OmniJoin Overview Guide. A quick start reference tool for new OmniJoin users

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1 OmniJoin Overview Guide A quick start reference tool for new OmniJoin users

2 ...Starting a Meeting...Hosts...Collaboration...Whiteboard...Chat...Mobile Devices

3 Starting a meeting Your meeting room, audio and video settings and screen layouts

4 Starting a meeting How to start your meeting 1. Open your web browser on your PC and go to: v7.omnijoin.com 2. Enter your address and password if prompted 3. Click... Enter My Meeting Room 4. Follow the on screen instructions to temporarily install OmniJoin. OmniJoin will open a separate window, titled: OmniJoin (your name s) meeting room Use the configurator window to test your camera, speaker and microphone levels. (See Audio and Video Settings for more help). Adjusting sound and vision before your meeting When you start your own meeting or join someone else s, the media configurator window opens automatically. This helps you make sure sound levels are properly adjusted so you can hear and be heard, and gives you a chance to check your web camera is working.

5 Audio and Video Settings Adjusting sound and video during your meeting You can adjust sound levels at any point in your meeting by clicking on the Audio tab and click Device Settings on your meeting room toolbar. This allows you to increase or decrease speaker and microphone volume, or mute them altogether. Select your webcam and preview the video image: 1. Click on Video tab 2. Select Video Settings Click drop down list to view and select available devices Speaker and and microphone volume volume controls controls Make sure you can see yourself in the frame

6 Inviting attendees Inviting other people to your meeting In your Meeting Room, click on Invite and then select how you wish to invite attendees. Selecting Invite by or Invite by link will notify your attendees. Both options automatically generate the unique code they need to enter the meeting.

7 Scheduling a meeting The default address to login via a web browser: If using the presence client, you can access the web portal to schedule a meeting through the Meet Now tab, and then click My Account web portal page. Click Schedule a Meeting Your request will appear where you can specify the meeting requirements. Add the addresses of the people you want to invite to your meeting and click Save. Your meeting will then be listed under My Meetings. Advanced options allows the meeting environment to be configured further

8 Layout Style Choose from 7 different screen layouts To choose the best layout for your meeting, click on the layout button. If you are unsure which layout is best for your meeting, select meeting modes. Choose your screen layout Meeting Modes Offering both preset and step-by-step customisable modes, hosts can change several settings at once with just a few clicks during meetings, and quickly configure new meeting rooms using the scheduler. Whether it s an informal briefing, a team presentation, a group collaboration session or a high-profile corporate meeting, there is a meeting mode to suit your business environment. Simple, easy to configure and change throughout the session to adjust to any work situation. Meeting Collaboration Presentation Boardroom

9 Hosting a meeting What you can do as a Host and how to change attendee roles

10 Now you are a host, what can you do? What meeting Hosts are able to do When you set up a meeting, you are automatically given exclusive control of the most important meeting functions. These are known as Host Privileges. Invite new people to attend Start a group chat or chat with individual people Share your screen, applications & PowerPoint documents Share whiteboard graphics, web browser window and media files Control other participants sharing privileges and audio and video settings Record the meeting Expel unwanted attendees Remotely control attendees computers and access their files (with their permission) Lock or unlock the meeting to control access

11 Hosting a meeting Changing Roles Host privileges can be given to other participants. This is useful if one of other people in the meeting has input in to the meeting or material to share. Speaker Participant and microphone clicks on Take volume Role controls Enter Password

12 Sharing and Collaboration Selecting screens, applications, documents, media and web browsers to share with participants

13 Sharing and Collaboration Sharing your desktop screen Sharing your desktop is useful if you have several files or folders to talk attendees through. When you share your desktop, everyone in your meeting room will see everything on it, along with all your cursor actions and events. As a host or presenter, you will only see the desktop, your participants will still be in the OmniJoin meeting and will also be able to view your desktop. Click Share tab and select Desktop If you have 2 screens confirm which one you want to share Your screen will now display the sharing tab and be bordered in green. Click little red X to hide document from other users Your screen will have a green frame to show it is being shared

14 Sharing and Collaboration Sharing applications Sharing an application is an extremely useful tool if you want use all the editing features within that application to collaborate and develop content. Almost any application can be shared and other participants can have full control of its features, just as they would using it on their own PC. 2 1 Click on Application in the Sharing tab toolbar From the thumbnail images, choose the application or applications you want to share Your screen will now display the sharing tab and be bordered in green. Click pen icon on the now sharing tab to use annotation tools. Your screen will have a green frame to show it is being shared

15 Sharing and Collaboration Sharing files Hosts and any user with Presenter status can select and share a document during a meeting. Share files, documents and media files from your computer or OmniJoin Cloud. These sharing features are ideal when you do not need to make changes to the files during the meeting. File Share is generally faster with lower bandwidth than Screen Share. Choose a document from your files and click Open Open file from as a title and then choose from either my computer or omnijoin cloud. Use top toolbar to scroll, size, save & print document Click Yes to create permanent folder of meeting documents* Click little red X to hide document from other users Use toolbar to annotate and mark up documents (Hosts and users with Annotation privileges and above only) * clicking yes means the document will permanantly be in the room. not recommended if the room will be used more than once.

16 Sharing and Collaboration Sharing files and handouts This feature allows you, as a Host or Presenter, to copy files to a shared meeting folder that other users can then access and download. Click on Share tab and click Share Handouts Choose From My Computer or OmniJoin Cloud Files are copied to a folder all users can access for downloading Click Yes to create permanent folder of meeting documents

17 Using the interactive drawing function Selecting and using the whiteboard Whiteboard is a real time, virtual drawing board for sketching charts and diagrams and creating notes to share with other users. To activate whiteboard, click on the share tab and select Whiteboard from the top bar menu. Meeting Hosts, and any user with Annotation Privileges (controlled by the Host), can use whiteboard. All users can view it. Click on Share tab, and select Whiteboard Click little X to hide whiteboard from other users Annontation tools. Select paint, line, freehand drawing and shape tools

18 Chat Function Chatting with groups and individuals during meetings

19 Chat Function Communicate with other meeting attendees, individually or in groups click chat and chat with all attendees or specific attendees Save and print Chats and paste text into Chat messages here

20 ios Mobile devices Using OmniJoin on ipads and iphones

21 Mobile devices OmniJoin for tablet and smartphone OmniJoin is a true collaborate anywhere system. It is available for Windows and Apple desktop and laptop computers and for ios mobile devices. The mobile interface is unified with a familiar look and feel to desktop versions. So to help you find your way around on your ios device, here are the main screens and features as they appear on tablets and smartphones. Main tablet screen layouts: Video and document share layout, with layout selection window Video on shared document layout Meet now window Video only layout Share layout with active chat window

22 Mobile devices OmniJoin for tablet and smartphone Main smartphone screen layouts: Landscape and document share layout, Host only video Video and document share layout Full screen chat Meeting schedule screen Video only layout

23 Further information For further information please contact your local OmniJoin representative.