I Supplier Portal Supplier User Guide King Faisal Specialist Hospital & Research Centre. Sourcing Supplier User Guide KFSH&RC 1

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1 I Supplier Portal Supplier User Guide King Faisal Specialist Hospital & Research Centre KFSH&RC 1

2 Submitting Quote Supplier can submit his quote online through the system KFSH&RC 2

3 For acknowledge Negotiation / Sourcing RFQ For Submitting Quote Online Discussion & Negotiation ASN/ASBN Create Online Invoice KFSH&RC 3

4 Navigation : Supplier Login KFSH&RC 4

5 KFSH Sourcing Supplier: is used to view RFQ & submitting Quotations KFSH isupplier Portal Full Access: is used to PO Acceptance, Request for Change/Cancel Order, Change History, ASN/ASBN & Online Invoicing Navigation : Sourcing Supplier Worklist (For Notification) KFSH&RC 5

6 Navigation : Sourcing Supplier Worklist (Supplier will receive notification for Published RFQ ) KFSH&RC 6

7 Click here to Acknowledge participation Navigation : Sourcing Supplier Sourcing Home Page (Supplier may view open Invitations in Home Page) KFSH&RC 7

8 Select Acknowledge Participation from Action and click on Go Navigation : Sourcing Supplier Sourcing Home Page > Open Invitations > Actions KFSH&RC 8

9 Click here to acknowledge Navigation : Sourcing Supplier Sourcing Home Page Open Invitations Actions Acknowledge Participation KFSH&RC 9

10 Select Create Quote from Action and click on Go Navigation : Sourcing Supplier Sourcing Home Page Open Invitations Actions Create Quote KFSH&RC 10

11 Enter Quote Valid Until & select Quote Currency Navigation : Sourcing Supplier Sourcing Home Page Open Invitations Actions Create Quote (Header details and Header level attributes) KFSH&RC 11

12 Enter Quote Price & Click on Update Navigation : Sourcing Supplier Sourcing Home Page Open Invitations Actions Create Quote (Line details and Line level attributes) KFSH&RC 12

13 Enter Quote Value & Click on Apply Navigation : Sourcing Supplier Sourcing Home Page Open Invitations Actions Create Quote (Line Attributes) KFSH&RC 13

14 Click on Continue Navigation : Sourcing Supplier Sourcing Home Page Open Invitations Actions Create Quote KFSH&RC 14

15 Click on Submit for completion Quote Submission Navigation : Sourcing Supplier Sourcing Home Page Open Invitations Actions Create Quote (Submission for bidding) KFSH&RC-Jeddah 01-Oct

16 Quote Submission Process Ends Here. As soon as Supplier submits Quote Buyer will be able to see Supplier Response in His Screen. For any clarification or detail negotiation Buyer can send a Online message. If Buyer Send any Message Supplier can Respond it online. KFSH&RC 16

17 Click to view the message KFSH&RC 17

18 Click to Reply KFSH&RC 18

19 Once the RFQ is closed Supplier will not be able to submits his Quotation. If RFQ is awarded to Supplier and PO is Approved. Supplier will be able to see his PO in KFSH isupplier Portal Responsibility. KFSH&RC 19

20 All the Orders/Notification can be view here by supplier Navigation : KFSH isupplier Portal Responsibility Home Page KFSH&RC 20

21 Supplier can view the details of PO & may request for change in the same Navigation : KFSH isupplier Portal Responsibility Home Page KFSH&RC 21

22 There are certain field which supplier may ask for change i.e.. Supplier Item. Price. Quantity Ordered. Promise Date Supplier Line Order Make changes & Submit Form Once supplier submit change request, it goes to Buyer for approval, and if Buyer approve the changes, PO gets change automatically. KFSH&RC 22

23 Select desired PO to add in ASN. An ASN may contain multiple PO. Navigation : KFSH isupplier Portal Responsibility Home Page Shipment Tab Shipment Notice Create Advance Shipment Notice KFSH&RC 23

24 Enter quantity to be shipped in Shipment Lines Tab and click on Shipment Header Tab KFSH&RC 24

25 Enter Shipment Number/Shipment Date/Expected Receipt Date and click on Submit. Once it is submitted a notification will be sent to Buyer. KFSH&RC 25

26 Select desired PO to add in ASBN. An ASBN may contain multiple PO. Navigation : KFSH isupplier Portal Responsibility Home Page Shipment Tab Shipment Notice Create Advance Shipment Billing Notice KFSH&RC 26

27 Enter quantity to be shipped in Shipment Lines Tab and click on Shipment Header Tab KFSH&RC 27

28 Enter Shipment Number/Shipment Date/Expected Receipt Date and click on Submit. Once it is submitted a notification will be sent to Buyer. KFSH&RC 28

29 KFSH&RC 29