Ivy Tech Careers Site. Applicant Users Guide

Transcription

1 Ivy Tech Careers Site 5/6/2014

2 Table of Contents Introduction... 2 Create Account... 3 View and/or Search for Open Positions... 4 Applying To An Open Position... 6 Review Application Status Uploaded Documents Logging Out Page 1

3 Introduction Welcome to the Ivy Tech Community College Online Employment Application System. The Human Resources department has implemented this system in order to automate many of the tasks of the employment application and position description processes. You will use this system to: 1. Create an account 2. Search for and apply to open position postings 3. Apply to pooled postings 4. Check on the status of applications Your Web Browser The Online Employment Application System is designed to run in a web browser over the Internet. The system supports browser versions of Chrome current (auto update), Firefox current (auto update), Internet Explorer 8, 9, 10 and Safari 6.0. The site also requires you to have Adobe Acrobat Reader installed. This is a free download available at Security of Applicant Data To ensure the security of the data provided by applicants, the system will automatically log you out after 60 minutes if it detects no activity. However, anytime you leave your computer we strongly recommend that you save any work in progress and log out of the system by clicking on the Logout link located on the bottom left side of your screen. Page 2

4 Create Account All applicants of the system must have a user account to apply to open postings and pooled positions. 1. Go to: 2. Click the Create Account link 3. Complete the account creation form. Required fields are indicated with a red asterisk. a. Username b. Password c. Password Confirmation d. First Name e. Last Name f. g. Confirmation 4. Click the Create button Page 3

5 5. Success Message View and/or Search for Open Positions To view and/or search for open positions, click the link labeled Search Jobs. Page 4

6 A current listing of all posted positions is displayed. The list can be narrowed down by using the Search feature at the top of the page. Searches can be performed using either the Keyword search box, or by using one or more of the drop down menus. Click the Search button to see the results. Page 5

7 Applying To An Open Position To view the job description, click the Blue job title link. To apply to the position, click the Apply to this Job button. Page 6

8 Complete the application. Required fields are indicated with a red asterisk. The very first time you apply to a position the application will need to be completed. When applying to future positions the application will already be completed and needs to be reviewed for updates. Any updates made to an application only affect the postings being applied to AFTER the changes have been made. All past positions that have been applied to will contain the old application information. The application consists of: 1. Personal Information 2. Education History 3. Employment History 4. Required and/or optional documents Page 7

9 such as cover letters, resumes, and transcripts. 5. Advertising source information Review the application information for accuracy. To change information for a section, click the Green Section Heading. To finish the application click the Certify and Submit button. Page 8

10 Read the certification statement, click the certify statement box, enter your initials in the identity box, and click the Submit this Application button. Page 9

11 Success Message A success banner will appear along with the Voluntary Information form. We ask that you take a few minutes to also complete the Voluntary Information. This information can be completed at a later date and is not stored with the application. The Voluntary Information consists of: 1. Demographic Data 2. Veteran Status 3. Self- Identification of a Disability Page 10

12 Review Application Status Applicants can log into the employment site at any time to review the status of their application. 1. Click the Login Link 2. Enter the username and password that was set up when the account was created. 3. Click the Login button. Page 11

13 4. Click the Your Applications link Page 12

14 All of the positions you have applied to will be listed along with the status of your application for each. Page 13

15 Uploaded Documents Applicants can load documents to the employment site at any time. These preloaded documents can be used when applying to open positions. Each document is limited to 9MB in size. The Your Documents link also contains all the documents that have been attached to postings. To upload documents before applying to a posting: 1. Click the Your documents Link Page 14

16 2. Click the Blue Add Document link 3. Click the link that corresponds to the type of document to be uploaded. Page 15

17 4. Click the browse button to navigate to where the document has been saved on your computer. 5. Select the file. 6. Click the Open button. 7. Click the Submit button. Page 16

18 All of the positions you have applied to will be listed along with the status. Page 17

19 Logging Out To ensure the security of the data, the system will automatically log you out after 60 minutes if it detects no activity. 1. Click the logout link Page 18