button Double-click any tab on the Ribbon to minimize it. To expand, click the Expand the Ribbon button

Transcription

1 PROCEDURES LESSON 1: CREATING WD DOCUMENTS WITH HEADERS AND FOOTERS Starting Word 1 Click the Start button 2 Click All Programs 3 Click the Microsoft Office folder icon 4 Click Microsoft Word Click the Start button 2 Click Microsoft Word 2010 in the list of recently used programs Double-click the Microsoft Word 2010 shortcut icon on the desktop Click the Word icon on the Taskbar Exiting Word Click the Close button at the right end of the Word title bar 1 Click the File tab 2 Click Exit Changing the Word Window Displaying a ScreenTip: Rest the mouse pointer on a window element Showing or Hiding the Ruler Click the View Ruler button above the vertical scroll bar 1 Click the View tab Show Group 2 Click the Ruler check box A check in the check box indicates the ruler is displayed Minimizing/Expanding the Ribbon To minimize, click the Minimize the Ribbon button Double-click any tab on the Ribbon to minimize it To expand, click the Expand the Ribbon button Double-click any tab on the Ribbon to expand it Changing the View 1 Click the View tab Document Views Group 2 Click the desired View button: Print Layout Full Screen Reading Web Layout Outline Draft Click a View icon on the status bar: Print Layout Full Screen Reading Web Layout Outline Draft Showing or Hiding Nonprinting Characters 2 Click the Show/Hide button 3 Click the Show/Hide button off Typing in a Document again to toggle Press Enter to start a new paragraph Press Backspace to delete one character to the left of the insertion point Press Delete to delete one character to the right of the insertion point Press Escape to cancel a command or close a dialog box Typing in the Header or Footer 1 Double-click in the header or footer area to make it active 2 Type the header or footer information 3 Double-click in the main document area to make it active 1 After typing the header or footer information, click the Header & Footer Tools tab Close Group 2 Click the Close Header & Footer button 1

2 Splitting a Word Window 1 Click the View tab Window Group 2 Click the Split button 3 Drag the resize pointer to the location where you want the split to occur and click Removing a Split 1 Click the View tab Window Group 2 Click the Remove Split button Saving a File (Ctrl+S) Click the Save button on the Quick Access Toolbar 1 Click the File tab 2 Click Save 3 In the File name text box, type the name of the file 4 Use the Navigation pane to navigate to the location where you want to save the file 5 Click Save or press Enter 2

3 LESSON 2: FMATTING DOCUMENTS WITH THEMES AND STYLES Creating a New, Blank Document (Ctrl + N) 1 Click File 2 Click New 3 Click the Blank Document icon, if necessary 4 Click the Create button Closing a Document Click the Close button 1 Click File 2 Click Close Using Click and Type Position the mouse pointer so it changes to indicate the horizontal alignment of the new text, as follows: Text will be flush left with the margin Text will be centered Text will be flush right with the margin The first line of text will be indented 05 Opening a Saved Document (Ctrl + O) 1 Click File 2 Click Open 3 Navigate to file s location 4 Double-click the file to open it 4 Click the file 5 Click Open Opening a Recently Used Document 1 Click File 2 Click Recent 3 Under Recent Documents, click the file to open Saving a Document with a New Name 1 Click File 2 Click Save As 3 Type the file name in the File name text box 4 Navigate to the location where you want to save the file 5 Click Save Applying a Built-In Style 1 Click within the line of text 2 Click the Home tab Styles Group 3 Click the desired style from the Styles gallery Changing the Style Set Styles Group 2 Click the Change Styles button 3 Click Style Set 4 Click the desired style set Applying a Theme 1 Click the Page Layout tab Themes Group 2 Click the Themes button 3 Click the desired theme from the Themes gallery 3

4 LESSON 3: EDITING AND CRECTING DOCUMENTS Inserting Text 1 Click to position the insertion point where you want to begin typing 2 Type the text Using Overtype Mode 1 Right-click the status bar 2 Click Overtype on the shortcut menu A check mark next to the command on the shortcut menu indicates it is selected 3 Click Insert on the status bar to change to overtype mode Setting the Insert Key to Toggle Overtype Mode 1 Click File 2 Click Options 3 In the Word Options dialog box, click the Advanced tab 4 If necessary, click the Use the Insert key to control overtype mode check box 5 Click the Use overtype mode check box 6 Click OK 7 Right-click the status bar 8 Click to mark Overtype on the shortcut menu 9 Press the Insert key to toggle overtype mode on and off Selecting and Replacing Text 1 Select the text 2 Type the replacement text Canceling a Command Click anywhere outside selected text to cancel the selection Press Escape to cancel a command or close a dialog box Click anywhere outside a displayed menu to close it without making a selection Using Undo (Ctrl + Z), Redo (Ctrl + Y), and Repeat (Ctrl + Y) Click the Undo button on the Quick Access Toolbar to reverse a single action or series of actions Click the Redo button on the Quick Access Toolbar to reinstate any action that you reversed with Undo Click the Repeat button on the Quick Access Toolbar to repeat the most recent action 4

5 LESSON 4: ADJUSTING ALIGNMENT AND SPACING Aligning Text Horizontally 2 Click the desired alignment button: Align Text Left Center Align Text Right Justify Aligning a Document Vertically 1 Click the Page Layout tab 2 Click the Page Setup group dialog box launcher 3 Click the Layout tab 4 Click the Vertical alignment drop-down arrow 5 Select the desired alignment from the menu 6 Click OK Setting Line Spacing 2 Click the Line and Paragraph Spacing button 3 Click the desired line spacing option from the menu 2 Click the Paragraph group dialog box launcher 3 Click the Indents and Spacing tab 4 Click the Line spacing drop-down arrow 5 Select the desired spacing option from the menu 6 Click OK Setting Paragraph Spacing Click the Page Layout tab Use the Spacing Before box increment arrows to set the spacing before the paragraph Using the Spacing After box increment arrows to set the spacing after the paragraph 1 Click the Page Layout tab 2 Click the Paragraph group dialog box launcher 3 Click the Indents and Spacing tab 4 Under Spacing, enter the desired spacing in the Before and After boxes 5 Click OK 2 Click the Line and Paragraph Spacing button 3 Click the Remove Space Before Paragraph or Remove Space After Paragraph option from the menu 5

6 LESSON 5: CREATING LETTERS AND ENVELOPES Setting Indents Adjusting the Left Indent by 05 2 Click the indent option as follows to adjust the indent by 05 : Decrease Indent button Increase Indent button Setting a Left or Right Indent Precisely Click the Page Layout tab Use the Indent Left box increment arrows to set the left indent Using the Indent Right box increment arrows to set the right indent Setting Indents Using the Paragraph Dialog Box 1 Click the Page Layout tab 2 Click the Paragraph group dialog box launcher 3 Click the Indents and Spacing tab 4 Under Indentation, use the Left and Right increment arrows to set the left and right margins, respectively 5 If desired, click the Special drop-down arrow to set the indent on the first line 6 Click the By increment arrows to adjust the indent on the first line, if desired Setting a Hanging Indent Using the Paragraph Dialog Box 1 Click the Page Layout tab 2 Click the Paragraph group dialog box launcher 3 Click the Indents and Spacing tab 4 Click the Special drop-down arrow and click Hanging 5 Click the By increment arrows to adjust the indent on the hanging indent, if desired Setting Tabs Setting Tabs Using the Horizontal Ruler 1 To select a tab type, click the Tab selector box at the left end of the horizontal ruler until the tab you want to use displays, as follows: Left Right Center Decimal Bar 2 Click at the position on the horizontal ruler where you want to set the tab Setting Tabs in the Tab Dialog Box 2 Click the Paragraph group dialog box launcher 3 Click the Tabs button 4 Type the tab stop position in the Tab stop position text box 5 From the Alignment option, select the desired tab type 6 Click Set 7 Click OK Using the Horizontal Ruler to Adjust and Clear Tab Stops Position the insertion point in the line of text for which the tab has been set To clear a tab stop, drag the tab stop off the horizontal ruler To adjust a tab stop, drag it to the desired position on the horizontal ruler Selecting a Tab Leader 2 Click the Paragraph group dialog box launcher 3 Click the Tabs button 4 In the Leader section, click the desired leader style 5 Click OK 6 In the document, press Tab to advance to the tab stop and insert the selected leader Inserting the Date and Time 1 Click the Insert tab Text Group 2 Click the Date & Time button 3 In the list of Available formats, select the desired format Click the Update automatically check box if you want the date and time to update automatically every time you save or print the document 4 Click OK 6

7 Creating an Envelope 1 Click the Mailings tab Create Group 2 Click the Envelopes button 3 In the Delivery address box, type the name and address to which the envelope will be sent Click the Omit check box if there is a return address printed on your envelopes already, or if you plan to use return address labels 4 Click in the Return address box and type the return address 5 Click Print 6 Click No to continue without making the return address the default 7

8 LESSON 6: FMATTING TEXT WITH FONTS AND EFFECTS Changing the Font 2 Click the Font button dropdown arrow 3 Click the desired font 2 Click the Font group dialog box launcher 3 In the Font list, click the desired font 4 Click OK Changing the Font Size 2 Click the Font Size button drop-down arrow 3 Click the desired font size Click the Home tab Click the Grow Font button to increase the font size Click the Shrink Font button to decrease the font size 2 Click the Font group dialog box launcher 3 In the Size list, click the desired font size 4 Click OK Changing the Font Color 2 Click the Font Color button drop-down arrow 3 Click the desired font color 2 Click the Font group dialog box launcher 3 Click the Font color dropdown arrow 4 Click the desired font color 5 Click OK Applying Font Styles 2 Click the desired font style, as follows: Bold (Ctrl + B) Italic (Ctrl + I) 2 Click the Font group dialog box launcher 3 In the Font style list, click the desired style 4 Click OK Applying Font Effects 2 Click the Font group dialog box launcher 3 Under Effects, click the desired effect 4 Click OK Applying Underlines 2 Click the Underline button drop-down arrow 3 Click the desired underline style 2 Click the Font group dialog box launcher 3 Click the Underline style drop-down arrow 4 Click the desired underline style 5 Click OK Clearing Formatting 2 Click the Clear Formatting button 8

9 LESSON 7: FMATTING AND STING LISTS Creating a Bulleted List 2 Click the Bullets button drop-down arrow 3 Click the desired bullet style from the Bullet Library 2 Click the Bullets button drop-down arrow 3 Click Define New Bullet on the menu 4 In the Define New Bullet dialog box, click the Symbol button, Picture button, and/or Font button to define a new bullet Creating a Numbered List 2 Click the Numbering button drop-down arrow 3 Click the desired numbering style from the Numbering Library Changing an Item Level in a Numbered List 2 Click the Decrease Indent button to promote the item one level, or click the Increase Indent button to demote the item one level Changing the Bullet or Number Formatting 1 Right-click the bullet or number 2 On the shortcut menu, click Font or Paragraph to open the corresponding dialog box and change formats as desired Sorting Paragraphs 2 Click the Sort button 3 In the Sort dialog box, click the Ascending button or the Descending button 4 Click OK 9

10 LESSON 8: INSERTING PICTURES, TEXT BOXES, AND SHAPES Inserting Pictures Inserting a Picture File 1 Click the Insert tab Illustrations Group 2 Click the Picture button 3 In the Insert Picture dialog box, navigate to and select the picture you want to insert 4 Click Insert Inserting Clip Art 1 Click the Insert tab Illustrations Group 2 Click the Clip Art button 3 In the Clip Art task pane, click in the Search for text box and type the name of the art you want to insert 4 Click a picture in the task pane to insert it Inserting a Screenshot 1 Click the Insert tab Illustrations Group 2 Click the Screenshot button 3 From the gallery of windows currently open on the desktop, select the window you want to insert Inserting a Text Box 1 Click the Insert tab Text Group 2 Click the Text Box button 3 Click the desired style from the gallery 1 Click the Insert tab Text Group 2 Click the Text Box button 3 Click Draw Text Box on the menu 4 Click and drag to draw the text box as desired Inserting Shapes 1 Click the Insert tab Illustrations Group 2 Click the Shapes button 3 Click the desired shape from the gallery 4 Click and drag to draw the shape as desired Resizing an Object 1 Click the object to select it 2 Drag a sizing handle to adjust the size as desired 1 Click the object to select it 2 Click the Drawing Tools Size Group 3 Use the Shape Height increment arrows and the Shape Width increment arrows to adjust the object s size Deleting an Object 1 Click the object to select it 2 Press Delete or Backspace Scanning Content into Microsoft Clip Organizer 1 Click Start 2 Point to All Programs 3 Click Microsoft Office, click Microsoft Office 2010 Tools, and then click Microsoft Clip Organizer 4 In the Microsoft Clip Organizer, click File 5 Click Add Clips to Organizer and then click From Scanner or Camera Follow the prompts for your scanner to select resolution and other options 6 Click Insert Inserting a Picture from the Clip Organizer 1 Click Start 2 Point to All Programs 3 Click Microsoft Office, click Microsoft Office 2010 Tools, and then click Microsoft Clip Organizer 4 In the Microsoft Clip Organizer, navigate in the Collection List to the picture you want to insert 5 Click the selected clip s drop-down arrow and click Copy 6 Click in the document where you want to insert the selected clip 7 Click the Home tab Clipboard Group 8 Click the Paste button 10

11 LESSON 9: FMATTING GRAPHICS OBJECTS Wrapping Text Around an Object 1 Click the object to select it 2 Click the Picture Tools Arrange Group 3 Click the Wrap Text button 4 Click the desired wrap option from the menu Moving and Positioning an Object Moving an Object 1 Position the mouse pointer over the selected picture until the mouse pointer changes to a four-headed arrow 2 When the vertical bar in the move pointer displays in the position where you want to move the object, release the mouse button to move the picture Positioning an Object 1 Click the Picture Tools Arrange Group 2 Click the Position button 3 Select the desired position from the gallery 1 Click the Picture Tools Arrange Group 2 Click the Align button 3 Select the desired alignment option from the menu 1 Click the object to select it 2 Press the up, down, left, or right arrow keys to nudge the object in the desired direction Rotating an Object 1 Click the object to select it 2 Position the mouse pointer over the object s green rotation handle so it resembles a circular arrow 3 Drag to rotate the object as desired 1 Click the object to select it 2 Click the Picture Tools Arrange Group 3 Click the Rotate button 4 Click the desired rotation option from the menu Layering and Grouping Objects Layering Objects 1 Click an object to select it 2 Click the Picture Tools Arrange Group 3 Click the Bring Forward button or the Send Backward button to layer it with other objects Grouping Objects 1 Click an object to select it 2 Hold down Shift to select other objects to include in the group 3 Click the Picture Tools Arrange Group 4 Click the Group button 5 Click Group on the menu 11 Formatting Objects Applying a Style to a Shape 1 Click the shape to select it 2 Click the Drawing Tools Shape Styles Group 3 Click the More button 4 Click the desired style in the gallery Applying a Fill, Outline, and Effects to a Shape 1 Click the shape to select it 2 Click the Drawing Tools Shape Styles Group 3 Click to apply the desired format, as follows: Shape Fill Shape Outline Shape Effects Applying a Style to a Picture 1 Click the picture to select it 2 Click the Picture Tools Picture Styles Group 3 Click the More button 4 Click the desired style in the gallery Applying a Border, Effects, and Layout to a Picture 1 Click the picture to select it 2 Click the Picture Tools Picture Styles Group 3 Click to apply the desired format, as follows: Picture Border Picture Effects Picture Layout

12 Modifying Pictures 1 Click the picture to select it 2 Click the Picture Tools Adjust Group 3 Click an option to make the desired modification, as follows: Corrections to adjust the contrast and brightness Color color to change the Artistic Effects add special effects Compress Pictures to reduce the file size to Change Picture to change to a different picture, preserving the formatting and size of the current picture Reset Picture to remove all formatting applied to the picture Modifying a Text Box Changing the Font 1 Click the text box to select it 2 Click the Home tab 3 Click options to apply the desired font formatting Changing the Text Direction 1 Click the text box to select it 2 Click the Drawing Tools Text Group 3 Click the Text Direction button 4 Click the desired rotation option Adding Text to a Shape 1 Right-click the shape 2 Click Add Text on the shortcut menu 3 Type the text and apply formats as desired Changing a Shape 1 Click the shape to select it 2 Click the Drawing Tools Insert Shapes Group 3 Click the Edit Shape button 4 Click Change Shape 5 Click the desired shape in the Shapes gallery 12

13 LESSON 10: WKING WITH SMARTART, GRAPHICS, TEXT EFFECTS, AND PAGE BDERS Working with SmartArt Inserting a SmartArt Graphic 1 Click the Insert tab Illustrations Group 2 Click the SmartArt button 3 Click the desired SmartArt from the Choose a SmartArt Graphic dialog box 4 Click OK Entering Text in a SmartArt Graphic 1 Click the SmartArt object to select it 2 Click the SmartArt Tools Design tab Create Graphic Group 3 If necessary, click the Text Pane button to display it 4 Enter text in the placeholders as desired Modifying the Design of a SmartArt Graphic 1 Click the SmartArt object to select it 2 Click the SmartArt Tools Design tab 3 Select options on the tab to modify the layout, style, and text levels as desired Applying Text Effects 1 Select the text 2 Click the Home tab 3 Click the Text Effects button 4 Click the desired effect from the gallery Applying a Page Border 1 Click the Page Layout tab Page Background Group 2 Click the Page Borders button 3 In the Borders and Shading dialog box, click the Page Border tab 4 Select the Setting, Style, Color, and Width as desired 5 Click OK 13