SEB Telebanka. Import/Export Instructions 2.0

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1 SEB Telebanka Import/Export Instructions rd of January, 2011

2 INTRODUCTION...3 IMPORT FILE STRUCTURE AND DESCRIPTION OF FUNCTION DBF TXT (Telehansa6) XML (FiDAViSta 1.01) XLS (Microsoft Excel) Salary List Salary payment import from DBF files Salary payment import from XLS files Salary payment import from TXT files SQL Database IMPORT SETTINGS PERFORMING IMPORT...20 EXPORT FILE STRUCTURE AND DESCRIPTION OF FUNCTION DBF TXT (Telehansa6) XML (FiDAViSta 1.01) XLS (Microsoft Excel) EXPORT SETTINGS PERFORMING EXPORT

3 INTRODUCTION To ensure the compatibility of the accounting software used in your company with SEB Telebanka, the import of payment orders and export of account overviews is ensured using: 1. DBF format files; 2. Multiline text format files (TX) according to the Telehansa6 standard; 3. Microsoft Excel (XLS) format files; 4. XML format files according to the FiDAViSta 1.01 standard; 5. SQL database (import only). IMPORT SEB Telebanka allows the import of domestic and international (SEPA, SWIFT) payment orders. Only the following format is allowed for imported payment orders: Latin alphabet capital letters A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Latin alphabet lower case letters a b c d e f g h i j k l m n o p q r s t u v w x y z i Latvian alphabet capital and lower case letters A Ā B C Č D E Ē F G Ģ H I Ī J K Ķ L Ļ M N Ņ O P R S Š T U Ū V Z Ž a ā b c č d e ē f g ģ h i ī j k ķ l ļ m n ņ o p r s š t u ū v z ž Digits Symbols /? : ( )., + SPACE 1. FILE STRUCTURE AND DESCRIPTION OF FUNCTION 1.1 DBF DBF payment import from DBF files of a certain format. DBF import is intended only for domestic payments (to Latvian banks) in any currency offered by SEB banka to any of the banks in Latvia. The default commission type for domestic payments is OUR the payer. Field Permitted format (domestic payment only) Min. Max. Type (M mandatory, O optional) Field contents DOK_DAT 8 8 O Document date (YYYYMMDD). ID 1 6 M Document number. Cannot begin with zero. 3

4 DBA M Payer s account in IBAN format. AMTC dot comma 1 18 M Payment amount. The maximum field is 15 symbols before the decimal separator and 2 after it. Use dot or comma as decimal separator. If decimal fractions are not indicated, it is assumed they are zero. CURR 3 3 M Payment currency. MFO 8 11 O SWIFT code of the recipient bank. SWIFT code is selected automatically for domestic payments. CRA CRNAME i CRLUR hyphen TARGET i M The beneficiary account number in IBAN format M Beneficiary name O Beneficiary registration number personal ID number or company registration number M Purpose of payment. NOTE: The names of fields (column Field) are not static and can be modified according to Your needs. A sample domestic payment order: 1.2 TXT (Telehansa6) TXT payment import from multiline text files. You can import both domestic and international (SEPA, SWIFT) payment orders using the TXT type import. Depending on DBF import, this format allows choosing the payment completion date, type of 4

5 commission, priority and indicating the intermediary bank, if the recipient s bank cannot be directly reached. Field No. Permitted format Domestic SEPA International (SWIFT) Min. Max. Type (M mandatory, O optional) Field contents 0 **M3 domestic 4 4 M Payment type. payment, **M4 international payment M Document number. Cannot begin with zero. 2 dot comma 1 18 M Payment amount. The maximum field is 15 symbols before the decimal separator and 2 after it. Use dot or comma as decimal separator. If decimal fractions are not indicated, it is assumed they are zero M Payment currency. 4 i M Purpose of payment M Payer account in IBAN format M Beneficiary account number. For domestic and SEPA payments in IBAN format only. 5

6 8 i M Beneficiary name O Beneficiary address M SWIFT code of the beneficiary bank. SWIFT code is selected automatically for domestic payments O Name of the beneficiary bank O Processing date (YYYYMMDD). It cannot exceed 180 calendar days starting from the first business day of the bank following the sending of the payment O Name of the correspondent bank O Beneficiary bank correspondent account in the intermediary bank O Correspondent bank code (SWIFT code) O Information for the bank. 6

7 M Payment type: N standard, U urgent, X express M Commission. OUR (payer), BEN (beneficiary) or SHA (shared). For SEPA payments SHA only O Code of beneficiary s registration country. E.g.: LV, EE, US, etc O External payment code O Document date (YYYYMMDD) O Debited currency. 29 hyph en A sample domestic payment order: :0: :**M3 :1: :1234 :2: : :3: :LVL :4: :Invoice No :6: :LV54UNLA :7: :LV88UNLA :8: :DEMO SIA 9 12 O Beneficiary registration number personal ID number or company registration number. 1.3 XML (FiDAViSta 1.01) You can import both domestic and international (SEPA, SWIFT) payment orders using the XML type import. The structure of XML files must comply with the FiDAViSta standard developed by the Association of Latvian Commercial Banks. The description of FiDAViSta is available by clicking the link below: 7

8 Please note some differences from the FiDAViSta standard when preparing payment orders in XML format. Tag Permitted format Field contents Domestic SEPA International (SWIFT) Min Max Type (O obligatory, N nonobligatory) <ExtId> 1 6 N Same as <DocNo>. <DocNo> 1 6 O Document number. Cannot begin with zero. <PmtInfo> i O Purpose of payment a required field. <BenAccNo> <BenLegalId> hyphe n 1 34 O The beneficiary account number a required field. For domestic and SEPA payments in IBAN format only N Beneficiary registration number personal ID number ( ) or company registration number ( or ). A sample domestic payment order: <?xml version=ʺ1.0ʺ encoding=ʺutf 8ʺ?> <FIDAVISTA xmlns=ʺ <Header> 8

9 <Timestamp> </Timestamp> <From>SIA ʺDEMOʺ</From> </Header> <Payment> <ExtId>1234</ExtId> <DocNo>1234</DocNo> <TaxPmtFlg>N</TaxPmtFlg> <Ccy>LVL</Ccy> <PmtInfo>Invoice Nr. 4567</PmtInfo> <PayAccNo>LV54UNLA </PayAccNo> <DebitCCy>LVL</DebitCCy> <BenSet> <Amt>134.78</Amt> <BenAccNo>LV88UNLA </BenAccNo> <BenName>DEMO SIA</BenName> </BenSet> </Payment> </FIDAVISTA> 1.4 XLS (Microsoft Excel) XLS file import allows importing domestic payments (to Latvian banks) from Excel tables. Import from XLS files is equal to the import from DBF, with the same fields offered as in DBF file import. The default commission type for domestic payments is OUR the payer. Payment field Permitted format (domestic payment only) Min. Max. Type (M mandatory, O optional) Field contents Date 8 8 O Document date (YYYYMMDD). No. 1 6 M Document number. Cannot begin with zero. Payer account M Payer s account in IBAN format. 9

10 Amount dot comma 1 18 M Payment amount. The maximum field is 15 symbols before the decimal separator and 2 after it. Use dot or comma as decimal separator. If decimal fractions are not indicated, it is assumed they are zero. Currency 3 3 M Payment currency. Ben. bank Beneficiary account Beneficiary i Beneficiary Reg. No. Payment details hyphen i A sample domestic payment order: 8 11 O SWIFT code of the beneficiary bank. SWIFT code is selected automatically for domestic payments M The beneficiary account number in IBAN format M Beneficiary s name O Beneficiary registration number personal ID number or company registration number M Purpose of payment. The following is also possible, but then it has to be stated in configuration that the data begins from the second row. 10

11 1.5 Salary List Salary import is intended only for domestic payments (to Latvian banks) in Latvian lats with one payment amount not exceeding LVL 49,999.00, and ensures automatic completion of these payments if enough funds are available in the payer s account Salary payment import from DBF files Field Permitted format (domestic payment only) CRA CRNAME i AMTC dot comma CRLUR hyphen Min. Max. Type (M mandatory, O optional) Field contents M The beneficiary account number in IBAN format M Beneficiary name M Payment amount. The maximum field is 15 symbols before the decimal separator and 2 after it. Use dot or comma as decimal separator. If decimal fractions are not indicated, it is assumed they are zero O Beneficiary personal ID number ( ). NOTE: The names of fields are not static and can be modified (renamed) according to our needs. Sample salary payments list: 11

12 1.5.2 Salary payment import from XLS files Payment field Beneficiary account Permitted format (domestic payment only) Beneficiary i Amount dot comma Beneficiary reg. No. hyphen Min. Max. Type (M mandatory, O optional) Field contents M The beneficiary account number in IBAN format M Beneficiary name M Payment amount. The maximum field is 15 symbols before the decimal separator and 2 after it. Use dot or comma as decimal separator. If decimal fractions are not indicated, it is assumed they are zero O Beneficiary personal ID number ( ). Sample salary payments list: Salary payment import from TXT files Field Beneficiary account Permitted format (domestic payment only) Min. Max. Type (M mandatory, O optional) Field contents M The beneficiary account number in IBAN format. 12

13 Beneficiary i Amount dot comma Beneficiary reg. No. Beneficiary bank hyphen 1 70 M Beneficiary name M Payment amount. The maximum field is 15 symbols before the decimal separator and 2 after it. Use dot or comma as decimal separator. If decimal fractions are not indicated, it is assumed they are zero O Beneficiary personal ID number ( ) O SWIFT code of the beneficiary bank. SWIFT code is selected automatically for domestic payments. Message format consists of lines, where each value separated by tabs (TAB), but lines with ENTER sign. Null values are filled with blanks. Maximum number of rows 9ʹ999. Sample salary payments list: Beneficiary LV88UNLA UNLALV2X Beneficiary LV54UNLA SQL Database Import from SQL database allows importing domestic payments (to Latvian banks) from Oracle, SQL Server and My SQL databases. This import is equal to the import from XLS, with the same fields offered as in XLS file import. The default commission type for domestic payments is OUR the payer. Payment field Permitted format (domestic payment only) Min. Max. Type (M mandatory, O optional) Field contents Date 8 8 O Document date (YYYYMMDD). No. 1 6 M Document number. Cannot begin with zero. 13

14 Payer account M Payer s account in IBAN format. Amount dot comma 1 18 M Payment amount. The maximum field is 15 symbols before the decimal separator and 2 after it. Use dot or comma as decimal separator. If decimal fractions are not indicated, it is assumed they are zero. Currency 3 3 M Payment currency. Ben. bank Beneficiary account Beneficiary i Beneficiary Reg. No. Payment details hyphen i 2. IMPORT SETTINGS 8 11 O SWIFT code of the recipient bank. SWIFT code is selected automatically for domestic payments M The beneficiary account number in IBAN format M Beneficiary name O Beneficiary registration number personal ID number or company registration number M Purpose of payment. Import can be set by the main user of Telebanka (administrator) or a user who holds Manage system configuration, users and roles rights. To set the import options, select Administration Import and export, where you should choose the required type and format from the Available formats section by highlighting it and clicking Create ; 14

15 Then please proceed with the configuration of the selected import; Sample DBF import settings 15

16 Sample TXT import settings Sample XML import settings 16

17 Sample XLS import settings Sample salary list import settings 17

18 Sample settings for import from SQL database Explanation of import configuration fields: Name All import functions can be assigned a function name to facilitate the selection of function during import. Enabled Choose Enabled to be able to use the import function. Fixed catalogue Choose Fixed catalogue to set the catalogue from which the payments should be imported. If the box is left unchecked, the application will allow choosing the catalogue during import. File name Enter the name of the imported file in the File name field. E.g., if the symbol * is entered, all files from the aforementioned catalogue will be imported; if *.dbf is entered, all files with the extension dbf will be imported. Delete file after importing If you select Delete file after importing the imported file(s) will be deleted. Encoding Select the encoding from the Encoding menu to correctly import the Latvian characters in the imported payments. DOS, OEM and Windows 1257 encoding is available. Payment type The Payment type menu allows selecting the type of the imported payment: Domestic, SWIFT, SEPA or Automatically (the application determines payment type automatically). Corrections 18

19 The import function settings contain the section Corrections where the imported payments are automatically corrected to facilitate the processing and prevent faulty payment import: Replace Latvian alphabet letters with Latin all Latvian letters in the imported payments are replaced with Latin letters; Remove incorrect characters all incorrect characters in the imported payments are converted into whitespaces; Set today s date imported payments are automatically assigned today s date; Automatic payment numeration the imported payments are automatically assigned numbers according to Telebanka payment numeration (Administration Policy settings); Set fund waiting fund waiting is set for the imported payments; if the account balance is insufficient for completing the payment orders, the payment is not declined, but processed by the end of the business day, e., the system waits for the funds; Search for matching beneficiary and interbank details the beneficiary bank details are matched to the imported international payments (SWIFT, SEPA) according to the SWIFT (BIC) code of the beneficiary bank; Currency is LVL LVL is set as the currency for the imported payments; Limit the s of fields the name of beneficiary, beneficiary bank and intermediary bank is moved to the address field, if its exceeds the of the field. Format For your convenience, you can change the names of the fields of the imported file. To do so, double click and enter the name of the field according to the open example. 1st row Indicate the 1 st row of information the row where the payment information begins. Example By clicking Example, an example of the imported file will be shown, which allows seeing whether the selected names of the fields are correct. If field names differ, then it is possible to drag the field name from the sample to the format by holding down the left mouse button. Explanation of configuration fields for SQL database import: Database type Enter the database type: Oracle, SQL Server or My SQL. Database Enter the name of the database containing prepared payment orders. User Enter the user who is entitled to connect and read data from the database. Password Enter the user password. Only division accounts The option allows simultaneously importing payments in multiple companies (divisions). Query 19

20 Description of command to use for reading data, e.g.: select rowid, to_char(datums, YYYYMMDD ), EXPMAKSUZD.* from EXPMAKSUZD Removing Description of command to use for deleting data from the imported table, e.g.: delete from EXPAMSUZD where rowid=? 3. PERFORMING IMPORT When the import settings are complete, you can import payments in the section Payments or Payments Imported payments, where you should click Import. If multiple formats with payment import files are defined, then choose the required import format from the presented list following the clicking of the Import button and confirm your selection by clicking OK. The imported payments are shown in the section Payments Imported payments. If a payment order is incorrect, then this information will be displayed in the column Reason rejected. You can sign payments from the section Payments Imported payments by clicking the Sign button or send payments to the section Payments New payment orders by clicking Approve. 20

21 EXPORT SEB Telebanka allows the export of account reports in the format of your choice. Export file can contain only received or only processed payments, or both. Account statement export is available for each account separately in all formats offered by SEB Telebanka and for all the customer s accounts combined (currently in DBF or XLS format only). The following format is applied to the exported account reports: Latin alphabet capital letters A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Latin alphabet lower case letters a b c d e f g h i j k l m n o p q r s t u v w x y z i Latvian alphabet capital and lower case letters A Ā B C Č D E Ē F G Ģ H I Ī J K Ķ L Ļ M N Ņ O P R S Š T U Ū V Z Ž a ā b c č d e ē f g ģ h i ī j k ķ l ļ m n ņ o p r s š t u ū v z ž Digits Symbols /? : ( )., + SPACE 1. FILE STRUCTURE AND DESCRIPTION OF FUNCTION 1.1 DBF Payment order export in DBF format can be limited only to the data you require. It is possible via the DBF export configuration settings. For example, if there is no name assigned to a payment filed, this data will not be included in the exported file. It is also possible to choose the encoding of the exported file: DOS, OEM or Windows 1257, and 21

22 clicking Example allows viewing a sample of your file and verifying the correctness of the selected field names. The export of SEB Telebanka in DBF format offers the following fields: Column Field Format Length Field contents No. 1 SUMMA 18 Credit amount. dot comma 2 CRACC 34 The beneficiary account number. 3 1 Credit/Debit. Outgoing: D, incoming: C. 4 dot comma 18 Amount in the account currency Partner bank. Outgoing SWIFT code or code of the beneficiary bank; incoming SWIFT code or code of the payer s bank. 6 3 Currency. Transaction currency. 7 CRNAME i 70 Beneficiary. Beneficiary name. 8 CRBANK 9 SUMMA2 dot comma 10 CRLUR hyphen 11 DBBANK 34 Beneficiary bank. SWIFT code or code of the beneficiary bank. 18 Amount. Amount in the payer s account currency. 9/12 The beneficiary registration number. 34 Payer bank. SWIFT code or code of the payer bank. 22

23 12 DBNAME i 13 TARGET i 14 i 15 DBACC 16 ID 17 dot comma 70 Payer. Payer s name. 140 Purpose of payment. 70 Name of partner. Outgoing beneficiary name; incoming payer s name. 34 Payer s account number. 10 No. Document number. 18 Debit amount. 18 DBLUR 9/12 The payer s registration number. hyphen Partner account. Outgoing beneficiary account; incoming payer s account. 20 BDATA 8 Payment order completion date (YYYYMMDD). 21 NDATA 8 Payment order document date set by the customer (YYYYMMDD). NOTE: The names of fields (column Field) are not static and can be modified (renamed) according to our needs. 1.2 TXT (Telehansa6) Export of payment orders is done with text file according to Telehansa 6 structure. Export file begins with start information unit followed by payment order ( MU ) unit and ends with final unit. 23

24 Format of export file header Field No. Field contents 0 Always filled the same: **RS 1 Always filled the same: OB 2 Account report beginning date, YYMMDD 3 Not filled 4 Not filled 5 Not filled 6 Not filled 7 Whether the starting balance of the account statement is positive or negative C positive D negative or zero 8 Account report starting amount 9 Start balance currency 10 Number of the account that the report applies to Format of export file payment unit Field No. Field contents 1 Payment order (PO) type. Assigned by the bank s information system. 2 PO date 3 Beneficiary/payer s bank code 4 Payer s or recipient s name 5 PO number 6 PO purpose 7 Operation type C credit; D debit 8 PO amount 9 PO currency 10 Number of the account that the report applies to 11 Beneficiary/payer s registration number. 12 Credit transaction payer s account No.; debit transaction beneficiary account No. 13 Beneficiary/payer s bank code 14 Not filled 15 Not filled 16 Not filled 17 Date of PO submission/creation 18 Not filled 19 Not filled 24

25 Format of export file end unit Field No. Field contents 1 Always filled the same: CB 2 Account report end date, YYMMDD 3 Not filled 4 Not filled 5 Not filled 6 Not filled 7 Whether the end balance of the account report is positive or negative C positive D negative or zero 8 Account report end amount 9 Account report end currency 10 Number of the account that the report applies to 1.3 XML (FiDAViSta 1.01) Export of payment orders is done with an XML file and according to the FiDAViSta standard developed by the Association of Latvian Commercial Banks. The description of FiDAViSta is available by clicking the link below: XLS (Microsoft Excel) Payment order export in XLS format can be limited only to the data you require. It is possible via the XLS export configuration settings. For example, if a payment field is not marked in the column Export, then this field will not be exported in file. You can also arrange the columns in the order you require. You can choose the view and options of the exported file table in other configuration fields: Received payments select this option if you wish to export incoming payments; Processed payments select this option if you wish to export processed payments; Titles column titles are displayed; Borders table has borders; Summary account turnover for the selected period; In a separate sheet if the number of transactions exceeds , they are exported in a new sheet; 1st row choose which row is the beginning of data in the exported file; 1st column choose which column is the beginning of data in the exported file; Template your file template can be applied to the export by clicking Template. 25

26 Payment Column Format Length Field contents field title No. No. 10 No. Document number. Date Date Payment order document date set by the customer. Same format as the computer date format. Processed Processed Payment order document date set by the customer. Same format as the computer date format. Payment Payment 140 Purpose of payment. details details i Currency Currency 3 Currency. Transaction currency. Credit Credit 18 Credit amount. dot comma Debit Debit full stop comma 18 Debit amount. Amount Amount dot comma 18 Amount in the payer s account currency. Amount in account currency Payer account Amount in account currency Payer account dot comma 18 Amount in the account currency. 34 Payer s account number. Beneficiary account Partner s account Beneficiary account Partner s account 34 The beneficiary account number. 34 Partner account. Outgoing beneficiary account; incoming payer s account. 26

27 Partner s bank Partner s bank Ben. bank Ben. bank Payer bank Payer bank 34 Partner bank. Outgoing SWIFT code or code of the beneficiary bank; incoming SWIFT code or code of the payer s bank. 34 Beneficiary bank. SWIFT code or code of the beneficiary bank. 34 Payer bank. SWIFT code or code of the payer bank. Beneficiary Beneficiary i Payer Payer i Partner s name Partner s name i 70 Beneficiary. Beneficiary name. 70 Payer. Payer s name. 70 Name of partner. Outgoing beneficiary name; incoming payer s name. C/D C/D 1 Credit/Debit. Outgoing: D, incoming: C. Beneficiary Beneficiary 9/12 The beneficiary registration number. reg. No. reg. No. hyphen Payer reg. No. Payer reg. No. hyphen 9/12 The payer s registration number. NOTE: Column headings can be changed (renamed) according to your needs. 2. EXPORT SETTINGS Export can be set by the main user of Telebanka (Administrator) or a user who holds Manage system configuration, users and roles rights. To set the export options, select Administration > Import and export, where you should choose the required type and format from the Available formats section by highlighting it and clicking Create. 27

28 Then please proceed with the configuration of the selected export. Sample DBF export settings 28

29 Sample TXT export settings Sample XML export settings 29

30 Sample XLS export settings Explanation of the common export configuration fields: Name All export functions can be assigned a function name to facilitate the selection of function during export. Enabled Choose Enabled to be able to use the export function. Fixed catalogue Choose Fixed catalogue to set the catalogue from where the data should be exported. If the box is left unchecked, the application will allow choosing the catalogue during export. File name In the File name function of the export you can enter the desired file name or choose one of the automatic file name generation options offered by the system. File parameter options appear when right clicking on the Name field. 30

31 3. PERFORMING EXPORT When the export settings are complete, you can import payments in the section Accounts and statements Account reports, where you should click Export. If multiple formats with payment order exports are defined, then choose the required format from the presented list following the clicking of the Export button and confirm your selection by clicking OK If the payment order export is successful, the following notification with the file location will appear. If you have any questions, please contact our Client Service Centre by calling 8777 ( )! 31

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