Microsoft Word. Teaching 21 st Century Skills Using Technology August 3, Short Cut Keys. Templates

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1 Teaching 21 st Century Skills Using Technology August 3, 2011 Short Cut Keys Microsoft Word Cut Copy Paste Bold Italicize Underline Left Align Center Right Align Justify Undo Ctrl + X Ctrl + C Ctrl + V Ctrl + B Ctrl + I Ctrl + U Ctrl + L Ctrl + E Ctrl + R Ctrl + J Ctrl + Z Change Font or Font Size Ctrl + D Grow Font Size Ctrl + Shift + > Shrink Font Size Ctrl + Shift + < ALL CAPS Ctrl + Shift + A Single Spacing Ctrl + 1 Double Spacing Ctrl + 2 Hanging Indent Ctrl + T Help Cancel New Document Open Print Close Save Find Find and Replace Spelling Thesaurus F1 Escape Ctrl + N Ctrl + O Ctrl + P Ctrl + W Ctrl + S Ctrl + F Ctrl + H F7 Shift + F7 Templates Templates can give you a starting point when creating a document. If you d like to create a brochure, for example, follow these steps: 1. Click on File. 2. Click on New. 3. Click on Brochures icon. 4. Click on the Brochures folder. 5. Chose the style you d like to work with. 6. Edit the document the way you d like.

2 Inserting From the Insert tab, click on the option you d like inserted. Pictures: When you click on the Picture button, a box appears. Find the picture you d like from your saved documents and click Insert. ClipArt: When you click on the Clip Art button, a pane appears on the right side of the screen. Type in a one word description of the picture you d like. If you can t find what you re looking for, you can search online. (Click on Find more at Office.com ) Shapes: There are many shapes to choose from. When you find the one you d like, click on it. Then, click and drag your mouse over the document. To change the color of your shape, double click on the shape. Choose either the shape fill or shape outline options for your color choices.

3 Word Art: Word Art is also found on the Insert tab. When you click on it, you re prompted to type in your text. After you insert the Word Art, you can make changes to its appearance by using the format tab. Screen Shot This feature allows you to add pictures to your documents. You have two choices: copy the entire screen or just take a screen clipping. Examples: Screen Shot Screen Clipping The screen will gray out. Click and drag over the picture you want. When you let go, the picture will appear in your document. The entire computer screen is copied and pasted into your document.

4 Moving Pictures and Shapes When you insert a picture, it appears on the left edge of your document. To move it to another spot on the page, wrap the text. 1. Double click on the picture. 2. On the Format tab, click on wrap text. 3. Choose In Front of Text 4. Now you can click and drag your picture to another location. Zooming In and Out You can quickly zoom in and out by moving the zoom bar. You can also choose to view one or two pages from the View tab. Print Preview Before you print, it s always a good idea to preview your document. Click on the File tab. Click on Print. Double check each page by clicking on these arrows. You can specify which pages should be printed or how many copies you d like. When you re satisfied, click on the print button (at top).

5 Publisher In this example, we re going to create a calendar. Don t forget to set your options. After you click on Create, your document will be ready to format. The tabs and ribbons are very similar to Microsoft Word.

6 Microsoft Excel Shortcuts Enter Key Tab Key Arrow Key Escape Key Home Key Cell cursor moves down one cell Cell cursor moves to the right one cell Depending on what arrow you press, the cell cursor will move in that direction It cancels the data entry and restores the cell s original contents. It moves the cell cursor to the first cell in the row on the screen. Changing Column Width and Row Height (2 ways) 1. Click and Drag 2. Highlight Notice that there are letters going from left to right and numbers going up and down. If you move your mouse directly between any of the numbers or letters, the mouse changes from a plus sign into To widen the column or row, simply click and drag your mouse. When you move your mouse directly over one of the letters or numbers, it changes from a plus sign into an arrow. Click and drag your mouse to highlight the columns or rows that you want to change. Point to the middle of the highlighted area and right click your mouse. Choose Column Width or Row Height. Type in the correct value. Inserting and Deleting Columns and Rows 1. Add (Insert) Right click on the appropriate cell Choose Insert Click on Entire Row or Entire Column 2. Delete Right click on the appropriate cell Choose Delete Click on Entire Row or Entire Column Wrap the Text Right click on the appropriate cell. Choose Format Cells. A box shows up with tabs on top. Choose Alignment. Click on wrap text and then click ok. The sentence is now completely in the cell. Formula bar Changing Data Directly from Formula Bar The formula bar shows the contents of selected cells. If you notice a mistake in a particular cell, you can fix it directly from the formula bar. Click your mouse in the formula bar and make the appropriate changes.

7 Adding, Deleting, and Renaming Worksheets 1. Adding Worksheets At the bottom of a screen are three sheets. There is also one peeking out. When you point to the sheet that is peeking out, it says Insert Worksheet. Click on it. 2. Renaming Worksheets There are tabs at the bottom of the spreadsheet. Right click on the appropriate tab. Choose Rename and type in the name you would like. 3. Organizing the worksheets To get the tabs in order, click and drag the tabs to the correct location. 4. Deleting Worksheets Right click on the tab you want deleted. Choose Delete. Sorting Sorting places text into alphabetical order. 1. Highlight the text to be sorted. 2. Click on the Sort and Filter button. 3. Choose Sort A to Z Formulas Formulas are used to calculate math problems. To create a new formula, begin with an equal sign (=). It tells the computer that you re about to do math. For example: =F4-B4 When you hit enter, The cell shows the answer The formula bar shows the formula

8 Microsoft PowerPoint Short Cut Keys The short cut keys from Microsoft Word work with this program. Here are some other shortcuts: Start slide show Advance to next slide Go back to previous slide End slide show F5 N P Esc Design The design feature allows you to create a background for each slide. When choosing your design, point to each option and the slide underneath will change accordingly. When you find the one you d like, just click on it. Slide Show Animation Follow these steps when animating: 1. Click on the Animations tab. 2. Click on one of the pictures or highlight a sentence. 3. Point to several options and watch the preview. 4. When you find the one you d like, click on it.

9 Short Cut Keys Microsoft Outlook This Shortcut Creates One of These Ctrl+Shift+A Appointment Ctrl+Shift+C Contact Ctrl+Shift+L Contact Group Ctrl+Shift+E Folder Ctrl+Shift+M message Ctrl+Shift+N Note Ctrl+Shift+K Task Ctrl+Shift+J Journal entry Ctrl+Shift+Q Meeting request Ctrl+Alt+Shift+U Task request Ctrl+1 Mail Ctrl+2 Calendar Ctrl+3 Contacts Ctrl+4 Tasks Ctrl+5 Notes Ctrl+6 Folder List Ctrl+7 Shortcuts Ctrl+8 Journal Ctrl+S or Shift+F12 Save Alt+S Save & Close, Send F12 Save As Ctrl+Z Undo Ctrl+D Delete Ctrl+P Print F7 Check spelling Ctrl+F Forward Signatures To create a signature, you need to first create a new message. Click on the Signature button and create your signature.

10 Groups in Contacts In the address book, you can have your own list of contacts. 1. Click on Address Book 2. Change the address book to Contacts 3. Click on File and then New Entry 4. To group your contacts together, click on New Contact Group 5. Click on Add Members. Calendar 1) Click on Calendar 2) Click on New Appointment 3) Fill in the appointment information and invite attendees

11 Microsoft OneNote Tabs Creating New: click on blank tab and type in the name you d like Rearranging: click and drag Creating Subpages: on right side of screen, click on down arrow next to New Page Notes: