Book 5. Chapter 1: Slides with SmartArt & Pictures... 1 Working with SmartArt Formatting Pictures Adjust Group Buttons Picture Styles Group Buttons

Transcription

1 Chapter 1: Slides with SmartArt & Pictures... 1 Working with SmartArt Formatting Pictures Adjust Group Buttons Picture Styles Group Buttons Chapter 2: Slides with Charts & Shapes Working with Charts Aligning Shapes Distributing Shapes Evenly Grouping and Ungrouping Shapes Ordering Shapes Chapter 3: Slides with Media & Links Editing Media Adding Bookmark to Media Formatting Media Linking Slides Using Hyperlinks Linking Slides Using Action Buttons Chapter 4: Slides with Animations Adding and Removing Animation Effects Multiple Animations Animation Painter Animation Pane Animation Effects Options Chapter 5: Hardware and Software Hardware Components Software Components

2 Chapter 6: Formatting Pictures in Word Wrapping Text Picture Sizing Picture Adjustment Picture Styles Chapter 7: Layout & Design in Word Page Setup Options Columns and Text Boxes Header/Footer and Styles Printing a Document Chapter 8: Indent & Tabs in Word Using Indents Using Tabs Multilevel Lists Chapter 9: More on Tables in Word Table Design and Layout Buttons in Design Tab of Table Tools Buttons in Layout Tabs of Table Tools Chapter 10: Storage Devices Internal/External Hard Disk CD or DVD Pen Drive and SD Card Chapter 11: Editing Videos with Movie Maker Adding Media and Photos Publishing and Saving Movies Splitting and Trimming Video Clips Audio Levels in a Video Chapter 12: Enhancing Videos with Movie Maker Transitions, Visual Effects, Pan and Zoom Movie Titles, Captions and Credits Snapshots, Narrations, Emphasis and Webcam Video

3 Chapter 2: Slides with Charts and Shapes Similar to SmartArt, Charts can also display your data in a visual manner. To have such kind of information presented to the audience, PowerPoint 2016 provides an option named Chart in Illustrations group on Insert tab. Chart Adding Charts to your presentation helps to present your data in a visually graphical way. It helps your audience to understanding the meaning behind the numbers you show them. It enables them to have a deep understanding just by making comparisons or seeing trends without reading lot of textual data. PowerPoint 2016 has different types of charts that can used based on the data. Following are the important chart types that we will see in presenting data to the audience: o Column: These charts use vertical lines and is used to compare information. o Line: These charts use connected lines and is used to show trends values increase or decrease over time. o Pie: These charts use slices of pie and is used to show how parts or portions relate to the whole. o Bar: These charts use horizontal lines and is used for comparison similar to Column chart. 12

4 o Area: These charts use connected lines with filled areas under the lines and is used to show trends similar to Line chart. As seen above, every chart has five important parts that are as follows: o Chart Title: It tells you what the chart is about. o Horizontal Axis (X Axis): It classifies the categories in the chart. o Vertical Axis (Y Axis): It displays the range values of the column. o Data Series: It contains related data points in the chart. o Legend: It categorizes each color of data series in the chart. To insert a chart with data on a slide 1. On Insert tab in Illustrations group, click on Chart button to insert it on a slide. 2. On Insert Column dialog box, choose the desired chart type and click on OK button. 3. The chart is inserted and a linked spreadsheet is displayed. Enter your data in this sheet. The data entered in this sheet will be seen on the chart. 4. Once done, click on Close button to close the spreadsheet. 5. To edit the data on this sheet again; click the Edit Data button on Design (Chart Tools) tab in Data group. 13

5 Once a Chart is added to a slide, two tabs Design and Format under Chart Tools appears. The Format tab options are already known to us. The Design tab has options to modify chart type, layout and styles such as: o Change Chart Type: This button allows you to change to a different chart type. o Quick Layout: This button allows you to change the overall layout of the chart. o Change Colors: This button changes the overall color theme of the chart. o Chart Styles: It allows you to change the overall visual style of the chart. Arranging Shapes The shapes can be arranged, ordered and grouped as needed on the slide in your presentation. These arrangement options are found in Arrange group on Format tab and can helps in redefining the look of a slide having number of shapes. Aligning Shapes Alignment is the placement of the shapes on a slide. The shapes can be aligned to the slide margin or to other objects on the slide. To align shapes to each other or to slide margin 1. Press SHIFT key and click on the all the shapes you want to select. 2. On Format tab in Arrange group, click on Align button and choose Align Selected Objects or Align to Slide. 3. Again, on Format tab in Arrange group, click on Align button and choose from these six alignment options: left, center, right, top, middle and bottom. 4. The shapes will align with respect to each other or to the margins or edges of the slide based on option your selection. 14

6 Distributing Shapes Evenly Distributing evenly means to arrange shapes at equal distance from each other across the page. You can distribute shapes evenly either horizontally or vertically. To distribute shapes evenly on a page 1. Press SHIFT key and click on the all the shapes you want to select. 2. On Format tab in Arrange group, click on Align button and choose Distribute Horizontally or Distribute Vertically. 3. The shapes will be distributed evenly across the slide. Grouping and Ungrouping Shapes Grouping means to join shapes together to move and format them as if they were a single shape. Ungrouping means to break the connection between the grouped shapes so that you can move and format them one by one. To group or ungroup shapes 1. Press SHIFT key and click on the all the shapes you want to select. 2. On Format tab in Arrange group, click on Group button to join them. 3. On Format tab in Arrange group, click on Ungroup button to disconnect them. Ordering Shapes Ordering means to change the level of the shapes by bringing forward or taking backward. This ordering of shapes is important when we stack or overlap the shapes. Stacking means placing shapes one over the other. To bring forward 1. On Format tab in Arrange group, click on Bring Forward button and choose one of the following option: a. Bring Forward: To bring the selected shape forward one level. b. Bring to Front: To bring the selected shape in front of all the other objects. To send backward 1. On Format tab in Arrange group, click on Send Backward button and choose one of the following option: 15

7 a. Send Backward: To send the selected shape backward one level. b. Send to Back: To send the selected shape behind all the other objects. To change shape order using selection pane 1. On Format tab in Arrange group, click on Selection Pane button. 2. The selection pane is displayed on the right side. Here, you can click on the shape names and either drag and drop or use the arrow button on the top to change the ordering level of the shapes. To hide or unhide shapes 1. On Format tab in Arrange group, click on Selection Pane button. 2. To show or hide all the shapes, click on Show All or Hide All buttons on the top of the Selection Pane. 3. To show or hide the shapes one at a time, click on eye icon beside the shape names in the Selection Pane. 16

8 A. Fill in the blanks: 1. means to join shapes together to move and format them as if they were a single shape. 2. is the placement of the shapes on a slide. 3. means to break the connection between the grouped shapes so that you can move and format them one by one. 4. means to change the level of the shapes by bringing forward or taking backward. 5. means to arrange shapes at equal distance from each other across the page. 6. means placing shapes one over the other. B. Write T for true and F for false statements: 1. Adding Charts to your presentation helps to present your data in a visually graphical way. ( ) 2. New Chart Type button allows changing to a different chart type. ( ) 3. Quick Layout button changes the overall layout of the chart. ( ) 4. Change Styles button changes the overall color theme of the chart. ( ) 5. Chart Color change the overall visual style of the chart. ( ) C. Name the following charts: 1. It uses connected lines to show trends values increase or decrease over time. 2. It uses slices to show how parts or portions relate to the whole. 3. It uses horizontal lines for comparison. 4. It uses vertical lines to compare information. 5. It uses connected lines with filled areas under to show trends. 17

9 D. Name the Tab and Group these buttons belong to: E. Name the following parts of a chart: 1. It classifies the categories in the chart. 2. It tells you what the chart is about. 3. It contains related data points in the chart. 4. It displays the range values of the column. 5. It categorizes each color of data series in the chart. F. How to do the following: 1. To insert a chart with data on a slide. 2. To align shapes. 3. To distribute shapes evenly. 4. To group or ungroup shapes. 5. To bring a shape forward. 6. To send a shape backward. 7. To hide or unhide a shape. 18

10 PART 1 1. Start PowerPoint application. Open Water Cycle presentation and insert a new slide (Slide 6) with Blank layout. 2. Using textboxes and shapes, create the following: 3. Use the relevant shape formatting. Make sure the ordering of shapes are same as shown in the slide image above. 4. Save and close Water Cycle presentation. PART 2 1. Start PowerPoint application. Create a new presentation and save it as Learning Curve. 2. On title slide, type the following text: a. Title text: My Learning Curve b. Subtitle text: An Overview 3. Apply WordArt pattern fill style to both the text with appropriate text size. 4. Insert learning-curve image to this slide. 5. After rearranging the objects the slide should look as follows: 19

11 6. Insert a new slide (Slide 2) with a Blank layout. 7. Add the following pie chart to this slide. 8. Make sure you change the size and font color of the title and labels in this pie chart. PART 3 1. Start PowerPoint application. Open Learning Curve presentation. 2. Insert a new slide (Slide 3) with a Blank layout. 3. Using shapes and its formatting, create Slide 3 as shown. 20

12 Chapter 9: More on Tables in Word We have done tables before, and here we will learn some advance editing table options. These advance options will allows you to enhance the table s design and layout. Table Design and Layout While working with Tables in Word 2016, two Table Tools tabs appear: Design and Layout. Using the buttons from these two tabs, you can do lot of editing and modification to the design and layout of your table. Buttons in Design Tab of Table Tools o Table Styles: To quickly change the visual style of your table. Each style uses a unique combination of borders and shading to change the appearance of your table. Hover over a style in the gallery to preview it in your document. o Shading: To change the color of one or all table cells. o Borders: There are different options for Borders that are as follows: a. Borders: To add or remove borders from your table. b. Border Style: To format specific borders in your table using a common style or one that you recently applied. c. Line Style: To change the line style of a new border. d. Line Weight: To change the line width of a new border. e. Pen Color: To change the color of a new border. f. Border Painter: To copy format style of one border and apply the same to another. It is similar to Format Painter. 72

13 Buttons in Layout Tab of Table Tools o Rows & Columns group: a. Insert Above: To add a new row directly above the current row. b. Insert Below: To add a new row directly below the current row. c. Insert Left: To add a new column directly to the left of the current column. d. Insert Right: To add a new column directly to the right of the current column. e. Delete Cells: To delete few or all cells in a row or a column. f. Delete Columns: To delete the current column. g. Delete Rows: To delete the current row. h. Delete Table: To delete the entire table. o Merge group: a. Merge Cells: To merge selected cells (two or more) into one cell. b. Split Cells: To split the current cell into multiple cells. c. Split Table: To split a table into two tables. The current row will become the first row of the table. o Cell Size group: a. Height: To increase or decrease the table row height of selected cells. b. Width: To increase or decrease the table column width of selected cells. c. Distribute Rows: To distribute the height of the selected rows equally between them. d. Distribute Columns: To distribute the width of the selected columns equally between them. o Alignment group: a. Alignment Buttons: There are nine alignment button as follows:- i. Align Top Left: To align text to the top left corner of the cell. ii. Align Top Center: To center text and align it to the top of the cell. iii. Align Top Right: To align text to the top right corner of the cell. 73

14 iv. Align Center Left: To center text vertically and align it to the left of the cell. v. Align Center: To center text horizontally and vertically within the cell. vi. Align Center Right: To center text vertically and align it to the right of the cell. vii. Align Bottom Left: To align text to the bottom left corner of the cell. viii. Align Bottom Center: To center text and align it to the bottom of the cell. ix. Align Bottom Right: To align text to the bottom right corner of the cell. b. Text Direction: To change the text direction within the selected cells. Click the button multiple times to cycle through the available directions. c. Cell Margins: To modify cell margins and the spacing between cells. o Draw group a. Draw Table: To design your own table by drawing cell, row and column borders yourself. You can even draw diagonal lines and cells within cells. 74

15 b. Eraser: To remove specific borders in a table to create merged cells. o Data group: a. Repeat Header Rows: To mark multiple rows as header rows. If your table spans multiple pages, the header rows will appear on every page. b. Sort: To arrange the current selection in alphabetical or numerical order. This is mainly useful if you are trying to organize data in a table. c. Convert to Text: To convert the table to regular text. You can choose which text character to use to separate the columns. 75

16 d. Formula: To add a formula to a cell to perform a simple calculation such as SUM or COUNT. 76

17 A. Fill in the blanks: 1. changes the color of one or all table cells. 2. changes the line width of a new border. 3. changes the color of a new border. 4. copies format style of one border and apply the same to another. 5. centers text horizontally and vertically within the cell. B. Write T for true and F for false statements: 1. Click the text directions button multiple times to cycle through the available directions. ( ) 2. Distribute Rows button distributes the width of the selected rows equally between them. ( ) 3. Height button increases or decreases the table column height of selected cells. ( ) C. Name the button to perform the following actions: 1. To design your own table by drawing cell, row and column borders yourself. 2. To remove specific borders in a table to create merged cells. 3. To arrange the current selection in alphabetical or numerical order. 4. To convert the table to regular text. 5. To mark multiple rows as header rows. D. Name the Tab and Group these buttons belong to: 77

18 E. How to do the following: 1. To change the line style of a new border To insert or delete rows or columns. 3. To split table cells. 4. To distribute rows. 5. To modify cell margins and the spacing between cells. 6. To draw a table. 7. To add a formula to a cell.

19 PART 1 1. Start Word application. Open My Info Book document. 2. On Page 7, insert a table with 5 rows and 5 columns and type the following information as shown. 3. Consider following options while creating the above table of information: a. Font Formatting (Face, Size, Case and Color) b. Table Border (Weight, Color) c. Merge d. Cell Alignment e. Text Direction 4. Save and close the document. 79

20 PART 2 1. Start Word application. Open My Info Book document. 2. On Page 8, insert a table having 5 rows and 2 columns and type the information in it as shown on the side. 3. Use formula command to total up the count. Also, apply suitable font and table formatting. 4. Using Draw Table command, draw 3 rd column (with 1 row) 5. Type the following text in it and change its text direction to vertical right: These figures are as per the counting conducted on 20 th December 2017 by Zoo Officials. 6. Insert the picture zoo on the left position of this page. 7. Now, Page 8 should appear as shown. 8. Save and close the document. 80