WORK INSTRUCTION Page: 1 of 32. ROS Update Company s Profile application

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1 WORK INSTRUCTION Page: 1 of 32 Transaction Overview What To submit application for Update Company s Profile. When Perform this to update vendor company, employee, shareholder, SWEC, bank & annual audited report information. Menu Path Roles Vendor Helpful Hints R O C Required field entry Optional field entry Conditional field entry

2 WORK INSTRUCTION Page: 2 of Go to and login using supplier user ID and password. 2. Click on Registration of Supplier tab.

3 WORK INSTRUCTION Page: 3 of Scroll down to Application Request menu and click. 4. Mark checkbox to choose what type of information to update and provide remarks on what changes are made.

4 WORK INSTRUCTION Page: 4 of At the bottom of screen will display Special Condition (if any) imposed. Click. 6. In Company screen, proceed to update fields and click. Field R/O/C Description Company Name R Example: NEW15-K SDN BHD Previously Known As R Example: NEW15 Date Incorporated R Example: 01/11/2001 SSM Form 9/Form A R Example: SSM Form 9/Form A attachment SSM Form 13 O Example: SSM Form 13 attachment

5 WORK INSTRUCTION Page: 5 of To attach file from PC. Click on button, then select the file to attach. After selecting file, click on button to upload attachment. Notice that file is saved on screen. 8. All files attached will be available in, which can be selected later. To attach files from Master, click on, then choose file by clicking on filename to attach.

6 WORK INSTRUCTION Page: 6 of In Employee screen, click on to update employee details or click on to add new employee. Attach Company Organisation Chart (if empty). 10. Enter the following, then click on to add new employees experience and certifications Field R/O/C Description Employee ID Type R Choose from dropdown Employee ID R Example: Employee Name R Example: ALI Citizenship R Example: MALAYSIAN Position R Example: MANAGER

7 WORK INSTRUCTION Page: 7 of 32 Management Team O Mark X Top Management O Mark X Principal Employees/Others O Mark X Status R Choose from dropdown Qualification R Example: DEGREE Years of Experience R Example: In Experiences, enter the following, then click : Field R/O/C Description Experience R Example: VESSEL MAINTENANCE Start Date R Choose from calendar End Date R Choose from calendar

8 WORK INSTRUCTION Page: 8 of In Certification, enter the following, then click : Field R/O/C Description Certification R Example: DEGREE IN CIVIL ENGINEERING Attachment R Example: Degree in Civil Engineering.pdf attachment 13. Click

9 WORK INSTRUCTION Page: 9 of In Employee summary screen, enter Total No of Employees for respective columns. Then click. 15. In Shareholder summary screen, update the following: Field R/O/C Description Authorized Capital (RM) R Example: No of Preference Shares O Example: 1 Nominal Value of Preference O Example: 1 Shares (RM) No of Ordinary Shares/Capital R Example:

10 WORK INSTRUCTION Page: 10 of 32 Form of Annual Report (FOAR) attachment C If current date more than 18 months from Date Incorporated, FOAR is mandatory Form 24 attachment C If current date less than 18 months from Date Incorporated, Form 24 is mandatory. Hover "Form 24 is required for companies incorporated less than 18 months or Form 24 issued after FOAR date" Form 32A attachment C Hover "Form 32A is required if issued after FOAR date" Form 49 attachment C If current date less than 18 months from Date Incorporated, Form 49 is mandatory. Hover "Form 49 is required for companies incorporated less than 18 months or Form 49 issued after FOAR date" List of Latest Equity Breakdown attachment C Mandatory if Company/Shareholder Nature of Business PUBLIC LIMITED/BERHAD 16. Click on to update existing shareholder/director or click to add new shareholder/director. Field R/O/C Description Shareholder ID R If Shareholder/Director Type is LOCAL COMPANY NUMBER then maintain company number Example: T If Shareholder/Director Type is IDENTIFICATION CARD NUMBER then maintain IC No.

11 WORK INSTRUCTION Page: 11 of 32 Example: Locality C If middle IC Number is 12 or 13, choose Sarawak (IC code with K) or Sabah (IC code with H). Only applicable for individual. Shareholder Name R Example: ABC SDN BHD Relation ID R Example: SHAREHOLDER Shareholder/Director Type R Example: LOCAL COMPANY NUMBER Nature of Business C Applicable only if Shareholder/Director Type is LOCAL COMPANY NUMBER Example: PUBLIC LIMITED/BERHAD Shareholder/Director Status R Example: BUMIPUTERA Citizenship R Example: MALAYSIAN Address R Example: 12 JALAN TUN RAZAK KUALA LUMPUR KUALA LUMPUR MALAYSIA Voting State C If middle IC Number is 71, 82, 88 or 99, choose Voting State. Only applicable for individual. Date of Appointment R Choose from dropdown No of Shares Owned C Enter number of shares owned accordingly 17. Scroll down and enter the following, then click : Field R/O/C Description No of Ordinary share C If Nature of Business is PUBLIC LIMITED/BERHAD or PRIVATE LIMITED/SDN BHD, enter no of ordinary share. Quantity Share of Bumi C Enter only if Nature of Business is PUBLIC LIMITED/BERHAD

12 WORK INSTRUCTION Page: 12 of 32 Quantity Share of Local C Enter only if Nature of Business is PUBLIC LIMITED/BERHAD Quantity Share of Foreign C Enter only if Nature of Business is PUBLIC LIMITED/BERHAD Note: click on to calculate quantity of shares. 18. To add new subshare, click on for the shareholder/director in Shareholder/Director summary screen. 19. Click to add new subshare, then click.

13 WORK INSTRUCTION Page: 13 of 32 Field R/O/C Description Shareholder ID R If Shareholder/Director Type is LOCAL COMPANY NUMBER then maintain company number Example: T If Shareholder/Director Type is IDENTIFICATION CARD NUMBER then maintain IC No. Example: Locality C If middle IC Number is 12 or 13, choose Sarawak (IC code with K) or Sabah (IC code with H). Only applicable for individual. Shareholder Name R Example: ALI Relation ID R Example: SUBSHAREHOLDER Shareholder/Director Type R Example: IDENTIFICATION CARD NUMBER Nature of Business C Applicable only if Shareholder/Director Type is LOCAL COMPANY NUMBER Shareholder/Director Status R Example: BUMIPUTERA Citizenship R Example: MALAYSIAN Address R Example: 13 JALAN AMPANG AMPANG KUALA LUMPUR MALAYSIA Voting State C If middle IC Number is 71, 82, 88 or 99, choose Voting State. Only applicable for individual. Date of Appointment R Choose from dropdown No of Shares Owned C Enter number of shares owned accordingly 20. Click on in Shareholder/Director summary screen.

14 WORK INSTRUCTION Page: 14 of In SWEC summary screen, click on to update SWEC details. 22. Update the following information:

15 WORK INSTRUCTION Page: 15 of 32 Field R/O/C Description Principal Company No R Example: T Appointment Start Date R Select from calendar Appointment End Date R Select from calendar Person In-charge R Example: ANDY R Example: ANDY@XYZ.COM Contact R Example: Contact 2 R Example: Appointment R Appoint from HQ or Appoint from Regional Appointment Letter attachment C Mandatory if SWEC Mode of Operation is Agent or Rig Operator or Vessel Operator Authorization Letter from HQ attachment C Mandatory if Appointment is Appoint from Regional Termination Letter attachment C Mandatory only for Change of Principal Acceptance of Termination Letter attachment C Mandatory only for Change of Principal

16 WORK INSTRUCTION Page: 16 of For Key Personnel MTR, choose Key Personnel from dropdown. Click on to maintain additional Key Personnel. 24. Click on to add new key personnel/employees. 25. Enter the following:

17 WORK INSTRUCTION Page: 17 of 32 Field R/O/C Description Employee ID Type R Choose from dropdown Employee ID R Example: Employee Name R Example: AHMAD Citizenship R Example: MALAYSIAN Position R Example: ENGINEER Management Team O Top Management O Principal Employees/Others O Status R Choose from dropdown Qualification R Example: DEGREE Years of Experience R Example: Maintain Employee Experience.

18 WORK INSTRUCTION Page: 18 of Maintain Employee Certifications, then click on.

19 WORK INSTRUCTION Page: 19 of Update Total No of Employees, then click. 29. Back in SWEC Detail screen, choose the new key personnel and experience. For Facility and Equipment, choose/declare availability. 30. Click to add new company experience and enter the following:

20 WORK INSTRUCTION Page: 20 of 32 Field R/O/C Description Project Name R Example: PROJECT1 Project Description R Example: MAINTENANCE OF HEAVY DUTY VESSELS Client Name R Example: ARCO SDN BHD Start Year R Example: 2003 End Year R Example: Click on then. Select Company Experience from dropdown.

21 WORK INSTRUCTION Page: 21 of For External Body Registration/Quality MTR, click on to add new external body certificate. 33. Click to add new external body certificate and enter the following, then click : Field R/O/C Description External Org Code R Choose from dropdown Example: HSE MS Valid Start Date R Choose from calendar Valid End Date R Choose from calendar Attachment R Example: HSE.PDF attachment

22 WORK INSTRUCTION Page: 22 of Click to add new external body certificate for SIJIL PENDAFTARAN KAPAL and click on to add new vessel/rig. 35. Enter the following: Field R/O/C Description Vessel/Rig Type R Choose either: Vessel size below or equal 500 metric ton Vessel size above 500 metric ton Rig Vessel/Rig Name R Example: VESSEL K01

23 WORK INSTRUCTION Page: 23 of 32 Valid Start Date R Choose from calendar Valid End Date R Choose from calendar Vessel/Rig Registration Attachment R Example: Vessel Registration.docx attachment Vessel/Rig Specification Attachment R Example: Vessel Specification.docx attachment Bollard Pull Attachment C Mandatory if required by MTR SMC Attachment C Mandatory if Vessel/Rig Type Above 500 DOC Attachment C Mandatory if Vessel/Rig Type Above 500 Click and. 36. Scroll down to External Body Registration/Quality MTR and select SIJIL PENDAFTARAN KAPAL entry. Select Vessel/Rig from dropdown. 37. Take note that Vessel/Rig info is populated accordingly. Click on then click.

24 WORK INSTRUCTION Page: 24 of In SWEC summary screen, click on to view SWEC Notifications. 39. SWEC Notifications will display messages from PETRONAS. Once done click.

25 WORK INSTRUCTION Page: 25 of In Bank summary screen, click on to update existing bank details or click to add new bank details. 41. For existing bank details, you can only update signatories.

26 WORK INSTRUCTION Page: 26 of For New, select CURRENT ACCOUNT from dropdown for Account Type field.

27 WORK INSTRUCTION Page: 27 of Then click on to select Bank Key. Search for Bank Key by Bank Name and City. Click on Bank Key to select. 44. Enter the following: Field R/O/C Description Bank Account R Example: Cheque Signatory attachment R Example: Cheque Signatory.docx attachment IBAN O International Banking Account Number (applicable only for foreign banks)

28 WORK INSTRUCTION Page: 28 of Click on to add new signatories. Field R/O/C Description Position R Select position of signatory from dropdown Name R Select from dropdown Example: ROSLI Then click. 46. Click to go to Bank summary screen.

29 WORK INSTRUCTION Page: 29 of At Bank summary screen, click. 48. In Annual Audited Report summary screen, click to update existing Annual Audited Report details or click to add new Annual Audited Report details.

30 WORK INSTRUCTION Page: 30 of Enter the following: Field R/O/C Description Financial End Date R Select from calendar Profit of The Year (RM) R Can only maintain either Profit of The Year (RM) or Loss of The Year (RM) Example: Loss of The Year (RM) R Can only maintain either Profit of The Year (RM) or Loss of The Year (RM). Negative sign - is compulsory. Example: Share Premium O Example: 2.00 Reserve O Example: 10 Annual Audited Report Document attachment R Example: Annual Audited Report.docx attachment 50. Click on to return to Annual Audited Report summary screen, click.

31 WORK INSTRUCTION Page: 31 of In the Submit screen, mark checkbox to accept declaration agreement and click.

32 WORK INSTRUCTION Page: 32 of After submitting application, there will be a notification screen. Login back to and access Application Status Summary to view submitted application.