(1) Top Page. Before Using GCMS Plus. Chapter3. Top Page. Top Page is the initial screen displayed after you log in. My Menu

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1 Chapter Before Using GCMS Plus Cautions for Smooth (1) is the initial screen displayed after you log in. My Menu The frequently-used screens can be registered as a My Menu item by each user. Create My Menu Mail Displays information/notices about the Service sent by BTMU. Memo The latest five mails are listed on. The latest of important mails is listed on top. Select Mail from Main Menu to view the sixth mail or onwards. Main Menu Displays the available service menus. Click to display the sub menu screen. Sub Menu Screen To Do List The number of transactions Waiting for Approval or Rejected is displayed. Confirm To Do List 40

2 Chapter Before Using GCMS Plus Cautions for Smooth (2) Cautions for Smooth This section describes those operations that may cause problems in the Service. When using a browser Do not enter a URL directly in Address box. You cannot jump to any other menu or a site other than the Service by typing addresses directly after logging in. Do not use the buttons on the browser toolbar. They are not supported and may not function normally. Make sure to use only the buttons provided on the Service screens. Do not use the [X] button in the upper-right corner of the browser. By clicking the [X] button, the system may not close normally; this can result in login failure at the next login attempt. To close the Service, click [Logout] in the upper-right corner of the screen. Cautions for Smooth When operating a mouse Back (B) Proceed (O) Save as... Use single left-click only (double click is not allowed). Do not double click any text link or button. Right-clicking on the browser and selecting the back or forward arrow may bring up an error message or cause irregular operations. Please make sure to use the next links or buttons on the Service screen when changing menus or Service screens. Continue to the next page 41

3 Quick Reference Chapter Before Using GCMS Plus <Cautions for Smooth > Cautions for Smooth When using a keyboard F1 F2 F F4 F5 F6 F7 F8 F9 * Function keys vary depending on the PC model. Do not use the function key for updating the Service screens. Do not use the keyboard arrow keys. 42

4 Chapter Before Using GCMS Plus () BTMU is committed to providing customers with the safest possible services by minimizing the security risks posed by Internet usage. Internet Security Risks (1) Security risks associated with use of the Internet include forgery, identity theft and fraud, impersonation, illegal access to your computer system and any other malicious outside attacks. (2) Your access to our service may be suspended or interrupted due to hardware or software failure and/or any other communication disruptions. BTMU-GCMS Plus provides the following security features (1) For your account information, payment instruction data and other communications between your company and BTMU, highly secure SSL (Secure Socket Layer) encryption technology is used to protect your sensitive financial information. (2) Every user is authenticated by an advanced authentication method which uses an IC card and IC card PIN (password) in addition to customer ID, user ID and password. For added security, the user is required to enter the IC card PIN (password), even during approval operations for remittance instructions and applications to revise registered user information. () Your last login time is displayed each time you login, to enable you to check unauthorized access by another person. (4) You can predetermine and register the account(s) and company code(s) to which each user is able to access. You can also assign a detailed privilege level for each service (inquiry only, application only, approval authority, etc). This enables the system to prevent any user activities beyond the assigned privilege levels. Cautions for Smooth (5) You can set different Working Hours for each user. By setting the time slot for login for each user, the system prevents any login and operations out of the allocated time slot. (6) For each user, you can define Max Number of Daily Transfers, Limit Amount of Transfer per Transaction and Limit Amount of Daily Transfers. This enables the system to set a certain restriction on each user for approval of transactions. (7) For security purposes, your User ID will be locked when consecutive login failures occur a certain times. You will be locked out until your Administrator completes the password reset procedure. (Please contact your servicing BTMU office for assistance in resetting password if an Administrator is locked and if there is no other Administrator completing the password reset procedure.) (8) In order to prevent unauthorized operations by someone else while the user leaves his/her seat during login, the time-out facility automatically shuts down the connection after a certain period of inactivity. (9) Backup organization of the Service is fully ready to provide backup computer and other important facilities in contingency situations. (10) The information security related technologies we adopt are periodically reviewed and updated to ensure maximum protection. (11) GCMS Plus is protected by multiple firewalls to prevent unauthorized access via the Internet. We are well prepared to immediately respond to contingency situations. 4

5 Chapter Before Using GCMS Plus Cautions for Smooth (4) The following outlines the recommended security practices for effective security management. You are advised to adopt the following security practices in order to run the GCMS Plus operations in a fully secure environment. Recommended Security Practices (1) Do not leave your PC unattended once you login. After ending every GCMS Plus operation, make sure you logout and remove your IC card. (2) We recommend not lowering the "Security" settings in "Internet Options" unnecessarily. That is, we recommend setting the "Internet" security level to "medium" or higher, and enabling "Automatic prompting for ActiveX controls" and "Initialize and script ActiveX controls not marked as safe for scripting". () If you share the same PC used for the GCMS Plus application with any non-user of GCMS Plus, please handle the downloaded data with extra caution. (4) The user activities of the Service for each user can be inquired from the Log menu. It is recommended that you regularly check the activity list and monitor unauthorized access and operations. You can specify the inquiry period to view only the logs you need. (5) For each user, you can define Max Number of Daily Transfers, Limit Amount of Transfers per Transaction and Limit Amount of Daily Transfers to prevent the user from the operations beyond his/her authority. (6) Using the Multistep Approval function, you can set the approval levels and the number of approvers required for operations according to the transaction amount. You can set up to four approval levels and up to three approvers for each level. 44

6 Quick Reference Chapter Before Using GCMS Plus < > Safekeeping Your User ID, Password and IC Card (1) The IC card, IC card PIN (password), customer ID, user ID and password for the GCMS Plus users must be registered/handled/stored with extra caution, as they are important authentication items. Please be requested to keep SIM in safe custody. SIM is included in the term IC card for digital certification as used in the GCMS Plus Basic Agreement. Handling Your Password When setting or changing a password, be aware of the following, and do not let other people know your password. 1) Keep passwords confidential. 2) Avoid keeping a paper record of passwords, unless it can be stored securely. ) Change passwords at regular intervals and avoid reusing or recycling passwords. Cautions for Smooth 4) Select quality passwords with a minimum length of 8 characters which are: Easy to remember; Not used at any other website; Not based on anything someone else could easily guess or obtain based on names, telephone numbers, date of birth or any other personal information; Avoid consecutive identical characters and/or all-numeric or all-alphabetical groups; Avoid words vulnerable to "dictionary attack" (that is, use words not found in dictionaries); Avoid sharing your passwords with other users. See the relevant pages of this manual for details on setting each password. IC card PIN (password) See Change Initial IC Card PIN (Password) in - - Initial Settings before Using IC Card. Password See - - Change Password in Settings Before Starting. (2) Avoid sharing your user ID and/or IC card with other users to ensure that each user s responsibility is clearly defined. () Administrator of your company is requested to keep the privilege level of each user up-to-date by regularly reviewing the assigned privilege level. (Modification/deletion due to personnel transfer, retirement, etc.) (4) Under no circumstances, shall a BTMU representative ask your password or IC card PIN (password). (5) If you suspect unauthorized use of your user ID or password, operations you do not remember or other suspicions incidents, contact your BTMU Branch/Office. (6) Please immediately report any loss of your IC card to BTMU Helpdesk for IC Card Loss. Continue to the next page 45

7 Quick Reference Chapter Before Using GCMS Plus < > Cautions for Smooth Protecting Your PC and Information (1) It is recommended that you install virus-scanning software to protect your PC from virus infection. Please make sure that the scanning software is updated regularly with the latest virus pattern files available to detect new viruses. (2) Any incoming Internet from an unknown sender and/or with a suspicious attachment file must be handled with caution. () If your PC is connected to the Internet, please protect your PC from hacker programs by refraining from downloading any software, data or program unless obtained from reliable sources. (4) Please make sure to run the password protected screen saver, if available. (5) Any printed GCMS Plus reports must be cleared from the printer immediately. 46

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