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1 Content Management Web Page Editing: Logging Onto the System... 2 The Intranet... 4 Editing your Personal Page... 5 Step 1: General Information... 7 uploading a picture... 8 upload your CV... 8 Step 2: Additional Information Step 3: Details BioBrief Area of Emphasis Publications Teaching Enter a publication:...20 Limitations of the system:...24 Page 1

2 Logging Onto the System Opening screen click on Intranet Page 2

3 type in your eid and eid password and click on sign in (if this is your first time signing in, please make an appointment to meet with me for this step) Page 3

4 The Intranet you now see additional options under the intranet heading. This includes many of the most commonly used forms in the department (you can only access them by logging on). Page 4

5 Editing your Personal Page Go to Department Info, then select People the listing of faculty comes up first. But the other directories are available on the left and across the top. Notice the yellow box in the left menu bar. Check the Edit button. Page 5

6 You will now see a pencil next to your name, and any other location that you have permission to edit. Click on the pencil next to your name. Page 6

7 Step 1: General Information This is the data entry part of the page, it displays next to your picture. Check to be sure that the contact info is correct. If you have your own home page, add the URL and a Home Page Title in the appropriate spaces. (the title is what will be displayed on our page, as a link to your page). If you have a picture or C.V. to upload, scroll down the page. Page 7

8 uploading a picture: Browse to the location of the file that you want to include: the picture size should be at MOST 200 x 200. Anything larger will mess up the page layout. Most of the ones already posted are 150 pixels wide. If you have a larger image, and don t know how to resize it click on the Need to resize button before uploading. (I have found the pictures look better if I post the specific size myself). upload your CV Browse to the file and select it and click open. The file can be in PDF or Word format. (I have been posting only PDFs myself you Page 8

9 can easily generate a PDF file from your word document on the ent club computer in the mailroom). Click on: Save Changes & Continue to Step 2 Page 9

10 Step 2: Additional Information Type in an Area of Specialization and click Add Specialization. This should only be a few words, and appears with the contact information. When it is entered, it will appear underneath the field with an X next to it. To delete it, just click the X. Select a Discipline, and click the Add Discipline option. It appears underneath, with an X next to it. To delete it, just click on the X. If you are research staff or a student, select a supervisor and click Add Supervisor. The name will appear underneath the box, with an X next to it. To delete it, just lick on the X. Page 10

11 Scroll to the very bottom and click on Update All at this point. Then click on the pencil next to your name again. Double check the information that you provided. Page 11

12 If you haven t already provided the education info, enter it now. Click on Add Education: Select Insert a Record Page 12

13 Select the Degree Type, Enter in the Major Enter the Institution name and location. Enter the Year Graduated Click on Save the Record If the file doesn t clear and bring you back to where you were, just hit the back button. Page 13

14 Step 3: Details Return to the list of faculty, but this time click on your name (not the pencil). This brings up the details page (BioBrief, Area of Emphasis are edited here Publications, Students & Staff and Teaching are automatically filled through the CMS system). Page 14

15 For a new entry, click on Add Detail. To edit an existing entry simply click on the pencil. You can choose the area through the drop down menu, add a detail header, select a display order and then enter in the information in the box below. (the display order is a necessary field, and will put multiple paragraphs in order). Page 15

16 Warning about cutting and pasting from Word it includes a lot of ugly format coding that will look terrible here. You can cut and paste info from notepad without any problem. TIP: if you click on the show HTML box, then you can paste your text between the <p> </p> tags and all will be good. Do Not DELETE THESE TAGS. Click on the button again and you can now add formatting (like italics) Page 16

17 BioBrief: this should be one paragraph statement about yourself. Area of Emphasis: an abstract on your research project (s) Publications: these are entered elsewhere, and should show up automatically. Instructions to follow. Teaching: any courses within the University that you teach should show up automatically, if not then the course description needs to be edited (let me or the designated instructor know). You can manually enter information about teaching experience elsewhere. Tip for this info: keep paragraphs as individual items, it will be easier to edit or delete later. Also, click update after entering one bit of info, then go back in to add more. To edit information already in the details. Note the pencil next to the header. Click on it. Page 17

18 you can now edit that text. Page 18

19 then click Update Page 19

20 Enter a publication: After logging on to the intranet, and clicking on the pencil next to your name in the people pages, click on Add Publication (to edit an existing pub, click on edit next to the citation in the list, and follow essentially the same steps) Recommended format for the citation is as shown above. This will add consistency to the format of our pages. Page 20

21 by default your name should be listed in the author field (since you are entering through your home page). NOTE! You CANNOT simply cut and paste text from word it brings all sorts of terrible text coding with it. However, you can copy from word, and paste it into notepad. Then copy and paste from notepad into the text field for the website. TIP: if you click on the show HTML box, then you can paste your text between the <p> </p> tags and all will be good. Do Not DELETE THESE TAGS. Click on the button again and you can now add formatting (like italics) Enter the citation as you would in a references cited list. Enter the abstract for the publication (you can copy from a database search engine), select the year, enter journal name, volume, pages and type of publication. Click on Save the New Entry & Continue. Page 21

22 The next screen repeats the same info at the top, check it for accuracy. Down at the bottom you Add Co-Authors (people in the department) from the drop down list. This will then automatically add this publication to their lists. If you have the copyright authority, you can upload the pdf here. (we cannot do this for any ESA journal at this point in time). If the publication is available online- enter the url into the Link to an External location field. Page 22

23 Add Keywords (words not already in the title or abstract) and select a discipline. If this is an extension publication, then select Extension. When all finished, click on Update or add another publication Page 23

24 Limitations of the system: you cannot format using special codes or headers, unless you really know what you are doing in html (see me if you are a master at this, otherwise stick with the options given you). The built in format options are shown at the top of the text box. The options are such to maintain a consistent appearance throughout the site. Pictures may be inserted, text may be centered, bolded, italicized; lists can be bulleted. Etc. Experiment and see what you can do (it can always be corrected). Some fields have limitations in the number of characters you can insert. Example is the detail header. If at anytime the field doesn t return you to a previous page when you update, try just going back (and then let me know EXACTLY where it happened so that the person coding the page can try and fix it). Page 24

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