Power Point Tutorial Creating presentations using Power Point '97 Introduction Power Point is a very powerful tool for the creation of linear presentations that contain images, sounds, animations and transitions. Teachers can use it to easily create lesson presentations that students can review on their own, at their own pace; or along with a class. A presentation can be easily converted into a form that is suitable for presentation over the Internet. Starting Power Point 1. Either double-click on the Power Point icon if it is on your desktop, or point to Start / Network Programs/Generl Software / Presentaions / Power Point, or Start/Programs on your home computer and then click once as follows: file:///c /Workfiles/Uwcworkfiles/Programmes/ICT/wo...Point%20Tutorial_files/Power%20Point%20Tutorial.htm (1 of 11) [15/11/01 11:27:11]
2. You should get the following opening dialogue box: file:///c /Workfiles/Uwcworkfiles/Programmes/ICT/wo...Point%20Tutorial_files/Power%20Point%20Tutorial.htm (2 of 11) [15/11/01 11:27:11]
3. The Autocontent wizard is the quickest way to create a presentation, however, in order to learn as much as possible in this tutorial, let us start with a Blank presentation. Click once on Blank presentation and then click once on OK. You should now have the following dialogue box. 4. Double Click on the Title Slide. You should always start your presentations with a title slide. Look at your story board that you have made Choosing a Presentation Style 5. The new slide appears with the window containing shortcuts to common tasks on file:///c /Workfiles/Uwcworkfiles/Programmes/ICT/wo...Point%20Tutorial_files/Power%20Point%20Tutorial.htm (3 of 11) [15/11/01 11:27:11]
its top left side. Click once on Apply Design. 6. Click once on each design and notice how you get a preview of it in the pane on the right. 7. When you see a design that you like, click once on the Apply button. The design that you choose now forms the background of this slide. Using this method, you can change the background of any slide at any time. 8. Now click once inside the "Click to add title" box of the slide. Type in a brief, clear title for your presentation. 9. Click once inside the "Click here to add sub-title" box, and enter your personal particulars. file:///c /Workfiles/Uwcworkfiles/Programmes/ICT/wo...Point%20Tutorial_files/Power%20Point%20Tutorial.htm (4 of 11) [15/11/01 11:27:11]
Notice the border around the text box along with the handles (small, white, square) in the corners and the middle of each side for re-sizing the box. Experiment with these for a while. 10. Point to any point on the border of the text box except the handles. Notice how the arrow becomes a 4-headed arrow. Click and hold down the mouse's left button, and drag in any direction. The text box can be relocated in this manner. Release the button when you have reached the desired location. 11. Point to one of the handles in the middle of one side of the border. Notice how the arrow become small, black and double-headed. Click, hold down and drag to re-size that side of the text box. 12. Point to on of the handles in a corner of the border. Notice how it becomes a double- headed, diagonal arrow. Click, hold down and drag to resize the box simultaneously in the horizontal and vertical directions. 13. Hold down the shift key while repeating step 10. The box is re-sized proportionately this time. All the objects on a slide can be moved and resized in this manner. Changing text properties 1. Click once inside the main-title box to select it. file:///c /Workfiles/Uwcworkfiles/Programmes/ICT/wo...Point%20Tutorial_files/Power%20Point%20Tutorial.htm (5 of 11) [15/11/01 11:27:11]
2. Click on the down-arrow of the drop-down-box of the box in the Text- Edit bar, marked Times New Roman. Select a different font such as Comic Sans MS. Notice that the font in the selected Text-box is immediately changed. 3. Click on the down-arrow of the font-size box and choose a different size such as 16. Notice how the font size changes in the selected box. You can achieve more rapid change in font size by clicking on one of the following buttons over on the extreme right side of the text editing tools bar:. 4. Experiment with these buttons to make the text in the selected box Bold, and/or Italicized, and/or Underlined, and/or Shadowed. Left Justified or Now experiment with these buttons to make the text in the selected box Center Justified or Right Justified 5. Now click on the Sub-title text box and click and drag over all the text in it to select all the lines file:///c /Workfiles/Uwcworkfiles/Programmes/ICT/wo...Point%20Tutorial_files/Power%20Point%20Tutorial.htm (6 of 11) [15/11/01 11:27:11]
of text. Then click on this button. Notice how each individual line becomes bulleted. Note: Bullets work according to paragraphs, not necessarily sentences. 6. You can work with individual words and phrases as follows: First highlight only the words that you want to be affected, and then choose the effect you want for those words, e.g. Bold and a larger font. 7. Highlight a couple of words again and then change their color by clicking on the little arrow of, located in the toolbar at the bottom of the screen. After it expands, click on the color of your choice. Click off the highlighted block of text to observe the new color of your text. 8. As you can see Power Point has a very sophisticated word processor built right in. Notice how it even underlines the words that it thought you misspelled in red. Monay and Bloatus are names, so we will assume that they are spelled correctly. However, do a right-click on Accademy and you will get:. Simply click on the correct spelling and Violla!!! The misspelled word is immediately corrected. (This is truly nice!) 9. These tools (bottom of screen) can be used to draw various shapes. Click once on the square. Then click and drag over all the text in Using Clip Art One good picture is worth a thousand words. The ability to add pictures to your presentation, even if you are not a very good artist, has put great power into the hands of regular, every-day teachers. Adding pictures to your Power Point presentations is as easy as doing the following. 1. Choose New slide from the Common Tasks box, or choose Insert/New Slide from the Menu bar. Then double-click on one of the two layouts which have the big-nosed gentleman on them: file:///c /Workfiles/Uwcworkfiles/Programmes/ICT/wo...Point%20Tutorial_files/Power%20Point%20Tutorial.htm (7 of 11) [15/11/01 11:27:11]
2. Double-click on the big-nosed one as he requests. If necessary, put in your Office '97 CDRom to get the images loaded. Otherwise, you should see something like this: 3. Choose a category from the pane on the left, and then scroll until you see a picture that you like and double-click on it. The picture is immediately added in place of the big-nosed file:///c /Workfiles/Uwcworkfiles/Programmes/ICT/wo...Point%20Tutorial_files/Power%20Point%20Tutorial.htm (8 of 11) [15/11/01 11:27:11]
gentleman. 4. Use the picture editing tools to edit the picture, use the white handles to resize the picture object; or click inside it, hold down the mouse's left button, and drag to move the picture. Experiment with the various tools. You can actually perform simple editing of the clip-art right here in Power Point, without going to a Draw or Paint program. 5. If you change your mind about this picture, then simply double-click inside the clip-art area to bring up the gallery again, and make another choice. Adding Graphic Images You might want to add pictures that you have digitized by scanning, or that you have taken using a digital camera, or that you have captured using a Snappy digitizer in conjunction with a video camera, or a video tape, or a television; or you may have captured your picture from the World Wide Web. Here is how you would do that. 1. Insert a new slide of this type:. 2. Next insert a picture object as follows. file:///c /Workfiles/Uwcworkfiles/Programmes/ICT/wo...Point%20Tutorial_files/Power%20Point%20Tutorial.htm (9 of 11) [15/11/01 11:27:11]
3. Next choose the picture that you want to insert. Notice the preview given on the right. 4. Click on the Insert button. file:///c /Workfiles/Uwcworkfiles/Programmes/ICT/wo...Point%20Tutorial_files/Power%20Point%20Tutorial.htm (10 of 11) [15/11/01 11:27:11]
The picture now becomes part of your presentation. You can re-locate, re-size, or edit the picture just like you would a clip-art object. file:///c /Workfiles/Uwcworkfiles/Programmes/ICT/wo...Point%20Tutorial_files/Power%20Point%20Tutorial.htm (11 of 11) [15/11/01 11:27:11]