Online Application for National Research Activity (RADIS 3) USER MANUAL. Research Management Centre

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1 Online Application for National Research Activity (RADIS 3) USER MANUAL Research Management Centre

2 Online Application for National Research Activity Prepared Date: December 0 / Versi.0 UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page

3 Copyrights Online Application for National Research Activity is a product of Universiti Teknologi Malaysia. All rights reserved. All part of this manual is forbidden to be copied, distributed or delivered in any form whether electronic, mechanical, photocopying, recording, etc., or stored in a database or system in any form without the consent of Universiti Teknologi Malaysia. Suggestions and Support Your suggestions for Online Application for National Research Activity are welcomed. Please your comments to radis@utm.my. Technical support for Activity Unit is also available from this address or by joining our support list. You can find details on joining our support list on our web site at Research Management Centre Universiti Teknologi Malaysia 830 Skudai, Johor. Phone: (607) FAX: (607) Technical Support: radis@utm.my UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page

4 Table of Contents. General Minimum Requirements Condition of Use User Login Applicant Detail Draft Application Popup Message Basic Information Activity Details Activity Details Attending Activities Project Details Expenditure Detail Attachment Declaration Review.. UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page 3

5 . General Online Application for National Research Activity is a management application written in JAVA that can be used as a basis for research activity application. Through this system, applicants can apply various domestic research activities in an online manner. Online Application for National Research Activity is a complete web based management system developed by the Research Management Center (RMC) in collaboration with the Center of Information Communications and Technology (CICT), Universiti Teknologi Malaysia. This user manual is provided as a guide to researcher in using Online Application for National Research Activity. The main goal is to ensure that all data entry requirements as required to ensure the system operates smoothly and consistently.. Minimum Requirements Development environment is used with the following configuration: Table.: Minimum Requirements Type of Requirements Application Operating System. All types of Windows operating system Web Browsers. Mozilla Firefox.0 or higher. The best resolution of 04x768 UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page 4

6 3. Condition of Use 3. User Login Figure : Website URL Screen Type at any of your favorite browser. Mozilla Firefox browsers are recommended. Select Sistem RADIS from pane selection and click on the Sistem RADIS Ver 3 link. 3 Figure : User Login Screen ) Applicant key in ACID username ) Applicant key in appropriate password 3) 3 button. Figure 3: Submenu Secreen Select Activity Unit from pane selection. Select Application Form from the listing and then select National link. UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page 5

7 3. Applicant Detail Figure 4: Field for select type of applicant ) Choose type of application from the drop down list. ) button if not to continue the application. 3 4 Figure 5: Applicant information detail If the applicant is staff, the information will be displayed as a Figure 5. 3) 3 Staff related information will be automatically displayed. 4 button to continue application process, otherwise click button to exit from the application. UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page 6

8 5 6 7 Figure 6: Applicant information detail If the applicant is student, the information will be displayed as a Figure 6. 5 Key in student matrix number and click button. ) 6 Student related information will be automatically displayed. 7 Button to continue application process, otherwise click button to exit from the application. UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page 7

9 8 9 0 Figure 7: Applicant information detail If the applicant is other than staff or student, the information will be displayed as a Figure 7. 8 Key in full address and click button. If the applicant is a new applicant, please key in the required information before clicking the button. ) 9 If the applicant already applied before, all related information will be automatically displayed. 0 Button to continue application process, otherwise click button to exit from the application. UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page 8

10 Figure 8: Applicant information detail Information can be updated in the basic info tab. ) button to update the information. UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page 9

11 3.3 Draft Application Popup Message Figure 9: Popup Message Popup message will be displayed if the applicant has been applied before but not submit the application yet. Applicant must update and submit the application before apply a new one. 3.4 Basic Information Figure 0: Basic Info Screen The basic info of the applicant will be automatically displayed. UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page 0

12 3.5 Activity Details Figure : Activity Details Screen This tab will display all the information about activity details. button to add detail of research activity. Figure : Activity Details Screen Choose the attending activity from drop down menu. button to enter the previous page. UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page

13 3.5. Activity Details Attending Activities Figure 3: Activity Details Screen ) Fill up all the information needed. The duration will be automatically calculated. 3) button to save the information. UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page

14 3 5 4 Figure 4: Activity Details Screen Additional information will be needed for attending conference, seminar, colloquium or symposium as other than normal participant, the information needed as in Figure 4. ) 3 Fill up all the information needed. 4) 4 button to save the information. ) 5 button to add list of author(s). UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page 3

15 ) 6 Select category of author. Figure 5: Author List Staff Screen 7 If author is staff, key in staff id and click button. 8 9 Staff related information will be automatically displayed. Choose type of writer for the author. 0 button to save or click button to cancel. UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page 4

16 3 4 Figure 6: Author List Student Screen ) If author is student, key in student matrix number and click button. 3 Student related information will be automatically displayed. Choose type of writer for the author. 4 button to save or click button to cancel. UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page 5

17 5 6 7 Figure 7: Author List Others Screen 5 ) If author is other than staff or student, fill up all the information needed. 6 Choose type of writer for the author. 7 button to save or click button to cancel. UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page 6

18 3.6 Project Details Figure 8: Project Details Screen List of activity will be automatically listed as Figure 8. activity. button to declare active project that will be used to claim the research List of active project will be automatically listed. 3 button to choose the active project. 4 5 button after finished with the selection. List of selected project will be automatically displayed. 6 button to delete the selected project. UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page 7

19 3.7 Expenditure Details Figure 9: Expenditure Details Screen List of active project that has been selected will be automatically listed as Figure 9. button to set the budget. 3 4 Total amount approved under V000 will automatically display for the selected project. Select expenditure item. Key in the amount for selected expenditure item without RM symbol and decimal point. Example is 500 or button to save the budget, otherwise click button to cancel inserting 6 the budget. hyperlink to convert amount to Malaysian Ringgit. hyperlink to check standard rate for attending activities. activities. hyperlink to check standard rate for organizing 7 List of budget will be displayed, click button to delete the expenditure item. UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page 8

20 8 button after finished inserting the budget. 9 All expenditure or budget list with total amount will be displayed. UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page 9

21 3.8 Attachment Figure 0: Attachment Screen ) Select Attachment Type. ) Key in description that give some explanation to the attached file. 3) 3 button to upload a file. The file MUST be in PDF format. It s recommended to write the file name by starting with staff no, underscore, and other attachment details. Example is 5877_FullPaper.PDF button and related data will be displayed in the below table. button to reset all information about attachment. button to delete attachment. UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page 0

22 3.9 Declaration 3 4 Figure : Declaration Screen Tick the declaration as an agreement that the inserted information is accurate and correct. button to view all information and agree with the declaration. 3 button to print the application form. 4 button to submit the application. Applicant is not allowed to update the information after pressing the submit button. UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page

23 3.9. Review 3 Figure : Review Screen button after agreed with all the information in application form. 3 button to print the application form. button to enter the previous page. UTM UNIT IT RESEARCH MANAGEMENT CENTER (RMC) Page

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