Linmark User Manual IT-M-U0005E. Linmark Online Product Upload User Guide
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1 Linmark User Manual Linmark Online Product Upload User Guide Version Editor Date Remarks 1.0 Angelina Talley February 24, 2010 Initial release
2 Table of Contents Table of Contents Objective Logging on to Linmark Online Landing Page or Homepage Accessing Shopping Leads Adding or Uploading Products Completing Product Details Populating Product Categories Populating MOQ, FOB Unit Cost, Currency & Unit Dimension/Size Uploading Product Photo(s) Populating Ordering Details and Specifications Accessing Uploaded Products Viewing Approved Products For More Information
3 1 Objective This user guide is intended to assist Key Account Managers and Merchandisers in the use of the Linmark Online product upload functionality from the shopping section of the system 2 Logging on to Linmark Online To begin, log in to the Linmark Online system. Point a web browser (Internet Explorer 7 or above or Firefox 2 or above) to This is the Linmark Online home page. Any user authorized to access Linmark Online must have a login ID and password provided by Linmark IT. Figure 2.1 Linmark Online login screen To sign in, enter the provided user name and password and click Sign In
4 3 Landing Page or Homepage After you have successfully signed into Linmark Online, you will arrive at the Landing Page or homepage featuring either the Buying Leads or Shopping Leads section. Linmark Online will remember which side of the system was used on a user s last login and will return the user to that side upon next login. Be mindful that only Merchandisers and Key Account Managers are authorized to upload files onto Linmark Online system. 3.1 Accessing Shopping Leads For illustration purposes, the screen below shows the Buying side once user has logged in. In other words, he or she was using the features on the Buying Lead side prior to logging off in his/her last session, or this is the user s first ever log in to LOL. To switch to the Shopping side, simply click on <Shopping Leads> (blue arrow) to continue. (Figure 3.1.2) To return at any time to the homepage of the current portion of the system, click on the Home icon (red circle). Furthermore, if there is a need to return to the Buying Leads landing page, click on <Buying Leads> (in the same location as the Shopping Leads link) and the system will return to the Buying Leads screen. Figure Linmark Online Homepage featuring Buying side. Figure Linmark Online Homepage featuring Shopping side
5 3.2 Adding or Uploading Products To begin the product upload process, click on the <Add Products> link in the left menu (red circle). Figure To begin the product upload process. The first step to uploading a product is choosing the supplier and its factory from the list of those that exist on Linmark Online system. Begin selecting the vendor by typing in the name of the vendor/supplier in the field <Search Supplier> (blue arrow). Or simply click on the arrow of the dropdown menu (red circle) to locate it. Figure Choosing a supplier. Next, pick the appropriate factory for the selected supplier by clicking on the arrow (red circle) of the dropdown menu <Select Factory> and selecting the factory. Only factories that belong to the selected supplier will be shown. If a desired vendor/factory combination does not exist in Linmark Online, contact Linmark IT. Figure Choosing the factory of the selected supplier
6 3.2.1 Completing Product Details The product upload detail screen has been divided into two major sections. The top section, Product Details, is required. All fields must be completed to upload a product. Each of these fields is described below Featured: To determine if a product should show in the featured list on Linmark Online Product Name: Brand and product name or short name of the product Descriptive Tagline: Brief one-sentence eyecatching phrase to describe the product Figure Populating the top 5 fields of Product Details. Product Model: Product model or style number of the product Product Details: Full description of a product. Includes all specifications including color, size or compatibility information, to name a few Selecting Product Categories Product categorization is very important to the Linmark Online system as it is used in the product search process. To start the product category selection, begin with the top level <Product Category> by clicking on the arrow of the dropdown menu (red circle) and repeat this step for all 3 sub-levels below. After each level is selected, the sub category below it will be filtered to match. Figure Populating the product category section. NOTE: Not all products will have a fourth level Sub Sub Sub Category. Simply populate the field by highlighting <No Sub Sub Sub Category> and move on to the next section
7 3.2.3 Populating MOQ, FOB Unit Cost, Currency & Unit Dimension/Size The fields in this section are required and are described below. Minimum Order Quantity (MOQ): Enter only numbers in this field FOB Unit Cost: Enter only numbers in this field Currency: Choose the appropriate currency for FOB Unit Cost Figure Populating MOQ, FOB, etc. Figure Measurement fields appear after Dimension is chosen. Unit Dimension or Size: Select either Dimension or Size as appropriate. The fields below it will change to allow size or dimension to be entered Dimension: 3 fields for entering the length, width and height, including units Size: one field for entering the appropriate size information, i.e. XL, L, M, S, XS and so forth Figure Unit Size field appears after Size is chosen Uploading Product Photo(s) The photos uploaded with a product are the heart of the Linmark Online shopping system. The more related photos uploaded, the better the customers can gain a full view of and understand the products. Using the photo upload control <Attached Photos>, there are 2 ways to upload photos into the Linmark Online by using the <Choose Files> navigator to find the files or by dragging and dropping files directly onto the control itself. This upload control can be found in different areas on Linmark Online and it is used the same way throughout the whole system. Acceptable file formats for the photos are: PNG, JPG, and GIF. Other files including Excel, Word, PDF, Photoshop, and Illustrator files may be included as well. Only files with these extensions will appear in the screen and be available for selection and upload. Highlight the appropriate folder to begin browsing for files. Only files with accepted file format will appear in the box. Populate the check box to upload the desired photo(s) Or, drag and drop files onto the control here to select them Click on <Select All> to select all shown photos when browsing Figure Utilizing Photo Uploading Control. <Unselect All> will remove all selected file(s) - 7 -
8 To ensure only relevant files have been selected for upload, click <Selected Files> (red circle) tab to view the chosen file(s) prior to pressing <Upload> button. Figure Displaying the selected files to be uploaded. Once all files have been selected, pressing the upload button to upload files is required! If the upload button is not pressed, the files will not be uploaded with this product. After upload, a dialog box confirming the upload will appear, indicating the file(s) have been added to Linmark Online. Simply click <OK> (red circle) to continue. Figure Confirmation message showing photo(s) have been uploaded. Once uploaded, each file will appear with a thumbnail below the upload control. Only uploaded files will be shown in this area. Figure Displaying an uploaded image
9 Each individual uploaded file has its own delete button. Simply click the <Delete> button (black arrow) under any file to remove it from the Linmark Online system. Files may be uploaded and deleted an unlimited number of times before the final product upload is submitted Populating Ordering Details and Specifications The second major section of the upload screen is the Ordering Details and Specifications section. Fields in this section are optional and capture information related to production, packing and shipping of the product being entered into Linmark Online. As production, packing, and shipping requirements vary greatly between products, not all fields in this section will be applicable to every product. The fields are self-explanatory in general, with a few called out below. Price Valid Until: Date indicating when the given price will expire. There are 2 ways to populate the fields for the date. i) click on the arrows of the dropdown menus ii) click on the calendar icon to pick the date CBM per Master Carton: this field is autopopulated when the fields for Master Carton Dimension (cm) are filled in. To override the figure generated, simply delete the figure and replace it with the correct one. When all information has been entered, click <Submit> (red circle) to add the record into Linmark Online. Figure Displaying Order Details and Specifications screen. When all information about the product has been entered and all files uploaded, click <Submit> to add the record onto Linmark Online. The <Return> button will alternately bring you back to the Linmark Online homepage. If <Return> is clicked all information entered, including uploaded files, will be discarded and will NOT be saved onto Linmark Online. NOTE: Entered products are subject to approval by the system administrator before being made available for viewing in LOL
10 3.2.6 Accessing Uploaded Products To locate uploaded products uploaded by the current user, simply click <My Uploads> (red circle). Only products approved by the system administrator and uploaded by this current user will appear on this list. The top part of the screen Search Upload is available for searching a product and the lower section, Product Upload, displays record(s) matching the search parameters. A <Show All> button is also available to view all records. 2 ways to initiate a search on approved and uploaded products. i) Enter the parameters in the fields provided, then click <Search> to locate the record. (blue arrow & circle) ii) Click <Show All> to display on products found on Linmark Online. (purple arrow) Figure Displaying Product Search Feature. Product(s) matching the search will be displayed under Product Upload. Uploaded products may be viewed, edited, or deleted. Click <View Details> (blue arrow) to explore the read-only details entered for a product. See the actual screen (Fig ) on the next page. To make changes to an uploaded product, click <Edit> (purple circle). The product edit screen will appear for this product. The edit screen is identical to the initial product upload screen. To permanently delete a product from the Linmark Online system, click <Remove> (red arrow). Figure Displaying Approved Uploaded Products List
11 3.2.7 Viewing Products Products uploaded into LOL and approved by the system administrator are viewable by any user. The user may find products using the Search box on the left of the screen (green circle), by browsing product categories (purple circle) or by using the My Uploads screen detailed above. The product viewing screen is read-only and has no editing capabilities. Photos or files uploaded with a given product may be viewed by clicking on the thumbnail for the file. To view a file or photo in its original size, click on the thumbnail. Dependent on your browser s settings, a new tab or window will be opened to showcase the full file. Figure Displaying Approved Product Record
12 4 For More Information For more information on product uploading and other Linmark Online features, visit the Linmark Training Center at
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