red when the password is changed. 6. Click the logout link at the upper right corner of the screen and then login again with the new password. Changing Your Forgot Password Questions 1. Click the My Profile tab at the top of the screen. Locate the Password area. 2. Enter your current password. 3. Enter your new password. 4. Re-enter your new password. 5. Click Submit at the bottom of the screen. You will receive confirmation in red when the password is changed. 6. Click the logout link at the upper right corner of the screen and then login again with the new password. Troubleshooting Tip: For internet Explorer, make sure compatability mode is OFF.