Technology Policy and Planning Committee (TPPC) Meeting Minutes Location: District 811 Wilshire, Wilshire Conference Room Thursday, October 20, 2011 2:00 p.m. Members present: Wendy Bass Adriana Barrera Yasmin Delahoussaye Jorge Mata David Beaulieu Suzanne Floyd Mario Perez Alan Khuu Jackie Hams Linda Delzeit Pam Atkinson Amy Sirott Paul McKenna Mark Henderson Subodh Kumar Pierce College West East Valley (phone) Trade (phone) City (phone) Pierce (phone) ITV/District DE (phone) Pierce/DTC (phone) - guest Notes Action-Item 1. Convene regular meeting Meeting called to order 2:05 PM STANDING TASK FORCE/CIO REPORT 2. Approval of Smart Classroom Standard Jorge discussed the process of how we created the standards. Started with IT people to discuss what was needed, then create a task force of faculty to add the classroom requirements. Then we had a town hall meeting where faculty provided input to the plan. Comments from the town hall will be added to the Smart Classroom Standard Please give any feedback to Jorge by November 3. Will check and see if the bond funds can include one-time training for new audio/video equipment. Even after this standard is approved, it will not be always be the same. There will eventually be a 1.2, etc. it is a dynamic
document. If a college wants to deviate, they just need to note it (e.g., refurbishing an old bldg. and not possible to meet this standard) Other changes are that the college wants to add to the standard. Baseline document and make a note in bid submittal. This is a tool for college not a mandate. Contractors cannot modify, only the college can modify. Contractors are required to follow all LACCD standards. Part of AV deployment should include training for faculty using the classroom. Question arose about who is going to pay for the training? Changed name to audio video training instead of professional development training.
3. Update of Measure J Technology Program Student email Identity Mgmt. Email: At the next board meeting proposed board action to award student emails to Sada for implementation (link with sis) and MS for the developer of the product live@edu 10GB per student. Optional for colleges to add alias all students will have a standard @laccd account, then up to colleges if they want to have alias of their college name. Email system under our control need to determine status, if active student have @laccd.edu or if not active alumni@laccd.edu will be a continued discussion no decision has been made yet. We would follow ed code on how you access education records. Students would be able to connect via smart phones to this email account. Spring two colleges, Summer more colleges and then by fall all the colleges will go live. Adjunct will go live after next fall for live email for all adjuncts (one single email hosted on the cloud if they become permanent in one location, it will be migrated to that college) If adjunct email will be @laccd ID management: same board meeting asking for proposed board action to award Campus EAI group that deals exclusively with higher ed portals and ID solutions. Bid MS forefront ID manager. Measure J physical security project that has already been kicked off. First volunteers are going to be involved in first assessment. District has been collecting policies and procedures to share 4. Update on SIS Project Lenel large company that specializes in physical security. Will buy unlimited licenses for every college and they are enterprises so for life. Also will buy warranties, servers and training. Then will provide templates and configurations for the college to integrate and add any additional tools. Technology will all be linked to a live database at district. Policies are college driven so colleges will have to determine their policies. There is a master agreement for buying additional stuff including the hardware needed to run it. Most of this will be completed in the next six months. City and East will be the first colleges. Convergint Technology implementation company. Selection committee made a recommendation to the chancellor for intent to award Oracle/Peoplesoft. The company who will configure the software is Cedar Crestone. There was a bid protest. There will be about 45 day delay to investigate the bid protest. Appropriate people are responding to bid protest.
5. Update on Adobe Enterprise Licensing Program 6. Discussion on ADA Policy on Websites As part of this contract, any faculty member can have a copy of Adobe Master Collection colleges had a choice of which collection they purchased. Every campus became part of the master agreement with Adobe. tv.adobe.com has trainings that faculty can watch We had identified that the content creator was responsible for making sure the content was ADA compliant. Not the web person s position to make sure all documents are ADA compliant. Who is checking that there is basic ADA compliance on college websites. Most webmasters do not report to IT. Many report to public information offices. Webmasters can run the automation tool and create a report to share. Will clarify with Mark Henderson how faculty will get the key to download the collection to their home computers. Ongoing discussion needs to be continued. Individual colleges can connect with high tech center and have someone come out and do a training. http://www.htctu.net/ 7. Review Draft Procedure on the use of Personal Computing Devices District in process of hiring a Compliance Director. There are areas where sensitive information is shared and then there are other areas difference between internet and intranet. This regulation is not intended to replace B27-28 but to work in conjunction. Jorge will take comments from discussion back to discuss and make any changes. Discussed how different campuses loan out computers differently, not necessarily done through IT departments. Re: wireless communication devices Becomes an issue when copy of sensitive data is put on a personal device. If this device gets stolen/lost, sensitive data can be seen. 8. DTC Update Met at Valley College: Discussion on IT Space Protection on construction projects. Final approvals week of 10/24/11. Discussion regarding the Security Task Force (STF) charter. Feedback due by 11/10/11. Apple Technical training to be held at ELAC on 10/28/11 or 11/4/11. Discussion of Use of personal devices (presented to TPPC). Reviewed Haivision solution at LAVC regarding Digital Signage. 9. Searchable Database District is working with Paul McKenna. Working on getting mode of instruction corrected. Maybe able to get a workaround and will be discussed at District DE Meeting next Tuesday. 10. etranscipts On Tuesday there was a training with Zap corporation. Eight colleges will be using (East will not be using) Some issues need to be resolved, meeting next week to discuss. Looking to pilot in November so by the end of the semester each student will be able to get etranscipts.
NEW BUSINESS Survey Tool Question: Jackie Hams brought question regarding if any colleges had a teach survey. Jorge gave information regarding a free tech survey tool. Techqual.org free website (survey tool) Alan asked about changing the password every few months. District has recommendations from their auditors and they recommended every 90 days the password changes. Discussed single logon we will still need to change every 90 days. Meeting adjourned at 4:20 PM November 17, 2011 next meeting