Getting Started with Lync 2010 for iphone

Transcription

1 Getting Started with Lync 2010 for iphone Getting started with Lync 2010 on the iphone» Requirements» Installing Lync» Removing Lync» Signing in to Lync» Signing out of Lync Requirements iphone 3GS, iphone 4, with Apple ios 4.0 or later. Installing Lync Installing the Microsoft Lync 2010 application on your mobile phone is as easy as installing any other application on your phone. Signing in to Lync If you have a data plan, or your phone is connected to a Wi-Fi network, signing in is as easy as launching an application. 1. Start the Lync app, and on the sign-in screen, enter your credentials, and then tap Sign In. 2. Click More Details to view the Username 3. Enter: a. Sign-in Address b. Password c. User Name 4. Scroll down to sign-in 1. From your phone, go to the App Store, and search for Microsoft Lync 2010 for iphone. 2. Tap the Free button in the app and then tap Install and enter your App Store Apple ID and password. As soon as the app is installed, it appears on your home screen. Removing Lync To remove the Lync application from your phone, do the following: 1. Touch and hold your finger on the Lync app icon. 2. Release your finger when the icon starts to wiggle on the screen. 3. Tap the X icon that appears in the upper-left corner of the Lync icon. A prompt appears on your screen, informing you that deleting Lync will also delete all of its data. Tap Delete. 4. When the app disappears, press the Home button. Signing Out of Lync To sign out of Lync, from the My Info tab, on the upper-right corner, tap Sign Out. Reference communicator-help/getting-started-withlync-2010-on-the-iphone-ha aspx; Microsoft Corporation

2 Getting Started with Lync 2010 for ipad Getting started with Lync 2010 on the ipad»» Requirements»» Installing Lync»» Removing Lync»» Signing in to Lync»» Signing out of Lync SIGNING IN TO LYNC If you have a data plan, or your phone is connected to a Wi-Fi network, signing in is as easy as launching an application. 1. Start the Lync app, and on the sign-in screen, enter your credentials, and then tap Sign In. REQUIREMENTS ipad mobile digital devices with Apple ios 4.0 or later. INSTALLING LYNC Installing the Microsoft Lync 2010 application on your ipad is as easy as installing any other application. 1. From your ipad, go to the App Store, and search for Microsoft Lync 2010 for ipad. 2. Tap the Free button in the app and then tap Install and enter your App Store Apple ID and password. As soon as the app is installed, it appears on your home screen. REMOVING LYNC To remove the Lync application from your phone, do the following: 1. Touch and hold your finger on the Lync app icon. 2. Release your finger when the icon starts to wiggle on the screen. 3. Tap the X icon that appears in the upper-left corner of the Lync icon. A prompt appears on your screen, informing you that deleting Lync will also delete all of its data. Tap Delete. 2. Click More Details to view the Username 3. Enter: a. Sign-in Address b. Password c. User Name 4. Tap sign-in SIGNING OUT OF LYNC To sign out of Lync, from the My Info tab, on the upper-right corner, tap Sign Out. REFERENCE help/get-started-with-lync-2010-on-the-ipad- HA aspx; Microsoft Corporation 4. When the app disappears, press the Home button.

3 Lync 2010 Android Sign in and get started If you have a data plan, or your phone is connected to a Wi-Fi network, signing in is as easy as starting an application. For a list of supported features, see the Mobile Client Comparison Tables at 1. On the mobile phone Applications screen, tap the Lync 2010 icon. Find the right person You can find someone in your contact list by searching for them by name or phone number. If you want to find someone in your organization who is not in already in your contact list, you can search the company directory. 1. From the Contacts screen press the Menu button, and then tap Search. 2. On the sign-in screen, enter your credentials, and then tap Sign In. 2. Start typing a person s name or phone number in the search box. If the person is already in your Contacts list, the results appear below the box. Set your status 1. On the My info screen, tap the arrow next to your current status. 2. Under Set my status, tap a status in the list. 3. If the person is not already in your Contacts list, tap Search the company directory to search the entire organization. Send an instant message 1. When you find the person you re looking for, tap the person s name, and then on the contact card screen, tap the IM icon. 2. Type a message, and then tap Send.

4 Lync 2010 Android Quick Reference Guide Receive an instant message When someone sends you an instant message, an instant message alert appears at the top of the screen. The IM alert appears only for a few seconds, but you can tap the Chats icon to view any missed instant messages. To accept an IM invitation, do one of the following:» Tap the IM alert, or» Tap Chats, and then tap the conversation. Make a Call Calls made using Lync are not Voice over Internet Protocol (VoIP). When you make or receive a Lync call, your carrier s minutes are being used.» To call someone in your Contacts list, find the contact, tap the contact s name, and then tap the number you want to call. Invite others to an existing IM During an IM conversation, invite someone new by doing the following: 1. From the IM conversation screen, press the Menu button, and then tap Invite others. 2. Tap the contact, or search for the contact you would like to invite to the conversation. Join a meeting You can join the audio portion of a Lync 2010 meeting from your mobile phone. 1. From your phone calendar, open the Online Meeting item for the meeting that you want to join. 2. Tap the Join online meeting link. Lync calls you on your mobile phone. 3. Accept the Lync call to join the meeting. 2

5 Attendee Lync 2010 If you don't have Microsoft Lync 2010 communications software installed, you can use Microsoft Lync 2010 Attendee, a conferencing client that lets you participate in Lync 2010 online meetings. Lync 2010 Attendee provides communication tools such as instant messaging (IM), audio, video, as well as collaboration tools such as program sharing, screen sharing, attachments, whiteboard, polling, and slide presentations. Install Lync 2010 Attendee The support team in your company may have already installed Attendee for you. If they have, you ll see Microsoft Lync 2010 Attendee on the Start menu. Or, depending on how Lync was set up, you might be able to install Lync Attendee from the meeting link in the meeting invite, as follows: Join a Lync 2010 online meeting You can use Attendee to join a Lync online meeting as a guest or an authenticated user. 1. Click the Join online meeting link in an online meeting request. 2. In the Microsoft Lync Attendee sign-in screen, select either Join as Guest, or Join using corporate credentials. If you have an account with the company that set up the meeting, you can join as an authenticated user. 1. Click the Join online meeting link in an online meeting request. 2. A screen with instructions for selecting a client to install is displayed. Click Download and install Lync Attendee. 3. To join as a guest, type a name to display at the meeting, and then click Join. To join as an authenticated user, type your company credentials, and then click Join. 3. A webpage with a download and install link will open. Follow the download and install instructions. Connecting to audio If you have a microphone and speakers, you re ready to use Attendee to talk and listen when in online meetings. You can also plug in any device recommended by your organization, such as a USB headset, USB phone or handset. Attendee automatically configures the settings, depending on the device that you connect. Or, you can call into the meeting using a phone line. The numbers that you could call will be in the meeting invitation.

6 Attendee Lync 2010 Quick Reference Guide Prepare Lync 2010 Attendee for a meeting You can configure Attendee with all your choices for different settings so that you don t need to re-enter them before each meeting. Click Start, click All Programs, and then click Microsoft Lync 2010 Attendee. The Lync Attendee - Options dialog box appears. To send an instant message, type your message in the meeting window and press Enter. The instant messages that you send will be visible to all the meeting participants. You cannot send instant messages to individual participants. Use the Call Me option under Call if you want the conference to call you. This option is useful if you have to switch to attending the meeting from a different device such as a cellular phone. You can click a number from the drop-down list or specify a number for the conference to call you. To start sharing your video, click Video. You can also adjust the video settings if required. You don't need a webcam to receive video. Start sharing If you ve joined a meeting as a presenter, you can share. When you are in a meeting as an attendee, you don t have the option to share. To start to use one of the sharing options, an organizer or presenter must make you a presenter. Review the General, Personal, Ringtones and Sounds, Audio Device, and Video Device options to make sure that they apply to what you want to do, or change them if required.» Click Share to see the available sharing activities.» You can share your desktop on a specific monitor or on multiple monitors, share a specific program, share a PowerPoint presentation, use a whiteboard that attendees can take turns contributing to, and conduct a poll. Start IM, audio or video As soon as you re admitted to a meeting by a presenter or an organizer, you ll see the meeting window. You can then participate using IM, audio and video. Click IM, Call, or Video, depending on what you want to do. 2

7 Attendant Lync 2010 This quick reference describes the tasks you will most commonly perform when using Microsoft Lync 2010 Attendant, an integrated call management application that enables you to effectively manage many conversations at once by quickly handling and routing phone calls and instant messages. With a microphone and speakers, you re ready to use Lync 2010 Attendant for voice calls. You can also plug in any device recommended by your organization, such as a USB headset, USB phone, or handset. Lync 2010 Attendant does not support video calls. The Attendant main window The main window has two parts: the conversation area and the Contacts list. The conversation area is where you manage incoming, active, and pending (on hold) calls and conversations. The Contacts list helps you organize your contacts so that you can easily find the people you need to get in touch with. Make a call To call someone in your Contacts list, double-click their name, or click the Call button next to their name. Receive a call When someone calls you, an alert appears in the Incoming area of your main window. To answer it, double-click anywhere on the alert. Search for a contact Search for a contact by typing his or her name in the search box. As you type, matching names appear in the search results. Transfer a call 1. Click the Transfer icon. Conversation area Contact list Incoming Active Pending 2. In the Contacts list, doubleclick the name that you want to transfer the call to. 3. The call disappears from the conversation area (An unsuccessful transfer displays an error message.) Dial by number 1. Type the number in the search box. 2. Double-click the search result.

8 Attendant Lync 2010 Quick Reference Guide Make a conference call 1. In the Contacts list, select multiple people by holding down the Ctrl key while you click each contact. 2. Right-click one of the contacts. Set up your audio device The Set Up Audio and Video wizard automatically detects your devices and simplifies the configuration process, enabling you to test and adjust the speaker and microphone levels. 1. Click the Audio Device menu at the top of the Attendant main window. 2. Click Set Up Audio. 3. Click Start a Conference Call. 4. To add contacts during a call, click the Add icon, and then double-click the contact s name, or drag the contact into the conference area. Take notes during a conversation 1. Click the Note icon. Configure options for Attendant To configure other options for Attendant, such as general, phones, actions and alerts, and personal settings: Click the Options menu at the top of the Attendant main window, and then click Options. 2. Click anywhere in the note area, and type your note. 3. (Optional) To send notes in an message, click Send Notes. 2

9 Conferencing Lync 2010 Schedule an online meeting You can schedule Microsoft Lync 2010 meetings and conference calls from Microsoft Outlook. One meeting request is used for both purposes. 1. Open your Outlook Calendar. 2. On the Home tab, click New Online Meeting (in Microsoft Outlook 2010) or Online Meeting (in Microsoft Outlook 2007). Meet now With the Meet Now option, you can quickly start a meeting or conference call with people inside or outside your organization. 1. In the Lync main window, click the arrow to the right of the Options button, and then click Meet Now. A new meeting request opens, to which you add recipients, a subject line, and other meeting details. Set meeting options The meeting request contains the dial-in information that the participant can use to join the audio part of the meeting or conference call. During the Lync meeting, dial-in information is available in the Invite by Phone dialog box (click the People Options menu, and then click Invite by Phone). You can customize the dial-in information in the Outlook meeting request. You can also customize access and presenters. 1. In the meeting request, on the Meeting tab, click Meeting Options. 2. In the conversation window, do any of the following: a. To invite someone inside your organization, click the People Options menu, click Invite by Name or Phone Number, and then select a contact. b. To invite someone outside your organization by , click the People Options menu, and then click Invite by . An message opens in Outlook. (If you do not have Outlook, copy the invitation text, and paste it into your program.) c. You can also add contacts to the meeting by dragging the contact from the Contacts list into the conversation window. Join a schedule online meeting In the Outlook meeting request, click Join online meeting or click the meeting link. 2. In the Online Meeting Options dialog box: a. To control meeting access and presenter options, click Access and Presenters. b. To customize dial-in information, click Audio and Phone.

10 Conferencing Lync 2010 Quick Reference Guide Start a group IM conversation You can start a group instant messaging (IM) conversation by selecting multiple contacts or a contact group from your Contacts list, or you can turn an IM conversation with one person into a group conversation. To start a group conversation from the Contacts list: 1. Hold down the Ctrl key, and click each contact that you want to invite. 2. Right-click the last contact, and then click Send an Instant Message. 3. Type your message in the message input area, and then press Enter. To start a group conversation from a conversation window: Click the People Options menu, click Invite by Name or Phone Number, and then select the contacts that you want to invite. Enhance your IM conversations With Lync 2010, you can add communication modes to your IM conversation. For example, you can start an IM conversation with a single contact, add more contacts, and then add audio and video. If you need to share documents or slides, you can share your desktop. Join a call that uses dial-in conferencing If you received a request for a meeting that supports dial-in conferencing, access information is included in the meeting request. To dial in from your phone as the leader or an authenticated caller, note the following access information from the meeting request: dial-in phone number, conference ID, your PIN (see Set your PIN ), and your phone number. Set your PIN The Lync dial-in conferencing PIN identifies and authenticates you as someone with access to your organization's network. A PIN is required if you are dialing in by phone or device, when you are outside your organization's network, and on some networks. 1. In the Lync main window, click the Show Menu arrow, click Tools, and then click Dial-in Conferencing Settings. 2. On the home page, under Personal Identification Number (PIN), click Sign In. 3. In the Language list, click your preferred language, type your username and password, and then click Sign In. 4. On the Create New PIN page, click PIN or Change PIN, type a number that meets the PIN requirements in the PIN text box, and then retype your new PIN in the Confirm PIN box. Have Lync 2010 call you You can have Lync call you and automatically connect you to the meeting audio (for example, if you have to leave your computer but want to continue the call on your mobile device). You do not have to remember the dial-in phone number and conference ID. To add voice or video, in the conversation window, do any of the following:» To add voice, click Call.» To add video, click Video to add video. 1. When you join the meeting, in the Meeting Audio dialog box, click Call me at. 2. Click a number already in the list, or type the phone number you want to be called at, and then click OK. To invite others, in the conversation window, click the arrow to the right of People Options, and then select the contacts that you want to invite. To share your desktop or a program, in the conversation window, click the Share menu, and then select your desktop, monitor, or a program to share. 2

11 IM & Presence Lync 2010 First 5 minutes: Sign in and get started If you re already logged on to your organization s network, signing in is as easy as starting Microsoft Lync On the Start menu, click All Programs, click Microsoft Lync, and then click Microsoft Lync Personalize your contact info You can personalize your contact and presence information. For example, you can add your mobile phone number and make it available only to close contacts. 1. In the Lync main window, click the Options button, and then click Phones. 2. Click the button for the phone number, and then click OK. 2. Click your presence status if you want to change it, or click Reset Status to let Lync 2010 set your status automatically based on your activity or Microsoft Outlook calendar. 3. Set a location to let people know where you are today. 3. Select the Include in my contact card check box, and then click OK. 4. To let certain people see your personal numbers: in your Contacts list, right-click the contact s name, click Change Privacy Relationship, and then click Friends and Family. 4. Let them know what you're up to by clicking What's happening today? and typing a note. What does your presence state mean? Available Busy Do not disturb Be right back Away Off work Offline You are online and available for contact. You are in a Lync phone call or, according to your Outlook calendar, you are in a meeting. You don t want to be disturbed and will see conversation alerts only if they are sent by your workgroup contacts. You are away briefly and will return shortly. Your computer has been idle (for 15 minutes, by default). You are not working and are not available to contact. You are not signed in. If you have blocked individuals from seeing your presence, you ll always appear offline to them. Change your photo settings You can decide whether you want to see your contacts photos. You can also change your own photo or choose not to show one. 1. Click the Options button, and then click Personal. 2. Under Display photo, to hide other people s photos, clear the Show photos of contacts check box. To change your photo, first upload the new photo to an unauthenticated website (such as Windows Live ). The file must be less than 30 KB in size. 1. Click the Options button, and then click My Picture. 2. Click Show a picture from a web address, type the web address including the file name, click Connect to Picture, and then click OK.

12 IM & Presence Lync 2010 Quick Reference Guide Find the right person Just start typing a person s name in the search box, and results will appear below the box. If you see who you re looking for, double-click the person s name to send an instant message. Send an instant message 1. In your Contacts list, double-click a contact. 2. Type a message in the message input area at the bottom of the message box, and then press Enter. If you re not sure you ve found the right person, the contact card gives more information and shows where the person fits into the organizational tree.» To display the contact card, point to the person s picture.» For a full version, click the down arrow in the lower right corner. Then, to see his or her organization, click the Organization tab. 3. (Optional) To add an emoticon, click the emoticon (smile face) button. 4. (Optional) To customize the font, such as type or size, click the letter A next to the emoticon button. Build your Contacts list Add people to your Contacts list if you ll be contacting them often or if you just want to keep track of them. 1. In the search box, type the person s name or address. Receive an instant message When someone sends you an instant message, an instant message alert appears in the lower-right corner of your computer screen. Do one of the following:» To accept the invitation, click the alert. 2. In the search results, right-click the person, and then do one of the following: a. If you ll be contacting them often, click Pin to Frequent Contacts. b. Add them to a group by clicking Add to Contact List and then clicking the group name. c. If you haven t created groups yet, click Add to New Group, and give the group a name. You can add more contacts to this group later.» To redirect the invitation, click Redirect.» To decline the invitation, click Ignore. (Optional) To make sure you know when someone becomes available, right-click the contact s name, and then click Tag for Status Change Alerts. 2

13 ipad Quick Reference Sign in and get started Before you get started, make sure your ipad is connected to a Wi-Fi or 3G data network. For a list of supported features, see the Mobile Client Comparison Tables at fwlink/?linkid= Start the Lync application, and on the sign-in screen, enter your credentials, and then tap Sign In. Find the right person Tap the Contacts icon, and start typing a person s name in the search box. The results appear below the box. Send an instant message 1. When you find the person you re looking for, tap the person s name, and then tap IM to send an instant message. Set your status To change your status, tap the My Info icon, tap Status, and then select your status. 2. Type a message, and then tap Send.

14 ipad Quick Reference Quick Reference Guide Receive an instant message When someone sends you an instant message, an instant message alert appears at the top of the screen. Do one of the following:» To accept the invitation, tap the alert.» To ignore the invitation, tap the Close (x) button. The IM alert appears for only a few seconds, but you can tap the Chats icon button to view any missed instant messages. Make a call Calls made using Lync are not Voice over Internet Protocol (VoIP). When you make or receive a Lync call, your carrier's minutes are being used. When you make or receive a Lync call from the ipad the call goes to the mobile phone number you specified in the My Mobile Number field.» To call someone in your Contacts list, find the contact, tap the contact s name, and then select the number you want to call or tap the Call icon to call the work number.» When the call is placed, you ll first need to accept the Lync call in order to make the outgoing call. When you receive an IM when the Lync app is not open but you are still signed in, you ll receive the alert on the main screen. Invite others to an existing IM 1. To invite someone to an instant messaging conversation, from the Conversation screen, tap the arrow icon, and then tap Invite Others. 2. From the Invite screen, select or search for the contact you d like to invite to the conversation. Join a Meeting To join an online meeting, tap the Meetings icon, and from the All or Online tab, open the meeting invite by selecting the meeting that you want to join, and then tap Join Meeting. 2

15 iphone Quick Reference Sign in and get started If you have a data plan, or your phone is connected to a Wi-Fi network, signing in is as easy as starting an application. For a list of supported features, see the Mobile Client Comparison Tables at go.microsoft.com/fwlink/?linkid= Find the right person Tap Contacts, and from the Lync tab, start typing a person s name in the search box. The results appear below the box. Start the Lync app, and on the sign-in screen, enter your credentials, and then tap Sign In. Send an instant message 1. When you find the person you re looking for, tap the person s name, and on the Card screen, tap the IM icon to send an instant message. Set your status To change your status, at the bottom of the screen, tap My Info, tap Status, and then from the Status select your status. 2. Type a message, and then tap Send. 401

16 iphone Quick Reference Quick Reference Guide Receive an instant message When someone sends you an instant message, an instant message alert appears at the top of the screen. Do one of the following:» To accept the invitation, tap the alert.» To ignore the invitation, tap the Close (x) button. The IM alert appears only for a few seconds, but you can tap the Chats icon to view any missed instant messages. Make a call Calls made using Lync are not Voice over Internet Protocol (VoIP). When you make or receive a Lync call, your carrier s minutes are being used.» To call someone in your Contacts list, find the contact, tap the contact's name, and then select the number you want to call tap the Call button to call the work number.» When the call is placed, you ll first need to accept the Lync call in order to make the outgoing call. Invite others to an existing IM 1. To invite someone to an instant messaging conversation, from the Conversation screen, tap the Actions icon, and then tap Invite Others. 2. From the Contacts screen, select or search for the contact you would like to invite to the conversation. Join a meeting To join an online meeting, tap Meetings, and from the Online tab, open the meeting invite by selecting the meeting that you want to join, and then tap Join Meeting. 2

17 Windows Phone Quick Reference Sign in and get started If you have a data plan, or your phone is connected to a Wi-Fi network, signing in is as easy as starting an application. For a list of supported features, see the Mobile Client Comparison Tables at Start the Lync app, and on the sign-in screen, enter your credentials, and then tap the check mark button. Note: Tap More Details to enter your server information. Find the right person From the contacts screen, tap search. Start typing a person s name in the search box. The results appear below the box. Send an instant message 1. When you find the person you re looking for, tap the person s name, and then tap the send IM icon to send an instant message. Set your status To change your status, from the my info screen, tap your status, and then select your status. 2. Type a message, and then tap the Send icon.

18 Windows Phone Quick Reference Quick Reference Guide Receive an instant message When someone sends you an instant message, an instant message alert appears at the top of the screen. To reply to the invitation, tap the alert. Make a Call Calls made using Lync are not Voice over Internet Protocol (VoIP). When you make or receive a Lync call, your carrier's minutes are being used.» To call someone in your Contacts list, find the contact, tap the contact s name, and then select the number you want to call or tap the Call icon to call the work number.» When the call is placed, you ll need to first accept the Lync call in order to make the outgoing call. Invite others to an existing IM 1. To invite someone to an instant messaging conversation, from the Conversation screen, tap invite. 2. On the next screen, select or search for the contact you d like to invite to the conversation. Mobile phone number To show your work phone number as the caller ID number when you make a Lync call, you ll need to add your Mobile phone number. 1. To add your Mobile phone number, from the my info screen, tap settings. 2. On the settings screen, under Mobile phone number, type in your mobile phone number. 2