Smart Classroom Instruction Manual
Table of Contents I. What is a Smart Classroom? page 3 II. User Responsibilities page 4 III. The Lectern page 5 IV. How to Use the PC page 9 V. How to Use the Laptop page 11 VI. How to Use the VCR/DVD page 13 VII. How to Use the Document Camera ( Doc Cam ) page 15 VIII. Shutting System Down page 17 IX. Note pages page 18 pg 2
What is a Smart Classroom? A Smart Classroom is equipped with multimedia components designed to enhance instruction and learning. The Smart/ Technology Enhanced Classrooms TEC were funded by the College s Integrated Technology ( IT ) Committee. The core equipment found in each room is: * Video Projector * Document Camera (Doc Cam) * Computer (with CD/CDRW/DVD drive) * DVD/VHS Tape Player * Teacher's Workstation * Electrical Projection Screen * Asset Management System The keys to the lecterns are available for checkout at your campus Instructional Media Services office (room numbers for each office are listed on the back cover of this booklet). pg 3
As a user your Responsibilities are: 1. Check out the key for the lectern at the campus Instructional Media Services office and return the key after use to the Instructional Media Services office so other faculty members may be able to use the Smart Classroom equipment. 2. Please keep the lectern free of all objects (to include food, drinks, etc.) so equipment does not get damaged. 3. Keep chalk and blackboard erasers off the lectern because chalk dust can cause extensive damage to the equipment. 4. Handle and operate equipment correctly and carefully. Electronic devices are sensitive and delicate. Pushing buttons at random is seldom a good solution. 5. Report equipment failures and/or malfunctions immediately to the Instructional Media Services office at your campus (listed on back cover). 6. Please turn the system off (includes all equipment), close and lock all doors on the cabinets, and return the key to the Instructional Media Services office after class or end of semester so other faculty can use the Smart Classroom equipment. pg 4
Notes
The Lectern Monitor Flip Touch Panel Extra work space Document Camera/ Drawer Keyboard Mouse Drawer DVD/VHS Player PC 1. Start by pressing down on the lower right corner of the flip touch panel (user interface) located on the top right hand corner of the lectern. If the touch panel is in stand-by mode (black screen), touch the screen to activate it. If this does not work close and open the flip touch panel, this will take it out of stand by mode. (1) Flip Touch Panel ( Interface) pg 5
(2) Power Up or Down System (3) Equipment Selection Buttons (4) System Control Buttons (2) Projector Screen control Buttons up/down (3) Projector On/Off Button 2. Turn system ON by pressing the System Power button (upper right hand corner) or by touching the ON icon on the touch panel screen. The projector screen will lower and the projector will turn on. If you only want the screen to raise or lower, press arrow up or down on screen. 3. Equipment selection buttons for example, PC, Laptop, Document Camera, DVD, and VCR, are located on the left of the touch panel. Please note: Projector can also be turned ON or OFF by itself when system is ON or OFF. 4. System control buttons for example, Power, Vol +, Vol. -, Mute, and Help, are located on the right of the touch panel. 5. Below the touch panel is a VGA connection to hook up a Laptop. There is also an audio connection for the Laptop sound, an Ethernet connection for internet service, and a power outlet to power up the Laptop. (8) Monitor (5) Flip Top (7) Doc Cam Touch Panel 6. On the right side of the Lectern, is a shelf for extra desktop space for your use. (6) Extra desk space 7. On the left side of the Lectern is a drawer which holds a Document Camera (Doc Cam) for projecting images of hardcopy placed over the Doc Cam platform. This drawer is secured with a key lock access. 8. The Monitor is located on the top left side of the lectern. The monitor has an adjustable arm that allows the monitor to be viewed in various angles. pg 6
(9) Keyboard/Mouse Cabinet (10) PC and DVD/VCR Cabinet 9. Right below the desktop of the lectern is a drawer that contains the keyboard and mouse. This keyboard and mouse is secured with a key lock access. 10. On the bottom shelf of the cabinet in the lectern is the PC, and the DVD/VCR unit. This cabinet is also secured with a key lock access. 11. The user may select different equipment from either the equipment buttons or by simply touching the equipment icon on the touch panel screen. 12. There are various selections of equipment functions. By pressing on one button, another screen will appear with different functions of operating the equipment. For example, the forward, rewind, stop, pause and play buttons are functions used in operating the DVD/VCR unit. (11) Please Note Display mute will black out or turn on LCD projector when pressed (12) pg 7
(13) Touch screen in stand by mode (16) Help Button 13. The touch panel screen will be on stand-by mode after being inactive for several minutes. In order to reactivate, simply touch the screen of the touch panel or close and open flip touch panel. 14. There is an arrow on the bottom corner of the touch panel that allows the user to skip onto different windows or screens.( Back, System Power or Continue) 15. To power down unit, simply touch the OFF icon displayed on the touch screen or press the Power button located at the top left hand corner of the touch panel. 16. The Asset Management System allows for another important feature on the touch panel, which is the Help button or the Help icon. The button is located on the bottom right corner of the touch panel below the Mute button, and the Help icon is located on the top right corner of the touch panel. The Help button or Help icon provides remote assistance with problems that arise with the trouble-shooting aspect of the lectern. For example, if any component of the lectern malfunctions or software programs malfunction, pressing the Help button or Help icon will get you assistance with your problem (as explained in step 17). 17. By pressing the Help button or Help icon, the user will be able to send an alert to communicate with the Instructional Media Services department located at each campus. The Asset Management System will ensure the Instructional Media Services department receives a trouble-shooting alert and will attempt to resolve the problem remotely (via the network line) or will troubleshoot at the designated classroom. (17) For help press the help icon here. pg 8 Select Message Button Send Button (17) Once the help screen appears, press the select message until a message closely matching your problem appears. Press the send button and Wait for response!
How to use the PC 1. Press the touch panel user interface (located on the top of the lectern) by pushing the lower right corner. If the touch panel is in stand-by mode (black screen), touch any part of the screen to activate it or close and open flip touch panel to take it out of stand by mode. 2. Turn system on by pressing the Power button (upper right hand corner) or by touching the ON icon on the touch panel screen. The wall screen will come down and projector will turn on. 3. Turn on Computer (PC) located inside the lectern cabinet and the LCD monitor located on the holding arm attached to the lectern cabinet. 4. To select PC as a source press, the PC button (upper left hand corner) or touch the PC icon on the touch panel screen. Login to the system using your Outlook user name and password. The computer image will be projected on the wall screen and on the LCD monitor on the lectern. pg 9
5. To login to the domain on the keyboard press Ctrl-Alt-Del at the same time on the keyboard. 6. Left click OK or press Enter on the keyboard to access the next screen. 7. Using the keyboard type your Outlook user ID and Password and click OK (On the third line make sure you are logged in to EPCC; if not click on the drop down menu arrow and select EPCC). 8. The following is a list of the software that is on all computers: Windows XP Professional Adobe Acrobat Reader Microsoft Office 2003 full install: Microsoft Word Microsoft Excel Microsoft Access Microsoft PowerPoint Microsoft Publisher Microsoft Internet Explorer 6.0 or higher Quick Time Real Player Macromedia Flash player and Shockwave Windows Media Player ETrust virus protection pg 10
How to use the Laptop 1. Inside the touch panel case is a VGA connection for a laptop, an Network connection for Internet service, an Audio plug for sound, and a Power outlet to power up a laptop. Laptop Button/Icon (1) Touch Panel Screen (1) Power Outlet (1) VGA cable (1) Network connection (Internet) (1) Audio Plug 2. Once all the cables have been connected to the laptop, connect the laptop power cord (three prong end cord) to the power outlet found on the flip top touch panel. Turn ON laptop by pressing the ON button and proceed to the next step. (2) Power On Button pg 11
Turning on system 3. To turn on the System Power, touch the green button on the touch panel. It will take sixty seconds to turn on the LCD projector and to lower the electrical wall screen. Follow by touching the Continue icon located on the lower right corner of the touch panel screen. A warm up screen will appear during these sixty seconds. (3) Power On (3) Continue icon Warm up screen 4. On the Select A Source screen, touch the Laptop icon to continue, or press the second button on left to select the Laptop. (4)Laptop Selection Buttons The Laptop pages only have volume controls. 5. To get the presentation to appear on the wall screen, press the Function Key (on Laptop) at the same time pressing on the F4 or F5 key. This may be different on each laptop. Please read specific laptop instruction manual on how to do this. This step may have to be repeated a few times in order to get the laptop to project the image to the projector. This will take about 5 to 10 seconds between pushes for a response. 6. When done log off the laptop and turn the system off or if only using the Projector and screen make sure the screen is in the up position and the projector is turned off. (5) Power on/off button (5) F Button Rows pg 12 (5) Function Button
How to use the VCR/DVD 1. Press the touch panel user interface (located on the top of the lectern) by pressing the lower right corner. If the touch panel is in stand-by mode (black screen), touch anywhere on the screen to activate it or close and open the flip touch panel to take it out of the stand by mode. 2. Turn system ON by pressing the Power button (upper right hand corner) by touching the ON icon on the touch panel screen. The wall screen will come down and the projector will turn on. 3. To select VCR/DVD source press the VCR/DVD button (located at the lower left hand corner) or touch the VCR/DVD icon on the touch panel screen. 4. The VCR/DVD unit is located inside the lectern cabinet. Open the cabinet door to access the VCR/DVD unit. To use the VCR/DVD unit press the eject button on the unit for DVD s or insert your VHS tape or DVD. Note the VCR/DVD unit should power up when the DVD or VCR icon/button is selected and it should stay on. pg 13
Play Stop Pause 5. Select the function you would like to perform (play, fast forward, rewind, pause, etc.,) from the VCR control menu. Fast Forward Rewind 6. Adjust the volume level by touching the up or down arrows on the touch panel or the buttons labeled Vol. + or Vol. -. Make sure the volume is not muted (the m u t e i c o n turns RED when muted). Touch the Mute icon on the touch panel or press the Mute button to unmute the sound. VCR Button (5) Rewind Pause Power On Move menu selection Fast up, down, left and right Forward with these buttons VCR controls Stop Play (7) DVD controls up left right down Select DVD Select Menu Previous Chapter Once you select your option from menu press enter Next Chapter DVD menu Power On/Off 7. To I nsert DVD press the eject button then placedvd, label up on the D V D t r a y a n d press the eject button again to close. Select the function to perform (play, fast forward, rewind, pause, etc.,) from the DVD control menu. To select a specific chapter or scene touch the DVD menu and use the arrows to navigate to your selection. (7) DVD tray (7) 8. Adjust the volume level by touching the up or down arrows on the touch panel or by pressing the buttons labeled Vol. + or Vol. -. Make sure the volume is not muted (the m u t e i c o n turns RED when muted). Touch the Mute icon on the touch panel or press the Mute button to unmute the sound. (7) DVD eject button (5) VHS door (5) VHS eject button Power Button Pg 14 pg 11
How to use the Document Camera (Doc Cam) (2) Power On 1. Flip the touch panel open and wait for the screen to appear. 2. Press the power ON button. 3. Touch the Doc Cam icon on the screen or press the third button from the top on the left side. 4. The doc cam is located in a drawer on the left side of the podium (need key to open). 5. Once opened, pull out from handle until the entire projector is seen. (3,11) 6. Raise (unfold) the camera arm (see # 2, diagram below) without using too much force until both parts of the arm are aligned at an angle. 7. Turn the camera head (see # 1, diagram below) toward the platform. 8. Slide the lamp locks back (see # 5, diagram below) and raise the lamp side arms up (see # 3, diagram below) and unfold the lamps out. [*NOTE: The angle of the camera head/lamp, arm/lamp head is limited (see # 3, diagram below). Do not turn it forcefully when it reaches the maximal angle.] 9. Rotate the lamps (see # 3, diagram below) to face the platform as the arrows show. Document Camera Button 10.Press the power button for about 2 seconds. The RED LED flashes while the doc cam turns on, then turns GREEN. 11. Press the Doc Cam button on the screen panel. 12. Picture should be present on screen. 13. See next page for document camera control functions. 3 1. Camera Head 2. Camera Arm (2 parts) 3. Lamp 4. Panel Light 5. Lamps Locks 6. Lamp Arms 1 2 6 3 4 6 5 3 5 Pg 15
Controls on the Document Camera 1. POWER (Red > power off / Green > power on). 2. SOURCE A. Camera > Red light on. B. PC (not in use). 3. LAMP A. Press once, side lamps turn on. B. Press second time, panel light on. C. Press third time, side lamps turn off. D. Press fourth time, panel light off. E. Press again, and the process repeats itself. 4. PHOTO/TEXT - Changes the resolution from photo (high) to text (low). 5 AF (AUTO FOCUS) - When pressed, focuses your objects automatically. 6. BRIGHTNESS - When (-) pressed, brightness decreases, when (+) pressed, brightness increases. 7. ZOOM - (+) zooms in on the object, (-) zooms out on the object. 8. A4/F1 A5/F2 - used for quick zoom. A. A5/F2 - zooms in quickly. B. A4/F1 - zooms out quickly. Pg 16
Final Steps 1. Computer When finished with the Computer, make sure to remove all personal belongings. This includes CD s, Flash Drives, remotes, etc. Go to Start Menu, Shut Down and OK. This will shut down the computer and log you Off the network. Proceed to the final step located at bottom of this page. 2. DVD/VCR Remove DVD/VHS tape by pressing the Eject button on the DVD or VHS, and take the tape or DVD out. Note: please push DVD tray back in. Proceed to the final step located at bottom of this page. 3. Laptop Disconnect all the cables and push cables back in the touch panel slots to be stored. Proceed to the final step located at bottom of this page. 4. Document Camera Turn off the Document Camera and fold the document camera back into the drawer, close the drawer, then proceed to the final step located at bottom of this page. Power Off Buttons Sample Screen Back Button System Power Button Final Step Please note this final step pertains to all equipment used. 5. Once finished with the equipment, go to the touch panel and touch the Back icon, until it takes you to the main screen on the touch panel. Touch the System Power icon on the touch panel to the ON/OFF menu. Touch the OFF icon on touch panel or press the first button (Power button) on the top right corner of the touch panel. This will turn off System, to include the projector, monitor, and raise the electrical screen on the wall. Pg 17
pg 18 Notes
Notes pg 19
Mission del Paso Office - C118 Phone: (915) 831-7050 Fax: (915) 831-7147 Northwest Office - M31 Phone: (915) 831-8868 Fax: (915) 831-8866 Rio Grande Office - A248 Phone: (915) 831-4042 Fax: (915) 831-4439 Transmountain Office - 1551 Phone: (915) 831-5087 Fax: (915)831-5218 Valle Verde A Office - A2436 Phone: (915) 831-2649 Fax: (915) 831-3374 Valle Verde B Office - B262 Phone: (915) 831-2719 Fax:(915) 831-3375