Microsoft Excel 2010 Introduction. 4/27/2011 Archdiocese of Chicago Mike Riley

Size: px
Start display at page:

Download "Microsoft Excel 2010 Introduction. 4/27/2011 Archdiocese of Chicago Mike Riley"

Transcription

1 Microsoft Excel 2010 Introduction 4/27/2011 Archdiocese of Chicago Mike Riley i

2 VIDEO TUTORIALS AVAILABLE Almost 100,000 video tutorials are available from VTC. The available tutorials include Windows 7, GroupWise 8 and Office 2010 applications. To access these tutorials, visit and click the link for VTC Online Training. Login with your GroupWise username and password. You MUST use our custom login page from the list of Archdiocesan Web Links. You will NOT be able to login directly at VTC.com. Once logged into the VTC site, you can view any of the available tutorials (the Flash versions tend to load that fastest). You can view as many tutorials as you want. We have a limit of 5 concurrent users (only 5 people from our network can be logged in at one time). If all of the seats are currently in use, you will receive an error message. You can also access these tutorials from home. Simply use the link provided at

3 CONTENTS What is Microsoft Excel?... 1 Starting Excel... 1 Programs Menu... 1 By Opening a File... 1 Desktop Shortcut... 1 Anatomy of the Excel Interface... 2 The Ribbon... 2 The Quick Access Toolbar... 2 Tabs... 3 Contextual Tabsets... 4 Group Tabs... 4 Mini Toolbar... 4 Context Menu (Shortcut Menu)... 5 Name Box/Formula Bar... 5 View Icons... 5 Zoom Slider... 5 The Workbook... 6 Columns... 6 Rows... 6 Cells and Cell References... 6 Active Cell... 6 Active Sheet... 7 Scrollbars... 7 Navigating a Worksheet... 8 i

4 Selecting Cells... 9 Single Cell... 9 Contiguous Group of Cells... 9 Selecting a Group with the Mouse... 9 Selecting a Group with the Mouse and Keyboard... 9 Selecting a Group with the Keyboard Selecting a Region of Cells Working with Files Opening Files Converting files to Excel 2010 Format Creating New Files Blank Workbook From Template Saving Files Save (Overwrite) Save As (Copy) Switching Between Files Closing Files Entering Data Data Entry Shortcuts Data Types Formulas Basic Formulas Operators Order of Operations Building a Formula Simple Functions ii

5 Referencing Groups of Cells Function Library Working with Unfamiliar Functions AutoSum Inserting and Deleting Rows, Columns and Cells Moving and Copying Data Using Cut/Copy/Paste Steps for Cut/Copy/Paste Filling Cells Formatting Font Alignment Merge and Center Number Clearing Formats Resizing Rows and Columns Autofit Dragging To an Exact Size Printing Page Breaks Page Setup Orientation Margins Scaling Print Titles Headers and Footers iii

6 Header and Footer ELements Printing the Spreadsheet Mouse Pointers in Excel Select Cells Select Rows/Columns Resize Move I-beam and Insertion Point Fill iv

7 MICROSOFT EXCEL 2010 INTRODUCTION WHAT IS MICROSOFT EXCEL? Microsoft Excel is an application typically used for spreadsheets. With Excel, you can easily enter and calculate data, analyze the information and create graphs of your data. Excel also includes some basic database features (and, in some cases, may be a better solution than using Microsoft Access). STARTING EXCEL Before you can create, edit, or view an Excel workbook (or other file associated with Microsoft Excel), you'll need to start the program. PROGRAMS MENU Like almost every Windows program, when Office is installed, it adds a group to the Programs Menu. To start Microsoft Excel 2010: Choose Start, All Programs Choose Microsoft Office Choose Microsoft Excel 2010 BY OPENING A FILE Opening a file that uses Microsoft Excel as its default application will launch Microsoft Excel AND open the file at the same time. To start Microsoft Excel 2010 by opening a file: Browse to the file you want to open Double-click the file DESKTOP SHORTCUT You may also have a shortcut to Microsoft Excel 2010 on your desktop. You can simply double-click the desktop shortcut icon (not the text) to launch Excel. You can drag the Excel shortcut from your list of frequent programs to your desktop to quickly create a shortcut. 1

8 ANATOMY OF THE EXCEL INTERFACE THE RIBBON The large area of tools and commands at the top of the workbook is the Ribbon. THE QUICK ACCESS TOOLBAR This toolbar contains commonly used commands and can be customized by adding additional commands. To add a new command to the Quick Access Toolbar, select the desired command from the drop-down list to the right of the QAT. You can also right-click any button from any tab and choose Add to Quick Access Toolbar. 2

9 TABS Tabs make up the main context of the ribbon. You'll find different options available from the different tabs. FILE TAB The File tab replaces the File menu (in Office 2003 and earlier). Clicking the File tab opens the Backstage view that includes commands for working with the entire workbook or a different workbook. To close the File tab without choosing an option, simply click the File tab again or click a different tab. 3

10 CONTEXTUAL TABSETS When certain objects in a workbook (such as a chart) are selected, contextual tabsets appear. These tabsets contain one or more tabs with the functions available for those objects. GROUP TABS Commands on tabs are often grouped by functionality. The paragraph group (shown to the left), provides the formatting tools that affect one or more paragraphs. When there's not enough screen space to display all of the tools for a group, the group will collapse. MINI TOOLBAR The mini-toolbar appears when you select text or right-click on objects. This allows easier access to common formatting features. 4

11 CONTEXT MENU (SHORTCUT MENU) The Context Menu (Shortcut Menu) appears when you right-click on different elements in your workbook. The Mini-Toolbar might also appear, depending on the object you rightclick. NAME BOX/FORMULA BAR The Name Box shown at the left side of the formula bar shows the active cell or name of the active range (if named ranges are used). The Formula bar displays the value or formula in the active cell. You can edit a value or formula directly within the formula bar. VIEW ICONS While you will spend most of your time in Normal view of an Excel spreadsheet, the different views are easily accessible from the View Icons located in the lower-right. ZOOM SLIDER The Zoom Slider displays in the lower-right. You can drag the slider to change the aspect of your zoom, click the plus/minus icons to zoom in or out, or click the current zoom level to change to a specific magnification. 5

12 THE WORKBOOK When Excel opens, a new Worksheet is presented in a new Workbook. At this point you may begin entering data, open an existing file, or create a new workbook using a template. The new workbook has a working title of Book1, as displayed in the Title Bar. Additional new workbooks will also be named Book#. Once you save a workbook, the title bar will display the name of the workbook. COLUMNS Columns are vertical, and labeled across the top of the worksheet with letters columns are available in each Excel worksheet. Columns range alphabetically from A to XFD (A-Z, AA, AB XFD). ROWS Older versions of Excel have a maximum of 256 columns. If you Save As a lower version of Excel or a user with an older version converts the file to their version, any data in columns above IV (column 256) will be lost. Rows run horizontally and are labeled with numbers down the left side of the window. Row labels begin with the number 1 and run to row number Older versions of Excel have a maximum of rows. If you Save As a lower version of Excel or a user with an older version converts the file to their version, any data in rows above will be lost. CELLS AND CELL REFERENCES A Cell is located at the intersection of a row and column. The Cell Reference, or the name of a cell, is normally a combination of the column letter(s) and row number at the intersection. For example, the first cell in a spreadsheet has a cell reference of A1 while the absolute bottom-right cell in an Excel 2010 worksheet is XFD ACTIVE CELL At any time, there is one Active Cell. The Active Cell is the place in your worksheet where you enter information. The Active Cell is highlighted with a black border, and its address is shown in the name box at the far left side of the formula bar. 6

13 ACTIVE SHEET An Excel workbook (file) may contain multiple sheets of information. By default, a new workbook contains three sheets. The maximum number of worksheets available depends on the memory of your computer. If you plan to share files with people who use older versions of Microsoft Excel, limit the total number of worksheets in a workbook to 256. SCROLLBARS Use the new worksheet "tab" to add additional worksheets in your file. You can bring up Worksheet commands by right-clicking on a worksheet. Vertical and horizontal scrollbars appear at the left hand size and lower-left edges of the worksheet. Use the scrollbars to change the display of the worksheet without moving the active cell. To scroll by one row or column: Click the arrow on the scrollbar To scroll by one page: Click within the scrollbar between the scroll box and the arrows To scroll any distance: Click and drag the scroll box in the desired direction 7

14 NAVIGATING A WORKSHEET Excel is set up in a grid-like pattern. This enables the user to move quickly from cell-to-cell, skipping over the large pieces of data. You can navigate a worksheet using the scrollbars (as discussed above) or by using the keyboard. If you navigate by using the keyboard, you will also move the active cell. Again, the Active Cell is the location on the sheet where editing takes place. At any given time, there is only one active cell. Arrow Keys Use the arrow keys on the keyboard to move the active cell from one cell to another. The Name Box in the Formula Bar displays the location of the active cell. Tab Moves the active cell one column to the right Shift + Tab Moves the active cell one column to the left Enter Normally moves the active cell one row down. You can change the direction the Enter key moves from File, Options, Advanced. Shift + Enter Normally moves the active cell one row up. Again, you can change this through File, Options, Advanced. Ctrl + Arrow Keys Ctrl + Left/Right Arrows -- Moves the active cell to the first or last cell in the row. Ctrl + Up/Down Arrows -- Moves the active cell to the first or last cell in the column. Ctrl + Home Moves the active cell to position A1. Ctrl + End Active cell jumps to the last cell used in a spreadsheet Page Down /Page Up Jumps Down (or Up) page by page 8

15 SELECTING CELLS You will need to select a cell (or cells) to take action on those cells. You can select cells using either the mouse or keyboard. SINGLE CELL You can select a single cell either by clicking within that cell or by using the keyboard to navigate to that cell. CONTIGUOUS GROUP OF CELLS You can select a group of cells using the mouse, keyboard, or combination of both. The method you use depends on how large the group of cells is and whether or not you can see all of the cells on one screen. SELECTING A GROUP WITH THE MOUSE If you can see the entire group of cells on one screen, you should select the group of cells with the mouse. To select a group of cells with the mouse: Position the cursor in one of the corner cells of the group (Make sure the cursor is the select cursor ) Click and hold the mouse button Drag the mouse to the opposite corner of the group Release the mouse button If you don t grab the entire range, you can either start over or modify the range using the keyboard (see below). SELECTING A GROUP WITH THE MOUSE AND KEYBOARD If you can t see the entire group of cells on one screen, you may wish to select the group using the mouse and the keyboard. To select a group of cells with the mouse and keyboard: Click in one of the corner cells of the group (to select it) Scroll the window using the scrollbars until you can see the opposite corner of the group Hold down the Shift key and click in the cell that is the opposite corner of the first cell 9

16 SELECTING A GROUP WITH THE KEYBOARD You can also select a group of cells using the keyboard only. You can also use the keyboard to shrink or expand a group of selected cells (in case you didn t grab the entire desired range). To select a group of cells using the keyboard: Click in one of the corner cells of the group (to select it) Hold down the Shift key on the keyboard Use the keyboard navigation buttons to extend the selection (arrow keys, Home, End, etc) Release the Shift key once you have the desired selection SELECTING A REGION OF CELLS You can use the keyboard to select a group of all cells within a region. A region is as a group of cells surrounded by an empty row and column. To select a region of cells: Click on any cell within the region Hold down the Ctrl key and tap the asterisk (*) 10

17 WORKING WITH FILES OPENING FILES You are likely to open and edit existing files just as often as (if not more than) you create new files. To open a file: Click the File tab Choose Open Browse to and open the folder containing the file Double-click the file Use the Files of type drop-down to filter the display on specific types of files. CONVERTING FILES TO EXCEL 2010 FORMAT When you open a file that was created in a previous version of Microsoft Excel, Excel 2010 will run in Compatibility Mode. To use all of the features available in Excel 2010, you will need to convert the file to the most current format. To convert to the Word 2010 format: Click the File tab Choose Convert from the Info group OR Click the File tab Choose Save As Specify Excel Workbook (instead of Excel Workbook) as the file type CREATING NEW FILES Unless there is a compelling reason to convert a file to the latest version, you should keep it in its original format. Creating new Excel Workbook is as simple as clicking a button and choosing the type of workbook to create. BLANK WORKBOOK To create a new, blank workbook: Click the File tab Choose New Choose Blank Workbook and click Create or double-click Blank Workbook You can add the New button to the Quick Access toolbar. 11

18 FROM TEMPLATE You can also create new workbooks using a template. A template is a preset workbook that may contain design elements, layout options, styling, automation, etc. To create a workbook from a template: Click the File tab Choose New Select the desired template Click Create SAVING FILES If you have an active connection to the internet, you will be able to use any of the available templates from Office.com. When you are happy with changes you've made to a workbook, you should save your changes. You'll want to save early and often (so that you can close the file WITHOUT saving changes if needed). SAVE (OVERWRITE) The first time you save a new file, the Save As dialog box opens (since you'll need to specify the file name, type and location). After a file has been saved, you can click the Save icon on the Quick Access toolbar or use the Save command from the File tab. The Save command will then overwrite the current file with the changes you have made. SAVE AS (COPY) The Save As command makes a copy of the original file with your current changes. Use the Save As command in the following situations: To simply create a new version of the original file without modifying the original file (if you are going to do this, use the Save As command immediately so that you don't accidentally change the original) To save a copy of the file in a new location To save a copy of the file as a different file type (for instance, to save an Excel 2010 workbook as an Excel workbook that almost anybody will be able to open) SWITCHING BETWEEN FILES When you have more than one file open in Microsoft Excel 2010, each spreadsheet will be represented as a button in the Windows Taskbar or within the Excel button. To switch from one file to another, simple click the button for the file (or button for Excel and then select the file). 12

19 CLOSING FILES When you are done working with a file, you should close it so that you don't accidentally make changes to the file and that other network users can work with that file (if the file is on a network drive). You can close a file using the Close command from the Office Button or by using the Close button (X) at the topright corner of the window. 13

20 ENTERING DATA To enter data into a cell, select the cell and begin typing. If the cell already contains information, your new information will replace the existing information. After you have entered the data, tap the Enter or Tab key or click the green checkmark in the Formula Bar. If you try to click on a cell before accepting the data, Excel will insert the address of the cell you click on in addition to what you have already entered. DATA ENTRY SHORTCUTS When entering data, you can use keyboard shortcuts to speed up the process. Ctrl+; Enters today s date as static text Ctrl+: Enters the current time as static text Ctrl+ Copies the value above the current cell The shortcuts for entering the date and time simply prevent you from having to type in the date/time. They are NOT formulas that display the current date/time. DATA TYPES All data within a cell is defined as either text or a number. Text is left-aligned by default and can spill over into adjacent empty columns. Numbers are right-aligned by default and won t spill over into adjacent cells. Data can also be described as constant values or formulas. Constant values are static (the actual information that you ve typed into a cell). Formulas are a result of a calculation. 14

21 FORMULAS The power of Excel, and other spreadsheet programs, is the ability to perform dynamic calculations on data. All calculations are based on formulas. Formulas can use static values or the data from other cells within the spreadsheet. When a formula references a cell within your spreadsheet, the result of the formula will automatically update whenever the value of a cell used within that formula is changed. Formulas can be as simple as adding two values or as complicated as determining monthly payments on a loan. All formulas begin with an equal sign (=). This tells Excel that the cell contains a formula as opposed to a constant value. BASIC FORMULAS Your spreadsheet might only use basic formulas using standard math operations (addition, subtraction, multiplication, division and/or exponents). OPERATORS When creating a basic formula, you will need to use the correct symbols for your math operations. + Addition - Subtraction * Multiplication / Division ^ Exponents Hint: Use the numeric keypad as much as possible when creating formulas. ORDER OF OPERATIONS In math, calculations can t necessarily be done from left-to-right. Certain operations have priority. Addition and subtraction are computed last. Multiplication, division, and exponents occur first. To force addition/subtraction to take place before multiplication/division, surround that part of the formula with parentheses. 15

22 BUILDING A FORMULA When you build a formula, you can either type the entire formula or use the mouse (to select the cells used in the formula) and the keyboard to enter the math operators. To create a formula: Select the cell that will contain the formula (the result of the calculation) Enter an equal sign (=) on the keyboard to begin the formula. Type the formula using values or cell addresses When selecting a cell address, you can click on the cell rather than typing the address Tap the Enter key when finished SIMPLE FUNCTIONS Excel provides hundreds of functions to simplify formulas you create. Functions typically involve more complex math operations. Functions use a syntax similar to standard formulas. =NAME(variable1,variable2,variable3) Some functions use no variables, such as the PI function. =PI() In certain functions, all of the variables are used in the same way. =AVERAGE(A1,B1,C1,25) In other functions, the variables used have different meanings. =PMT(2.5%/12,60,10000) You can also use a function or formula as a variable within a function (in the above example, the monthly percentage rate is 2.5% [the annual rate] divided by 12). If a function can use several different values as one of the variables, you can use a group of cells as the variable. REFERENCING GROUPS OF CELLS When creating a formula, you may wish to reference a continuous group of cells rather than entering the address for each individual cell. To reference a group of cells, you enter the addresses of the cells in opposite corners of the group separated by a colon (:). For example, A1:D7 selects all cells between cells A1 and D7 (inclusive). When using a function, you can also drag to select the cells at the appropriate point in building the function. 16

23 FUNCTION LIBRARY With hundreds of functions available, it s unrealistic to try and memorize the syntax of all of the functions (or sometimes even remember which function to use). The Function Library group (on the Formulas ribbon) is one way to access the various functions available within Excel. To insert a function from the Function Library: Select the cell which will contain the result of the function Click on Insert Function or choose a category from the Function Library Select the desired function Click on the function and click OK A dialog box appears prompting you to enter the variables used in the function Enter the variables used in the function in the appropriate boxes (you can either type a value, enter a cell address or range of cells, or select the cell(s) that will be used for that variable) Once you enter all of the required variables and any optional variables, click OK WORKING WITH UNFAMILIAR FUNCTIONS With over 300 functions available in Excel 2010, it is next to impossible to memorize how each function is used. Luckily, the Insert Function dialog box and help system in Excel provide lots of assistance in both selecting the correct function and how to use an unfamiliar function. To locate the correct function: Select Insert Function from the Function Library group (Formulas ribbon) Type a brief description of what you need to do in the Search for a function box and click Go Click on the functions returned in Select a function and view the description to determine whether it's the function you need Select the desired function and click OK You can also click on the Help on this function link to get additional details on the proper use of the selected function 17

24 AUTOSUM Adding rows and columns of numbers is one of the most common uses of an Excel spreadsheet. Excel makes it easy to use the SUM function with AutoSum. To use AutoSum by selecting the total cell: Select the cell that will contain the result of the SUM function Click the AutoSum icon Highlight the cells to add (if Excel guessed incorrectly) Tap the Enter key Instead of selecting the cell where the total will appear, you can highlight the cells you are adding and use AutoSum. To use AutoSum by selecting the cells to add: Select the cells you are adding Click the AutoSum icon When you use AutoSum in this manner, the total will appear in the first empty cell to the right of the selected cells if you only select cells within a single row. Otherwise, the total(s) will appear in the first empty cell below the selected cells. To guarantee that the AutoSum adds the correct cells AND to AutoSum rows and columns at the same time, use the following method. To use AutoSum by selecting the cells to add AND the cells that will contain the total: Select the cells you are adding AND the empty cells that will contain the total(s) Click the AutoSum icon In Excel 2010, you can use AutoSum to quickly create formulas with other functions by clicking the dropdown arrow next to AutoSum and choosing the desired function. 18

25 INSERTING AND DELETING ROWS, COLUMNS AND CELLS During your work with a spreadsheet, you may need to insert or delete rows and columns or add/remove a cell within the worksheet. Inserting and deleting rows or columns is fairly straightforward. To insert a row/column: Click the row button (column button) that you are going to insert the row (column) before Click the Insert button from the Cells group on the Home ribbon To delete a row/column: Click the row button (column button) for the row (column) you want to delete Click the Delete button from the Cells group on the Home ribbon Inserting or Deleting a single cell is normally a quick fix when you have made a mistake when entering data by either skipping a cell or doubling up the data. Rather than retyping multiple cells' worth of data, you can insert or delete a cell. When you insert or delete a cell, you "slide" other cells in the row or column over without affecting the rest of your spreadsheet. You'll need to choose how the cells will shift. To insert a cell: Click on the cell you are inserting before Click the dropdown arrow next to the Insert icon Choose Insert Cells Select the direction existing cells will move Click OK To delete a cell: Click on the cell you are deleting Click the dropdown arrow next to the Delete icon Choose Delete Cells Select the direction existing cells will move Click OK 19

26 MOVING AND COPYING DATA You can move or copy data within the same worksheet, to a different sheet in the same file or to a completely different file. You can also use AutoFill to paste values of a series. USING CUT/COPY/PASTE Cut/Copy/Paste is one of the most basic techniques in Windows and software. If you are moving something from one place to another, you cut and paste. If you are copying, use copy and paste. STEPS FOR CUT/COPY/PASTE 1. Select the content you are moving/copying Select the cell(s) you are moving/copying 2. Invoke the Cut/Copy command a. Click the Cut/Copy icon b. Right-click the selection and choose Cut/Copy c. Use Ctrl-X/Ctrl-C 3. Select the destination point Click at the upper-right corner you are going to paste into. If you highlight a group of cells before you paste, the highlighted cells must be the same dimensions as the original content. 4. Invoke the Paste command a. Click the Paste icon b. Right-click the cell and choose Paste c. Use Ctrl-V In Excel 2010, the Paste icon has a drop-down arrow that includes additional Paste options. For example, you can paste just the resulting values (of a formula) rather than the actual calculation. 20

27 FILLING CELLS Fill is a special method of copying and pasting cells across a row or down a column. The primary advantage of Filling is that it can follow a series. To fill cells using the fill handle: Select the cells that establish the series Move the mouse to the lower right corner of the selection until the fill handle appears Click and drag to the final cell you are filling You can use the fill icon from the Editing group of the Home Ribbon to fill a series of numeric values. This can be easier to use because you don't have to drag the fill handle and you can establish the high value. To fill numeric values using the Fill icon: Drag from the cell that starts the fill to the cell that will end the fill Click the Fill icon Choose Series Choose the desired Type o Linear adds the Step Value o Growth multiples by the Step value o Date lets you specify what date unit you increment by o Series is identical to using the Fill Handle Enter the desired Step value Enter a Stop value (if desired) Tips: If you enter a Stop value, the fill will stop once it hits that value. It will NOT start over from the beginning. If you enter a Stop value and have only highlighted the starting cell, the fill will continue until it reaches the stop value (you don't have to highlight the cells you are filling). If you highlight two cells and use the Fill icon, you can click Trend to automatically calculate the Step value. 21

28 FORMATTING You can easily change the appearance of your spreadsheet by applying formatting to one or more cells in your spreadsheet. You can apply formatting before you enter information into a cell or after the cell's contents have already been entered. The formatting options you choose will apply to all of the cells you currently have selected. FONT Font Specifies the font face for the selected cells. Be cautious when changing fonts or using too many different fonts in a spreadsheet. This can make your data harder to interpret. Font Size You can specify an exact point size for your text using this dropdown. Increase Font Size/Decrease Font Size These buttons let you step up (or down) the font size until you achieve the desired size. These tools are useful if you don't need an exact size but simply want to content to "look right." Bold, Italic, Underline Apply bold, italic or underline effects. The underline icon has a drop-down arrow where you can choose a doubleunderline effect. Borders Lets you choose from a variety of border options to apply to the selected cells. Fill Color Applies a background color to the selected cells. Keep in mind that your spreadsheet will likely be printed in black and white, so color variations might not be obvious. Font Color Applies the selected color to the text in the cells. Keep in mind that your spreadsheet will likely be printed in black and white, so color variations might not be obvious. 22

29 ALIGNMENT Top/Middle/Bottom Align Change the vertical position of the text. This will only have an effect if the row is taller than the contents of the cell. Orientation Lets you angle or rotate text in a cell or display the text vertically. This is helpful when column headings are long text, but the data is very short. Align Text Left, Center, Align Text Right Changes the horizontal position of a cell's contents. Remember, by default, text aligns to the left while numbers align to the right. Decrease Indent/Increase Indent Decreases/Increases the internal left margin of a cell Wrap Text Forces text to word wrap and remain within the boundaries of the column's width. Text will NOT spill over into other columns. Merge and Center Combines multiple cells into one. This is useful for headings that should span multiple columns. 23

30 MERGE AND CENTER When you merge cells, you combine several cells into one. The only cell whose content will remain is the upperleft cell in your select. Unlike other Alignment options, you can only use Merge when you select multiple cells. Merge and Center All selected cells are combined into one cell. Merge Across Cells in the same row are combined. You can select multiple rows. Merge All selected cells are combined into one. You will need to use this option if you are merging cells from a single column. Unmerge Cells Splits the merged cells. 24

31 NUMBER Number Format Lets you apply a preset number format or any number format available (More Number Formats) Accounting Applies accounting style to the selected cells Percent Applies percent formatting Comma Applies comma formatting Increase/Decrease Decimal Increases/decreases the number of decimal places to display. Rounds the display of numbers as needed. CLEARING FORMATS When you use the Delete key in a cell, you are only deleting the contents of the cell. Formatting will remain in the cell. You will need to use the Clear option to remove formatting (or to completely clear a cell). To clear a cell: Select the desired cell Click the Clear icon from the Editing section of the Home ribbon Choose the desired Clear option 25

32 RESIZING ROWS AND COLUMNS One of the final steps when working with a spreadsheet is to make sure that rows and columns are sized appropriately. AUTOFIT Autofit will adjust a column's width so that the column will be wide enough to fully display all of the data in that column (ignoring any cells that are set to wordwrap). This includes the width of any cells containing text that spill over into adjacent cells (so using Autofit on those columns will often make the column much wider than desired). Rows typically autofit automatically based on the font size in that row. Autofitting a row will adjust the size based on the font size in that row. To Autofit a column: Double-click the column divider directly to the right of the column letter To Autofit a row: Tip: You can Autofit multiple columns at once. Highlight all of the desired columns and double-click the column divider to the right of any of the selected columns. Double-click the row divider directly below the row number DRAGGING Dragging is the most common method used to adjust a column (row) to the desired width (height). You will normally need to manually adjust a column width after Autofitting the column when the column contains text that crosses into empty cells. You can also manually adjust a row's height to provide visual spacing for the row. To manually size a column/row: Move the mouse to the divider to the right of the column button (to the bottom of the row button) Click and drag to size the column (row) as needed 26

33 TO AN EXACT SIZE You can also size rows and columns to a specific amount. This is especially useful when you want several rows or columns to be the same height or width. To specify an exact size for a row or column: Click anywhere within that row/column or drag across multiple rows/columns Click the Format icon in the Cells group of the Home ribbon Choose Row Height/Column Width Enter the desired size Click OK Row height is measured in point size (72 pts = 1 inch). Column width is the amount of numeric characters that will fit in the column when using the default font face and size. 27

34 PRINTING When working with an Excel file, how the file will print is NOT readily apparent from the Normal editing view. Choosing File, Print brings up a preview for the printed output, lets you adjust print settings, and lets you print the file. Normal View Print View PAGE BREAKS After choosing the Print View, page breaks will be visible in the Normal view. Page breaks appear as dashed lines at column/row borders. You can manually add page breaks if needed (to keep grouped information on the same page). To add a page break: Click at the point where the page break will be inserted before Choose the Page Layout tab Choose Breaks, Insert Page Break The page break is inserted above and to the left of your selection when you insert the break. You can select an entire row or column before you insert the break. 28

35 PAGE SETUP After determining where page breaks will appear in your printed output, you can begin making adjustments to the spreadsheet to achieve the desired print output. These options typically include adjusting margins, changing the page orientation, and setting up headings to print on each page. ORIENTATION If your spreadsheet is wider than it is tall, you'll most likely want to print it with Landscape orientation. To change the page orientation: Choose the desired orientation from Page Layout, Page Setup, Orientation 29

36 MARGINS Changing the margins is one way to try and fit more content on each page (without reducing the font size and column widths). To change the margins: Choose the desired orientation from Page Layout, Page Setup, Margins OR From the Margins drop-down, choose Custom Margins, enter the desired values and click OK 30

37 SCALING Another option to fit a spreadsheet to the desired number of pages is to Scale the spreadsheet. This will shrink the printed output to fit the specified number of pages. You can choose this setting from either the Page Layout tab or the Print options. To scale a spreadsheet from Page Layout: Choose the desired number of pages to shrink to from either Width or Height To restore a spreadsheet to its original size, you will need to set the Scale to 100%. To scale a spreadsheet from the Print window: Choose the desired scaling option from the drop-down provided 31

38 PRINT TITLES When your spreadsheet requires more than one page for its printed output, you may want to have column or row headings appear on each printed page. You do this by setting up Print Titles. To set up Print Titles: From Page Layout, Page Setup, click Print Titles Click in the Rows to repeat at top (Columns to repeat at left) field Click directly on the row number (column heading letter) for the row (column) you want to appear You can click and drag on row numbers (column headings) to use multiple rows (columns) Click OK HEADERS AND FOOTERS You can easily add Headers and Footers that will print on your spreadsheet. To add/edit Headers/Footers: Select Header & Footer from the Insert ribbon Choose from a preset Header/Footer using the Header & Footer icons OR Click in the desired area of the Header/Footer and type the text or use Header & Footer elements After creating the header/footer, click within your spreadsheet to stop editing the header/footer. You may need to choose the Normal view from the View tab as well. 32

39 HEADER AND FOOTER ELEMENTS Page Number Inserts the number of the current page Number of Pages Inserts the total number of pages. UsePage PageNumber of Number of Pages to achieve a Page 1 of 10 output Current Date Inserts the current date (the date you actually print) Current Time Inserts the current time (the time you actually print) File Path Inserts the full path and filename of the file File Name Inserts the filename ONLY Sheet Name Inserts the name of the sheet (tab) Picture Inserts a picture 33

40 Format Lets you specify the dimensions, cropping and color options of a picture in the Header/Footer PRINTING THE SPREADSHEET After you have previewed your file, you can be confident on its appearance when you print the spreadsheet. To print an Excel file: Click the File tab and choose Print Select the desired printer from the dropdown list Specify what pages to print (that you determine by previewing the file) or whether you are printing all pages Specify whether to print the active worksheet, the entire workbook, or the currently highlighted selection Specify the number of copies and whether or not to collate the copies Click OK 34

41 MOUSE POINTERS IN EXCEL In Excel, the mouse pointer changes shape depending on its location in the worksheet, and the action being performed. SELECT CELLS The mouse pointer in Excel is generally represented as a white plus sign, or cross. This cursor shape is used to select one or more cells. SELECT ROWS/COLUMNS RESIZE Position the mouse pointer on the border between two columns or two rows. The mouse cursor changes to a double-headed arrow. This cursor is used to resize rows or columns. MOVE Your cursor changes to an arrow when moved to the edge of the selected cell(s). While the cursor is an arrow, you can click and drag to move the cells contents. 35

42 I-BEAM AND INSERTION POINT The cursor changes to an I-beam while in Edit mode. Use Edit mode when changing some of a cell s contents while keeping other information within that cell. It s easiest to select your edit point by selecting the cell to edit and clicking the insertion point within the Formula Bar (rather than directly within the cell). While editing a cell s content, the insertion point appears as a vertical line within the contents of the cell (and in the Formula Bar). FILL The fill handle is used to copy a series of cells. To activate the fill handle, select the cell or cells that establish the series. Once you select the cells, move the mouse to the lower-right corner of the selection until the cursor changes to a thin, black cross. 36

43

44 Direct any questions or comments to the IT Assistance Line at (312)

Microsoft Word 2010 Introduction. 5/18/2010 Archdiocese of Chicago Mike Riley

Microsoft Word 2010 Introduction. 5/18/2010 Archdiocese of Chicago Mike Riley Microsoft Word 2010 Introduction 5/18/2010 Archdiocese of Chicago Mike Riley i VIDEO TUTORIALS AVAILABLE Almost 100,000 video tutorials are available from VTC. The available tutorials include Windows 7,

More information

Microsoft Word 2010 Tables. 4/25/2011 Archdiocese of Chicago Mike Riley

Microsoft Word 2010 Tables. 4/25/2011 Archdiocese of Chicago Mike Riley Microsoft Word 2010 Tables 4/25/2011 Archdiocese of Chicago Mike Riley i VIDEO TUTORIALS AVAILABLE Almost 100,000 video tutorials are available from VTC. The available tutorials include Windows 7, GroupWise

More information

INTRODUCTION... 1 UNDERSTANDING CELLS... 2 CELL CONTENT... 4

INTRODUCTION... 1 UNDERSTANDING CELLS... 2 CELL CONTENT... 4 Introduction to Microsoft Excel 2016 INTRODUCTION... 1 The Excel 2016 Environment... 1 Worksheet Views... 2 UNDERSTANDING CELLS... 2 Select a Cell Range... 3 CELL CONTENT... 4 Enter and Edit Data... 4

More information

Excel 2010: Getting Started with Excel

Excel 2010: Getting Started with Excel Excel 2010: Getting Started with Excel Excel 2010 Getting Started with Excel Introduction Page 1 Excel is a spreadsheet program that allows you to store, organize, and analyze information. In this lesson,

More information

PowerPoint 2010 Introduction. 4/18/2011 Archdiocese of Chicago Mike Riley

PowerPoint 2010 Introduction. 4/18/2011 Archdiocese of Chicago Mike Riley PowerPoint 2010 Introduction 4/18/2011 Archdiocese of Chicago Mike Riley i VIDEO TUTORIALS AVAILABLE Almost 100,000 video tutorials are available from VTC. The available tutorials include Windows 7, GroupWise

More information

Intro to Excel. To start a new workbook, click on the Blank workbook icon in the middle of the screen.

Intro to Excel. To start a new workbook, click on the Blank workbook icon in the middle of the screen. Excel is a spreadsheet application that allows for the storing, organizing and manipulation of data that is entered into it. Excel has variety of built in tools that allow users to perform both simple

More information

Excel 2016 Basics for Windows

Excel 2016 Basics for Windows Excel 2016 Basics for Windows Excel 2016 Basics for Windows Training Objective To learn the tools and features to get started using Excel 2016 more efficiently and effectively. What you can expect to learn

More information

Introduction to Excel

Introduction to Excel Office Button, Tabs and Ribbons Office Button The File menu selection located in the upper left corner in previous versions of Excel has been replaced with the Office Button in Excel 2007. Clicking on

More information

Excel Select a template category in the Office.com Templates section. 5. Click the Download button.

Excel Select a template category in the Office.com Templates section. 5. Click the Download button. Microsoft QUICK Excel 2010 Source Getting Started The Excel Window u v w z Creating a New Blank Workbook 2. Select New in the left pane. 3. Select the Blank workbook template in the Available Templates

More information

EXCEL BASICS: MICROSOFT OFFICE 2007

EXCEL BASICS: MICROSOFT OFFICE 2007 EXCEL BASICS: MICROSOFT OFFICE 2007 GETTING STARTED PAGE 02 Prerequisites What You Will Learn USING MICROSOFT EXCEL PAGE 03 Opening Microsoft Excel Microsoft Excel Features Keyboard Review Pointer Shapes

More information

EXCEL BASICS: MICROSOFT OFFICE 2010

EXCEL BASICS: MICROSOFT OFFICE 2010 EXCEL BASICS: MICROSOFT OFFICE 2010 GETTING STARTED PAGE 02 Prerequisites What You Will Learn USING MICROSOFT EXCEL PAGE 03 Opening Microsoft Excel Microsoft Excel Features Keyboard Review Pointer Shapes

More information

PARTS OF A WORKSHEET. Rows Run horizontally across a worksheet and are labeled with numbers.

PARTS OF A WORKSHEET. Rows Run horizontally across a worksheet and are labeled with numbers. 1 BEGINNING EXCEL While its primary function is to be a number cruncher, Excel is a versatile program that is used in a variety of ways. Because it easily organizes, manages, and displays information,

More information

Microsoft How to Series

Microsoft How to Series Microsoft How to Series Getting Started with EXCEL 2007 A B C D E F Tabs Introduction to the Excel 2007 Interface The Excel 2007 Interface is comprised of several elements, with four main parts: Office

More information

Creating a Spreadsheet by Using Excel

Creating a Spreadsheet by Using Excel The Excel window...40 Viewing worksheets...41 Entering data...41 Change the cell data format...42 Select cells...42 Move or copy cells...43 Delete or clear cells...43 Enter a series...44 Find or replace

More information

Working with Tables in Word 2010

Working with Tables in Word 2010 Working with Tables in Word 2010 Table of Contents INSERT OR CREATE A TABLE... 2 USE TABLE TEMPLATES (QUICK TABLES)... 2 USE THE TABLE MENU... 2 USE THE INSERT TABLE COMMAND... 2 KNOW YOUR AUTOFIT OPTIONS...

More information

Excel 2016 Basics for Mac

Excel 2016 Basics for Mac Excel 2016 Basics for Mac Excel 2016 Basics for Mac Training Objective To learn the tools and features to get started using Excel 2016 more efficiently and effectively. What you can expect to learn from

More information

EXCEL TUTORIAL.

EXCEL TUTORIAL. EXCEL TUTORIAL Excel is software that lets you create tables, and calculate and analyze data. This type of software is called spreadsheet software. Excel lets you create tables that automatically calculate

More information

Lecture- 5. Introduction to Microsoft Excel

Lecture- 5. Introduction to Microsoft Excel Lecture- 5 Introduction to Microsoft Excel The Microsoft Excel Window Microsoft Excel is an electronic spreadsheet. You can use it to organize your data into rows and columns. You can also use it to perform

More information

DOING MORE WITH EXCEL: MICROSOFT OFFICE 2013

DOING MORE WITH EXCEL: MICROSOFT OFFICE 2013 DOING MORE WITH EXCEL: MICROSOFT OFFICE 2013 GETTING STARTED PAGE 02 Prerequisites What You Will Learn MORE TASKS IN MICROSOFT EXCEL PAGE 03 Cutting, Copying, and Pasting Data Basic Formulas Filling Data

More information

EXCEL 2013 FDLRS SUNRISE

EXCEL 2013 FDLRS SUNRISE EXCEL 2013 FDLRS SUNRISE Goal: Participants will create a spreadsheet and graph to document student progress. Objectives: Participants will create a spreadsheet which includes basic formulas. Participants

More information

Excel Main Screen. Fundamental Concepts. General Keyboard Shortcuts Open a workbook Create New Save Preview and Print Close a Workbook

Excel Main Screen. Fundamental Concepts. General Keyboard Shortcuts Open a workbook Create New Save Preview and Print Close a Workbook Excel 2016 Main Screen Fundamental Concepts General Keyboard Shortcuts Open a workbook Create New Save Preview and Print Close a Ctrl + O Ctrl + N Ctrl + S Ctrl + P Ctrl + W Help Run Spell Check Calculate

More information

Excel 2007 Fundamentals

Excel 2007 Fundamentals Excel 2007 Fundamentals Introduction The aim of this document is to introduce some basic techniques for using Excel to enter data, perform calculations and produce simple charts based on that information.

More information

Introduction to Excel 2013

Introduction to Excel 2013 Introduction to Excel 2013 Copyright 2014, Software Application Training, West Chester University. A member of the Pennsylvania State Systems of Higher Education. No portion of this document may be reproduced

More information

Microsoft Excel 2010 Basic

Microsoft Excel 2010 Basic Microsoft Excel 2010 Basic Introduction to MS Excel 2010 Microsoft Excel 2010 is a spreadsheet software in the new Microsoft 2010 Office Suite. Excel allows you to store, manipulate and analyze data in

More information

Microsoft Excel 2010 Tutorial

Microsoft Excel 2010 Tutorial 1 Microsoft Excel 2010 Tutorial Excel is a spreadsheet program in the Microsoft Office system. You can use Excel to create and format workbooks (a collection of spreadsheets) in order to analyze data and

More information

MS Excel Henrico County Public Library. I. Tour of the Excel Window

MS Excel Henrico County Public Library. I. Tour of the Excel Window MS Excel 2013 I. Tour of the Excel Window Start Excel by double-clicking on the Excel icon on the desktop. Excel may also be opened by clicking on the Start button>all Programs>Microsoft Office>Excel.

More information

Budget Exercise for Intermediate Excel

Budget Exercise for Intermediate Excel Budget Exercise for Intermediate Excel Follow the directions below to create a 12 month budget exercise. Read through each individual direction before performing it, like you are following recipe instructions.

More information

Excel 2016: Part 1. Updated January 2017 Copy cost: $1.50

Excel 2016: Part 1. Updated January 2017 Copy cost: $1.50 Excel 2016: Part 1 Updated January 2017 Copy cost: $1.50 Getting Started Please note that you are required to have some basic computer skills for this class. Also, any experience with Microsoft Word is

More information

Spreadsheets Microsoft Office Button Ribbon

Spreadsheets Microsoft Office Button Ribbon Getting started with Excel 2007 you will notice that there are many similar features to previous versions. You will also notice that there are many new features that you ll be able to utilize. There are

More information

Gloucester County Library System. Excel 2010

Gloucester County Library System. Excel 2010 Gloucester County Library System Excel 2010 Introduction What is Excel? Microsoft Excel is an electronic spreadsheet program. It is capable of performing many different types of calculations and can organize

More information

Kenora Public Library. Computer Training. Introduction to Excel

Kenora Public Library. Computer Training. Introduction to Excel Kenora Public Library Computer Training Introduction to Excel Page 2 Introduction: Spreadsheet programs allow users to develop a number of documents that can be used to store data, perform calculations,

More information

Contents. Launching Word

Contents. Launching Word Using Microsoft Office 2007 Introduction to Word Handout INFORMATION TECHNOLOGY SERVICES California State University, Los Angeles Version 1.0 Winter 2009 Contents Launching Word 2007... 3 Working with

More information

TABLE OF CONTENTS. i Excel 2016 Basic

TABLE OF CONTENTS. i Excel 2016 Basic i TABLE OF CONTENTS TABLE OF CONTENTS I PREFACE VII 1 INTRODUCING EXCEL 1 1.1 Starting Excel 1 Starting Excel using the Start button in Windows 1 1.2 Screen components 2 Tooltips 3 Title bar 4 Window buttons

More information

Excel. Tutorial 1 Getting Started with Excel. Tutorial 2 Formatting a Workbook. Tutorial 3 Working with Formulas and Functions COMPREHENSIVE

Excel. Tutorial 1 Getting Started with Excel. Tutorial 2 Formatting a Workbook. Tutorial 3 Working with Formulas and Functions COMPREHENSIVE Excel Tutorial 1 Getting Started with Excel Tutorial 2 Formatting a Workbook Tutorial 3 Working with Formulas and Functions COMPREHENSIVE Excel Tutorial 1 Getting Started with Excel COMPREHENSIVE Objectives

More information

WEEK NO. 12 MICROSOFT EXCEL 2007

WEEK NO. 12 MICROSOFT EXCEL 2007 WEEK NO. 12 MICROSOFT EXCEL 2007 LESSONS OVERVIEW: GOODBYE CALCULATORS, HELLO SPREADSHEET! 1. The Excel Environment 2. Starting A Workbook 3. Modifying Columns, Rows, & Cells 4. Working with Worksheets

More information

Introduction to Microsoft Excel

Introduction to Microsoft Excel Athens-Clarke County Library Page 1 What is a spreadsheet program? Microsoft Excel is an example of a spreadsheet program that will maintain records for you relating to finances, products, activities,

More information

Microsoft Excel 2010 Handout

Microsoft Excel 2010 Handout Microsoft Excel 2010 Handout Excel is an electronic spreadsheet program you can use to enter and organize data, and perform a wide variety of number crunching tasks. Excel helps you organize and track

More information

EXCEL 2010 PROCEDURES

EXCEL 2010 PROCEDURES EXCEL 2010 PROCEDURES Starting Excel 1 Click the Start 2 Click All Programs 3 Click the Microsoft Office folder icon 4 Click Microsoft Excel 2010 Naming and Saving (Ctrl+S) a Workbook 1 Click File 2 Click

More information

Excel 2010: Basics Learning Guide

Excel 2010: Basics Learning Guide Excel 2010: Basics Learning Guide Exploring Excel 2010 At first glance, Excel 2010 is largely the same as before. This guide will help clarify the new changes put into Excel 2010. The File Button The purple

More information

MS Excel Henrico County Public Library. I. Tour of the Excel Window

MS Excel Henrico County Public Library. I. Tour of the Excel Window MS Excel 2013 I. Tour of the Excel Window Start Excel by double-clicking on the Excel icon on the desktop. Excel may also be opened by clicking on the Start button>all Programs>Microsoft Office>Excel.

More information

Excel Tutorial 1

Excel Tutorial 1 IT٢.we Excel 2003 - Tutorial 1 Spreadsheet Basics Screen Layout Title bar Menu bar Standard Toolbar Other Tools Task Pane Adding and Renaming Worksheets Modifying Worksheets Moving Through Cells Adding

More information

Introduction to Microsoft Excel 2010

Introduction to Microsoft Excel 2010 Introduction to Microsoft Excel 2010 This class is designed to cover the following basics: What you can do with Excel Excel Ribbon Moving and selecting cells Formatting cells Adding Worksheets, Rows and

More information

Excel Level 1

Excel Level 1 Excel 2016 - Level 1 Tell Me Assistant The Tell Me Assistant, which is new to all Office 2016 applications, allows users to search words, or phrases, about what they want to do in Excel. The Tell Me Assistant

More information

Application of Skills: Microsoft Excel 2013 Tutorial

Application of Skills: Microsoft Excel 2013 Tutorial Application of Skills: Microsoft Excel 2013 Tutorial Throughout this module, you will progress through a series of steps to create a spreadsheet for sales of a club or organization. You will continue to

More information

Excel Basics. TJ McKeon

Excel Basics. TJ McKeon Excel Basics TJ McKeon What is Excel? Electronic Spreadsheet in a rows and columns layout Can contain alphabetical and numerical data (text, dates, times, numbers) Allows for easy calculations and mathematical

More information

Introduction to Microsoft Excel 2010

Introduction to Microsoft Excel 2010 Introduction to Microsoft Excel 2010 This class is designed to cover the following basics: What you can do with Excel Excel Ribbon Moving and selecting cells Formatting cells Adding Worksheets, Rows and

More information

1. Math symbols Operation Symbol Example Order

1. Math symbols Operation Symbol Example Order Excel 2 Microsoft Excel 2013 Mercer County Library System Brian M. Hughes, County Executive Excel s Order of Calculation 1. Math symbols Operation Symbol Example Order Parentheses ( ) =(4+2)*8 1st Exponents

More information

Study Guide. PCIC 3 B2 GS3- Key Applications-Excel. Copyright 2010 Teknimedia Corporation

Study Guide. PCIC 3 B2 GS3- Key Applications-Excel. Copyright 2010 Teknimedia Corporation Study Guide PCIC 3 B2 GS3- Key Applications-Excel Copyright 2010 Teknimedia Corporation Teknimedia grants permission to any licensed owner of PCIC 3 B GS3 Key Applications-Excel to duplicate the contents

More information

MICROSOFT WORD 2010 BASICS

MICROSOFT WORD 2010 BASICS MICROSOFT WORD 2010 BASICS Word 2010 is a word processing program that allows you to create various types of documents such as letters, papers, flyers, and faxes. The Ribbon contains all of the commands

More information

Introduction to Microsoft Office PowerPoint 2010

Introduction to Microsoft Office PowerPoint 2010 Introduction to Microsoft Office PowerPoint 2010 TABLE OF CONTENTS Open PowerPoint 2010... 1 About the Editing Screen... 1 Create a Title Slide... 6 Save Your Presentation... 6 Create a New Slide... 7

More information

A cell is highlighted when a thick black border appears around it. Use TAB to move to the next cell to the LEFT. Use SHIFT-TAB to move to the RIGHT.

A cell is highlighted when a thick black border appears around it. Use TAB to move to the next cell to the LEFT. Use SHIFT-TAB to move to the RIGHT. Instructional Center for Educational Technologies EXCEL 2010 BASICS Things to Know Before You Start The cursor in Excel looks like a plus sign. When you click in a cell, the column and row headings will

More information

Using Microsoft Excel

Using Microsoft Excel Using Microsoft Excel Table of Contents The Excel Window... 2 The Formula Bar... 3 Workbook View Buttons... 3 Moving in a Spreadsheet... 3 Entering Data... 3 Creating and Renaming Worksheets... 4 Opening

More information

Status Bar: Right click on the Status Bar to add or remove features.

Status Bar: Right click on the Status Bar to add or remove features. Excel 2013 Quick Start Guide The Excel Window File Tab: Click to access actions like Print, Save As, etc. Also to set Excel options. Ribbon: Logically organizes actions onto Tabs, Groups, and Buttons to

More information

Microsoft Excel for Beginners

Microsoft Excel for Beginners Microsoft Excel for Beginners training@health.ufl.edu Basic Computing 4 Microsoft Excel 2.0 hours This is a basic computer workshop. Microsoft Excel is a spreadsheet program. We use it to create reports

More information

Gloucester County Library System EXCEL 2007

Gloucester County Library System EXCEL 2007 Gloucester County Library System EXCEL 2007 Introduction What is Excel? Microsoft E x c e l is an electronic s preadsheet program. I t is capable o f performing many diff e r e n t t y p e s o f c a l

More information

Unit 12. Electronic Spreadsheets - Microsoft Excel. Desired Outcomes

Unit 12. Electronic Spreadsheets - Microsoft Excel. Desired Outcomes Unit 12 Electronic Spreadsheets - Microsoft Excel Desired Outcomes Student understands Excel workbooks and worksheets Student can navigate in an Excel workbook and worksheet Student can use toolbars and

More information

Microsoft Excel 2010 Part 2: Intermediate Excel

Microsoft Excel 2010 Part 2: Intermediate Excel CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Excel 2010 Part 2: Intermediate Excel Spring 2014, Version 1.0 Table of Contents Introduction...3 Working with Rows and

More information

Microsoft Office Excel

Microsoft Office Excel Microsoft Office 2007 - Excel Help Click on the Microsoft Office Excel Help button in the top right corner. Type the desired word in the search box and then press the Enter key. Choose the desired topic

More information

Microsoft Excel 2010

Microsoft Excel 2010 Microsoft Excel 2010 omar 2013-2014 First Semester 1. Exploring and Setting Up Your Excel Environment Microsoft Excel 2010 2013-2014 The Ribbon contains multiple tabs, each with several groups of commands.

More information

Microsoft Excel 2013: Excel Basics June 2014

Microsoft Excel 2013: Excel Basics June 2014 Microsoft Excel 2013: Excel Basics June 2014 Description Excel is a powerful spreadsheet program. Please note that in this class we will use Excel 2010 or 2013. Learn how to create spreadsheets, enter

More information

Introduction to Microsoft Excel 2016

Introduction to Microsoft Excel 2016 Screen Elements: Introduction to Microsoft Excel 2016 The Ribbon The Ribbon is designed to help you quickly find the commands that you need to complete a task. Commands are organized in logical groups,

More information

Office of Instructional Technology

Office of Instructional Technology Office of Instructional Technology Microsoft Excel 2016 Contact Information: 718-254-8565 ITEC@citytech.cuny.edu Contents Introduction to Excel 2016... 3 Opening Excel 2016... 3 Office 2016 Ribbon... 3

More information

Workbook Also called a spreadsheet, the Workbook is a unique file created by Excel. Title bar

Workbook Also called a spreadsheet, the Workbook is a unique file created by Excel. Title bar Microsoft Excel 2007 is a spreadsheet application in the Microsoft Office Suite. A spreadsheet is an accounting program for the computer. Spreadsheets are primarily used to work with numbers and text.

More information

Microsoft Excel Important Notice

Microsoft Excel Important Notice Microsoft Excel 2013 Important Notice All candidates who follow an ICDL/ECDL course must have an official ICDL/ECDL Registration Number (which is proof of your Profile Number with ICDL/ECDL and will track

More information

EXCEL 2007 TIP SHEET. Dialog Box Launcher these allow you to access additional features associated with a specific Group of buttons within a Ribbon.

EXCEL 2007 TIP SHEET. Dialog Box Launcher these allow you to access additional features associated with a specific Group of buttons within a Ribbon. EXCEL 2007 TIP SHEET GLOSSARY AutoSum a function in Excel that adds the contents of a specified range of Cells; the AutoSum button appears on the Home ribbon as a. Dialog Box Launcher these allow you to

More information

New Perspectives on Microsoft Excel Module 1: Getting Started with Excel

New Perspectives on Microsoft Excel Module 1: Getting Started with Excel New Perspectives on Microsoft Excel 2016 Module 1: Getting Started with Excel 1 Objectives, Part 1 Open and close a workbook Navigate through a workbook and worksheet Select cells and ranges Plan and create

More information

-Using Excel- *The columns are marked by letters, the rows by numbers. For example, A1 designates row A, column 1.

-Using Excel- *The columns are marked by letters, the rows by numbers. For example, A1 designates row A, column 1. -Using Excel- Note: The version of Excel that you are using might vary slightly from this handout. This is for Office 2004 (Mac). If you are using a different version, while things may look slightly different,

More information

Day : Date : Objects : Open MS Excel program * Open Excel application. Select : start. Choose: programs. Choose : Microsoft Office.

Day : Date : Objects : Open MS Excel program * Open Excel application. Select : start. Choose: programs. Choose : Microsoft Office. Day : Date : Objects : Open MS Excel program * Open Excel application. Select : start Choose: programs Choose : Microsoft Office Select: Excel *The interface of Excel program - Menu bar. - Standard bar.

More information

Cell to Cell mouse arrow Type Tab Enter Scroll Bars Page Up Page Down Crtl + Home Crtl + End Value Label Formula Note:

Cell to Cell mouse arrow Type Tab Enter Scroll Bars Page Up Page Down Crtl + Home Crtl + End Value Label Formula Note: 1 of 1 NOTE: IT IS RECOMMENDED THAT YOU READ THE ACCOMPANYING DOCUMENT CALLED INTRO TO EXCEL LAYOUT 2007 TO FULLY GRASP THE BASICS OF EXCEL Introduction A spreadsheet application allows you to enter data

More information

1 THE PNP BASIC COMPUTER ESSENTIALS e-learning (MS Excel 2007)

1 THE PNP BASIC COMPUTER ESSENTIALS e-learning (MS Excel 2007) 1 THE PNP BASIC COMPUTER ESSENTIALS e-learning (MS Excel 2007) 2 THE PNP BASIC COMPUTER ESSENTIALS e-learning (MS Excel 2007) TABLE OF CONTENTS CHAPTER 1: GETTING STARTED... 5 THE EXCEL ENVIRONMENT...

More information

Excel FDLRS Sunrise

Excel FDLRS Sunrise Excel 2010 FDLRS Sunrise Within 2 weeks participants will submit a project: Create an Excel spreadsheet with a chart include the completed and signed ARROW form Send to: Lourdes Day FDLRS (Bartow Airport)

More information

MICROSOFT OFFICE. Courseware: Exam: Sample Only EXCEL 2016 CORE. Certification Guide

MICROSOFT OFFICE. Courseware: Exam: Sample Only EXCEL 2016 CORE. Certification Guide MICROSOFT OFFICE Courseware: 3263 2 Exam: 77 727 EXCEL 2016 CORE Certification Guide Microsoft Office Specialist 2016 Series Microsoft Excel 2016 Core Certification Guide Lesson 1: Introducing Excel Lesson

More information

Microsoft Excel for Lawyers - The Fundamentals Reference Guide

Microsoft Excel for Lawyers - The Fundamentals Reference Guide Microsoft Excel for Lawyers - The Fundamentals Reference Guide This guide includes step by step procedures for fundamental Excel commands and accompanies the Microsoft Excel for Lawyers -The Fundamentals

More information

THE EXCEL ENVIRONMENT... 1 EDITING...

THE EXCEL ENVIRONMENT... 1 EDITING... Excel Essentials TABLE OF CONTENTS THE EXCEL ENVIRONMENT... 1 EDITING... 1 INSERTING A COLUMN... 1 DELETING A COLUMN... 1 INSERTING A ROW... DELETING A ROW... MOUSE POINTER SHAPES... USING AUTO-FILL...

More information

DOING MORE WITH EXCEL: MICROSOFT OFFICE 2010

DOING MORE WITH EXCEL: MICROSOFT OFFICE 2010 DOING MORE WITH EXCEL: MICROSOFT OFFICE 2010 GETTING STARTED PAGE 02 Prerequisites What You Will Learn MORE TASKS IN MICROSOFT EXCEL PAGE 03 Cutting, Copying, and Pasting Data Filling Data Across Columns

More information

Microsoft Word 2010 Tutorial

Microsoft Word 2010 Tutorial 1 Microsoft Word 2010 Tutorial Microsoft Word 2010 is a word-processing program, designed to help you create professional-quality documents. With the finest documentformatting tools, Word helps you organize

More information

ADD AND NAME WORKSHEETS

ADD AND NAME WORKSHEETS 1 INTERMEDIATE EXCEL While its primary function is to be a number cruncher, Excel is a versatile program that is used in a variety of ways. Because it easily organizes, manages, and displays information,

More information

Table of Contents. 1. Creating a Microsoft Excel Workbook...1 EVALUATION COPY

Table of Contents. 1. Creating a Microsoft Excel Workbook...1 EVALUATION COPY Table of Contents Table of Contents 1. Creating a Microsoft Excel Workbook...1 Starting Microsoft Excel...1 Creating a Workbook...2 Saving a Workbook...3 The Status Bar...5 Adding and Deleting Worksheets...6

More information

ENTERING DATA & FORMULAS...

ENTERING DATA & FORMULAS... Overview NOTESOVERVIEW... 2 VIEW THE PROJECT... 5 NAVIGATING... 6 TERMS... 6 USING KEYBOARD VS MOUSE... 7 The File Tab... 7 The Quick-Access Toolbar... 8 Ribbon and Commands... 9 Contextual Tabs... 10

More information

Microsoft Word: Steps To Success (The Bare Essentials)

Microsoft Word: Steps To Success (The Bare Essentials) Microsoft Word: Steps To Success (The Bare Essentials) Workbook by Joyce Kirst 2005 Microsoft Word: Step to Success (The Bare Essentials) Page Contents 1 Starting Word 2 Save 3 Exit 5 Toolbars, Alignment,

More information

EXCEL BASICS: PROJECTS

EXCEL BASICS: PROJECTS EXCEL BASICS: PROJECTS In this class, you will be practicing with three basic Excel worksheets to learn a variety of foundational skills necessary for more advanced projects. This class covers: Three Project

More information

Advanced Excel. Click Computer if required, then click Browse.

Advanced Excel. Click Computer if required, then click Browse. Advanced Excel 1. Using the Application 1.1. Working with spreadsheets 1.1.1 Open a spreadsheet application. Click the Start button. Select All Programs. Click Microsoft Excel 2013. 1.1.1 Close a spreadsheet

More information

Basic Microsoft Excel 2007

Basic Microsoft Excel 2007 Basic Microsoft Excel 2007 Contents Starting Excel... 2 Excel Window Properties... 2 The Ribbon... 3 Tabs... 3 Contextual Tabs... 3 Dialog Box Launchers... 4 Galleries... 5 Minimizing the Ribbon... 5 The

More information

EXCEL 2003 DISCLAIMER:

EXCEL 2003 DISCLAIMER: EXCEL 2003 DISCLAIMER: This reference guide is meant for experienced Microsoft Excel users. It provides a list of quick tips and shortcuts for familiar features. This guide does NOT replace training or

More information

Rev. C 11/09/2010 Downers Grove Public Library Page 1 of 41

Rev. C 11/09/2010 Downers Grove Public Library Page 1 of 41 Table of Contents Objectives... 3 Introduction... 3 Excel Ribbon Components... 3 Office Button... 4 Quick Access Toolbar... 5 Excel Worksheet Components... 8 Navigating Through a Worksheet... 8 Making

More information

Introduction to Microsoft Excel 2010 Quick Reference Sheet

Introduction to Microsoft Excel 2010 Quick Reference Sheet Spreadsheet What is a spreadsheet? How is Excel 2010 different from previous versions? A grid of rows and columns that help to organize, summarize and calculate data. Microsoft Excel 2010 is built on the

More information

This book is about using Microsoft Excel to

This book is about using Microsoft Excel to Introducing Data Analysis with Excel This book is about using Microsoft Excel to analyze your data. Microsoft Excel is an electronic worksheet you can use to perform mathematical, financial, and statistical

More information

I OFFICE TAB... 1 RIBBONS & GROUPS... 2 OTHER SCREEN PARTS... 4 APPLICATION SPECIFICATIONS... 5 THE BASICS...

I OFFICE TAB... 1 RIBBONS & GROUPS... 2 OTHER SCREEN PARTS... 4 APPLICATION SPECIFICATIONS... 5 THE BASICS... EXCEL 2010 BASICS Microsoft Excel I OFFICE TAB... 1 RIBBONS & GROUPS... 2 OTHER SCREEN PARTS... 4 APPLICATION SPECIFICATIONS... 5 THE BASICS... 6 The Mouse... 6 What Are Worksheets?... 6 What is a Workbook?...

More information

Excel Shortcuts Increasing YOUR Productivity

Excel Shortcuts Increasing YOUR Productivity Excel Shortcuts Increasing YOUR Productivity CompuHELP Division of Tommy Harrington Enterprises, Inc. tommy@tommyharrington.com https://www.facebook.com/tommyharringtonextremeexcel Excel Shortcuts Increasing

More information

Microsoft Excel 2007

Microsoft Excel 2007 Microsoft Excel 2007 1 Excel is Microsoft s Spreadsheet program. Spreadsheets are often used as a method of displaying and manipulating groups of data in an effective manner. It was originally created

More information

Learning Worksheet Fundamentals

Learning Worksheet Fundamentals 1.1 LESSON 1 Learning Worksheet Fundamentals After completing this lesson, you will be able to: Create a workbook. Create a workbook from a template. Understand Microsoft Excel window elements. Select

More information

What we will learn in Introduction to Excel. How to Open Excel. Introduction to Excel 2010 Lodi Memorial Library NJ Developed by Barb Hauck-Mah

What we will learn in Introduction to Excel. How to Open Excel. Introduction to Excel 2010 Lodi Memorial Library NJ Developed by Barb Hauck-Mah Introduction to Excel 2010 Lodi Memorial Library NJ Developed by Barb Hauck-Mah What is Excel? It is a Microsoft Office computer software program to organize and analyze numbers, data and labels in spreadsheet

More information

Microsoft Excel 2010 Basics

Microsoft Excel 2010 Basics Microsoft Excel 2010 Basics Starting Word 2010 with XP: Click the Start Button, All Programs, Microsoft Office, Microsoft Excel 2010 Starting Word 2010 with 07: Click the Microsoft Office Button with the

More information

Microsoft Excel 2007

Microsoft Excel 2007 Learning computers is Show ezy Microsoft Excel 2007 301 Excel screen, toolbars, views, sheets, and uses for Excel 2005-8 Steve Slisar 2005-8 COPYRIGHT: The copyright for this publication is owned by Steve

More information

Skills Exam Objective Objective Number

Skills Exam Objective Objective Number Overview 1 LESSON SKILL MATRIX Skills Exam Objective Objective Number Starting Excel Create a workbook. 1.1.1 Working in the Excel Window Customize the Quick Access Toolbar. 1.4.3 Changing Workbook and

More information

CHAPTER 4: MICROSOFT OFFICE: EXCEL 2010

CHAPTER 4: MICROSOFT OFFICE: EXCEL 2010 CHAPTER 4: MICROSOFT OFFICE: EXCEL 2010 Quick Summary A workbook an Excel document that stores data contains one or more pages called a worksheet. A worksheet or spreadsheet is stored in a workbook, and

More information

Microsoft Excel Chapter 1. Creating a Worksheet and a Chart

Microsoft Excel Chapter 1. Creating a Worksheet and a Chart Microsoft Excel 2013 Chapter 1 Creating a Worksheet and a Chart Objectives Describe the Excel worksheet Enter text and numbers Use the Sum button to sum a range of cells Enter a simple function Copy the

More information

Excel Basics Tips & Techniques

Excel Basics Tips & Techniques Excel Basics Tips & Techniques Excel Terminology What s a spreadsheet? What s a workbook? Each Excel spreadsheet is a grid of data divided into rows and columns. Each block in this grid is called a cell,

More information

Introduction to Excel 2007

Introduction to Excel 2007 Introduction to Excel 2007 These documents are based on and developed from information published in the LTS Online Help Collection (www.uwec.edu/help) developed by the University of Wisconsin Eau Claire

More information

What can Word 2013 do?

What can Word 2013 do? Mary Ann Wallner What can Word 2013 do? Provide the right tool for: Every aspect of document creation Desktop publishing Web publishing 2 Windows 7: Click Start Choose Microsoft Office > Microsoft Word

More information