Word 2007 The Ribbon, the Mini toolbar, and the Quick Access Toolbar

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Suzan Ward
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1 Wrd 2007 The Ribbn, the Mini tlbar, and the Quick Access Tlbar In this practice yu'll get the hang f using the new Ribbn, and yu'll als master the use f the helpful cmpanin tls, the Mini tlbar and the Quick Access Tlbar. Exercise 1: Use the Ribbn Nw yu'll see hw the Ribbn wrks, and hw great it is that everything is mre rganized and easily accessible t yu. 1. Ntice hw, when the dcument pens, the Hme tab is the active tab. It cntains many frequently used cmmands fr wrking with text, such as frmatting. 2. Nw click the Insert tab. Ntice hw the grups and cmmands change. This tab is all abut inserting things int yur dcument, like pictures. Yu'll get int the details f this tab later. 3. Click the Page Layut tab. Ntice the grups and cmmands change again. This tab is fr wrking with the dcument in a larger sense, nt with individual wrds r pictures but with verarching things like margins, backgrund, and s n. If yu want t lk at all the tabs, please d. When yu've seen enugh fr nw, yu can get sme wrk dne n this dcument. 4. Click the Hme tab. First ff, yu'll cut the secnd line f text, and paste it at the tp f the dcument. Here's hw Select the secnd line f text. Fr nw, ignre the Mini tlbar that appears. In the Clipbard grup, click the Cut buttn. Then psitin yur pinter at the tp f the dcument. T paste, click the Paste buttn in the Clipbard grup. Nte If yu click the arrw at the bttm f the Paste buttn, yu may see tw additinal cmmands (Paste r Paste Special). Click Paste fr nw. We'll explain why this happens later in the practice. 5. Nw, let's say yu want t underline the text yu just pasted at the tp. But yu want tw lines underneath that text, nt just ne.

2 6. Select the text "CONTOSO PHARMACEUTICALS," and click the Underline buttn n the Fnt grup. Nte that buttn adds nly ne line. 7. Since there isn't a duble underline buttn anywhere immediately available, click the dialg bx launcher. It's the small diagnal arrw in the lwer-right crner f the Fnt grup. Nte Yu culd als have clicked the arrw next t the Underline buttn t see ther underline types. 8. Nw yu see a lt mre ptins fr fnt frmatting. Sticking t underlining, under Underline Style, click the arrw t shw the list, then select the ptin fr tw lines under the text. Click OK. 9. Nw select the text "Annual Reprt" and make it bld by clicking the Bld buttn n the Fnt grup. 10. Nw center all f the text n the page. On the Hme tab, lcate the Editing grup. It's all the way t the right. In the Editing grup, click Select, and then click Select All. 11. Then in the Paragraph grup, click the Center buttn. There it ges. Exercise 2: Inserting Pictures Nw yu'll see hw additinal tabs can pp up n the Ribbn tabs that aren't there right nw. Yu'll start by inserting a picture t wrk with. Part 1: Insert a picture 1. Click just abve "by David Wright" s that yur insertin pint is in the empty line. In the Ribbn, click the Insert tab. 2. In the Illustratins grup, click the Picture buttn. The Insert Picture dialg bx pens. This dialg bx lets yu find a picture n yur cmputer. But yu're ging t use a different type f image. 3. Click Cancel t clse this dialg bx. 4. Nw click the Clip Art buttn. The Clip Art task pane appears. 5. In the task pane, search fr buildings. In the Search fr bx, type buildings, make sure the Results shuld be bx includes clip art, and then click the G buttn.

3 If Wrd asks yu whether yu want t include thusands f clip art frm Micrsft Office Online, the chice is up t yu. If yu click Yes, Wrd will use yur internet cnnectin t search Office Online fr mre clips. If yu click N, it wn't use yur internet cnnectin, but yu wn't get as many clips. Either chice will wrk fr this practice sessin. 6. Click this thumbnail t insert it int the dcument. Yu are nw dne with the Clip Art task pane n the right. G ahead and clse it by clicking the Clse buttn in the upper-right crner f the task pane. There, the picture is in the dcument. Nw hw d yu wrk with it? Fr example, yu ften need t crp pictures, change their text wrapping settings, and s n. Part 2: Wrk with the picture tls 1. If it's nt already selected, click the picture t select it. 2. Ntice the Picture Tls tab at the tp f the Ribbn. That tab wasn't there befre. It appeared because yu are ready t wrk with it. Ntice all the new grups n the Picture Tls tab. These grups are specific t wrking with pictures. 3. Right nw have sme fun by adding a shadw next t the picture. In the Picture Styles grup, click the Picture Effects buttn, pint t Shadw, and then chse any shadw ptin yu like. Exercise 3: Page Layut In this exercise yu'll see hw t change the margins. 1. On the Ribbn at the tp f the windw, click the Page Layut tab. Click n Page Backgrund grup and select a page clr by clicking n the Page Clr cmmand. 2. On the Ribbn at the tp f the windw, click the Page Layut tab. In the Page Setup grup, click Margins.

4 3. Click Wide. The left and right side margins change frm 1 inch (2.5 cm) t 2 inches (5.1 cm). 4. Click Margins again. Ntice that Wide has a different clr backgrund behind the icn that depicts the margins. The different clr indicates that thse are the margin settings currently applied t yur dcument. Click Nrmal. The margins g back t the riginal setting. Exercise 4: Use the Quick Access Tlbar Anther quick way t use a cmmand that's n anther tab is t have that cmmand n yur Quick Access Tlbar. (Hw d yu think it gt the name?) 1. In the upper-left prtin f yur screen, find the Quick Access Tlbar. 2. Ntice that yu've already gt three crucial cmmands there nw: Save, Und, and Repeat. 3. Nw add ne f yur wn favrite cmmands. Fr example, let's say yu use tables a lt, and yu want the Table buttn t be n the Quick Access Tlbar. That way it's always available, n matter which tab yu are n. T d this, first click the Insert tab. 4. Then find the Table cmmand n it. 5. Nw right-click the Table buttn and click Add t Quick Access Tlbar. 6. Ntice that the Quick Access Tlbar nw has fur cmmands: Save, Und, Repeat, and Table. 7. Nw remve the cmmand yu just added, s yu knw hw. On the Quick Access Tlbar, right-click the Table buttn Access Tlbar. and click Remve frm Quick Tip If yu becme an avid fan f the Quick Access Tlbar, yu may find yurself adding t many buttns t fit. What will happen in this situatin is that sme buttns will drp ff the end f the tlbar and yu'll have t click a Mre cmmands buttn t see the hidden buttns. If this happens, yu can right-click

5 the tlbar and chse Shw Quick Access Tlbar Belw the Ribbn. Wrd will then put the tlbar under the Ribbn, s that yu have a little mre rm fr it. Yu can return it t its riginal psitin with anther right-click. Exercise 5: Office Buttn - Opening a dcument 1. T pen a new, blank dcument, click the Micrsft Office Buttn, and then click New. In the New Dcument dialg bx, duble-click Blank dcument r select Installed Templates and duble-click n a desired template frm the list that appears. 2. Yu can als pen existing files that reside n yur cmputer. Click the Micrsft Office Buttn, and then click Open. The Open dialg bx appears. It is very similar t the Save As dialg bx. In Windws Vista, at the tp f the dialg bx, in the Address bar, it says Dcuments. Lk fr the files yu have saved in the list f files belw the Address bar. Click the file name. Then click Open. In Windws XP Prfessinal, at the tp f the dialg bx, in the Lk in bx, it says My Dcuments. Lk fr the file yu have saved in the list f files under My Dcuments. Click the file name. Then click Open. Exercise 6: Saving yur dcument In this exercise yu'll see hw t save a dcument and nte the lcatin n yur cmputer where yu'll stre it. 1. Click the Micrsft Office Buttn in the upper-left crner f the windw. 2. Pint t Save As. Then click Wrd Dcument at the tp f the list. The Save As dialg bx pens. Then: In Windws Vista, at the tp f the bx, it says Dcuments in the Address bar. This is the main place n yur cmputer where yu save the dcuments yu create. In Micrsft Windws XP, at the tp f the bx, it says My Dcuments in the Save in bx. This is the main place n yur cmputer where yu save the dcuments yu create. 3. Near the bttm f the Save As dialg bx, in the File name bx, the name f the file is listed. Yu can save the file with that name, r yu can rename the file.

6 T type a new name, type ver the name that is in the File name bx; fr example, type Wrd Practice. If the file extensin (.dcx shws, d nt type ver that.) 4. Click Save. Nw that yu've saved the dcument, if yu were t cntinue t type, yu shuld save yur new wrk at regular intervals by clicking Save n the Quick Access Tlbar r by pressing CTRL+S. Nw that yu have saved the file, clse it. Click the Micrsft Office Buttn Clse., and then click

Scroll down to New and another menu will appear. Select Folder and a new

Scroll down to New and another menu will appear. Select Folder and a new Creating a New Flder Befre we begin with Micrsft Wrd, create a flder n yur Desktp named Summer PD. T d this, right click anywhere n yur Desktp and a menu will appear. Scrll dwn t New and anther menu will