Using Avaya Web Collaboration Agent for Android

Transcription

1 Using Avaya Web Collaboration Agent for Android Release 8.0 December 2013

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5 Contents Chapter 1: Introduction... 7 Purpose... 7 Intended audience... 7 Document changes since last issue... 7 Related resources... 7 Documentation... 7 Training... 8 Viewing Avaya Mentor videos... 9 Support... 9 Chapter 2: Overview Avaya Web Collaboration Agent Audio and video in Avaya Web Collaboration Agent Library Supported document formats Web collaboration URL Installing Avaya Web Collaboration Agent Starting Avaya Web Collaboration Agent Chapter 3: Joining and starting web collaboration sessions Joining web collaboration sessions as a guest Avaya Web Collaboration field descriptions Joining web collaboration sessions as a member Member field descriptions Hosting web collaboration sessions Ending web collaboration sessions Viewing the web collaboration history Deleting the web collaboration history Chapter 4: Sending meeting invitations Sending meeting invitations Customizing meeting invitations Chapter 5: Configuring conferences Conference settings Configuring conferences to start before the moderator joins Configuring conferences to remain active after the moderator disconnects Configuring entry and exit tones Configuring video in conferences Configuring conferences to automatically start recording Configuring conferences to promote all participants to the presenter role Conference controls Locking and unlocking conferences December 2013 Using Avaya Web Collaboration Agent for Android 5

6 Contents Enabling and disabling entry and exit tones during conferences Enabling and disabling active conferences to continue after the moderator disconnects Starting and stopping recording Promoting and demoting all participants to the presenter role during conferences Chapter 6: Participating in conferences Using integrated audio and video Sending messages Viewing messages Chapter 7: Managing conferences Viewing participants Muting the audio of participants Promoting participants to the presenter role Demoting participants from the presenter role Promoting participants to the moderator role Demoting participants from the moderator role Disconnecting participants Chapter 8: Sharing content Viewing documents in the library Sharing documents from the library Sharing recently shared files Sharing virtual whiteboards Changing the type of content sharing Ending sharing Chapter 9: Managing meeting minutes Viewing meeting minutes Adding meeting minutes Editing meeting minutes Deleting the meeting minutes December 2013 Using Avaya Web Collaboration Agent for Android 6

7 Chapter 1: Introduction Purpose This document describes how to use the features of Avaya Aura Conferencing. Intended audience This document is intended for people who want to learn how to use the features of Avaya Aura Conferencing. Document changes since last issue The following tasks have been added to this document since the last issue: Enabling and disabling entry and exit tones during conferences. Enabling and disabling active conferences to continue after the moderator disconnects. Promoting and demoting all participants to the presenter role during conferences. Related resources Documentation See the following related documents at Document number Overview Title Use this document to: Audience Table continues December 2013 Using Avaya Web Collaboration Agent for Android 7

8 Introduction Document number Title Use this document to: Audience Avaya Aura Conferencing Overview and Specification for Avaya Aura Avaya Aura Conferencing Overview and Specification for Turnkey Avaya Aura Conferencing Solution Description for Small and Medium Enterprises Avaya Aura Conferencing Solution Description for Medium Enterprises Avaya Aura Conferencing Solution Description for Large Enterprises Using Avaya Aura Conferencing Collaboration Agent Quick Reference Using Avaya Web Collaboration Agent for ios Using Avaya Aura Conferencing Conference Manager for Microsoft Outlook Understand the high-level features and functionality of the product. Understand the high-level features and functionality of the product. Understand the high-level features and functionality of the solution. Understand the high-level features and functionality of the solution. Understand the high-level features and functionality of the solution. Manage and participate in conferences using Collaboration Agent. Manage and participate in conferences using Avaya Web Collaboration Agent. Manage and participate in conferences using Conference Manager. Customers, business partners, and services and support personnel Customers, business partners, and services and support personnel Customers, business partners, and services and support personnel Customers, business partners, and services and support personnel Customers, business partners, and services and support personnel Customers Customers Customers Training The following courses are available at In the Search field, type the course code, and click Go to search for the course. December 2013 Using Avaya Web Collaboration Agent for Android 8

9 Support Course code Course title 2U00110O Selling Avaya Aura Conferencing Solution Learning Bytes 2U00325O Avaya Aura Conferencing 7 L1 Customer Scenario 3U00260W Designing Avaya Aura Conferencing 5U00120E Avaya Aura Conferencing 3204 Avaya Aura Conferencing Implementation and Maintenance Exam Viewing Avaya Mentor videos Avaya Mentor videos provide technical content on how to install, configure, and troubleshoot Avaya products. Videos are available on the Avaya Support website, listed under the video document type, and on the Avaya-run channel on YouTube. To find videos on the Avaya Support website, go to and perform one of the following actions: - In Search, type Avaya Mentor Videos to see a list of the available videos. - In Search, type the product name. On the Search Results page, select Video in the Content Type column on the left. To find the Avaya Mentor videos on YouTube, go to and perform one of the following actions: - Enter a key word or key words in the Search Channel to search for a specific product or topic. - Scroll down Playlists, and click the name of a topic to see the available list of videos posted on the website. Note: Videos are not available for all products. Support Go to the Avaya Support website at for the most up-to-date documentation, product notices, and knowledge articles. You can also search for release notes, downloads, and resolutions to issues. Use the online service request system to create a service request. Chat with live agents to get answers to questions, or request an agent to connect you to a support team if an issue requires additional expertise. December 2013 Using Avaya Web Collaboration Agent for Android 9

10 Chapter 2: Overview Avaya Web Collaboration Agent Avaya Web Collaboration Agent is a conferencing and web collaboration tool for mobile devices. You can use the tool to start, join, and manage audio and video conferences on Avaya Aura Conferencing from your Android device. Depending on your role as moderator, presenter, or participant, you can use the application to: Start, join, lock, and end conferences. Conduct conferences using the integrated audio and video. Share and view documents and whiteboards. Send and view messages during web collaboration sessions. Promote or demote participants to the presenter or moderator role. Disconnect self or other participants. Add and edit meeting minutes which are available for review later. Record web collaboration sessions. Send invitations for conferences through and text messages. Enterprises use Event conferences to conduct conferences that involve a large number of participants. Event conferences have a number of unique characteristics that distinguish these conferences from regular conferences. For example, all participants are muted and entry and exit tones are disabled. To use Avaya Web Collaboration Agent, you must have: A device running Android or later with a Wi-Fi or 3G/4G cellular connection An Avaya Aura Conferencing account SIP settings from your system administrator for the integrated audio and video features When you log in to a conference with the Avaya Web Collaboration Agent, do not change to another application. If you change to another application and: Do not change back within 5 minutes, the application logs you out of the conference. Change back within 25 minutes, the application prompts you to reconnect to the last conference. Change back after 25 minutes, you must manually log in to the conference again. If you try to change between 3G/4G and Wi-Fi during a conference, you must join the conference again. December 2013 Using Avaya Web Collaboration Agent for Android 10

11 Audio and video in Avaya Web Collaboration Agent Audio and video in Avaya Web Collaboration Agent With the integrated audio and video in Avaya Web Collaboration Agent, you can receive audio, video, and data using a single device. You can click a conference URL, join the conference, and immediately share audio, video, and data using Avaya Web Collaboration Agent. You do not need to dial in to the conference or configure another application to share audio and video. Integrated audio Avaya Aura Conferencing supports extensive flexibility in the configuration of the audio feed for your conference. You can dial in to the conference using any telephone and start using the integrated audio capabilities of Avaya Web Collaboration Agent. You can log in to the application and use the audio features with the microphone and speakers of your device. You do not have to dial the conference telephone number separately. Integrated video Avaya Web Collaboration Agent also supports embedded video streaming. If your device has a camera, you can stream your own live video feed to the conference. You can also receive live video from the other participants. Avaya Web Collaboration Agent always transmits the live video of the currently active speaker. Avaya Web Collaboration Agent also displays a self-view to display what your camera is transmitting. If you do not have a camera, Avaya Web Collaboration Agent does not display a self view, but you can see the live video of other participants. Note: Audio and video access in Avaya Web Collaboration Agent is an optional feature. If you do not have access to this feature, contact your system administrator. Library Avaya Aura Conferencing provides a library for users with accounts to upload documents, presentations, and images to share in web collaboration sessions. Participants can collaborate by viewing these documents and making notes on shared whiteboards. In the library, you can: Upload documents. View documents. Rename documents. Sort documents according to your preference. Delete the uploaded documents. Sharing content from the library has the following advantages. Presenters can share content from the library: From anywhere by logging in to and gaining access to the library. For more responsive and higher resolution sessions. December 2013 Using Avaya Web Collaboration Agent for Android 11

12 Overview To enable participants to browse the shared content independently in a separate pop-up window. Supported document formats Tab Document type Extension Presentations Documents Microsoft PowerPoint You can upload presentations of up to 30 MB. Microsoft Word You can upload Word documents of up to 300 pages. Adobe Acrobat Plain text.ppt.pptx.doc.docx.pdf.txt Pictures JPEG.jpg PNG.jpeg.png Web collaboration URL Before you can start or join a web collaboration session, you must enter the web collaboration URL for Avaya Aura Conferencing. The URL is the web address for gaining access to Avaya Aura Conferencing web collaboration. The web collaboration invitations that you send and receive contain the collaboration URL in the following syntax: address or FQDN of the Collaboration Agent server/aacpa Note: During web collaboration sessions, you cannot change: Between 3G/4G and Wi-Fi. If you change between these two connections, you must join the conference again. From audio to video. If you change to video, the audio connection disconnects until the application reconnects. Installing Avaya Web Collaboration Agent Before you begin Install Android Release or later on your Android device. December 2013 Using Avaya Web Collaboration Agent for Android 12

13 Starting Avaya Web Collaboration Agent 1. Tap Play Store on your device. 2. Tap Search. 3. In the Search box, type Avaya. 4. From the search results, tap Avaya Web Collaboration Agent. 5. Install the application. Starting Avaya Web Collaboration Agent Tap the Avaya Web Collaboration Agent icon on your device. December 2013 Using Avaya Web Collaboration Agent for Android 13

14 Chapter 3: Joining and starting web collaboration sessions Joining web collaboration sessions as a guest If you do not have an Avaya Aura Conferencing account, use this procedure to join web collaboration sessions as a guest. As a guest, you do not get access to the audio and video conferencing features of the application. You must dial in using an audio bridge. 1. On the Avaya Web Collaboration screen, enter the following information: Collaboration URL Conference code Passcode 2. Tap Join Collaboration. 3. Tap Join as a guest. Avaya Web Collaboration Agent displays the Guest screen. 4. In Enter your name, enter the name to display in the web collaboration session roster. 5. Tap Save. Avaya Web Collaboration Agent saves the collaboration session and displays the Avaya Web Collaboration screen. 6. Tap Join next to the web collaboration session entry. December 2013 Using Avaya Web Collaboration Agent for Android 14

15 Avaya Web Collaboration field descriptions Avaya Web Collaboration field descriptions Name Collaboration URL Conference code Passcode Enter your name Description The web collaboration URL that the system administrator provided. The conference code of the web collaboration session that the system administrator provided. The additional code of the web collaboration session. Passcode is optional. The name that Avaya Web Collaboration Agent displays in the web collaboration session roster. Joining web collaboration sessions as a member You must have an Avaya Aura Conferencing account. 1. On the Avaya Web Collaboration screen, enter the following information: Collaboration URL Conference code Passcode 2. Tap Join Collaboration. 3. Tap Join as a member. Avaya Web Collaboration Agent displays the Member screen. 4. In Enter user name and password, enter the user name, domain address, and password of your Avaya Aura Conferencing account. 5. (Optional) Tap one or both the following: Remember my password Enable audio and video 6. (Optional) Enter the following details to use the integrated audio and video: Conference phone number Media server address 7. (Optional) Tap Save as a favorite to save your user account as the default user. 8. Tap Join. December 2013 Using Avaya Web Collaboration Agent for Android 15

16 Joining and starting web collaboration sessions Member field descriptions Name Description Enter user name and password The user name and password of the Avaya Conference phone number Media server address Conferencing account The domain of the Avaya Aura Conferencing account The phone number for web collaboration sessions The address of the media server Hosting web collaboration sessions You must have an Avaya Aura Conferencing account. Before you begin Get the web collaboration URL and login credentials from the system administrator. Set Global SIP Settings. 1. On the Avaya Web Collaboration screen, enter the following information: Collaboration URL Conference code Passcode 2. Tap Host Collaboration. Avaya Web Collaboration Agent displays the Start Collaboration screen. 3. In Enter user name and password, enter the user name, domain address, and password of your Avaya Aura Conferencing account. 4. (Optional) Tap one or both the following: Remember my password Enable audio and video 5. (Optional) Enter the following details to use the integrated audio and video: Conference phone number Media server address 6. (Optional) Tap Save as a favorite to save your user account as the default user. December 2013 Using Avaya Web Collaboration Agent for Android 16

17 Ending web collaboration sessions 7. Tap Start. Ending web collaboration sessions 1. Tap More. 2. Tap Log out. 3. Tap one of the following: Exit if you are the moderator and want to exit the web collaboration session. End if you are the moderator and want to end the web collaboration session. Yes if you are a participant and want to exit the web collaboration session. Viewing the web collaboration history Avaya Web Collaboration Agent saves the details of the web collaboration sessions that you start or join. The web collaboration history contains the web collaboration URL and the conference codes that you use for the sessions. You can start or join web collaboration sessions from the list of saved sessions. You cannot view the web collaboration history from an active web collaboration session. Before you begin Log out of Avaya Web Collaboration Agent. 1. Tap More. 2. Tap Favorites. Deleting the web collaboration history When you delete the web collaboration history, Avaya Web Collaboration Agent also deletes the web collaboration URL and your user name from the application. You must again enter your login credentials when you start a web collaboration session the next time. December 2013 Using Avaya Web Collaboration Agent for Android 17

18 Joining and starting web collaboration sessions 1. Tap More. 2. Tap Favorites. 3. Tap and hold the web collaboration history item. 4. Tap Delete. December 2013 Using Avaya Web Collaboration Agent for Android 18

19 Chapter 4: Sending meeting invitations Sending meeting invitations The meeting invitation contains the URL of Avaya Web Collaboration Agent that includes the participant code for your conference. You can change the original meeting invitation. When you send a text message, Avaya Web Collaboration Agent uses the data or text plan of your smartphone. Text messaging charges apply. Before you begin Host a web collaboration session as a registered user. 1. Tap More. 2. Tap Send Meeting Invite. 3. Tap: Send invite to send the meeting invitation in an . Send SMS invite to send the meeting invitation in a text message. Depending on your choice, Avaya Web Collaboration Agent displays the or text message to send. 4. Add the address or the telephone number of the recipients, and send the meeting invitation. Related links Hosting web collaboration sessions on page 16 Customizing meeting invitations Before you begin Host a web collaboration session as a registered user. December 2013 Using Avaya Web Collaboration Agent for Android 19

20 Sending meeting invitations 1. Tap More. 2. Tap Send Meeting Invite. 3. Tap Customize invite. 4. Change the meeting invitation. 5. Tap Done. Related links Hosting web collaboration sessions on page 16 December 2013 Using Avaya Web Collaboration Agent for Android 20

21 Chapter 5: Configuring conferences Conference settings Avaya Web Collaboration Agent provides the following configurable default conference settings: Fast Start Continuation Entry Tone Enable Video Auto Record Presentation Mode Configuring conferences to start before the moderator joins Fast Start-enabled conferences that start before the moderator joins do not support web collaboration. If Fast Start is: On: The participants can talk to each other on the audio bridge before the moderator joins. Off: The participants who log in to conferences before the moderator hear an audio message and music. The audio message informs the participants that the moderator has not logged in. The conference starts after the moderator joins. You cannot change the default settings of active conferences and the conferences of other users. 1. Host a web collaboration session as a registered user. 2. Tap More. 3. Tap Conference Settings. 4. Tap the Fast Start toggle switch to allow or prevent conferences from starting without a moderator. Related links Hosting web collaboration sessions on page 16 December 2013 Using Avaya Web Collaboration Agent for Android 21

22 Configuring conferences Configuring conferences to remain active after the moderator disconnects Configure conferences to continue with the participants even after the moderator of the audio bridge disconnects. If Continuation is: On: Conferences remain active after the moderator of the audio bridge disconnects. Off: Conferences end a short period after the moderator disconnects. When the moderator disconnects, Avaya Web Collaboration Agent might automatically promote a participant to the moderator role. Avaya Web Collaboration Agent automatically promotes only one of those participants who earlier tried to join the conference with the moderator code. Standalone web collaboration sessions continue after the moderator disconnects from Avaya Web Collaboration Agent. You cannot change the default settings of active conferences and the conferences of other users. 1. Host a web collaboration session as a registered user. 2. Tap More. 3. Tap Conference Settings. 4. Tap the Continuation toggle switch to allow or prevent conferences from ending when the moderator disconnects. Related links Hosting web collaboration sessions on page 16 Enabling and disabling active conferences to continue after the moderator disconnects on page 25 Configuring entry and exit tones Configure Entry Tone to enable and disable a tone when participants join and disconnect from conferences. You cannot change the default settings of active conferences and the conferences of other users. 1. Host a web collaboration session as a registered user. 2. Tap More. 3. Tap Conference Settings. December 2013 Using Avaya Web Collaboration Agent for Android 22

23 Conference settings 4. Tap the Entry Tone toggle switch to enable or disable the entry and exit tones. Related links Hosting web collaboration sessions on page 16 Enabling and disabling entry and exit tones during conferences on page 25 Configuring video in conferences You cannot change the default settings of active conferences and the conferences of other users. Before you begin Ensure that the system administrator enabled video. Configure Global SIP Settings. 1. Host a web collaboration session as a registered user. 2. Tap More. 3. Tap Conference Settings. 4. Tap the Enable Video toggle switch to enable or disable the default video setting. Related links Hosting web collaboration sessions on page 16 Configuring conferences to automatically start recording Moderators can also manually start and stop recording during active conferences. You cannot change the default settings of active conferences and the conferences of other users. 1. Host a web collaboration session as a registered user. 2. Tap More. 3. Tap Conference Settings. 4. Tap the Auto Record toggle switch to enable or disable the automatic recording of your conferences. Related links Hosting web collaboration sessions on page 16 Starting and stopping recording on page 26 December 2013 Using Avaya Web Collaboration Agent for Android 23

24 Configuring conferences Configuring conferences to promote all participants to the presenter role Presentation Mode is enabled by default. You cannot enable Presentation Mode for Event conferences and Lecture Mode-enabled conferences. When Presentation Mode is enabled, you cannot demote participants who were promoted to the presenter role. You cannot change the default settings of active conferences and the conferences of other users. Before you begin The system administrator must enable Presentation Mode. 1. Host a web collaboration session as a registered user. 2. Tap More. 3. Tap Conference Settings. 4. Tap Presentation Mode to enable or disable conferences to promote all participants to the presenter role. Related links Hosting web collaboration sessions on page 16 Promoting and demoting all participants to the presenter role during conferences on page 26 Conference controls Avaya Web Collaboration Agent provides the following controls that can be set during an active conference: Lock Call Entry Tone Call Continuation Record Call Presentation Mode Locking and unlocking conferences You can lock conferences to prevent more participants from joining the audio conference or the Avaya Web Collaboration Agent conference. If some participants join the audio conference, but do December 2013 Using Avaya Web Collaboration Agent for Android 24

25 Conference controls not log in to the Avaya Web Collaboration Agent conference, these participants cannot join the web conference later in the locked conference. Only conference owners and moderators can perform this task. 1. Host a web collaboration session as a registered user. 2. Tap More. 3. Tap Conference Controls. 4. Tap the Lock Call toggle switch to allow or prevent participants from joining the conference. Related links Hosting web collaboration sessions on page 16 Enabling and disabling entry and exit tones during conferences Only conference owners and moderators can perform this task. 1. Host a web collaboration session as a registered user. 2. Tap More. 3. Tap Conference Controls. 4. Tap the Entry Tone toggle switch to enable or disable the entry and exit tones. Related links Hosting web collaboration sessions on page 16 Configuring entry and exit tones on page 22 Enabling and disabling active conferences to continue after the moderator disconnects Only conference owners and moderators can perform this task. 1. Host a web collaboration session as a registered user. 2. Tap More. 3. Tap Conference Controls. December 2013 Using Avaya Web Collaboration Agent for Android 25

26 Configuring conferences 4. Tap the Call Continuation toggle switch to enable or disable active conferences to continue after the moderator disconnects. Related links Hosting web collaboration sessions on page 16 Configuring conferences to remain active after the moderator disconnects on page 22 Starting and stopping recording Only conference owners and moderators can perform this task. 1. Host a web collaboration session as a registered user. 2. Tap More. 3. Tap Conference Controls. 4. Tap the Record Call toggle switch to start or stop recording the call. Related links Hosting web collaboration sessions on page 16 Configuring conferences to automatically start recording on page 23 Promoting and demoting all participants to the presenter role during conferences Presentation Mode is enabled by default. You cannot enable Presentation Mode for Event conferences and Lecture Mode-enabled conferences. When Presentation Mode is enabled, you cannot demote participants who were promoted to the presenter role. Only conference owners and moderators can perform this task. 1. Host a web collaboration session as a registered user. 2. Tap More. 3. Tap Conference Controls. 4. Tap the Presentation Mode to promote or demote all participants from the presenter role. Related links Hosting web collaboration sessions on page 16 Configuring conferences to promote all participants to the presenter role on page 24 December 2013 Using Avaya Web Collaboration Agent for Android 26

27 Chapter 6: Participating in conferences Using integrated audio and video Use this procedure to stream audio and video in Avaya Web Collaboration Agent without having to dial in to a separate audio bridge. Only registered Avaya Aura Conferencing users can use this feature. Before you begin Set Global SIP Settings. 1. Host or join a web collaboration session as a registered user. 2. Tap Sharing. 3. Tap Phone. 4. Tap: Stream Audio and Video to stream audio and video. Stream Audio to stream only audio. Related links Hosting web collaboration sessions on page 16 Joining web collaboration sessions as a member on page 15 Sending messages 1. Tap Messages. 2. Tap Messages. 3. In the text box, type the message. 4. Tap Send. December 2013 Using Avaya Web Collaboration Agent for Android 27

28 Participating in conferences Viewing messages You cannot delete messages. 1. Tap Messages. 2. Tap Messages. 3. Tap the message to read. December 2013 Using Avaya Web Collaboration Agent for Android 28

29 Chapter 7: Managing conferences Viewing participants Only moderators can perform this task. Tap Roster. Result Avaya Web Collaboration Agent displays the names of all participants in the web collaboration session with the connection type: audio, video, and web collaboration. You can also view disconnected participants and sort participants according to the joining time. Avaya Web Collaboration Agent displays a badge beside the names of active speakers. Muting the audio of participants Only moderators can perform this task. 1. Tap Roster. 2. Tap and hold the name of the participant. 3. Tap Mute. Promoting participants to the presenter role Promote participants to the presenter role, so that the promoted participants can share documents, applications, or virtual whiteboards. By default, only the moderator can share content with participants. December 2013 Using Avaya Web Collaboration Agent for Android 29

30 Managing conferences Only moderators can perform this task. 1. Tap Roster. 2. Tap and hold the name of the participant. 3. Tap Promote To Presenter. Demoting participants from the presenter role Only moderators can perform this task. 1. Tap Roster. 2. Tap and hold the name of the participant. 3. Tap Demote From Presenter. Promoting participants to the moderator role Only moderators can perform this task. 1. Tap Roster. 2. Tap and hold the name of the participant. 3. Tap Promote To Moderator. Demoting participants from the moderator role Only moderators can perform this task. 1. Tap Roster. December 2013 Using Avaya Web Collaboration Agent for Android 30

31 Disconnecting participants 2. Tap and hold the name of the participant. 3. Tap Demote From Moderator. Disconnecting participants Only moderators can perform this task. 1. Tap Roster. 2. Tap and hold the name of the participant. 3. Tap Drop From Call. December 2013 Using Avaya Web Collaboration Agent for Android 31

32 Chapter 8: Sharing content Viewing documents in the library 1. Tap Library. 2. Tap one of the following: Presentations Documents Pictures 3. Tap the file to view. Sharing documents from the library If you disconnect from the conference without ending the document sharing, the sharing on the conference continues. Only moderators and presenters can share content in conferences. Before you begin Upload the documents to the library. 1. Tap Sharing. 2. Tap Begin sharing. 3. Tap Document from library. 4. Tap one of the following: Presentations Documents Pictures December 2013 Using Avaya Web Collaboration Agent for Android 32

33 Sharing recently shared files 5. Tap the document to share. Sharing recently shared files Only moderators and presenters can share content in conferences. 1. Tap Sharing. 2. Tap Begin sharing. 3. Tap Share previous document. Sharing virtual whiteboards Use virtual whiteboards to share text or drawings with other participants. When the moderator or presenter opens a whiteboard, other participants can also use the whiteboard. Only moderators and presenters can share content in conferences. 1. Tap Sharing. 2. Tap Begin sharing. 3. Tap Whiteboard. Changing the type of content sharing Before you begin Share content in the web collaboration session. 1. Tap Sharing. 2. Tap one of the following: Presentations December 2013 Using Avaya Web Collaboration Agent for Android 33

34 Sharing content Documents Pictures Ending sharing 1. Tap Sharing. 2. Tap Stop sharing. December 2013 Using Avaya Web Collaboration Agent for Android 34

35 Chapter 9: Managing meeting minutes Viewing meeting minutes 1. Tap Messages. 2. Tap Minutes. Adding meeting minutes Add the following types of meeting minutes during web collaboration sessions: Notes Keywords Action items Questions 1. Tap Messages. 2. Tap Minutes. 3. Tap Add Minute. 4. Tap one of the following meeting minute types: Add Note Add Keyword Add Action Add Question 5. In the text box, type the meeting minutes. 6. Tap Done. December 2013 Using Avaya Web Collaboration Agent for Android 35

36 Managing meeting minutes Editing meeting minutes You can only edit the meeting minutes that you added. 1. Tap Messages. 2. Tap Minutes. 3. Tap and hold the meeting minutes item. 4. Tap Edit meeting minutes. 5. In the text box, edit the meeting minutes item. 6. To change the type of meeting minutes, tap one of the following: Add Note Add Keyword Add Action Add Question 7. Tap Done. Deleting the meeting minutes You can only delete the meeting minutes that you added. 1. Tap Messages. 2. Tap Minutes. 3. Tap and hold the meeting minutes item. 4. Tap Delete. December 2013 Using Avaya Web Collaboration Agent for Android 36