Excel Formulas & Functions I CS101

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1 Excel Formulas & Functions I CS101

2 Topics Covered Use statistical functions Use cell references Use AutoFill Write formulas Use the RANK.EQ function

3 Calculation in Excel Click the cell where you want to insert function or formula. Always start with =. No space between = and formulas. Use cell reference. For example: In cell C3, calculate the sum of C1 and C2

4 Cell reference (1) A cell reference refers to a cell on a worksheet and can be used in a formula so that the excel can find the values or data that you want that formula to calculate. Cell reference types: Relative reference: the column and the row will change when copied (column letter)(row number) e.g., C2, B4, D8 Absolute reference: the column and the row will not change when copied $(column letter)$(row number) e.g., $C$2, $B$4, $D$8 Absolute Row Relative Row Absolute Column $(column letter)$(row number) $A$1 $(column letter)(row number) $A1 Relative Column (column letter)$(row number) A$1 (column letter)(row number) A1

5 Cell reference (2) Cell reference types: Column absolute mixed reference: the column does not change when copied $(column letter)(row number) e.g., $C2, $B4, $D8 Row absolute mixed reference: the row does not change when copied (column letter)$(row number) e.g., C$2, B$4, D$8 You can cycle through cell references using F4 on your keyboard Absolute Row Relative Row Absolute Column $(column letter)$(row number) $A$1 $(column letter)(row number) $A1 Relative Column (column letter)$(row number) A$1 (column letter)(row number) A1

6 Statistical functions Excel includes commonly used math and statistical functions that you can use for a variety of calculations. No space between = and functions; functions start with ( and end with ) ; the range of cells are separated by :. Statistical Functions Function Syntax =average( : ) =count( : ) =max( : ) =median( : ) =min( : ) =sum( : ) Description Calculate the mean value of selected range Tallies the number of cells in a range that contain values for use in calculations Print highest value in selected range Print midpoint value in selected range Print lowest value in selected range Print total of all values in selected range

7 Insert functions using f x (1) Click the cell where you want to insert formula (C56 in this example). Click the Insert Function Button f x by the Formula Bar. In Insert Function dialog box, type the function name in Search for a function textbox. Click Go. Click the function you want to insert in the search list (MIN in this example), and click OK.

8 Insert functions using f x (2) Different function has different function arguments (MIN in this example). If you want to calculate the minimum number of a range of cells, enter that range of cells (C4: C55 in this example) in Number1. If you want to calculate the minimum number of discrete cells, enter those cells (e.g., C2, C5, C8) in Number1. Click OK.

9 Insert functions using direct typing Click the cell where you want to insert formula (C56 in this example). Directly type the functions in the cell Type = first Then type the function name followed by ( Type the range of cells for calculation End with ) For example: type =MIN(C3:C55) Press Enter on your keyboard to get the result of the function

10 AutoFill Single-click the cell where you have entered the function or formula (C56 in this example). Click on the fill handle (Fill handle is a square at the bottom right corner of the cell) Drag the formula down or across according to the instruction (C56 through G56 in this example) Release the mouse button.

11 Writing formulas Click the cell where you want to enter the formula (H4 in this example). Directly type the formula in the cell Type = first Select or click the correct cells Type the correct calculator Press Enter on the keyboard to get the result For example, in cell H4, calculate [2010] / [Total of 2010]

12 Use the RANK.EQ function (1) Gives the order of a number in a list. Descending order Ascending order If you were to sort the list, the rank of the number would be its position in the list. Key points Give the number you want to rank Give the range of cells (the list) where the number is included

13 Use the RANK.EQ function (2) Click the cell where you want to enter the RANK.EQ function (J4 in this example). Click the insert function button f x. In the Insert Function dialog box, Search for rank.eq. Click Go. Select RANK.EQ, and then click OK.

14 Use the RANK.EQ function (3) In Function Arguments dialog box: Number: specific cell to rank. Ref: the range of cells to rank (NOTE: use absolute cell reference) Order: not used Click OK.

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