Table Of Contents Introduction... 3 Non-Catalog/Non-PunchOut Ordering... 3 Have questions or need help?... 4 How to Enter Non-Catalog Orders... 5 Example 1 Single Item Quote... 5 Example 2 Multi-Item Quote... 6 Appendices Quote Samples... 7 Appendix 1 DOMS Quote Sample... 7 Appendix 2 EQuote Sample... 8 Copyright Notice Copyright 2011 Dell Inc. All rights reserved. Reproduction or translation of any part of this work beyond that permitted by U.S. copyright laws without the written permission of Dell Inc. is unlawful and strictly forbidden. 2 PremierConnect B2B Non Catalog Non Punchout Guide www.dell.com/premierconnect Dell
Introduction Dell offers non-catalog/non-punchout ordering as part of Dell s Premier B2B integration program. Non- Catalog/Non-PunchOut ordering is designed to allow customers to submit purchase orders based on a quote from Dell. Non-Catalog/Non-Punchout orders are also referenced as special requests, adhoc orders, or self requisition orders. Dell s B2B system supports two types of quotes for non-catalog/non-punchout purchase orders: DOMS quote Dell generated by a Dell sales representative EQuote Customer generated & saved on a customer specific Premier Page Quotes are turned into valid purchase orders by following the steps outlined in this document. Additionally, sample purchase orders and quotes are provided as reference documents for customers wanting to submit non-catalog/nonpunchout purchase orders to Dell via a B2B Integration. For additional information or specific mapping information, please contact your Dell B2B Integration Manager or ebusiness Solutions Manager. Non-Catalog/Non-PunchOut Ordering Non-Catalog/ Non-Punchout ordering allows a DOMS or EQuote to be converted into a valid, electronic purchase order without creating a cart (order requisition). Follow the steps below when submitting non-catalog/non-punchout orders. Create a Non-Catalog/ Non-PunchOut Order For complete purchase order samples, refer to Appendix 1 & 2. Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Request a Dell (DOMS) quote from a Dell Sales Representative or create an E-Quote on the Premier Page. The Dell Sales Representative will send the Dell (DOMS) quote via email (see Appendix 3). If an E-Quote is created, an email will be sent to the user with an E-Quote number included (see Appendix 4). Log into your procurement application. Create a quote-based PO (non-catalog/non-punchout) for Dell. Enter the following required fields: Supplier Part Number: Q:(DOMS QUOTE Number) or EQ:(E-Quote Number) Item Description: Description describing item Quantity: Quantity of the quote being ordered, not the number of systems or items to be ordered Price: Product Subtotal (before Tax and Shipping & Handling charges Submit purchase order electronically to Dell. EXAMPLE: Q:123456789 or EQ:1009876543210 EXAMPLE: Optiplex GX260T EXAMPLE: 1 If the request is for two systems and quote includes two systems, quantity entered should be one. EXAMPLE: $1555.00 IMPORTANT: Enter only one quote number per line item on the purchase order. DO NOT attach the quote to the order. This exact format MUST be followed or the PO will be rejected by Dell. 3 PremierConnect B2B Non Catalog Non Punchout Guide www.dell.com/premierconnect Dell
Have questions or need help? Questions New PremierConnect (B2B) Requests: Catalog Electronic PO einvoicing Electronic Payment (EFT) Dell ProConsult Sales, Catalogs, Products, Pricing Post Deployment Support New Global Portal Request Contact PremierConnect@dell.com Dell Sales Team Global_B2B_Support@dell.com or toll free 877-542-3355 (Mon-Fri 7:00 am-6:00 pm cst) Global_Portal@dell.com Global Portal Technical Issues Global_Portal_Support@dell.com If you require additional assistance integrating your procurement system with PremierConnect, Dell ProConsult* can help by providing on-site technical resources for B2B implementation. *Not available in all regions. 4 PremierConnect B2B Non Catalog Non Punchout Guide www.dell.com/premierconnect Dell
How to Enter Non-Catalog Orders Example 1 Single Item Quote Quote Contents: Quote#: Q: 123456789 Item: Optiplex GX260T Quote Qty: 1 Quote Sub-total: $1,555.00 Optiplex GX260T Qty-1 Enter Q:123456789 in Supplier Part ID field Enter Optiplex GX260T in Item Description field Enter QTY based on the # of units needed in Quantity field Enter Quote Sub-total in Unit Price or Price field NOTES: 1. Do not include shipping/handling and tax in the unit price field. 2. For quotes with quantities greater than one, the order should be generated with a quantity of one. 5 PremierConnect B2B Non Catalog Non Punchout Guide www.dell.com/premierconnect Dell
Example 2 Multi-Item Quote Quote Contents: Quote#: EQ: 1006993169149 Item(s): Latitude E6400 / Keyboard Quote Qty: 1 Quote Sub-total: $836.37 Latitude E6400 Qty-1 Keyboard Qty-1 Enter EQ: 1006993169149 in Supplier Part ID field Enter Latitude E6400/Keyboard in Item Description field Enter QTY of 1 in Quantity field Enter Quote Sub-total in Unit Price field NOTES: 1. Only enter one line item on the PO per requested quote. 2. Do not include shipping/handling and tax in the unit price field. 3. For quotes with quantities greater than one, the quote should be entered on the order as a quantity of one. 6 PremierConnect B2B Non Catalog Non Punchout Guide www.dell.com/premierconnect Dell
Appendices Quote Samples Appendix 1 DOMS Quote Sample DELL QUOTATION QUOTE #: 123456789 Quote Date: 1/6/09 TOTAL QUOTE AMOUNT: $1,682.50 Product Subtotal: $1,555.00 Tax: $77.50 Shipping & Handling: $50.00 Shipping Method: Ground Total Number of System Groups: 1 GROUP: 1 QUANTITY:1 SYSTEM PRICE: $1,555.00 GROUP TOTAL: $1,555.00 Base Unit: OptiPlex 760 Small Form FactorBase Standard PSU (224-2219) Processor: OptiPlex 760,Core 2 Duo E7300/2.66GHz,3M,1066FSB (311-9514) Memory: 2.0GB,Non-ECC,800MHz DDR2 1x2GB,OptiPlex (311-7443) Keyboard: Dell USB Keyboard,No Hot Keys English,Black,Optiplex (330-1987) Monitor: Dell UltraSharp 1908FP Flat Panel with Height Adjustable Stand,19.0 Inch VIS,OptiPlex Precision and Latitude (320-5292) Video Card: Integrated Video,GMA 4500,DellOptiPlex 760 and 960 (320-7407) Hard Drive: 80GB SATA 3.0Gb/s and 8MB DataBurst Cache,Dell OptiPlex (341-8006) Floppy Disk Drive: No Floppy Drive with Optical Filler Panel,Dell OptiPlex Small Form Factor (341-4609) Operating System: Windows XP PRO SP3 with Windows Vista Business LicenseEnglish,Dell Optiplex (420-9570) Mouse: Dell USB 2 Button Optical Mouse with Scroll,Black OptiPlex (330-2733) NIC: ASF Basic Hardware Enabled Systems Management (330-2901) CD-ROM or DVD-ROM Drive: CD-ROM or DVD-ROM Drive: 8X DVD-ROM,OptiPlex Small FormFactor (313-6090) Cyberlink Power DVD 8.1,with Media,Dell OptiPlex/Precision (420-9179) Sound Card: Heat Sink, Mainstream, Dell Optiplex Small Form Factor (311-9520) Speakers: Internal Chassis Speaker Option,Dell OptiPlex Small Form Factor (313-3352) Cable: OptiPlex 760 Small Form FactorStandard Power Supply (330-1984) Documentation Diskette: Documentation,English,Dell OptiPlex (330-1710) Documentation Diskette: Power Cord,125V,2M,C13,Dell OptiPlex (330-1711) Factory Installed Software: No Dell Energy Smart Power Management Settings,OptiPlex (467-3564) Feature No Resource DVD for Dell Optiplex, Latitude, Precision (313-3673) Service: Basic Support: Next Business Day Parts and Labor Onsite Response 2 Year Extended (991-3622) Service: Basic Support: Next Business Day Parts and Labor Onsite Response Initial Year (991-6350) Service: Dell Hardware Limited Warranty Plus Onsite Service Extended Year(s) (992-6508) Service: Dell Hardware Limited Warranty Plus Onsite Service Initial Year (992-6507) Installation: Standard On-Site Installation Declined (900-9987) Installation: Standard On-Site Installation Declined (900-9987) Misc: Shipping Material for System Cypher Small Form Factor,Dell OptiPlex (330-2193) Vista Premium Downgrade Relationship Desktop (310-9161) SALES REP: Dell Sales Rep PHONE: 1-800-274-3355 Email Address: sales_rep@dell.com Phone Ext: 7 PremierConnect B2B Non Catalog Non Punchout Guide www.dell.com/premierconnect Dell
Appendix 2 EQuote Sample 8 PremierConnect B2B Non Catalog Non Punchout Guide www.dell.com/premierconnect Dell