STISETS AL SETS Query
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- Rudolph Alexander
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1 STISETS AL SETS Query Abut the SETS Query Feature SETS Query and SETS Query (Caselad) are designed t allw Administratrs, Managers and Teachers t build reprts based n teacher caselads, schl-wide r district-wide listings. SETS Query (Caselad) is designed t build user-defined reprts based ONLY n an emplyee s caselad. An emplyee wh has been assigned a Security Rle f Teacher will use this reprt ptin. Fllwing the steps in this guide will allw Administratrs, Managers r Teachers t build custm reprts with a specific data elements. Administratrs and Managers may use this cmpnent by selecting the Reprt Desktp and then chsing SETS Query. Teachers may use this cmpnent by selecting Reprt Desktp and then chsing SETS Query (Caselad). Schl: Use the drp-dwn list t chse a particular schl fr which t build a reprt. The All Schls ptin may als be used t build a reprt fr all schls in the database. Nte: Teachers will nly have access t schls attended by their caselad students. Reprt Title: If a preladed query is used, the reprt name will display here. XML, HTM, Txt: Chse the frmat in which the reprt will be generated. XML: Used mre fr truble-shting. HTM: This is the default frmat that generates live reprts. Duble-clicking n any student s infrmatin frm the reprt preview screen brings up the child s flder fr editing/viewing. TXT: Text Frmat. Cunts Only: Check this bx t generate a reprt listing ttals nly. Active/Referred Only: Check this bx t generate a reprt f active and referred students nly. If left unchecked, the reprt will include inactive students als. Archived: This will display nly students wh have been archived. Quick Reference Guide STI_ STISETS AL SETS Query 1
2 Run: Click this buttn t run the reprt. Cunts: Check this bx t display cunts at the bttm f the screen based n the criteria selected. Reprt Name: This text bx displays the name f a saved r laded reprt. Lad: Click t lad a previusly saved reprt. Save: Select this ptin t save the reprt. Public: This will allw all users f SETSWeb t use a saved reprt Private: This reprt will nly be available t the user that created it. New: Select this ptin t clear all fields, preparing the screen fr a new reprt. Nte: While the query is being built, a display f the reprt rganizatin will appear at the bttm f the SETS Query screen. This allws users t view the reprt layut. STISETS Query Fields There are three headings that cntain text fields and drp-dwn bxes that may be applied t the reprt. Student Fields: Student Demgraphic fields. Select the checkbx t include the infrmatin in the reprt. After selecting a checkbx, users may filter further by clicking n the text next t the checkbx. Flder Fields: Data frm student special educatin flders. Select the checkbx t include this infrmatin in the reprt. After selecting a checkbx, users may filter further by clicking n the text next t the checkbx. Frm Fields: Data frm student frms. Use the drp dwn bx t select the frm t include n the reprt. Then use the ellipsis buttn t select the field frm the reprt t query data. Quick Reference Guide STI_ STISETS AL SETS Query 2
3 STISETS Query Filters Field Name: The name f the field t be filtered. Filter Value: Use the lwer small bx t type in the desired filter value. Sme fields will have assciated cdes that will appear in the upper filter value bx fr selectin. Select Prperties fr Field: In the bx at the left, highlight a desired filter prperty. Nne: N filters applied. Equal T: Use this ptin t search fr an exact result. Nt Equal T: Use this ptin t find items nt equal t the specified filter value Example: Use equal filters n the last name field t select all kids whse last name is equal t Smith. Less Than: Use this filter t find students with fields less than the specified filter value (such as date fields, age r grade). Less Than r Equal T: Use this filter t find students with fields less than r equal t a filter value (such as date fields, age r grade). Greater Than: Less Than: Use this filter t find students with fields greater than the filter value (such as date fields, age r grade). Greater Than r Equal T: Use this filter t find students with fields greater than r equal t the filter value (such as date fields, age r grade). Example: Use less than and greater than filters t filter a certain age, date, grade r a range f these fields. Quick Reference Guide STI_ STISETS AL SETS Query 3
4 Empty: Use this filter t find all students wh have n infrmatin in a particular field. Nt Empty: Use this filter t find all students wh have data in the selected field. Is Cntained Within: Use with age r grade. Like: May be used as an equal t filter by entering the exact value sught in the filter value range. This may als be used t find like filters. Nt Like: May be used as a nt equal t filter by entering the exact value sught in the filter value range. This may als be used t find unlike filters. Example: Use the Like ptin n the last name field and place %a% in the filter value bx. This will generate a reprt f all students with a last name that begins with an A. Between: Use this filter alng with a cmma t separate age, grade r a date range. Srt by this Field: Select either N Srt, Ascending r Descending. Building Reprts with SETSWeb Query The fllwing sectins prvide step-by-step examples f hw t build reprts with SETSWeb Query. The same basic prcedures are used fr building all reprts with this feature. The differences in these reprts are the frmat and data elements selected. All queried reprts using the HTML frmat are live reprts, i.e. clicking n a student s name displays that student s flder. The ptin t designate reprts as Public r Private may be used when reprts are saved fr future use. The designatin f Public allws anyne with access t SETS Query t run the reprt. The designatin f Private allws nly the creatr f the reprt t run it. Reprt f Students with Blank Exceptinality Cdes The fllwing example demnstrates the step-by-step prcess f creating a reprt f all students (listed alphabetically) wh have blank LRE r Exceptinality Cdes. This reprt will be helpful fr crrecting Child Cunt Errrs. With the HTML frmat, a user may click n a student s name and g directly t the student s flder t edit the LRE r exceptinality. Step 1: Frm the Reprts Desktp, select Sets Query. Step 2: If apprpriate, click the dwn arrw t select a schl. As an example, assume the selectin is All Schls. Step 3: Enter a reprt title. As an example, assume the title is Students with Blank Exceptinality Cdes. Step 4: In the clumn labeled Student, check the fllwing data elements in this rder: SNUM, Last Name and First Name. Click OK. Step 5: In the Flder clumn, check EXC.Cde. Nte: The rder in which data elements are selected is the rder in which these elements print n the reprt. Step 6: Click n the text labeled EXC.Cde. This displays a new Web Page Dialg bx. Quick Reference Guide STI_ STISETS AL SETS Query 4
5 Step 7: Frm the left bx, highlight Equal T. Step 8: Frm the right bx, highlight 00. Step 9: Click OK. Step 10: Click Run. The reprt shuld lk similar t the example reprt shwn belw. Step 11: Frm the preview f this reprt, duble-click n any student s name t display the student s flder. Edit the exceptinality in the flder fr any/all students in this reprt. The same prcedure may be run n blank LRE s, Mst Recent Date Enrlled, etc. Chart with Student Exceptinality Ttals This sample reprt demnstrates hw t build a reprt f all students exceptinalities with each exceptinality ttal listed. Queried reprts cntaining data that can be graphed may als be exprted t an Excel Spreadsheet and frmatted int a graph. Check with the lcal technlgy staff member fr mre infrmatin n using Micrsft Excel. Step 1: Frm the Reprts Desktp, select SETS Query. Step 2: If apprpriate, click the dwn arrw t chse a schl. As an example, leave the selectin at All Schls. Step 3: Enter a reprt title. In the fllwing example, Exceptinality Ttals is used. Step 4: Check Cunts. Step 5: In the clumn labeled Flder, check EXC.Cde. Step 6: Click n the text EXC.Cde. Step 7: At the next screen, select Greater Than 00 and Grup Break. Then click OK. Step 8: Right-click in the Results area at the bttm f the screen and Select All. Step 9: Cpy and paste this infrmatin int Micrsft Excel. Then cut and paste the infrmatin frm clumn A t clumn C. Step 10: Highlight the infrmatin in clumns B and C. Step 11: In Excel, select the Chart Wizard. Then select the desired Chart Sub-Type by dubleclicking. Step 12: Click Finish. The chart shuld lk similar t the ne displayed belw: Quick Reference Guide STI_ STISETS AL SETS Query 5
6 Step 13: T save this data fr future use, click Save. Step 14: Give the Query a name and click OK. Step 15: T run the reprt again, click Lad. Step 16: The Excel spreadsheet may als be saved t any desired lcatin and used again. Special Educatin Students ver the Age f 16 Step 1: Frm the Reprt Desktp, select SETS Query. Step 2: If apprpriate, click the dwn arrw t select a schl. As an example, leave the selectin at All Schls. Step 3: Enter a reprt title. In this example, use Special Educatin Students Over the Age f 16. Step 4: In the clumn labeled Student, check the fllwing data elements: SNUM, LName, FName and Age. Step 5: Click n the text labeled Age. Step 6: At the next screen, highlight Greater Than in the left bx and highlight 16 in the right bx. Then click OK. Step 7: Click Run t generate the reprt, which shuld lk similar t the ne shwn belw. Quick Reference Guide STI_ STISETS AL SETS Query 6
7 Special Educatin Preschl Students Missing Letter f Ntificatin frm EI date Step 1: Frm the Reprt Desktp, select SETS Query. Step 2: If apprpriate, click the dwn arrw t select a schl. As an example, leave the selectin at All Schls. Step 3: Enter a reprt title. In this example, use Preschl students missing Letter f Ntificatin Date. Step 4: In the clumn labeled Student, check the fllwing data elements: SNUM, LName, FName and Age. Step 5: Click n the text labeled Age. Step 6: At the next screen, highlight Less Than in the left bx and highlight 4 in the right bx. Then click OK. Step 7: In the clumn labeled Flder, check the fllwing data element: DateLetterOfNtificatinFrmEIReceived. Step 8: Click n the text labeled DateLetterOfNtificatinFrmEIReceived. Step 9: At the next screen, highlight Empty. Then click OK. Step 10: Click Run t generate the reprt. Quick Reference Guide STI_ STISETS AL SETS Query 7
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