March Using ShareFile. Darren Sandbach FA Learning

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1 March 2013 Using ShareFile Darren Sandbach FA Learning

2 Using Sharefile Contents 1 About ShareFile 2 Your username and password 3 Accessing ShareFile from a PC 4 Accessing ShareFile from an TheFA.com

3 About ShareFile Sharefile is an online, legal file sharing service From it, FA Learning can securely distribute course materials to course candidates Access is granted on an individual basis, and you will have the ability to download, upload or otherwise utilise content depending on what s appropriate Sharefile is more secure than Dropbox, and is provided by Citrix a large, multi-national networking company

4 About ShareFile ShareFile can be accessed in 3 ways: Via your web browser Via a Windows PC application Via an ipad app For this guide we will not be covering use of the Windows PC application it has proven difficult to install on work PCs and seems to have some issues. The ipad app has some restrictions on upload capabilities in comparison to the web browser version

5 Your username and password We will set up your account with ShareFile here, using the account that our course coordinator has on record for you You will receive an invite to that address, which will come from Darren Sandbach This will have your username and a temporary password in the message The first time you log in, you will be prompted to change your password. The temporary one will not work once you ve done this

6 Accessing ShareFile from a PC

7 Accessing ShareFile from a PC Load up your internet browser. This should be an up to date version of Internet Explorer, Safari, Google Chrome or Mozilla Firefox. Go to the following web address: This will take you to the screen on the following slide

8 Accessing ShareFile from a PC : ShareFile login screen

9 Accessing ShareFile from a PC Enter the address you received the invite on in the field Enter your password in the Password field. If it is your first time logging in, this will be the password in the If you have previously logged in, you will have updated this. If you have forgotten your password, click Forgot password?. You can only recover a password to the address registered with the site. Click the Login button

10 Accessing ShareFile from a PC If it s your first time logging in, you will be prompted to change your password. Do so. Your temporary password will no longer work. Depending on what files and folders you have access to, you will see a different list of available ones. Most of your folders will be available under FA Learning. To get to the top level, click Folders.

11 Accessing ShareFile from a PC: Click Folders to get to the home page

12 Accessing ShareFile from a PC: Click FA Learning to view all folders you have access to

13 Accessing ShareFile from a PC: To download a file, click the link

14 Accessing ShareFile from a PC: Uploading files You can only upload to folders where we have allowed you to. These will normally be called Uploads This is a secure and safe way for you to share information with FA Learning Other candidates will not normally be able to see these files unless we have told you otherwise.

15 Accessing ShareFile from a PC: Click the Upload file button

16 Accessing ShareFile from a PC: Choose the files you wish to upload

17 Accessing ShareFile from a PC: Click Upload files to upload them

18 Accessing ShareFile from an ipad You should only do this once you ve logged in to the PC/web version and set a new password

19 Accessing ShareFile from an ipad: Download the ShareFile app from the AppStore

20 Accessing ShareFile from an ipad: Launch the app by pressing the icon

21 Accessing ShareFile from an ipad: Select Add Account

22 Accessing ShareFile from an ipad: Enter your address

23 Accessing ShareFile from an ipad: Enter your password (not the temporary one)

24 Accessing ShareFile from an ipad: Select your account from the list

25 Accessing ShareFile from an ipad: Select FA Learning to view the folders you are able to

26 Accessing ShareFile from an ipad Select folders to navigate through those available to you. Select a file to view a preview Select Download (at the bottom) to load it on your ipad and to view a hi-res version Select the back arrow in the top left to go back to other folders

27 Accessing ShareFile from an ipad Select the upload button on the bottom left to upload files from your ipad. You can only do this in Uploads folders you can see You can only upload photos and videos from your ipad

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