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1 Table of Contents iii Table of Contents Chapter 1 Starting Excel Using an electronic spreadsheet 2 Starting Excel 2 Exploring the Start screen 4 Creating a blank workbook 4 Exploring the Excel window 5 Exploring the ribbon 6 Examining the types of buttons on the ribbon 10 Examining dialogue boxes and task panes 12 Understanding the worksheet area 14 Exiting Excel 16 Chapter 2 Creating a Worksheet Planning a worksheet 21 Moving within the worksheet 22 Using the mouse pointer 22 Using the keyboard 23 Moving to a specific cell 24 Types of data 25 Entering data 25 Entering text 26 Observing the contents of a cell 27 Entering long text entries 28 Entering numbers 29 Saving a workbook 30 Closing a workbook 32 Creating a blank workbook 33 Entering repetitive data AutoComplete 34 Updating a workbook 35 Entering dates 36 Entering text entries that look like dates 37 Using AutoFill 39 Using AutoFill to enter a series of text with numbers 40 Using AutoFill to enter a series of days or months 41 Using AutoFill to enter a series of dates 42 Using AutoFill to enter a series of numbers 44 Using AutoFill to input a series incremented by more than one 45 Saving a workbook under a different format 46 Chapter 3 Modifying a Worksheet Opening a workbook 51 Opening a workbook recently worked on 52 Pinning a workbook to the Recent Workbooks list 53 Adding the Open command button to the Quick Access Toolbar 54 Switching between open workbooks 55 Recovering an unsaved workbook 56 Converting a workbook 58 Viewing a worksheet at different magnifications 59 Using the mouse wheel 59 Using the Zoom tools 59 Using the buttons in the Zoom group 60 Modifying the contents of a cell 61 Deleting the contents of a cell 62 Understanding ranges 63 Selecting a range 63 Selecting an element of a table 66 Selecting non-adjacent ranges 68 Undoing and redoing an operation 68 Undoing and redoing several actions 68 Saving a workbook under another name 70 Copying and moving data 71 Using the drag-and-drop method 71 Using the Cut, Copy, and Paste commands 73 Inserting rather than overwriting cells 76 Using the Office Clipboard 77 Exploring the Office Clipboard pane in greater detail 80

2 iv Tables and Charts 2013 Using Flash Fill 82 Checking spelling 83 Chapter 4 Entering Basic Formulas and Functions Understanding formulas 86 Determining the formula 87 Entering a formula 87 Entering formulas containing several operators 91 Viewing and editing the structure of a formula 92 Copying a formula 93 Using relative cell references 93 Using absolute cell references 96 Moving a formula 101 Using AutoSum 102 Other functions of the AutoSum drop-down list 103 Using Quick Analysis to calculate totals 105 Pasting values instead of formulas 107 Transposing data 110 Using the Paste Options button 110 Chapter 5 Modifying the Structure of a Worksheet Adjusting column width 118 Automatically adjusting a column width to its longest entry 118 Setting the column width to a precise value 120 Changing the standard column width 122 Adjusting row height 123 Adjusting the row height to a precise value 123 Inserting columns and rows 125 Inserting one column or one row 125 Inserting several columns or rows at once 128 Using the Insert Options button 129 Deleting columns and rows 130 Chapter 6 Formatting the Worksheet Introduction 141 Changing the font, font size and font attributes 141 Changing the font 141 Changing the font size 142 Adding bold, italic or underline 144 Changing text colour 145 Aligning data 146 Changing horizontal alignment 146 Changing vertical alignment 148 Changing text orientation 149 Merging cells 150 Splitting a merged cell 152 Wrapping text 154 Changing the format of numbers 157 Applying number formats using the buttons of the Number group 157 Applying number formats using the Format Cells dialogue box 162 Adding borders and fill colour 164 Applying borders and fill colour using the Ribbon 164 Accessing more border options in the Format Cells dialogue box 167 Clearing all formatting 169 Copying formats using the Format Painter 170 Conditional formatting 175 Setting conditional formatting rules 175 Conditional formatting with graphic representation 179 Applying Conditional Formatting using Quick Analysis 179 Adding another conditional formatting rule 180 Managing conditional formatting rules 181 Modifying a rule 181 Removing rules 183

3 Table of Contents v Chapter 7 Printing the Worksheet Previewing and printing a worksheet 187 Exploring the preview pane 188 Using the Print tools 189 Printing specific pages 189 Printing multiple copies 189 Shrinking the output to fit on one page 190 Using the Quick Print command 191 Examining the Page Layout view 191 Controlling how the worksheet will be printed 193 Modifying the page setup options 193 Changing the margins 193 Centring the worksheet between the margins 196 Changing page orientation and paper size 197 Scaling a worksheet to fit 199 Activating sheet options 200 Creating headers and footers 201 Inserting a predefined header and/or footer 201 Customizing the header or footer 203 Printing multiple-page reports 207 Repeating row or column titles 207 Controlling the paging of the worksheet 209 Hiding data before printing 215 Hiding columns 215 Displaying hidden columns 216 Hiding rows 217 Hiding the contents of a range of cells 217 Chapter 8 Entering Functions Using functions 222 Entering functions 222 Using the Insert Function button 222 Using the buttons in the Function Library group 227 Using the Formula AutoComplete 229 Modifying a function 233 Understanding formula errors 234 Turning off background error checking 236 Correcting a circular reference 237 Displaying formulas 238 Chapter 9 Using Date and Time Functions Working with dates 242 Using date functions 244 Using the DATE function 244 Using the TODAY and NOW functions 245 Using the DAY, MONTH and YEAR functions 247 Using the WORKDAY.INTL and WORKDAY functions 248 Entering times 250 Performing calculations with times 252 Using time functions 254 Using the TIME function 254 Chapter 10 Using Math and Statistical functions Using the Math & Trig functions 260 Using the ROUND function 260 Using the INT function 263 Using the SUMIF function 264 Using statistical functions 267 Using the AVERAGE function 267 Using the MAX and MIN functions 268 Using the COUNT, COUNTA and COUNTBLANK functions 269 Using the COUNTIF function 271 Chapter 11 Using Logical Functions Logical functions 276 Using the IF function 276 Using text strings in a logical function 279 Testing multiple conditions 282 Using the OR function 282 Using the AND function 284

4 vi Tables and Charts 2013 Nesting the AND and OR functions within the IF function 285 Chapter 12 Using Financial Functions Using Financial functions 294 Using the PMT function 294 Using the FV function 295 Using the PDURATION function 297 Using the PV function 298 Using the RRI function 299 Chapter 13 Using Lookup and Reference Functions Using lookup and reference functions 304 Using the VLOOKUP function 304 Using the IFERROR function to check for #NA error 309 Chapter 14 Using Range Names Assigning a name to a range 312 Moving to a named range 314 Creating formulas using range names 314 Managing range names 316 Redefining a named range 316 Deleting a range name 318 Creating range names using labels 319 Replacing references with range names 320 Pasting a list of range names 321 Chapter 15 Useful Tools Keeping column and row headings in view 328 Using the Watch Window 330 Protecting certain worksheet cells 331 Adding password protection 334 Removing the protection 335 Importing data 336 Importing data from a text file 336 Importing data from an Access database 339 Chapter 16 Working with Multiple Worksheets Using multiple worksheets 342 Viewing a workbook with multiple worksheets 343 Adding a worksheet in a workbook 344 Change the default number of worksheets in a new workbook 345 Renaming a worksheet 345 Changing the order of the worksheets 346 Deleting a worksheet 347 Selecting worksheets in a workbook 347 Copying data to other worksheets 350 Making a copy of a worksheet 352 Hiding and unhiding a worksheet 353 Establishing links between worksheets 354 Creating a link using the Paste Link command 354 Using a formula to create a link 356 Creating formulas to link several worksheets 358 Creating formulas using 3D references 359 Applying colour to a worksheet tab 361 Chapter 17 Working with Multiple Workbooks Opening several workbooks 370 Opening several workbooks simultaneously 370 Managing multiple open workbooks 371 Arranging the workbook windows 371 Displaying two workbooks side by side 373 Working with multiple workbooks 374 Copying data between workbooks 374 Establishing links between workbooks 375 Creating links with multiple workbooks displayed 380 Updating links 381 Redirecting a link 382 Creating a new workbook from a worksheet 382

5 Table of Contents vii Chapter 18 Managing Data Using Tables Using Excel tables to manage data 390 Creating an Excel table 390 Identifying existing data as an Excel table 393 Making changes to an Excel table 394 Adding data to a table 394 Editing table data 396 Deleting table data 397 Removing duplicate rows 398 Sorting table data 399 Sorting on a single column 399 Sorting on multiple columns 401 Performing calculations in a table 404 Adding a calculated column 404 Including a total row 405 Changing table formatting 407 Converting a table back to a range 408 Chapter 19 Using Filters Filtering data 414 Filtering using AutoFilter 414 Filtering by matching values 414 Filtering by matching dates 416 Filtering on multiple columns 418 Filtering using custom criteria 419 Filtering by colour 426 Using the Advanced filter 427 Setting up the criteria range 427 Applying an Advanced Filter 428 Copying data using the Advanced filter 433 Using database functions 435 Using the DMAX and DMIN functions 435 Using the DAVERAGE function 437 Using the DCOUNT and DCOUNTA functions 438 Chapter 20 Creating and Modifying Charts What is a chart? 444 Types of charts 444 Chart sub-types 445 Essential elements of a chart 446 Creating a chart 446 Inserting a recommended chart 447 Creating a chart using a specific chart type 449 Creating a chart using the Quick Analysis tool 451 Moving, resizing and deleting a chart 452 Moving an embedded chart to a chart sheet 454 Examining chart elements 455 Selecting chart elements 456 Changing the chart type 458 Changing the chart type of a data series 459 Modifying the chart layout and style 461 Changing the chart layout 461 Changing the style and colour 462 Switching the orientation of the data 464 Modifying the chart data 465 Using the mouse to modify the data series 465 Using the Select Data Source dialogue box 467 Using the Chart Filters button to remove data 469 Adding or removing chart elements 470 Adding a chart title 470 Adding Axis titles 471 Adding data labels 472 Modifying the legend 473 Adding gridlines 474 Exploding a piece of a pie chart 475 Sparklines 476 Types of sparklines 476 Creating a sparkline 477 Modifying a sparkline 478 Changing the sparkline type 478 Highlighting data points 478 Grouping and ungrouping sparklines 479 Clearing a sparkline 480

6 viii Tables and Charts 2013 Chapter 21 Formatting Charts Formatting the chart elements 486 Modifying and formatting chart text 486 Modifying the text of a chart element 486 Formatting text 487 Formatting a chart element 489 Examining the Format pane 489 Formatting the Chart Area element 491 Formatting the chart plot 492 Formatting the chart axes 493 Formatting data series 495 Formatting Data Labels 496 Resetting the formatting of a chart element 497 Printing a chart 498 Saving a chart template 499 Chapter 22 Inserting Pictures Inserting pictures 504 Inserting online images 504 Selecting a picture 505 Resizing a picture 505 Arranging a picture 506 Rotating and flipping a picture 506 Formatting a picture 507 Applying an artistic effect 507 Applying a style 508 Applying a picture effect 509 Adding borders 509

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