APPLIED COMPUTING 1P01 Fluency with Technology
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1 APPLIED COMPUTING 1P01 Fluency with Technology Word Processing APCO/IASC 1P01 Brock University Brock University (APCO/IASC 1P01) Word Processing 1 / 30
2 Word Processors Word processors, at their core, are simply document editors. Note that there s a slight difference between a document and text Most word processors are WYSIWYG editors They include tools for both formatting and layout For most common factors, you can either eyeball it and drag with the mouse, or express things numerically Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 2 / 30
3 Microsoft Word The Standard View Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 3 / 30
4 Elements Note that we still have the same basic tool ribbon Of course, we have different choices now Rulers aren t enabled by default, but can be turned on Much like Excel, we have different preview (display) modes Note that Word brings up additional hints for contextual shortcuts Try pasting some text, and you ll see that you can hit CTRL for additional options Move the cursor to an empty place in the page, and you can easily set alignment We can manually invoke the spelling and grammar checkers, but Word will also mark up text in the document to highlight (what it believes to be) obvious mistakes AutoCorrect will automagically take care of common mistakes (e.g. teh the) Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 4 / 30
5 Page Layout A page s layout is defined by basic properties: Page/paper size Normally, this should correspond to the paper you intend to use Margins How much of a gap should be left between each page edge and the contained text Can be set separately for top/bottom/left/right Gutter margins give you extra space for binding Mirror margins flip the margins for every other page Of course, this really only makes sense when the opposing margins are different from each other The orientation may be portrait (tall) or landscape (wide) Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 5 / 30
6 Breaks On the Home tab, turn on the display for formatting symbols. It shows you: Whitespace (e.g. spaces) Paragraph breaks Line breaks (note: not the same thing!) Page breaks This can be a handy view for when you re trying to get things juuust right! Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 6 / 30
7 Tables Tables are used for the presentation of tabular data (this is sounding familiar...) There are a few ways to draw a table: Insert Table... Draw Table A grid for quickly choosing up to a 10 8 table Note: You can also embed an Excel spreadsheet into a Word document, but the need to do so should be rare. Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 7 / 30
8 Tables Formatting Many of the same features in Excel are also present here. Borders & Shading, etc. Merging By default, tables automatically fit the entire margin width, and uses heights of one line per row However, the Table Properties dialog gives you extensive control over many such properties There are also shorthand buttons (e.g. Distribute Rows and Distribute Columns Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 8 / 30
9 Adding Images The three basic embeddables are: Pictures e.g. Photographs Clip Art Premade illustrations, often included for free Oftentimes vector-based, so they can be easily resized Other embeddables e.g. Excel spreadsheets, charts, vector images, etc. Important: When including raster graphics, ensure that the image has an appropriate resolution (dot pitch) if you intend to eventually print the document! Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 9 / 30
10 Additional Image Notes Note that you ll normally have additional options for making your pictures look like they belong in the document: The Format Picture... dialog for basic filters and decorations The Size and Position... dialog for indicating how the embedded object should be positioned and sized, and how it should interact with the text (if at all) This includes text wrapping We also have some more interesting tools, including background removal (which works great with a chroma key!) Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 10 / 30
11 Other Handy Embeddables Shapes Vector-based Good for very basic illustrations Charts Integration with other Office modules allows it to easily create an Excel worksheet and create a corresponding chart SmartArt A very handy tool for quickly creating commonly-used layouts, illustrations, flowcharts, etc. Adapts to differing data e.g. Lets you change the number of points Automatically adjusts font sizes (scales to fit) Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 11 / 30
12 Equation Editor Writing basic math can be needlessly complicated when done manually. I don t have a dx2 dy button on my keyboard; I don t know about you... The Equation Editor is a handy way to create formulae either for inline or display mode For simpler use of esoteric glyphs, there s also a Symbol option on the Insert tab Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 12 / 30
13 Enumerated Lists Numbered Lists Bulleted Lists Multilevel Lists Note that all of these have several predefined styles from which to choose, but also let you define your own Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 13 / 30
14 Formatting Text Let s just take a quick look at this (I m guessing we all knows the difference between italics and bold, yes?) (We also remember what a monospaced font is, right?) Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 14 / 30
15 Formatting Paragraphs The Home tab has several commonly-used options for formatting paragraphs, but there s also a link to a full dialog Alignment Indentation Spacing Spacing before Spacing after Line spacing Widows and Orphans Page break before We ll come back to Outline level in a moment Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 15 / 30
16 Styles We re already familiar with the basic concept of styles A style simply represents a collection of multiple formatting options bundled into a single name Proper use of them becomes more important for editing documents, because inconsistent style is incredibly distracting Headings Navigation Pane This ll be useful for making a Table of Contents later! It s a good idea to create your own styles if you plan on reusing the same formatting more than once You can add new styles to just the document, or to Microsoft Word Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 16 / 30
17 Themes Themes are basically an extension of Styles. A single theme can set multiple styles Each style can set multiple formatting options In the same way that you can create new styles, you can save themes (and even distribute them!) Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 17 / 30
18 Word Count The Word Count is a count. of the words. Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 18 / 30
19 Drop Cap You ll know it when you see it Found on the Insert tab (under Text) Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 19 / 30
20 Comments Comments can be a handy way to annotate a document You have the option of turning them on and off You can separately control whether or not they print Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 20 / 30
21 Paste Special Remembering that consistent formatting is important, pasting in a document editor (especially from other sources) can be a bit of a nuisance. Remember that Paste Special is an option Keep Source Formatting Merge Formatting Keep Text Only Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 21 / 30
22 Tab Stops Turn on the ruler and look at the top of the page Indentation is an additional fixed-width space added to the margin A first-line indent is an additional fixed-width space that only applies to the first line of a paragraph A tab stop represents a special point to which you can tab Proper tabbing is the best way to reliably line up words on multiple lines of the page If you really don t like dealing with these, tables (with the borders turned off) can usually be an adequate substitute Still, take a look at all of the options Either double-click the ruler, or click the Tabs... button in the paragraph dialog box Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 22 / 30
23 Columns Columns simply let you split a single page up into multiple columns of text. You can find it on the Page Layout tab. Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 23 / 30
24 Page Numbering Page numbering numbers the page. If you re using a multi-leveled list with chapters, you can have it automatically include chapter numbers as well. These become part of the header or footer. Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 24 / 30
25 Footnotes/Endnotes Footnotes allow you to add a referenced note to the bottom of the same page Endnotes push the referenced note to the end of the document Both are customizable Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 25 / 30
26 Citations/References Citations are used to reference cited works. Word can keep track of your references for you Don t forget to include the corresponding bibliography! Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 26 / 30
27 Templates Templates are still a thing. As with Excel, they represent a basic blank document, ready to have real information added. Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 27 / 30
28 Mail Merge If you need to send (essentially) the same letter to multiple people, it would be far too tedious to manually edit in each person s name. A Mail Merge lets you identify replaceable fields, which can be automagically filled with corresponding fields from contacts. Contacts may be imported (e.g. from Excel) or stored in a simple database Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 28 / 30
29 Table of Contents If you were using headings correctly, generating a Table of Contents is trivial. Find the option under the References tab Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 29 / 30
30 Additional Topics Watermarks Track Changes Page Colour Issues with printing, though Cover Page Brock University (APCO/IASC 1P01) Word Processing Introduction to Elements 30 / 30
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