Table of Contents General Information 1 Windows Print Manager 1 Print Button for Documents 1 Print Spooling 1 Print Spool Buttons 2 Report Destination 2 Single document 3 All Documents 3 Delete 3 Clear Spool 3 Close 4 Print Defaults 4 Report Generation & Filters 4 Reports 4 Using the Apply Filter 5 Using the Exclude Filter 6 Using Multiple Apply Filters 8 Using Multiple Exclude Filters 10 Using Multiple Apply & Exclude Filters 12 Include These Reports 14 Top Ten Reports 15 Job Cost Summary 16 Job Cost Recap 16 Job Schedule 18 Margin Summary 20 Detail 20 Performance Summary 22 Detail 22 Actual vs. Estimated Summary 24 Labor Summary 25 Outside Operations / Materials Summary 26 Loading Summary 28 Work Center View 29 Employee View 30 Department View 31 Job Number View 32 Printing the Estimate 34 Estimate Recap Report 35 Hourly Rate Summary 36 Detail 37 Work in Process Summary 38 Detail 39 Attendance Summary 40 Detail 41 Table Maintenance 43 Customers 44 Customer Comments 44 Customer List 45 Customer Contact List 46 Customer Mailing Labels 47 Vendors 48 Vendor Comments 48 Vendor List 49 Vendor Contact List 50 Vendor Labels 51 Employees 52 Employee Comments 52 Employee Table Listing 53 Employee Barcoded Listing 54 Employee Badges Barcoded Listing 55 Work Centers 56 Work Center Comments 56 Work Center List 57 Work Center Barcoded Listing 59 Work Center Badges 60 Print Tables 61 GL Codes Table Listing 62 Operations Table Listing 63 Operations Barcoded Listing 64 Collection Terminals Table Listing 65 Sales IDs Table Listing 66 Departments Table Listing 67 Work Codes Table Listing 68 Product Codes Table Listing 69 i
Bank Codes Table Listing 70 Tax Codes Table Listing 71 Terms Codes Table Listing 72 GL Group Codes Table Listing 73 Vendor Types Table Listing 74 Currency Codes Table Listing 75 Attendance Codes Table Listing 76 Attendance Codes Barcoded Listing 77 Shipping Codes Table Listing 78 Reason Codes Table Listing 79 Reason Codes Barcoded Listing 80 Corrective Action Codes Table Listing 81 Feedback Codes Table Listing 82 Training Codes Table Listing 83 Work Center Maintenance Codes Table Listing 84 Tooling Codes Table Listing 85 Non-Conformance Codes Table Listing 86 Document Types Table Listing 87 Document Review Codes Table Listing 88 Quoting & Estimation 89 Bill of Materials on the Estimate 90 Routing Summary on the Estimate 94 Comments on the Estimate 96 Multi Format Viewer Documents on the Estimate 97 Printing the Estimate 98 Estimate Recap Report 99 Routing Cost Detail Report 100 Material Cost Detail Report 101 Cut List Report 102 Quotations 103 Comments on the Quote 104 Quotation Reports 105 Quote Cross Reference 106 Price Catalog 107 Quotation Summary 108 Orders 113 Part Routings from the Order 114 Multi Format Viewer Files from the Order 116 Comments on the Order 117 Printing the Order 118 Job Travelers 118 Work Orders 123 Acknowledgments 124 Printing the Shipment 126 Packing Lists 127 Bills of Lading 128 Certification 129 Shipping Labels 130 Job Labels 131 Printing Customer Returns/Rework 132 Credit Memos 132 Return Authorization 133 Return Label 134 Order Reports 135 Job Schedule 135 Backlog Summary 136 Order Entry Summary 142 Shipment Summary 149 Cross Reference 153 Price Catalog 154 Customer Return/Rework Summary 155 Purchase Orders 159 Comments on the Purchase Order 160 Printing Purchase Orders 161 Purchase Orders 162 Delivery Tickets 163 Purchase Order Labels 164 Printing Receiving Documents 165 Printing Receivers 165 Printing Receiving Labels 166 Request For Quotation 167 Printing Vendor Returns 168 Printing Debit Memos 168 Printing Return Labels 169 Purchasing Reports 170 Purchase Order Summary 170 Receiving Summary 173 Vendor Quality Summary 176 ii
RFQ Summary 178 Job Requirements 179 Vendor Return Summary 180 Inventory 185 Comments on the Inventory Item 186 Multi Format Viewer Documents on the Inventory Item 187 Inventory Reports 188 Inventory Summary 188 Re-Order Summary 191 Usage Summary 192 Inventory Count Sheets 194 Inventory Activity Summary 195 Inventory Adjustment Summary 196 Part Labels 197 Shop Control 199 Scheduling Summary from the Scheduling Whiteboard 200 Scheduling Advisor Details 201 Job Gantt Report 202 Shop Control Reports 203 Production Summary 203 Loading Summary 204 Work in Process Summary 209 Attendance Summary 214 Time Tracking Summary 220 Cost Analysis 227 Job Cost Summary 228 Job Cost Recap 229 Labor Detail 230 Outside Cost Detail 231 Part History 232 Billing Information 233 Actual vs. Estimated Summary 234 Labor Summary 235 Outside Operations / Materials Summary 236 Performance Summary 238 Detail 239 Employee Breakdown 240 Work Center Breakdown 241 Reason Code Breakdown 242 Hourly Rate Summary 244 Detail 245 Customer Breakdown 246 Part Number Breakdown 247 Work Code Breakdown 248 Product Code Breakdown 249 Margin Summary 250 Detail 251 Customer Breakdown 252 Part Number Breakdown 253 Work Code Breakdown 254 Product Code Breakdown 255 GL Code Breakdown 256 Outside Cost Summary 258 Detail 259 Customer Breakdown 260 Vendor Breakdown 261 Work Code Breakdown 262 GL Code Breakdown 263 Quality 265 Multi Format Viewer Files from the Non-Conformance 266 Non-Conformance 267 Multi Format Viewer Files from the Corrective Action 268 Corrective Action 269 Employee Training 270 Triggered Training 271 Work Center Maintenance 272 Triggered Maintenance 273 Tooling Maintenance 274 Document Control 275 Document Review History 275 Triggered Document Review 276 Document Control Print 277 Quality Reports 278 Non-Conformance Summary 278 Corrective Action Summary 283 Feedback Summary 286 Employee Training Summary 290 Work Center Maintenance Summary 294 iii
Tooling Maintenance Summary 297 Document Control Summary 300 Document Review Summary 301 Accounts Receivable 303 Printing the Customer Bill 304 Invoices 304 Accounts Receivable Reports 305 Aging Summary 305 Sales Summary 309 Deposit Summary 317 Statements 323 Accounts Payable 325 Printing Checks 326 Accounts Payable Reports 327 Aging Summary 327 Vendor Invoice Summary 330 Check Summary 333 Bank Reconciliation 336 Checkbook Register 339 General Ledger 341 Printing Journal Entries 342 General Ledger Reports 343 Trial Balance 344 Balance Sheet 346 Income Statement 348 General Ledger Summary 350 Budget Analysis 352 Cash Flow Analysis 354 Audit Trail Summary 356 Which Report Do I Run? 359 How Many Quotes are my Salespoeple Winning? 360 Quotation Summary 360 Did We Make Money on the Jobs we Shipped Last Month? 360 Margin Summary 360 Reviews are Coming Up! How Well are my Employees Doing? 360 Performance Summary 360 Why Did I Lose Money on that Job? 361 Actual vs. Estimate Summary 361 How Can I See All my Open Jobs and the Associated Costs? 361 Work in Process Summary 361 How Many Parts Have Passed Through Each Work Center on my Open Jobs? 362 Production Summary 362 How Do I See all the Parts I Run for my Customers and Their Pricing? 362 Price Catalog 362 How Many Times Have we Been Early or Late on Jobs? 362 Shipment Summary 362 iv
General Information Windows Print Manager The E2 Shop System is designed for the Windows operating system and uses the Windows print manager and all of the settings for those printers to work correctly. So that the E2 Shop System works for your system, please use the specific print driver that accompanies your printer and install it properly through the Windows Print Manager. Only Laser Printers are supported in conjunction with the E2 Shop System. Most printing problems can be linked to the settings in the print manager. Properties and printer sharing must be set up correctly for your system to work. Advanced printing specifications for network and sharing situations are geared more for a hardware technician who sets up your system initially. Print Button for Documents Documents are items to be shared with the business community (Quotes, Invoices, Purchase Orders, Packing Slips, etc.). They are typically printed on multiple part forms or laser forms with the company s letterhead preprinted at the top. The system will format the rest of the document according to the information being printed. By using the company letterhead, there is no need to purchase several types of expensive, pre-formatted forms! This Print button appears on most of the main screens. It allows the user to print the information they just entered (an Estimate, a Quote, a Purchase Order, etc.). This button generally leads to various other reports or printing selections that allow the user to define the information before it gets printed or select another destination for the printout. Print Spooling Spooling is a function within the system that accumulates documents to be printed in a batch. For example, if you enter seven Invoices and then click Print, the spool will list all seven and allow the user to press just one button to print them all at one time. The system does allow the user to print one if required. This spool can only be printed one time. Once a document has been printed it is removed from the spool. It does not erase the documents and in fact they can be reprinted as many times as is necessary. It simply erases the documents from the spool file and marks them printed. There is no way to recreate a spool file once it has been printed. To reprint, the user would have to select the document on the main screen and click the Print button again. Print spooling is used on all form documents in the system such as the Invoice, Purchase Orders, Packing Lists, Bills of Lading, and many more. Form documents always give the user the option to select the number of copies to print. So if a company uses multiple laser forms with a three copy form in different colors, the user can tell the system to print three copies. This print button does not generate any of the reports in the system though. They are accessed through the corresponding drop down menus. So you cannot create a spool that produces all of your financial documents at the end of the month. Reports are designed to be printed one at a time. 1 Reports Manual - General Information
Print Spool Buttons Once the Print button has been selected, the specific print form you indicated will now display. This form allows the user to customize the document according to the defaults on this screen. Every print spool form in the system works the same. The buttons that appear on each form are detailed here. Report Destination Users can select from several report destinations: EMail, FAX, File, Printer, Queue, or Screen. EMail and FAX destination allow the user to address the report and create an accompanying EMail message or FAX cover page. The File option lets the user save the document to a file on the hard drive that can then be viewed or attached to an EMail message. The Printer destination simply sends the document to the default printer. The Queue option is available for all relevant reports that can be set to EMail, FAX or print on a regular basis. Review Queue Option in Reports in the Online Tutorial to see how this option is set up. With the screen destination, the system will generate the report on-screen where it can be viewed first. There are several icons at the top of the report when it is onscreen. These icons allow you to close the report, scroll through the pages of the report, print the report, change the printer setup before generating a hard copy, export the data to another program like Excel or Lotus 1-2-3, toggle back and forth between showing the group tree or not, adjust the magnification factor, and search for a particular text string. 2 Reports Manual - General Information
Single document This button allows the user to print just the one document highlighted in the print spool. So if just one quote from the spool is needed, but the print spool has several listed, the user can highlight just the one and click the Single button. This will print the one selected document and leave the others in the print spool for printing at another time. Using the Single button does not mean only one document can be generated. The user still has the option of specifying how many copies of the document to print. All Documents This button is designed to print all documents listed in the print spool. They will print in the order they are listed in the spool. Again remember it does not erase the document, but simply removes it from the spool and marks it printed. It s easy to go back and select a document for printing again from the main screen. Any of the special settings a user selects on the form will be applied to each document. So if three copies are needed of each document in the spool, go ahead and make the Number of Copies field 3. But if two documents need three copies and three documents only need single copies, the Single button will have to be used. Users cannot pick and choose the settings to be used for individual documents when they are being printed as a batch. Delete Delete here does not mean the selected document is actually deleted from the system. It simply means the document will be removed from the print spool. If there are several documents in the spool and one of them does not need to be printed, simply highlight it and click the Delete button. It will be taken out of the print spool. Remember, it can be easily printed at a later time by selecting it on the main screen and clicking the Print button again. Clear Spool This button works just like the Delete button except it removes everything in the print spool with one click. For example, when you enter all your back AR Invoices in the system, the print spool will be filled with them because it thinks they need to be printed. Since hard copies aren t necessary, the user can click the Clear Spool button and remove them all at once. 3 Reports Manual - General Information
Close The Close button here is used universally throughout the system to simply close the current window and take the user back to the previous screen. If the user were to accidentally enter a section of the system, using the Close button would take them back one screen without changing, deleting, or altering any of the spool information in that area. Print Defaults Each document you can print has it s own set of defaults to be specified before printing. These typically allow users to specify which reports to include, additional text to print on the document, the number of copies to generate, and any necessary signature lines. Report Generation & Filters The E2 Shop System has flexible reporting tools. The system was designed to give you information in a standard format, yet allow the user to customize what information is being generated. There are two different types of information that can be printed using the system. Reports Reports are designed for internal use. They give specific information according to the filters applied while requesting the report. Properly using filters gives a shop the flexibility of a report writer without having any programming experience. Our reports are pre-formatted for the job shop industry. So there are many standard reports that can be used in various fashions. Using the Apply and Exclude filters can make reports more detailed. Each report has different selection criteria according to the use of that report. If the Report Destination is Screen, a printer icon will display at the bottom of the report so the user can generate a hard copy once it has been reviewed. It s a good idea to send reports to the screen first, to make sure the information is accurate. 4 Reports Manual - General Information
Using the Apply Filter The Quote Cross Reference report selection form shows the different types of filters that can be applied or excluded. For example, the steps here detail how to generate a list of quotes entered for Carter. 1 Go to Quoting Quote Cross Reference to display the Quote Cross Reference screen. 2 Look up at the two blue arrows and click on the check box to the left of Customer Code equal to in the Check appropriate box(es) to apply desired filter(s) column. An X will display in the check box. This tells the system to go out and locate all Quotes with a Customer Code. 3 Click on the browse arrow in the field and select CARTER from the drop down list that displays. This gives the system further search detail so that it will only retrieve Quotes with CARTER as the Customer Code. 4 Verify that your Report Destination is correct and change it if necessary. 5 Click on the Generate Report button. 6 The User-Defined tab (Header) holds label changes made on the Vendor and the Quote. 7 The User-Defined tab (Line Item) holds label changes made on the Estimate. 8 The report will generate to match the inclusion criteria selected. 5 Reports Manual - General Information
Using the Exclude Filter The Quote Cross Reference report selection form shows the different types of filters that can be applied or excluded. For example, the steps here detail how to generate a list of quotes entered for all salesmen excluding BOB. 1 Go to Quoting Quote Cross Reference to display the Quote Cross Reference screen. 2 Look up at the two blue arrows and click on the check box to the left of Salesmen equal to in the Check appropriate box(es) to apply desired filter(s) column. An X will display in the check box. This check tells the system to go out and look for all Quotes with a salesman. 3 Click on the browse arrow in the field and select BOB from the drop down list that displays. 4 Now click on the check box in the Check to exclude records from report that match filter column. This check tells the system to discard any records found with BOB as the salesman. 5 Verify that your Report Destination is correct and change it if necessary. Then click on the Generate Report button. 6 The User-Defined tab (Header) holds label changes made on the Vendor and the Quote. 7 The User-Defined tab (Line Item) holds label changes made on the Estimate. 8 The report will generate to match the inclusion criteria selected. 6 Reports Manual - General Information
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Using Multiple Apply Filters The Quote Cross Reference report selection form shows the different types of filters that can be applied or excluded. For example, the steps here detail how to generate a list of quotes that include BUSHING as the Part Description and CARTER as the Customer Code. 1 Go to Quoting Quote Cross Reference to display the Quote Cross Reference screen. 2 Look up at the two blue arrows and click on the check box to the left of Part Description like in the Check appropriate box(es) to apply desired filter(s) column. An X will display in the check box. This tells the system to go out and locate all Quotes with a Part Description. 3 Type BUSHING in the field. This check tells the system to only return quotes with a Part Description of BUSHING. 4 Now look for the check box to the left of Customer Code equal to in the Check appropriate box(es) to apply desired filter(s) column and click on it. An X will display in the check box. This tells the system to go out and locate all Quotes with a Customer Code. 5 Click on the browse arrow in the field and select CARTER from the drop down list that displays. This gives the system further search detail so that it will only retrieve Quotes with CARTER as the Customer Code. 6 Next look for the check box to the left of Date in the Check appropriate box(es) to apply desired filter(s) column and click on it. An X will display. This tells the system that it will search for records within a certain date range. 7 Make sure the Entered radio button is selected so the system will only look for Quotes that were entered in the specific date range. 8 Then enter the Begin date as 01/01/00 and the End date as 12/31/00. 9 Verify that your Report Destination is correct and change it if necessary. Then click on the Generate Report button. 10 The User-Defined tab (Header) holds label changes made on the Vendor and the Quote. 11 The User-Defined tab (Line Item) holds label changes made on the Estimate. 12 The report will contain only Quotes with a Part Description of BUSHING for CARTER that were entered in the year 2000. 8 Reports Manual - General Information
9 Reports Manual - General Information
Using Multiple Exclude Filters The Quote Cross Reference report selection form shows the different types of filters that can be applied or excluded. For example, the steps detail how to generate a list of quotes entered in the year 2000 that exclude BUSHING as the Part Description, CARTER as the Customer Code, and BOB as the salesman. 1 Go to Quoting Quote Cross Reference to display the Quote Cross Reference screen. 2 Look up at the two blue arrows and click on the check box to the left of Part Description like in the Check appropriate box(es) to apply desired filter(s) column. An X will display in the check box. This tells the system to go out and locate all Quotes with a Part Description. 3 Type BUSHING in the field. This check tells the system to only return quotes with a Part Description of BUSHING. 4 Then click on the check box in the Check to exclude records from report that match filter column. This check tells the system to discard any records found with BUSHING as the Part Description. 5 Now look for the check box to the left of Customer Code equal to in the Check appropriate box(es) to apply desired filter(s) column and click on it. An X will display in the check box. This tells the system to go out and locate all Quotes with a Customer Code. 6 Click on the browse arrow in the field and select CARTER from the drop down list that displays. This gives the system further search detail so that it will only retrieve Quotes with CARTER as the Customer Code. 7 Then click on the check box in the Check to exclude records from report that match filter column. This check tells the system to discard any records found with CARTER as the Customer Code. 8 Locate the check box to the left of Salesmen equal to in the Check appropriate box(es) to apply desired filter(s) column and click it. An X will display in the check box. This check tells the system to go out and look for all Quotes with a salesman. 9 Click on the browse arrow in the field and select BOB from the drop down list that displays. 10 Now click on the check box in the Check to exclude records from report that match filter column. This check tells the system to discard any records found with BOB as the salesman. 11 Next look for the check box to the left of Date in the Check appropriate box(es) to apply desired filter(s) column and click on it. An X will display. This tells the system that it will search for records within a certain date range. 12 Make sure the Entered radio button is selected so the system will only look for Quotes that were entered in the specific date range. 13 Then enter the Begin date as 01/01/00 and the End date as 12/31/00. 14 Verify that your Report Destination is correct and change it if necessary. Then click on the Generate Report button. 15 The report will generate to match the inclusion criteria selected. So it will contain only Quotes that do not have a Part Description of BUSHING for CARTER with the Salesman of BOB that were entered in the year 2000. 10 Reports Manual - General Information
11 Reports Manual - General Information
Using Multiple Apply & Exclude Filters The Quote Cross Reference report selection form shows the different types of filters that can be applied or excluded. For example, the steps here detail how to generate a list of all quotes entered in the year 2000 that include BUSHING as the Part Description, CARTER as the Customer Code, and were either LOST or PENDING. 1 Go to Quoting Quote Cross Reference to display the Quote Cross Reference screen. 2 Look up at the two blue arrows and click on the check box to the left of Part Description like in the Check appropriate box(es) to apply desired filter(s) column. An X will display in the check box. This tells the system to go out and locate all Quotes with a Part Description. 3 Type BUSHING in the field. This check tells the system to only return quotes with a Part Description of BUSHING. 4 Now look for the check box to the left of Customer Code equal to in the Check appropriate box(es) to apply desired filter(s) column and click on it. An X will display in the check box. This tells the system to go out and locate all Quotes with a Customer Code. 5 Click on the browse arrow in the field and select CARTER from the drop down list that displays. This gives the system further search detail so that it will only retrieve Quotes with CARTER as the Customer Code. 6 Locate the check box to the left of Status in the Check appropriate box(es) to apply desired filter(s) column and click it. An X will display in the check box. This check tells the system to go out and look for all Quotes with a status. 7 Make sure the Won radio button is selected so the system will only look for Quotes that are marked as WON.. 8 Now click on the check box in the Check to exclude records from report that match filter column. This check tells the system to discard any records found with WON as the status. 9 Next look for the check box to the left of Date in the Check appropriate box(es) to apply desired filter(s) column and click on it. An X will display. This tells the system that it will search for records within a certain date range. 10 Make sure the Entered radio button is selected so the system will only look for Quotes that were entered in the specific date range. 11 Then enter the Begin date as 01/01/00 and the End date as 12/31/00. 12 Verify that your Report Destination is correct and change it if necessary. 13 Click on the Generate Report button. 14 The report will generate to match the inclusion criteria selected. So it will contain only Quotes entered in the year 2000 with a Part Description of BUSHING for CARTER that are either lost or still pending. 12 Reports Manual - General Information
13 Reports Manual - General Information
Include These Reports Many of the reports in the E2 Shop System can include automatic breakdown pages. So the user can choose which reports to generate. This option is generally located in the lower left corner of the screen. The user must click on each check box to generate that individual breakdown report. So any breakdown with an X next to it will print once the Generate Report button is pressed. 14 Reports Manual - General Information
Top Ten Reports Job Cost Summary Job Cost Recap Job Schedule Margin Summary Detail Performance Summary Detail Actual vs. Estimated Summary Labor Summary Outside Operations/Materials Summary Loading Summary Work Center View, Employee View, Department View, Job Number View Printing the Estimate Estimate Recap Hourly Rate Summary Detail Work in Process Summary Detail Attendance Summary Detail 15 Reports Manual - Most Frequently Used Reports
Job Cost Summary Follow the instructions in the Reference Manual and User s Guide to enter orders into the system. After the information is entered correctly, the Job Cost Summary will print a list of costs associated with a particular job(s) and indicate if the job is making money or losing money. 1 Go to Cost Analysis Job Cost Summary to open the Job Cost Summary Report screen. 2 The user should enter the Job Number to analyze or use the Search button to locate it. The Costing Rate to be used for the report should be selected from the browse arrow and an As Of Date must be entered. The system will default to today s date. 3 Check off the breakdown reports to include and select the Report Destination. 4 Then click the Generate Reports button. Job Cost Recap The Recap shows the totals for specific job numbers chosen. It displays cost, time and materials charges, profit margin information, and more. Column A The unit price from the order. Column B Column H The amount to be billed minus the total cost. Column I Estimated hours from the Router. The total cost divided by the amount to be billed (138.60 173.25 = 0.8 100 80 = 20%) Column C The amount billed from A/R. Column D The hours recorded on Time Tickets. Column E The Labor + Burden Cost. Column F The Cost + Markup. Column J This percentage comes from the line item detail in Orders. Column K The hours multiplied by the employee s payroll rate. Column L The hours multiplied by the burden rate on the Work Center. Column M The total cost divided by the quantity on the Order. Column G The amount to be billed. 16 Reports Manual - Most Frequently Used Reports
17 Reports Manual - Most Frequently Used Reports
Job Schedule This report is designed to print a list of all Open jobs. 1 Go to Orders Job Schedule to open the Job Schedule screen. 2 Enter the appropriate criteria necessary to locate the open jobs with apply and exclude filters. User-Defined fields at the Header and Line Item level can be used as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Select the appropriate Sort By criteria and the Report Destination. Check the box under Report options to Show Prior Shipment Information. 4 Then click the Generate Report button. Column A - Job Notes These are the Job Notes specified at Order Entry. They will follow the job throughout the shop until the Order is complete. Column B - Release Type This indicates if the part is for a customer or stock. Column C - On Order This is the number ordered and the due date. Column D - Shipped Any parts shipped as of the date the report was run will display here with the shipment date. Column E - Quantity Ready to Ship This is the number of parts that have completed the last routing step and are ready for shipping. Column F - Current Work Center This indicates where the part is at the time the report was run. 18 Reports Manual - Most Frequently Used Reports
19 Reports Manual - Most Frequently Used Reports
Margin Summary Follow the instructions in the Reference Manual and User s Guide to enter order and cost information into the system. After the information is entered correctly, the Margin Summary will print profit margin information with information collected directly from the shop floor. 1 Go to Cost Analysis Margin Summary to open the Margin Summary screen. 2 Enter the appropriate criteria necessary to locate the order and cost information with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and select the Report Destination. 4 Then click the Generate Reports button. Detail This report shows the profit margin on a job-by-job basis for a specified date range. It s often used as the final margin reporting tool since it shows the sales amount, all costs associated with each job, the profit margin, and margin for each. All work is then totaled by customer and part number to find which jobs are winners and which ones are losers! Column A - Quantity This is the quantity from the Order. If there are partial shipments, there will be two lines: one with the shipped quantity and one with the open quantity on the Order. The cost/sales will be prorated when there are partial shipments. Column B - Date Due/Shipped This is the date the Order was due and the second line is the date the parts actually shipped. Column C - Hours Estim Actual The top number represents the estimated hours from the router on the Order. The bottom number represents the actual hours turned in on Time Tickets. Column D - Unit Price/Total Sales The top number ($85.040) is the unit price from the Order that gets multiplied by the Quantity shipped (5) to equal the bottom number ($425.20), which will later include any Miscellaneous Tooling charges on the job once it is shipped and billed. Column E - Mat/Sub/Labr/Burden The top number ($0.00) is the total material cost, which can be proven by running the Job Cost Summary. The bottom number ($00.82) is the labor for this job, which can be proven by running the Job Cost Summary. Column F - Total Costs Profit The $22.08 is the total cost of labor and material, which can be proven by running the Job Cost Summary. The bottom number is the profit for the job ($425.20 - $22.08 = $403.12). Column G - Eff. Hourly Rate The $13,805.20 is calculated by taking the sales total $425.20 - material cost $00.00 \ actual hours 0.0307999 = effective hourly rate $13.805.20 20 Reports Manual - Most Frequently Used Reports
Column H - Profit Pct 94.81% is calculated by dividing the profit ($403.12) by the sales total ($425.20). 21 Reports Manual - Most Frequently Used Reports
Performance Summary Follow the instructions in the Reference Manual and User s Guide to enter time and routing information into the system. After the information is entered correctly, the Performance Summary will print a comparison of projected time and actual performance from the shop floor according to the selection criteria. 1 Go to Cost Analysis Performance Summary to open the Performance Summary screen. 2 Enter the appropriate criteria necessary to locate the time and routing information with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and indicate how the system should group the record: by Employee, by Date, by Job Number, by Work Center, or by Operation. 4 Select the Report Destination and then click the Generate Reports button. Detail The Detail report shows every entry with performance information according to the selection criteria. Column A - Labor Hours Saved/Lost Job 4544-01 (.150 + 2.500) - (1.250 + 3.000) = -1.60 Job 4544-02 (3.000 + 1.667) - (2.000 + 4.000) = -1.33 Sub Totals (2.65 + 4.667) - (4.25 + 6.000) = -2.93 Column B - Pct Eff Job 4544-01.150 + 2.500 (est) 1.250 + 3.000 (act) = 62% (pct eff) Job 4544-02 3.000 + 1.667 (est) 2.000 + 4.000 (act) = 78% (pct eff) Sub Totals 2.65 + 4.667 (est) 4.25 + 6.000 (act) = 71% (pct eff) 22 Reports Manual - Most Frequently Used Reports
23 Reports Manual - Most Frequently Used Reports
Actual vs. Estimated Summary Follow the instructions in the Reference Manual and User s Guide to enter order and time information into the system. After the information is entered correctly, the Actual vs. Estimated Summary will print a comparison between actual and estimated information that has come from the shop floor. 1 Go to Cost Analysis Actual vs. Estimated Summary to open the Actual vs. Estimated Summary screen. 2 The user should enter the Job Number to analyze or use the Search button to locate it. 3 Check off the breakdown reports to include and select the Report Destination. 4 Then click the Generate Reports button. Column A Setup Estimated Hours & Rate: These hours and rate pull from the Step Details on the Router. Actual Hours: These hours populate from Time Tickets. Actual Rate: This rate is calculated as Column B Cycle Estimated Hours & Rate: These hours and rate pull from the Step Details on the Router. Actual Hours: These hours populate from Time Tickets. Pieces Run: This piece count populates from what is turned in on the Time Ticket. Estimated Setup Rate x Estimated Setup Hours / Actual Setup Hours. Actual Rate: This rate is calculated as Estimated Cycle Rate x Estimated Cycle Hours / Actual Cycle Hours. Percent Efficiency: This percentage is calculated as Actual Setup Rate / Estimated Setup Rate. Column C Setup Job Totals Estimated Hours: This is the sum of estimated hours for each step. Estimated Rate: This rate is calculated as Sum (Est Setup Rate x Est Setup Hrs) / Sum (Est Setup Hrs) Actual Hours: This is the sum of actual hours for each step. Actual Rate: This rate is calculated as Percent Efficiency: This percentage is calculated as Actual Cycle Rate / Estimated Cycle Rate. Column D Cycle Job Totals Estimated Hours: This is the sum of estimated hours for each step. Estimated Rate: This rate is calculated as Sum (Est Cycle Rate x Est Cycle Hrs) / Sum (Est Cycle Hrs) Actual Hours: This is the sum of actual hours for each step. Pieces Run: This piece count populates from what is turned in on the Time Ticket. ((Sum (Est Setup Rate x Est Setup Hrs)) / Sum (Est Setup Hrs)) Actual Rate: This is calculated as x (((Sum (Est Setup Hrs) / Sum (Act Setup Hrs)) x 100) / 100) ((Sum (Est Cycle Rate x Est Cycle Hrs)) / Sum (Est Cycle Hrs)) Percent Efficiency: This rate is calculated as x (((Est Cycle Hrs / Sum (Act Cycle Hrs)) x 100) / 100) Act Rate Job Totals / Estim Rate Job Totals Estim Piece Totals: This is Est Hrs Job Totals / Qty Ordered Act Piece Totals: This is Act Hrs Job Totals / Qty Ordered Percent Efficiency: This rate is calculated as Act Rate Job Totals / Estim Rate Job Totals Estim Piece Totals: This is Est Hrs Job Totals / Qty Ordered Act Piece Totals: This is Act Hrs Job Totals / Qty Ordered 24 Reports Manual - Most Frequently Used Reports
Labor Summary This summary shows routing steps and actual vs. estimated time for every employee who worked on the job. It displays percent efficiency, pieces completed, etc. 25 Reports Manual - Most Frequently Used Reports
Outside Operations / Materials Summary This summary shows each outside operation and material posted to the job. It displays if the items were estimated and the variation between the actual cost. Column A Actual Cost is the Quantity X the Stocking Cost. Column B Actual Markup is calculated as 1 - Actual Cost / (Resale Price X Quantity)) X 100. Column C Step Totals Actual Markup is calculated as the Act Cost + Markup / Act Cost -1 X 100. Column D Estimated Cost is the Cost1 from Order Routing X the Quantity. Column E Estimated Markup pulls from the Markup set on the Step Details. Column F Step Totals Profit is the markup percentage on the Actual Cost (Act Cost X Markup % = Profit). Column G Job Totals Actual Cost is the sum of the Actual Cost step totals. Column H Job Totals Actual Markup is calculated as 1 - (sum (act cost) / sum (act price) X 100) Column I Job Totals Estimated Cost is the sum of the Estimated Cost step totals. Column J Job Totals Estimated Markup is the average of the Estimated Markup Percent. Column K Job Totals Profit is the sum of the Step Totals Profit. Column L Piece Totals Profit is the Job Total Profit / Quantity Ordered on the job. 26 Reports Manual - Most Frequently Used Reports
27 Reports Manual - Most Frequently Used Reports
Loading Summary This report is designed to print a list of production hours that have been forecasted for each machine from routers in the system. 1 Go to Shop Control Loading Summary to open the Loading Summary Report screen. 2 Enter the appropriate criteria necessary to locate the production hours with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Indicate which report view the system should use: Work Center, Employee, Department, or Job Number. The view selected will determine the number of reports generated 4 Tell the system if Estimated Times should be printed on the summary and enter Begin and End Dates for the system to use. 5 Select the Report Destination and then click the Generate Reports button. 28 Reports Manual - Most Frequently Used Reports
Work Center View This view shows total hours and the percentage of capacity for each Work Center. 29 Reports Manual - Most Frequently Used Reports
Employee View This view shows total hours and the percentage of capacity for each Employee. 30 Reports Manual - Most Frequently Used Reports
Department View This view shows total hours and the percentage of capacity for each Department. 31 Reports Manual - Most Frequently Used Reports
Job Number View This view shows total hours and the percentage of capacity for each Job Number. 32 Reports Manual - Most Frequently Used Reports
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Printing the Estimate Follow the instructions in the Reference Manual and User s Guide to enter a part into the system. After the information is entered correctly, the Cost Estimate can be printed. There are also breakdown reports generated from information supplied on the General, Materials, and Routing tabs. 1 Go to Quoting Routing/Estimation and enter the part number or use the Search to locate it. Select the part in the list box and click the Print button. 2 The Form Print Details screen will display the Estimate tab with the selected estimate highlighted in the print spool. The report will automatically generate to the screen and the necessary breakdown pages will be selected according to what has been entered on the Estimate.! If the Materials tab or Routing tab are complete, the system knows to generate a breakdown page for that section. So, if you machine a customer part that requires no materials and you do not list any materials on the Materials tab, a Material Cost Detail Report will not be printed. 3 So just click the Single Estimate button and each breakdown report will generate. Each report is broken down into two sections: the header and the detail. The header information includes general information about the part such as part number, customer, description, etc. The detail section shows the specific material or routing information. Column A - Setup The setup rate X setup hours on Router. Column B - Cycle The cycle rate X cycle hours on Router. Column C - Material The material cost + markup percent. Column D - Outside Service The cost to the customer for the outside service. Column E - Commission The percentage from Engineering tab. Column F - Labor The average labor rate X total job hours. Column G - Burden The burden rate X total job hours. Column H - Material Column I - Outside Service The price charged by the Vendor for the outside service. Column J - Commission The percentage from Engineering tab. Column K - Actual Price The price on the General tab of the Estimate, if locked (the selling price). Column L - Total Job Time The hours from the Router tab on the Estimate. Column M - Avg Hourly Rate The setup time + cycle time X quoted price total estimated hours. If price was locked, the calculation is actual price - material sales total estimated hours. Column N - Total Job Profit The actual price - estimated cost. Column O - Profit Margin The estimated cost actual price - 1.00 = profit margin. The rolled up subassemblies + material. 34 Reports Manual - Most Frequently Used Reports
Estimate Recap Report This report shows broken down pricing information for each estimate according to the quantity breaks entered on the General tab. This pricing is an accumulation of all information regarding the estimate. 35 Reports Manual - Most Frequently Used Reports
Hourly Rate Summary Follow the instructions in the Reference Manual and User s Guide to enter order and time information into the system. After the information is entered correctly, the Hourly Rate Summary will print the effective hourly shop rate with information supplied directly from the shop floor. 1 Go to Cost Analysis Hourly Rate Summary to open the Hourly Rate Summary screen. 2 Enter the appropriate criteria necessary to locate the order and time information with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and select the Report Destination. Check the Yes box if breakdowns should display as graphs. 4 Then click the Generate Reports button. Column A - Qty This is the quantity ordered/shipped. Column B - Total Sales/Unit Price The top number represents the the total sales. The bottom number represents the unit price from the Order. Column C - Labor Sales/Other Costs The top number represents the labor sales. The bottom number is total sales - labor sales. Column D - Estimated Hours These are the hours from the Router on the Order. Column E - Actual Hours These are the actual hours from the Time Tickets. Column F - Hours Saved/Lost This is the difference between the estimated time from the Router on the Order and the actual time from the Time Tickets. Column G - Pct Effcy This is calculated by dividing the estimated hours by the actual hours (9.68 6.75 = 143%). Column H - Effective Hrly Rate This rate is calculated by dividing the labor sales by the actual hours ($503.36 6.75 = $74.57). This tells if hourly billing rates are in line with what is used on your work centers. 36 Reports Manual - Most Frequently Used Reports
Detail The Detail report shows the effective hourly rate on a job-by-job basis for the specified date range. This is used as a check system to ensure competitive hourly rates are still profitable. This report takes the sales amount for each job, backs out any outside costs and generates an effective hourly shop rate by dividing the number of labor hours in the job. It also displays the numbers of hours saved or lost according to an estimated amount per job. 37 Reports Manual - Most Frequently Used Reports
Work in Process Summary This report is designed to print a list of current work in process showing occurred costs and projected sales values. 1 Go to Shop Control Work In Process Summary to open the Work-In-Process Summary Report screen. 2 Enter the appropriate criteria necessary to locate current work in process with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Select the Costing Rate to be used by the report with the browse arrow. Choosing a different rate here will generate different dollars for the Total Resale column (D). Check off the breakdown reports to include and enter an As Of Date for the system to use. 4 Select the Report Destination and then click the Generate Reports button. Column A Setup & Cycle Hours These hours are populated from Time Tickets turned in. Column B Total Hours These hours are the total of Setup and Cycle Column C Total Costs These dollars populate from POs for materials, Miscellaneous Job Costs, and Total Costs from the Job Cost Recap for routing steps. Column D Total Resale These dollars populate from marked up costs for material (the T&M from the Job Cost Recap). Labor is calculated as Actual Hours X Work Center Billing Rate. Column E Job Totals Pro-Rated At % These job totals are those pro-rated at the percentage listed according to the Percent Complete. Column F Pro-Rated Grand Total These grand totals are those pro-rated at the percentage listed according to the Percent Complete. 38 Reports Manual - Most Frequently Used Reports
Detail This report shows all the hours and costs (posted at a pro-rated value if partial shipments) for each open job according to the selection criteria. The pro-rated value is calculated by dividing the quantity open by the quantity to make. 39 Reports Manual - Most Frequently Used Reports
Attendance Summary This report is designed to show employee attendance, hours, payroll, and shift productivity. 1 Go to Shop Control Attendance Summary to open the Attendance Summary Report screen. 2 Enter the appropriate criteria necessary to locate attendance information with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and select the Report Destination. 4 Then click the Generate Reports button. 40 Reports Manual - Most Frequently Used Reports
Detail The Detail report lists each employee that fits the selection criteria. 41 Reports Manual - Most Frequently Used Reports
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Table Maintenance The Table Maintenance option is where the majority of your master data files are entered, edited, deleted, and/or printed. This section of the system is where you can produce hard copies of your master data files. Customer Comments Departments Table Listing Customer List Work Codes Table Listing Customer Contact List Product Codes Table Listing Customer Mailing Labels Bank Codes Table Listing Vendor Comments Tax Codes Table Listing Vendor List Terms Codes Table Listing Vendor Contact List GL Group Codes Table Listing Vendor Mailing Labels Vendor Types Table Listing Employee Comments Currency Codes Table Listing Employee Table Listing Attendance Codes Table Listing Employee Barcoded Listing Attendance Codes Barcoded Table Listing Employee Badges Barcoded Listing Shipping Codes Table Listing Work Center Comments Reason Codes Table Listing Work Center Table Listing Reason Codes Barcoded Listing Work Center Barcoded Listing Corrective Action Codes Table Listing Work Center Badges Feedback Codes Table Listing Print Tables Training Codes Table Listing GL Codes Table Listing Work Center Maintenance Codes Table Listing Operations Table Listing Tooling Codes Table Listing Operations Barcoded Listing Non-Conformance Codes Table Listing Collection Terminals Table Listing Document Types Listing Sales ID Table Listing Document Review Codes Table Listing 43 Reports Manual - Table Maintenance
Customers Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current customers. After the information is entered correctly, individual Comment reports can be generated as well as several master file listing: Customer List, Customer Phone Directory, and Customer Labels. Customer Comments This list is used to track comments and follow-up dates for the selected customer contact. 1 Go to Tables Customers and select one of them. Then click the Edit button to open the record. 2 Click the Contacts tab and then the Comments button at the bottom of that screen. 3 When the Comments screen displays, click the Generate Report button at the bottom. 4 Print the report or close it, if screen was selected. Then close the Comments screen and the Update Customer screen to return to the main Customer Code Maintenance screen. 44 Reports Manual - Table Maintenance
Customer List This list is used to print the billing and shipping address information for the customers entered in the system. Apply and exclude options can be used to print records that match the selection criteria. This report is sorted by the Customer Code field. 1 Go to Tables Customers and click the Print button. 2 The Customer Maintenance Reports screen will display. Click on the Customer List tab and select the specific filters to locate the customers you need. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Select the Report Destination and then click the Generate Reports button. 45 Reports Manual - Table Maintenance
Customer Contact List The Customer Phone Directory prints all information regarding phone numbers and contacts entered into the system. Apply and exclude options can be used to print records that match the selection criteria. This report is sorted by the Customer Code field. 1 Go to Tables Customers and click the Print button. 2 The Customer Maintenance Reports screen will display. Click on the Contact List tab and sselect the specific filters to locate the customers you need. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Select the Report Destination and then click the Generate Reports button. 46 Reports Manual - Table Maintenance
Customer Mailing Labels These labels print the company name and selected address entered into the system. Apply and exclude options can be used to print records that match the selection criteria. This report is sorted by the Customer Code field. 1 Go to Tables Customers and click the Print button. 2 The Customer Maintenance Reports screen will display. Click on the Customer List tab and select the specific filters to locate the customers you need. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Determine which address (shipping or billing) will be used. Select the label style (letter or shipping). Tell the system how to sort the labels (name or ZIP code).! Letter size labels are designed to print on a standard 3 ½ x 15/16 label that can be found at most office supply stores. Be sure to match the type of label to the specific laser printer used.! Shipping size labels are designed to print on a standard label that can be found at most office supply stores. Be sure to match the type of label to the specific laser printer used. 4 Select the Report Destination and then click the Generate Reports button. 47 Reports Manual - Table Maintenance
Vendors Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current customers. After the information is entered correctly, individual Comment reports can be generated as well as several master file listing: Vendor List, Vendor Phone Directory, and Vendor Labels. Vendor Comments 1 Go to Tables Vendors and select one of them. Then click the Edit button to open the record. 2 Click the Contacts tab and then the Comments button at the bottom of that screen. 3 When the Comments screen displays, click the Generate Report button at the bottom. 4 Print the report or close it, if screen was selected. Then close the Comments screen and the Update Customer screen to return to the main Vendor Code Maintenance screen. 48 Reports Manual - Table Maintenance
Vendor List This list is used to print the purchasing, remittance, and shipping address information for the vendors entered in the system. Apply and exclude options can be used to print records that match the selection criteria. This report is sorted by the Vendor Code field. 1 Go to Tables Vendors and click the Print button. 2 The Vendor Maintenance Reports screen will display. Click on the Vendor List tab and select the specific filters to locate the vendors you need. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Select the Report Destination and then click the Generate Reports button. 49 Reports Manual - Table Maintenance
Vendor Contact List The Vendor Phone Directory prints all information regarding phone numbers and contacts entered into the system. Apply and exclude options can be used to print records that match the selection criteria. This report is sorted by the Vendor Code field. 1 Go to Tables Vendors and click the Print button. 2 The Vendor Maintenance Reports screen will display. Click on the Contact List tab and select the specific filters to locate the vendors you need. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Select the Report Destination and then click the Generate Reports button. 50 Reports Manual - Table Maintenance
Vendor Labels These labels print the company name and selected address entered into the system. Apply and exclude options can be used to print records that match the selection criteria. This report is sorted by the Vendor Code field. 1 Go to Tables Vendors and click the Print button. 2 The Vendor Maintenance Reports screen will display. Click on the Vendor Mailing Labels tab and select the specific filters to locate the customers you need. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Determine which address (billing, shipping or remit) will be used. Select the label style (letter or shipping). Then tell the system how to sort the labels (name or ZIP code).! Letter size labels are designed to print on a standard 3 ½ x 15/16 label that can be found at most office supply stores. Be sure to match the type of label to the specific laser printer used.! Shipping size labels are designed to print on a standard label that can be found at most office supply stores. Be sure to match the type of label to the specific laser printer used. 4 Select the Report Destination and then click the Generate Reports button. 51 Reports Manual - Table Maintenance
Employees Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current employees. After the information is entered correctly, individual Comment reports can be generated as well as a table listing. Employee Comments 1 Go to Tables Employees and select one of them. Then click the Edit button to open the record. 2 Click the Comments tab and then the Generate Report button at the bottom of that screen. 3 Print the report or close it, if screen was selected. Then close the Update Employee screen to return to the main Employee Maintenance screen. 52 Reports Manual - Table Maintenance
Employee Table Listing 1 Go to Tables Employees and click the Print button. 2 The Employee Maintenance Reports screen will display. Click on the Employee List tab and select the specific filters to locate the employees you need. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 53 Reports Manual - Table Maintenance
Employee Barcoded Listing This report is used to print a listing of all employees entered into the system. Companies with data collection terminals out in the shop use barcoded listings. They supply certain listings and items that can be printed with bar codes for use in scanning. 1 Go to Tables Employees and click the Print button. 2 The Employee Maintenance Reports screen will display. Click on the Employee List tab and select the specific filters to locate the employees you need. You will also have to check the Generate Barcoded Listing checkbox under Report Options in the lower left corner. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Select the Report Destination and click the Generate Report button to get the listing. 54 Reports Manual - Table Maintenance
Employee Badges Barcoded Listing This report is used to print employee badges for employees entered into the system along with the bar code value of their employee number. Companies with data collection terminals out in the shop use barcoded listings. They supply certain listings and items that can be printed with bar codes for use in scanning. 1 Go to Tables Employees and click the Print button. 2 The Employee Maintenance Reports screen will display. Click on the Employee Badges tab and select the specific filters to locate the employees you need. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Select the Report Destination and click the Generate Report button to get the listing. 55 Reports Manual - Table Maintenance
Work Centers Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current work centers. After the information is entered correctly, individual Comment reports can be generated as well as a table listing. Work Center Comments 1 Go to Tables Work Centers and select one of them. Then click the Edit button to open the record. 2 Click the Comments tab and then the Generate Report button at the bottom of that screen. 3 Print the report or close it, if screen was selected. Then close the Update Work Center screen to return to the main Work Center Maintenance screen. 56 Reports Manual - Table Maintenance
Work Center List This report is used to print a listing of all work centers entered into the system. This report is sorted by the Work Center Code field. It will be divided into two sections: 1 Go to Tables Work Centers and click the Print button. 2 The Work Center Maintenance Reports screen will display. Click on the Work Cener List tab and select the specific filters to locate the work centers you need. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Just select the Report Destination and click the Generate Report button to get the two-part listing. Work Center List This section is used to print a listing of all work centers entered into the system alongs with their assigned departments, available hours, labor account, etc. 57 Reports Manual - Table Maintenance
Work Center Rate List This section shows work centers with their assigned hourly shop rates. 58 Reports Manual - Table Maintenance
Work Center Barcoded Listing Companies with data collection terminals out in the shop use barcoded listings. They supply certain listings and items that can be printed with bar codes for use in scanning. This report is used to print a listing of all work centers entered into the system along with the bar code value of the work center number. This report can be positioned by the bar code scanning devices for the employees to scan while entering their time from the shop floor. 1 Go to Tables Work Centers and click the Print button. 2 The Work Center Maintenance Reports screen will display. Click on the Work Cener List tab and select the specific filters to locate the work centers you need. You will also have to check the Generate Barcoded Listing checkbox under Report Options in the lower left corner. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Then select the Report Destination and click the Generate Report button to get the two-part listing. 59 Reports Manual - Table Maintenance
Work Center Badges This report is used to print work center badges for work centers entered into the system along with the bar code value of the work center number. Companies with data collection terminals out in the shop use barcoded listings. They supply certain listings and items that can be printed with bar codes for use in scanning. 1 Go to Tables Work Centers and click the Print button. 2 The Work Center Maintenance Reports screen will display. Click on the Work Center Badges tab and select the specific filters to locate the employees you need. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Select the Report Destination and click the Generate Report button to get the listing. 60 Reports Manual - Table Maintenance
Print Tables This option takes you directly to the Print Table Listing screen where the user can print any of the available Table Listings or Barcoded Listings. 61 Reports Manual - Table Maintenance
GL Codes Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current GL Codes. After the information is entered correctly, a table listing can be generated. This report is used to print the chart of accounts entered into the system. It is sorted by the general ledger account code field. 1 Go to Tables GL Codes and click the Print button. 2 The Table Listings screen will display with GL Codes automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 62 Reports Manual - Table Maintenance
Operations Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Operations. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of operations entered into the system. It is sorted by the operation code field. 1 Go to Tables Operations and click the Print button. 2 The Print Table Listing screen will display with Operations automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 63 Reports Manual - Table Maintenance
Operations Barcoded Listing Companies with data collection terminals out in the shop use barcoded listings. They supply certain listings and items that can be printed with bar codes for use in scanning. This report is used to print a listing of all operations entered into the system along with the bar code value of the operation number. It can be positioned by the bar code scanning devices for the employees to scan while entering their time from the shop floor. 1 Go to Tables Operations and click the Print button. 2 The Print Table Listing screen will display with Operations automatically checked. Look at the right column and check Operations there too to generate the Barcoded Listing. 3 Select the Report Destination and click the Generate Report button to get the listing. 64 Reports Manual - Table Maintenance
Collection Terminals Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Collection Terminals. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of data collection terminals entered into the system. It is sorted by the terminal number field. Only companies using data collection devices with bar code scanners out in the shop use this listing. Default data collection terminal numbers 065 068 are entered automatically. 1 Go to Tables Collection Terminals and click the Print button. 2 The Print Table Listing screen will display with Collection Terminals automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 65 Reports Manual - Table Maintenance
Sales IDs Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Sales IDs. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of sales ids entered into the system. It is sorted by the sales id code field. 1 Go to Tables Sales IDs and click the Print button. 2 The Print Table Listing screen will display with Sales IDs automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 66 Reports Manual - Table Maintenance
Departments Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Departments. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of departments entered into the system. It is sorted by the department code field. 1 Go to Tables Departments and click the Print button. 2 The Print Table Listing screen will display with Departments automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 67 Reports Manual - Table Maintenance
Work Codes Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Work Codes. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of work codes entered into the system. It is sorted by the work code field. 1 Go to Tables Work Codes and click the Print button. 2 The Print Table Listing screen will display with Work Codes automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 68 Reports Manual - Table Maintenance
Product Codes Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Product Codes. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of product codes entered into the system. It is sorted by the product code field. 1 Go to Tables Product Codes and click the Print button. 2 The Print Table Listing screen will display with Product Codes automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 69 Reports Manual - Table Maintenance
Bank Codes Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Bank Codes. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of bank codes entered into the system. It is sorted by the bank code field. 1 Go to Tables Bank Codes and click the Print button. 2 The Print Table Listing screen will display with Bank Codes automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 70 Reports Manual - Table Maintenance
Tax Codes Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Tax Codes. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of tax codes entered into the system. It is sorted by the tax code field. 1 Go to Tables Tax Codes and click the Print button. 2 The Print Table Listing screen will display with Tax Codes automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 71 Reports Manual - Table Maintenance
Terms Codes Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Terms Codes. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of terms codes entered into the system. It is sorted by the terms code field. 1 Go to Tables Terms Codes and click the Print button. 2 The Print Table Listing screen will display with Terms Codes automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 72 Reports Manual - Table Maintenance
GL Group Codes Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current GL Group Codes. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of gl group codes entered into the system. It is sorted by the gl group code field. 1 Go to Tables GL Group Codes and click the Print button. 2 The Print Table Listing screen will display with GL Group Codes automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 73 Reports Manual - Table Maintenance
Vendor Types Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Vendor Types. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of vendor types entered into the system. It is sorted by the vendor type code field. 1 Go to Tables Vendor Types and click the Print button. 2 The Print Table Listing screen will display with Vendor Types automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 74 Reports Manual - Table Maintenance
Currency Codes Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Currency Codes. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of currency codes entered into the system. It is sorted by the currency code field. 1 Go to Tables Currency Codes and click the Print button. 2 The Print Table Listing screen will display with Currency Codes automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 75 Reports Manual - Table Maintenance
Attendance Codes Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Attendance Codes. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of attendance codes entered into the system. It is sorted by the attendance code field. 1 Go to Tables Attendance Codes and click the Print button. 2 The Print Table Listing screen will display with Attendance Codes automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 76 Reports Manual - Table Maintenance
Attendance Codes Barcoded Listing Companies with data collection terminals out in the shop use barcoded listings. They supply certain listings and items that can be printed with bar codes for use in scanning. This report is used to print a listing of all attendance codes entered into the system along with the bar code value of the attendance code number. 1 Go to Tables Attendance Codes and click the Print button. 2 The Print Table Listing screen will display with Attendance Codes automatically checked. Look at the right column and check Attendnace Codes there too to generate the Barcoded Listings. 3 Then select the Report Destination and click the Generate Report button to get the two-part listing. 77 Reports Manual - Table Maintenance
Shipping Codes Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Shipping Codes. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of shipping codes entered into the system. It is sorted by the shipping code field. 1 Go to Tables Shipping Codes and click the Print button. 2 The Print Table Listing screen will display with Shipping Codes automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 78 Reports Manual - Table Maintenance
Reason Codes Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Reason Codes. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of reason codes entered into the system. It is sorted by the reason code field. 1 Go to Tables Reason Codes and click the Print button. 2 The Print Table Listing screen will display with Reason Codes automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 79 Reports Manual - Table Maintenance
Reason Codes Barcoded Listing Companies with data collection terminals out in the shop use barcoded listings. They supply certain listings and items that can be printed with bar codes for use in scanning. This report is used to print a listing of all reason codes entered into the system along with the bar code value of the reason number. It can be positioned by the bar code scanning devices for the employees to scan while entering their time from the shop floor. 1 Go to Tables Reason Codes and click the Print button. 2 The Print Table Listing screen will display with Reason Codes automatically checked. Look at the right column and check Reason Codes there too to generate the Barcoded Listing. 3 Select the Report Destination and click the Generate Report button to get the listing. 80 Reports Manual - Table Maintenance
Corrective Action Codes Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Corrective Action Codes. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of corrective action codes entered into the system. It is sorted by the corrective action code field. 1 Go to Tables Corrective Action Codes and click the Print button. 2 The Print Table Listing screen will display with Corrective Action Codes automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 81 Reports Manual - Table Maintenance
Feedback Codes Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Feedback Codes. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of feedback codes entered into the system. It is sorted by the feedback code field. 1 Go to Tables Feedback Codes and click the Print button. 2 The Print Table Listing screen will display with Feedback Codes automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 82 Reports Manual - Table Maintenance
Training Codes Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Training Codes. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of training codes entered into the system. It is sorted by the training code field. 1 Go to Tables Training Codes and click the Print button. 2 The Print Table Listing screen will display with Training Codes automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 83 Reports Manual - Table Maintenance
Work Center Maintenance Codes Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Work Center Maintenance Codes. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of work center maintenance codes entered into the system. It is sorted by the work center maintenance code field. 1 Go to Tables Work Center Maintenance Codes and click the Print button. 2 The Print Table Listing screen will display with Work Cener Maintenance Codes automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 84 Reports Manual - Table Maintenance
Tooling Codes Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Tooling Maintenance Codes. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of tooling maintenance codes entered into the system. It is sorted by the tooling maintenance code field. 1 Go to Tables Tooling Maintenance Codes and click the Print button. 2 The Print Table Listing screen will display with Tooling Maintenance Codes automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 85 Reports Manual - Table Maintenance
Non-Conformance Codes Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Non-Conformance Codes. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of non-conformance codes entered into the system. It is sorted by the non-conformance code field. 1 Go to Tables Non-Conformance Codes and click the Print button. 2 The Print Table Listing screen will display with Non-Conformance Codes automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 86 Reports Manual - Table Maintenance
Document Types Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Document Types. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of document types entered into the system. It is sorted by the document type field. 1 Go to Tables Document Types and click the Print button. 2 The Print Table Listing screen will display with Document Types automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 87 Reports Manual - Table Maintenance
Document Review Codes Table Listing Follow the instructions in the Reference Manual and User s Guide to enter, edit, or delete current Document Review Codes. After the information is entered correctly, a table listing can be generated. This report is used to print a listing of document review codes entered into the system. It is sorted by the document review code field. 1 Go to Tables Shipping Codes and click the Print button. 2 The Print Table Listing screen will display with Shipping Codes automatically checked. 3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen. 88 Reports Manual - Table Maintenance
Quoting & Estimation Bill of Materials on the Estimate Routing Summary on the Estimate Comments on the Estimate Multi Format Viewer Documents on the Estimate The Estimate Estimate Recap Routing Cost Detail Report Material Cost Detail Report Cust List Report Quotations Comments on the Quotation Quote Cross Reference Price Catalog Quotation Summary Detail Customer Breakdown Quoted By Breakdown Work Code Breakdown 89 Reports Manual - Quoting & Estimation
Bill of Materials on the Estimate Follow the instructions in the Reference Manual and User s Guide to enter a part into the system. After the information is entered correctly, print a hard copy of the information from the Materials tab. 1 Go to Quoting Routing/Estimation and enter the part number or use the Search binoculars to locate it. 2 Highlight the part in the list box and click the edit button to open the Update Estimate screen. 3 Click on the Materials tab. 4 Then click the Print button in the center of the screen. 5 The Materials Summary Report Selection Criteria screen will display where the user enters the criteria. Tell the system to show unit costs or part notes and then select the standard report or the exploded BOM report. 6 Click on OK to generate the BOM. 7 Print the report or close it, if screen was selected. Then close the Update Estimate screen to return to the main Estimates screen. 90 Reports Manual - Quoting & Estimation
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Routing Summary on the Estimate Follow the instructions in the Reference Manual and User s Guide to enter a part into the system. After the information is entered correctly, print a hard copy of the information from the Routing tab. 1 Go to Quoting Routing/Estimation and enter the part number or use the Search binoculars to locate it. 2 Highlight the part in the list box and click the edit button to open the Update Estimate screen. 3 Click on the Routing tab. 4 Then click the Print button at the bottom of the screen. 5 The Routing Summary Report Selection Criteria screen will display where the user enters the criteria. 6 Click on OK to generate the Router. 7 Print the report or close it, if screen was selected. Then close the Update Estimate screen to return to the main Estimates screen. 94 Reports Manual - Quoting & Estimation
95 Reports Manual - Quoting & Estimation
Comments on the Estimate Follow the instructions in the Reference Manual and User s Guide to enter a part into the system. After the information is entered correctly, individual Comment reports can be generated. 1 Go to Quoting Routing/Estimation and enter the part number or use the Search binoculars to locate it. 2 Highlight the part in the list box and click the edit button to open the Update Estimate screen. 3 Click on the Comments tab. 4 Then click the Generate Report button at the bottom of the screen to produce the report. 5 Print the report or close it, if screen was selected. Then close the Update Estimate screen to return to the main Estimates screen. 96 Reports Manual - Quoting & Estimation
Multi Format Viewer Documents on the Estimate Follow the instructions in the Reference Manual and User s Guide to enter a part into the system. After the information is entered correctly, print a hard copy of the information from the Documents button. You must have an application that is able to open the document in order to view it or print it. 1 Go to Quoting Routing/Estimation and enter the part number or use the Search binoculars to locate it. 2 Highlight the part in the list box and click the edit button to open the Update Estimate screen. 3 Click on the Documents button in the upper right corner of the screen. 4 The Documents screen will display all items attached to the part. Select the document and click the View button to open it with the appropriate application. Use the printing functions of that application to generate the document. 5 You can also select the document and then the Print button to generate a hard copy of it. 6 Close the Documents screen and then the Update Estimate screen to return to the main Estimates screen. 97 Reports Manual - Quoting & Estimation
Printing the Estimate Follow the instructions in the Reference Manual and User s Guide to enter a part into the system. After the information is entered correctly, the Cost Estimate can be printed. There are also breakdown reports generated from information supplied on the General, Materials, and Routing tabs. 1 Go to Quoting Routing/Estimation and enter the part number or use the Search binoculars to locate it. Select the part in the list box and click the Print button. 2 The Form Print Details screen will display the Estimate tab with the selected estimate highlighted in the print spool. The report will automatically generate to the screen and the necessary breakdown pages will be selected according to what has been entered on the Estimate.! If the Materials tab or Routing tab are complete, the system knows to generate a breakdown page for that section. So, if you machine a customer part that requires no materials and you do not list any materials on the Materials tab, a Material Cost Detail Report will not be printed. 3 So just click the Single Estimate button and each breakdown report will generate. Each report is broken down into two sections: the header and the detail. The header information includes general information about the part such as part number, customer, description, etc. The detail section shows the specific material or routing information. A - Setup The setup rate X setup hours on Router. B - Cycle The cycle rate X cycle hours on Router. C - Material The material cost + markup percent. D - Outside Service The price charged to the customer for this service. E - Commission The percentage from Engineering tab. F - Labor The average labor rate X total job hours. G - Burden The burden rate X total job hours. H - Material I - Outside Service The cost of the service from the outside vendor. J - Commission The percentage from Engineering tab. K - Actual Price The price on the General tab of the Estimate, if locked (the selling price). L - Total Job Time The hours from the Router tab on the Estimate. M - Avg Hourly Rate The setup time + cycle time X quoted price total estimated hours. If price was locked, the calculation is actual price - material sales total estimated hours. N - Total Job Profit The actual price - estimated cost. O - Profit Margin The estimated cost actual price - 1.00 = profit margin. The rolled up subassemblies + material. 98 Reports Manual - Quoting & Estimation
Estimate Recap Report This report shows broken down pricing information for each estimate according to the quantity breaks entered on the General tab. This pricing is an accumulation of all information regarding the estimate. 99 Reports Manual - Quoting & Estimation
Routing Cost Detail Report This report shows detailed information for each estimate according to the Routing information entered. This includes estimated shop time and shop rates from the Routing tab. 100 Reports Manual - Quoting & Estimation
Material Cost Detail Report This report shows detailed information for each estimate according to the Material tab. 101 Reports Manual - Quoting & Estimation
Cut List Report This report provides a listing of all sub-assembly material to be cut to length for the selected part. 102 Reports Manual - Quoting & Estimation
Quotations Follow the instructions in the Reference Manual and User s Guide to enter a Quote into the system. After the information is entered correctly, print a hard copy of the quotation. 1 Go to Quoting Quotes and enter the Quote number or use the Search binoculars to locate it. Highlight the quote and click the Print button. 2 The quote will be selected in the print spool. So just select a Report Destination, complete the Quote Print Defaults, and click the Single Quote button to generate the quotation. 103 Reports Manual - Quoting & Estimation
Comments on the Quote Follow the instructions in the Reference Manual and User s Guide to enter a quote into the system. After the information is entered correctly, individual Comment reports can be generated. 1 Go to Quoting Quotations and enter the quote number or use the Search binoculars to locate it. 2 Highlight the quote in the list box and click the edit button to open the Update Quote screen. 3 Click on the Contacts tab and then the Comments button in the loser right corner. 4 On the Comment Detail screen click the Generate Report button at the bottom of the screen to produce the report. 5 Print the report or close it, if screen was selected. Then close the Update Quote screen to return to the main Quotations screen. 104 Reports Manual - Quoting & Estimation
Quotation Reports Follow the instructions in the Reference Manual and User s Guide to enter a Quote into the system. After the information is entered correctly, several reports can be generated from your quotes: Quote Cross Reference, Price Catalog, and Quotation Summary. 105 Reports Manual - Quoting & Estimation
Quote Cross Reference This report is designed to locate old quotes from pieces of information the user supplies. 1 Go to Quoting Quote Cross Reference to open the Estimation Module Reports screen. 2 Enter the specific criteria necessary to locate the appropriate quotes with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. User-Defined field changes made on Customers, Quotes, and Estimates can be used as filters. 3 Tell the system if Part Notes should be printed along with the report, select the Report Destination, and then click the Generate Report button. 106 Reports Manual - Quoting & Estimation
Price Catalog This report is designed to print a list of parts and quantity break pricing. 1 Go to Quoting Price Catalog to open the Estimation Module Reports screen. 2 Enter the specific criteria necessary to locate the appropriate parts with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. The User-Defined tab show line item level changes made on parts and can be used as filters. 3 Tell the system if there should be an additional markup, select the Report Destination, and then click the Generate Report button. 107 Reports Manual - Quoting & Estimation
Quotation Summary This report is designed to print quotation summaries according to the criteria provided. It can be generated in several breakdown pages: Detail, Customer Breakdown, Quoted By Breakdown, and Work Code Breakdown. 1 Go to Quoting Quotation Summary to open the Estimation Module Reports screen. 2 Enter the specific criteria necessary to locate the appropriate quotes with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. User-Defined field changes made on Customers, Quotes, and Estimates can be used as filters. 3 Check off the breakdown reports to include, select the Report Destination, and then click the Generate Report button. 108 Reports Manual - Quoting & Estimation
Detail The Detail report shows information for each quote according to the criteria selected. 109 Reports Manual - Quoting & Estimation
Customer Breakdown The Customer Breakdown shows all the quotes that appear in the detail section, sorted by customer. 110 Reports Manual - Quoting & Estimation
Quoted By Breakdown The Customer Breakdown shows all the quotes that appear in the detail section, sorted by the employee that entered the quote. 111 Reports Manual - Quoting & Estimation
Work Code Breakdown The Customer Breakdown shows all the quotes that appear in the detail section, sorted by the work code selected on the quote. 112 Reports Manual - Quoting & Estimation
Orders Part Routing From the Order Multi Format Viewer Files From the Order Comments on the Order Printing the Order Job Travelers Work Orders Acknowledgements Printing the Shipment Packing Lists Bills of Lading Certification Shipping Labels Job Labels Printing Customer Returns/Rework Credit Memo Return Authorization Return Label Order Reports Job Schedule Backlog Summary Order Entry Summary Shipment Summary Cross Reference Price Catalog Customer Return/Rework Summary 113 Reports Manual - Orders
Part Routings from the Order Follow the instructions in the Reference Manual and User s Guide to enter an order into the system. After the information is entered correctly, print a hard copy of the routing information from Part Number. 1 Go to Orders Orders and enter the order number or use the Search binoculars to locate it. 2 Highlight the order in the list box and click the edit button to open the Update Order screen. 3 Click on the Part Number down in the grid and then the Details button in the lower right corner of the screen. This opens the Order Line Item Detail screen with the Routing tab selected. 4 Now click the Print button at the bottom of the screen. 5 The Routing Summary Report Selection Criteria screen will display where the user enters the criteria. 6 Click on OK to generate the Router. 7 Print the report or close it, if screen was selected. Then close the Order Line Item Detail screen and then the Update Order screen to return to the main Orders screen. 114 Reports Manual - Orders
115 Reports Manual - Orders
Multi Format Viewer Files from the Order Follow the instructions in the Reference Manual and User s Guide to enter an order into the system. After the information is entered correctly, print a hard copy of the information from the Documents icon. You must have an application that is able to open the document in order to view it or print it. 1 Go to Orders Orders and enter the order number or use the Search binoculars to locate it. 2 Highlight the order in the list box and click the edit button to open the Update Orders screen. 3 Click on the Documents field corresponding to the line item needed. This field will have a paper clipped page icon signifying a document has been attached. 4 The Documents screen will display all items attached to the part. Select the document and click the View button to open it with the appropriate application. Use the printing functions of that application to generate the document. 5 You can also select the document and then the Print button to generate a hard copy of it. 6 Close the Documents screen and then the Update Orders screen to return to the main Orders screen. 116 Reports Manual - Orders
Comments on the Order Follow the instructions in the Reference Manual and User s Guide to enter an order into the system. After the information is entered correctly, individual Comment reports can be generated. 1 Go to Orders Order Entry and enter the order number or use the Search binoculars to locate it. 2 Highlight the order in the list box and click the edit button to open the Update Order screen. 3 Click on the Part Number down in the grid and then the Details button in the lower right corner of the screen. This opens the Order Line Item Detail screen with the Routing tab selected. 4 Click on the Contacts tab. 5 Then click the Generate Report button at the bottom of the screen to produce the report. 6 Print the report or close it, if screen was selected. Then close the Update Order screen to return to the main Estimates screen. 117 Reports Manual - Orders
Printing the Order Follow the instructions in the Reference Manual and the User s Guide to enter orders into the system. After the information is entered correctly, several documents must be generated. 1 Go to Orders Orders and enter the order number or use the Search binoculars to locate it. 2 Select the order in the list box and click the Print button to open the Order Entry Documents screen. Job Travelers 1 On the Order Entry Documents screen select the Job Traveler tab. The selected order will be highlighted in the print spool. 2 Select all the Job Traveler Print Defaults and then select the Report Destination. There are four reports available: Shop Copy, Inventory Copy, Purchasing Copy, and Cut List Copy. The section titled Include These Sections On Shop Copy work in conjunction with the Shop Copy so that only one report is necessary. Checking all the options here will tell the system to print them all on the Shop Copy. Companies can, of course, still print each report separately as well as the consolidated Shop Copy. These documents provide company employees with the information they ll need to complete an order. 3 Tell the system which elements to include on the Router. 4 Then tell the system the number of copies to print of each page and click the Single Traveler button. 118 Reports Manual - Orders
Shop Copy The Shop Copy is designed to go out into the shop for employee use to manufacture the job correctly. This is the only copy that can contain bar codes used in scanning from the shop floor. 119 Reports Manual - Orders
Inventory Copy The Inventory Copy is designed for the employee who pulls material from stock. This can be used as a pick list showing raw materials, tooling, finished goods, etc. 120 Reports Manual - Orders
Purchasing Copy The Purchasing Copy is designed for the purchasing agent to show all items to be purchased for a specific job. The information here also appears on the job requirements report grouped by vendor. 121 Reports Manual - Orders
Cut List Copy This report provides a listing of all sub-assembly material to be cut to length for the selected part. 122 Reports Manual - Orders
Work Orders 1 On the Order Entry Documents screen select the Work Orders tab. The selected order will be highlighted in the print spool. 2 Select the Report Destination and the Work Order Print Defaults. 3 Then just click the Single Work Order button. 123 Reports Manual - Orders
Acknowledgments 1 On the Order Entry Documents screen select the Acknowledgments tab. The selected order will be highlighted in the print spool. 2 Select the Report Destination and the Acknowledgment Print Defaults. 3 Then just click the Single Ack button. 124 Reports Manual - Orders
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Printing the Shipment Follow the instructions in the Reference Manual and the User s Guide to enter packing lists into the system. After the information is entered correctly, several documents can be generated. 1 Go to Orders Shipments and enter the packing list number or use the Search binoculars to locate it. 2 Select the packing list in the list box and click the Print button to open the Shipment Print Details screen. 126 Reports Manual - Orders
Packing Lists 1 On the Shipment Print Details screen select the Packing List tab. The selected order will be highlighted in the print spool. 2 Select all the Packing List Print Defaults and then select the Report Destination. 3 Then click the Single PL button. This document will be used to ship products to the customer. 127 Reports Manual - Orders
Bills of Lading To generate the Bill of Lading, simply click the button on the Packing List tab. The same criteria set for Packing List will be used to build it. Use the Bill of Lading to print a document on a standard, pre-printed form to be used to ship products to customers. Be sure to request a Bill of Lading that matches the prerpinted forms used! 128 Reports Manual - Orders
Certification 1 On the Shipment Print Details screen select the Certifications tab. The selected order will be highlighted in the print spool. 2 Select all the Comformance Print Defaults and then select the Report Destination. 3 Then click the Single Cert button. This document can be sent to your customer certifying that the parts were made within specific standards. This is necessary for those adhering to ISO 9000 standards. 129 Reports Manual - Orders
Shipping Labels 1 On the Shipment Print Details screen select the Shipping Labels tab. 2 Select the appropriate order in the print spool. 3 Indicate how many copies for the system to print, the number, if any, to skip when printing, and the Report Destination. 4 Then click the Generate button. 5 These labels are printed for the cartons being shipped to the customer. 130 Reports Manual - Orders
Job Labels 1 On the Shipment Print Details screen select the Job Labels tab. 2 Complete all the Job Label Details from the job. Use the Search to locate a job, if necessary, and automatically populate the fields. 3 Select the Report Destination and then click the Generate button. Job Labels are printed and placed on containers to identify what is in them. This is used for shipping to make sure all the containers for a specific job are shipped together. 131 Reports Manual - Orders
Printing Customer Returns/Rework Follow the instructions in the Reference Manual and the User s Guide to enter returns into the system. After the information is entered correctly, several documents must be generated. Credit Memos 1 Go to Orders Customer Returns/Rework and enter the return number or use the Search binoculars to locate it. 2 Select the return in the list box and click the Edit button to open the Update Customer Return screen. 3 Once the return is entered and completed, you can generate either a Credit Memo or Invoice, whichever isnecessary. Just click the Create Credit/Invoice button in the lower right corner. 4 The Add Invoice screen displays with all the line items from the return populating it. The original Order Number is reused with the addition of a -CM. 5 Click OK andthe Update Customer Return screen displays. From here, you can close the return and go to AR Billing to print the Credit Memo. Refer to Accounts Receivable, Printing the Customer Bill for instructions. 132 Reports Manual - Orders
Return Authorization 1 From the main Customer Returns/Rework screen, click the Print button. On the Customer Return Print Details screen select the Return Authorization tab. The selected return will be highlighted in the print spool. 2 Select all the Return Authorization Print Defaults and then select the Report Destination. 3 Click the Single Return button. This document will be sent to the customer to authorize their return. 133 Reports Manual - Orders
Return Label 1 On the Customer Return Print Details screen select the Return Label tab. 2 Select the appropriate return in the print spool. 3 Indicate how many copies for the system to print, the number, if any, to skip when printing, and the Report Destination. 4 Then click the Generate button. 5 These labels are printed for the customer to return parts. 134 Reports Manual - Orders
Order Reports Follow the instructions in the Reference Manual and User s Guide to enter an Order into the system. After the information is entered correctly, several reports can be generated from the orders: Job Schedules, Backlog Summaries, Order Entry Summaries, Shipment Summaries, a Cross Reference Report, and a Price Catalog. Job Schedule This report is designed to print a list of all Open jobs. 1 Go to Orders Job Schedule to open the Job Schedule screen. 2 Enter the appropriate criteria necessary to locate the open jobs with apply and exclude filters. User-Defined fields at the Header and Line Item level can be used as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Select the appropriate Sort By criteria and the Report Destination. Check the Show Prior Shipment Information is necessary for the schedule. 4 Then click the Generate Report button. 135 Reports Manual - Orders
Backlog Summary This report is designed to print a list of all Open jobs along with their quoted prices for a dollar backlog of orders. 1 Go to Orders Backlog Summary to open the Order Module Reports screen. 2 Enter the appropriate criteria necessary to locate the open jobs with apply and exclude filters. User-Defined fields at the Header and Line Item level can be used as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and then select the appropriate Sort By criteria. 4 Pick the Report Destination and check the box under Report Options if breakdowns should be displayed as graphs. 5 Then click the Generate Report button. 136 Reports Manual - Orders
Detail This breakdown shows each entry by job. 137 Reports Manual - Orders
Customer Breakdown This breakdown provides a numeric listing showing the total dollar and percentage of dollar backlog for each customer listed in the Detail report. 138 Reports Manual - Orders
Work Code Breakdown This breakdown provides a numeric listing showing the total dollar and percentage of dollar backlog for each work code listed in the Detail report. 139 Reports Manual - Orders
Part Number Breakdown This breakdown provides a listing showing the total quantity and dollar value for each part number listed in the Detail report. 140 Reports Manual - Orders
Product Code Breakdown This breakdown provides a numeric listing showing the total dollar and percentage of dollar backlog for each product code listed in the Detail report. 141 Reports Manual - Orders
Order Entry Summary This report is designed to print a list of all orders entered in the system. 1 Go to Orders Order Entry Summary to open the Order Module Reports screen. 2 Enter the appropriate criteria necessary to locate the open jobs with apply and exclude filters. User-Defined fields at the Header and Line Item level can be used as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and pick the Report Destination. Check the box under Report Options if breakdowns should be displayed as graphs. 4 Then click the Generate Report button. 142 Reports Manual - Orders
Detail This report shows the detail of each order. 143 Reports Manual - Orders
Customer Breakdown This breakdown provides a numeric listing showing the total dollar and percentage for each customer listed in the Detail report. 144 Reports Manual - Orders
Part Number Breakdown This breakdown provides a listing showing quantity totals for each part number listed in the Detail report. 145 Reports Manual - Orders
Work Code Breakdown This breakdown provides a numeric listing showing the total for each work code listed in the Detail report. 146 Reports Manual - Orders
Sales ID Breakdown This breakdown provides a numeric listing showing the total for each sales id listed in the Detail report. 147 Reports Manual - Orders
Product Code Breakdown This breakdown provides a numeric listing showing the total for each product code listed in the Detail report. 148 Reports Manual - Orders
Shipment Summary This report is designed to print a list of shipments that have been made to customers. 1 Go to Orders Shipment Summary to open the Order Module Reports screen. 2 Enter the appropriate criteria necessary to locate the appropriate shipments with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and select the Report Destination. 4 Then click the Generate Report button. Detail This report shows all the information for each shipment made to a customer. 149 Reports Manual - Orders
Customer Breakdown This breakdown shows a total for each customer for all the shipments listed on the Detail report. 150 Reports Manual - Orders
Part Number Breakdown This breakdown shows a total for each part for all the shipments listed on the Detail report. 151 Reports Manual - Orders
Sales ID Breakdown This breakdown shows a total for each sales id for all the shipments listed on the Detail report. Work Code Breakdown This breakdown shows a total for each work code for all the shipments listed on the Detail report. 152 Reports Manual - Orders
Cross Reference This report is designed to locate old job information from pieces of information the user supplies. 1 Go to Orders Cross Reference to open the Orders Module Reports screen. 2 Enter the appropriate criteria necessary to locate the open jobs with apply and exclude filters. User-Defined fields at the Header and Line Item level can be used as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Select the Report Destination and then click the Generate Report button. 153 Reports Manual - Orders
Price Catalog This report is designed to print a list of parts and quantity break pricing. 1 Go to Orders Price Catalog to open the Orders Module Reports screen. 2 Enter the specific criteria necessary to locate the appropriate parts with apply and exclude filters. User-Defined fields at the Line Item level are available as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Tell the system if there should be an additional markup, select the Report Destination, and then click the Generate Report button. 154 Reports Manual - Orders
Customer Return/Rework Summary This report is designed to print a list of returns/reworks that have been made for customers. 1 Go to Orders Customer Return/Rework Summary to open that screen. 2 Enter the appropriate criteria necessary to locate the returns/reworks you need with the apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and select the Report Destination. 4 Then click the Generate Report button. Detail This report shows all the pertinent information for each return/rework made by customers. 155 Reports Manual - Orders
Customer Breakdown This breakdown shows a total for each customer for all the returns/reworks listed on the Detail report. Part Number Breakdown This breakdown shows a total for each part for all the returns/reworks listed on the Detail report. 156 Reports Manual - Orders
Sales ID Breakdown This breakdown shows a total for each sales id for all the returns/reworks listed on the Detail report. Work Code Breakdown This breakdown shows a total for each work code for all the returns/reworks listed on the Detail report. 157 Reports Manual - Orders
Reason Code Breakdown This breakdown shows a total for each reason code for all the returns/reworks listed on the Detail report. 158 Reports Manual - Orders
Purchase Orders Comments on the Purchase Order Printing the Purchase Order Purchase Orders Delivery Tickets Purchase Order Labels Printing Receiving Documents Receivers Receiving Labels Request For Quotations Printing Vendor Returns Debit Memos Return Labels Purchasing Reports Purchase Order Summary Receiving Summary Vendor Quality Summary RFQ Summary Job Requirements Vendor Return Summary 159 Reports Manual - Purchase Orders
Comments on the Purchase Order Follow the instructions in the Reference Manual and User s Guide to enter a purchase order into the system. After the information is entered correctly, individual Comment reports can be generated. 1 Go to Purchasing Purchase Orders and enter the purchase order number or use the Search binoculars to locate it. 2 Highlight the PO in the list box and click the edit button to open the Update Purchase Order screen. 3 Click on the Contact tab and notice if there are any notebook icons. This identifies which Contacts have notes associated with them. 5 Click the Generate Report button at the bottom of the screen to produce the report. 6 Print the report or close it, if screen was selected. Then close the Update Purchase Order screen to return to the main Estimates screen. 160 Reports Manual - Purchase Orders
Printing Purchase Orders Follow the instructions in the Reference Manual and User s Guide to enter a purchase order into the system. After the information is entered correctly, print a hard copy of the PO. There are two types of POs that can be generated.! A Material Purchase can be entered to buy raw material like steel, aluminum, sheet metal, etc.! An Outside Services Purchase lists the customer s part number and the description of work to be performed such as heat treating, plating, deburring, etc. 1 Go to Purchasing Purchase Orders and enter the PO number or use the Search binoculars to locate it. 2 Highlight the PO in the list box and click the Print button to open the Purchase Order Print Details screen. 161 Reports Manual - Purchase Orders
Purchase Orders 1 On the Purchase Order Print Details screen make sure the Purchase Order tab is selected. The PO will display selected in the print spool. 2 Just select the Report Destination and complete the Purchase Order Print Defaults. 3 Then click the Single PO button to generate the Purchase Order. 4 Print the report or close it, if screen was selected. Then close the Purchase Order Print Details screen to return to the main Purchase Orders screen. 162 Reports Manual - Purchase Orders
Delivery Tickets 1 On the Purchase Order Print Details screen click on the Delivery Ticket tab and the ticket for the selected PO will display highlighted in the print spool. 2 Just select the Report Destination and complete the Delivery Ticket Print Defaults. 3 Then click the Single DT button to generate the Delivery Ticket. 4 Print the ticket or close it, if screen was selected. Then close the Purchase Order Print Details screen to return to the main Purchase Orders screen. 163 Reports Manual - Purchase Orders
Purchase Order Labels 1 On the Purchase Order Print Details screen click on the PO Labels tab and select the PO in the print spool. 2 Enter the number of containers and click the Generate Labels button. 3 Once the labels are printed, close the Purchase Order Print Details screen to return to the main Purchase Orders screen. 164 Reports Manual - Purchase Orders
Printing Receiving Documents Follow the instructions in the Reference Manual and User s Guide to enter a purchase order into the system. After the information is entered correctly, print Receivers, Debit Memos, Return Labels, and Receiving Labels for the materials the company has purchased and received. Printing Receivers 1 Go to Purchasing Receiving and enter the Receiver number or use the Search binoculars to locate it. 2 Highlight the Receiver in the list box and click the Print button to open the Receiving Print Details screen. 3 The Receiver will be selected in the print spool. 4 Select the Report Destination and complete the Receiver Print Defaults. Then click the Single Receiver button. 5 Print the Receiver or close it, if screen was selected. 165 Reports Manual - Purchase Orders
Printing Receiving Labels 1 Go to Purchasing Receiving and enter the Receiver number or use the Search binoculars to locate it. 2 Highlight the Receiver in the list box and click the Print button to open the Receiving Print Details screen. 3 Go to the Receiving Labels tab. The Receiver will be selected in the print spool. 4 Select the Report Destination and click the Generate button. 166 Reports Manual - Purchase Orders
Request For Quotation Follow the instructions in the Reference Manual and User s Guide to enter a purchase order into the system. After the information is entered correctly, print RFQs to be sent to suppliers so they can notify you with current pricing information. 1 Go to Purchasing Request for Quotation and enter the Request number or use the Search binoculars to locate it. 2 Highlight the RFQ in the list box and click the Print button to open the Form Print Details screen. 3 The RFQ will be selected in the print spool. 4 Select the Report Destination and complete the RFQ Print Defaults. Then click the Single RFQ button. 5 Print the RFQ or close it, if screen was selected. Then close the Form Print Details screen to return to the main Request for Quotation screen. 167 Reports Manual - Purchase Orders
Printing Vendor Returns Follow the instructions in the Reference Manual and the User s Guide to enter returns into the system. After the information is entered correctly, several documents must be generated. Printing Debit Memos 1 Go to Purchasing Vendor Returns and enter the Return number or use the Search binoculars to locate it.. 2 Highlight the return in the list box and click the Print button to open the Vendor Return Print Details screen. 3 Make sure the Debit Memo tab is selected. Then select the Report Destination and complete the Debit Memo Print Defaults. Now click the Single Debit Memo button. 5 Print the Debit Memo or close it, if screen was selected. Then close the Vendor Return Print Details screen to return to the main Vendor Return screen. 168 Reports Manual - Purchase Orders
Printing Return Labels 1 Go to Purchasing Vendor Returns and enter the Return number or use the Search binoculars to locate it.. 2 Highlight the return in the list box and click the Print button to open the Vendor Return Print Details screen. 3 Make sure the Return Label tab is selected. Then select the Report Destination and complete the Return Label Print Defaults. Now click the Generate button. 5 Print the label or close it, if screen was selected. Then close the Vendor Return Print Details screen to return to the main Vendor Return screen. 169 Reports Manual - Purchase Orders
Purchasing Reports Follow the instructions in the Reference Manual and User s Guide to enter an Order into the system. After the information is entered correctly, several reports can be generated from the purchase orders: Purchase Order Summaries, Receiving Summaries, Vendor Quality Summaries, RFQ Summaries, and Job Requirements. Purchase Order Summary This report is designed to print a list of purchase orders according to the criteria established. 1 Go to Purchasing Purchase Order Summary to open the Purchasing Order Summary screen. 2 Enter the appropriate criteria necessary to locate the POs with apply and exclude filters. User-Defined fields at the header level and line item level are available as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and the select the Report Destination. 4 Then click the Generate Reports button. 170 Reports Manual - Purchase Orders
Detail This report shows the detail of every Purchase Order that matches the criteria selected. 171 Reports Manual - Purchase Orders
Vendor Breakdown This breakdown shows the total for each vendor for all the purchase orders in the Detail report. GL Account Breakdown This breakdown shows the total for each GL account for all the purchase orders in the Detail report. 172 Reports Manual - Purchase Orders
Receiving Summary This report is designed to print a list of items that have been received according to the criteria established. 1 Go to Purchasing Receiving Summary to open the Receiving Summary screen. 2 Enter the appropriate criteria necessary to locate the Receivers with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and the select the Report Destination. 4 Then click the Generate Reports button. Detail This report shows the detail of every Receiver that matches the criteria selected. 173 Reports Manual - Purchase Orders
Vendor Breakdown This breakdown shows the total for each vendor for all the receivers in the Detail report. 174 Reports Manual - Purchase Orders
Part Number Breakdown This breakdown shows the total for each part number for all the receivers in the Detail report. 175 Reports Manual - Purchase Orders
Vendor Quality Summary This report is designed to print a list of purchase orders and the quality information from items being accepted and rejected. 1 Go to Purchasing Vendor Quality Summary to open the Vendor Quality Summary screen. 2 Enter the appropriate criteria necessary to locate the purchase orders with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and the select the Report Destination. 4 Then click the Generate Reports button. Detail This report shows the detail for all items accepted or rejected from receivers matching the criteria selected. 176 Reports Manual - Purchase Orders
Vendor Breakdown This report shows a total for each vendor for all items accepted or rejected from receivers on the Detail report. Part Number Breakdown This report shows a total for each part number for all items accepted or rejected from receivers on the Detail report. 177 Reports Manual - Purchase Orders
RFQ Summary This report is designed to print a list of RFQs according to the selection criteria. 1 Go to Purchasing RFQ Summary to open the Request For Quotation Summary screen. 2 Enter the appropriate criteria necessary to locate the RFQs with apply and exclude filters. User-Defined fields at the header level and line item level are available as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Select the Report Destination and then click the Generate Reports button. 178 Reports Manual - Purchase Orders
Job Requirements This report is designed to print a list of all items to be purchased according to job information entered. 1 Go to Purchasing Job Requirements to open the Job Requirements Summary screen. 2 Enter the appropriate criteria necessary to locate the items to be purchased with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Select the Report Destination and then click the Generate Reports button. 179 Reports Manual - Purchase Orders
Vendor Return Summary This report is designed to print a list of returns that have been made to vendors. 1 Go to Purchasing Vendor Return Summary to open that screen. 2 Enter the appropriate criteria necessary to locate the return you need with the apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and select the Report Destination. 4 Then click the Generate Report button. Detail This report shows all the pertinent information for each return made to vendors. 180 Reports Manual - Purchase Orders
Vendor Breakdown This breakdown shows a total for each vendor for all the returns listed on the Detail report. Part Number Breakdown This breakdown shows a total for each part for all the returns listed on the Detail report. 181 Reports Manual - Purchase Orders
Purchased By Breakdown This breakdown shows a total by User for all the returns listed on the Detail report. Product Code Breakdown This breakdown shows a total for each product code for all the returns listed on the Detail report. 182 Reports Manual - Purchase Orders
Reason Code Breakdown This breakdown shows a total for each reason code for all the returns listed on the Detail report. 183 Reports Manual - Purchase Orders
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Inventory Comments on the Inventory Item Multi Format Viewer Documents on the Inventory Item Inventory Reports Inventory Summary Re-Order Summary Usage Summary Inventory Count Sheet Inventory Activity Summary Inventory Adjustment Summary Part Labels 185 Reports Manual - Inventory
Comments on the Inventory Item Follow the instructions in the Reference Manual and User s Guide to enter an inventory item into the system. After the information is entered correctly, individual Comment reports can be generated. 1 Go to Inventory Inventory Items and enter the part number or use the Search binoculars to locate it. 2 Highlight the part in the list box and click the edit button to open the Update Inventory Item screen. 3 Click on the Comments tab. 4 Then click the Generate Report button at the bottom of the screen to produce the report. 5 Print the report or close it, if screen was selected. Then close the Update Inventory Item screen to return to the main Inventory Items screen. 186 Reports Manual - Inventory
Multi Format Viewer Documents on the Inventory Item Follow the instructions in the Reference Manual and User s Guide to enter an inventory item into the system. After the information is entered correctly, print a hard copy of attached documents from the Documents button. You must have an application that is able to open the document in order to view it or print it. 1 Go to Inventory Inventory Items and enter the part number or use the Search binoculars to locate it. 2 Highlight the part in the list box and click the edit button to open the Update Inventory Items screen. 3 Click on the Documents button in the upper right corner of the screen. 4 The Documents screen will display all items attached to the part. Select the document and click the View button to open it with the appropriate application. Use the printing functions of that application to generate the document. 5 You can also select the document and then the Print button to generate a hard copy of it. 6 Close the Documents screen and then the Update Inventory Items screen to return to the main Inventory Items screen. 187 Reports Manual - Inventory
Inventory Reports Follow the instructions in the Reference Manual and User s Guide to enter Inventory Items into the system. After the information is entered correctly, several reports can be generated from the items: Inventory Summaries, Re-Order Summaries, Usage Summaries, Count Sheets, and Part Labels. Inventory Summary This report is designed to print a list of inventory items according to the selection criteria. 1 Go to Inventory Inventory Summary to open the Inventory Summary screen. 2 Enter the appropriate criteria necessary to locate the inventory items with apply and exclude filters. User-Defined labels at the line item level are available as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include. Tell the system if it should skip calculated field, include parts with zero quantity on hand, or show bin detail information. 4 Select the Report Destination and then click the Generate Reports button. 188 Reports Manual - Inventory
Detail The Detail report shows the inventory information for each part number requested by the selection criteria. 189 Reports Manual - Inventory
Product Code Breakdown This breakdown report shows the totals for each product code made up within the Detail report. 190 Reports Manual - Inventory
Re-Order Summary This report is designed to print a list of items according to be purchased according to re-order levels in the system and the selection criteria. 1 Go to Inventory Re-Order Summary to open the Inventory Reorder Summary screen. 2 Enter the appropriate criteria necessary to locate the items to be purchased with apply and exclude filters. User-Defined labels at the line item level are available as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Select the Report Destination and then click the Generate Reports button. 191 Reports Manual - Inventory
Usage Summary This report is designed to print a list of items and show all the posting information according to the selection criteria. 1 Go to Inventory Inventory Summary to open the Inventory Usage Summary screen. 2 Enter the appropriate criteria necessary to locate the items and their posting information with apply and exclude filters. User-Defined labels at the header level and line item level are available as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and select the Report Destination. 4 Then click the Generate Reports button. Detail The Detail report shows the posting information for each inventory item requested by the selection criteria. 192 Reports Manual - Inventory
Part Number Breakdown This breakdown report shows the totals for each part number on the Detail report. 193 Reports Manual - Inventory
Inventory Count Sheets This report is designed to print a list of inventory items for a physical inventory count according to the selection criteria. 1 Go to Inventory Inventory Count Sheets to open the Inventory Count Sheet screen. 2 Enter the appropriate criteria necessary to locate the count sheets with apply and exclude filters. User-Defined labels at the line item level are available as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Tell the system if it should include parts with zero quantity on hand or skip calculated fields. 4 Select the Report Destination and then click the Generate Reports button. 194 Reports Manual - Inventory
Inventory Activity Summary This report is designed to print a list of inventory activity. It s sorted by part number and shows you on hand quantity location and tracks quantity levels. 1 Go to Inventory Inventory Activity Summary to open that screen. 2 Enter the appropriate criteria necessary to locate the part activity with apply and exclude filters. User-Defined labels at the line item level are available as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Select the Report Destination and then click the Generate Report button. 195 Reports Manual - Inventory
Inventory Adjustment Summary This report is designed to print a list of inventory adjustments. It s sorted by part number and shows you on hand quantity location, the old and new quantity, unit cost, and total variance. 1 Go to Inventory Inventory Adjustment Summary to open that screen. 2 Enter the appropriate criteria necessary to locate the part adjustments with apply and exclude filters. User-Defined labels at the line item level are available as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Select the Report Destination and then click the Generate Report button. 196 Reports Manual - Inventory
Part Labels This report is designed to print a list of inventory items according to the selection criteria. 1 Go to Inventory Inventory Summary to open the Part Labels screen. 2 Enter the appropriate criteria necessary to locate the part labels with apply and exclude filters. User-Defined labels at the line item level are available as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Tell the system if it should print bar codes and enter the number of labels needed for each part. 4 Select the Report Destination and then click the Generate Reports button. 197 Reports Manual - Inventory
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Shop Control Scheduling Summary From the Scheduling Whiteboard Scheduling Advisor Details Job Gantt Report Production Summary Loading Summary Work Center View Employee View Department View Job Number View Work in Process Summary Detail Customer Breakdown GL Code Breakdown Work Center Breakdown Attendance Summary Detail Employee Time Utilization Employee Payroll Breakdown Attend Code Breakdown Shift Breakdown GL Account Breakdown Time Tracking Summary Detail Employee Breakdown Payroll Rate Breakdown Work Center Breakdown Operation Breakdown Department Breakdown GL Code Breakdown 199 Reports Manual - Shop Control
Scheduling Summary from the Scheduling Whiteboard Follow the instructions in the Reference Manual and User s Guide to maintain the scheduling whiteboard. Once the schedule is updated, print a copy of the Scheduling Summary. 1 Go to Shop Control Scheduling and use the Settings button or Scheduling Detail to maintain the whiteboard. 2 When the schedule is updated, select the Report Destination and click the Generate Report button. 3 Print the report or close it, if screen was selected. Then close the Scheduling Whiteboard. 200 Reports Manual - Shop Control
Scheduling Advisor Details The Scheduling Advisor has been added to the Whiteboard to keep you aware of potential problem areas in your shop. Just click the button at the bottom of the Whitebard screen and you will see several areas of the system sectioned out along with pertinent information to that area. If an item is displaying in red, it means that is a problem on your shop floor. Use the Details button to access further information. 1 The Details will show you how each job is scheduled and you have the ability to print reports. Just click the Print button and complete the Page Setup. 2 Click OK and the system will generate the report in the Viewer so you can print a hard copy. 3 You can also elect to send the information to HTML or CSV. From the Details tab, click the appropriate radio button and then the Export button. The Open dialog box allows you to name your file and navigate to the location where you d like to save the file. Later, you could Email or FAX this, if necessary, as well as print it. 201 Reports Manual - Shop Control
Job Gantt Report The Job Gantt tab displays your jobs in a visual timeline where you can change the scale from month, to week, to daily, and even hourly. 1 To get a report of these time scales, click the Generate Report button and complete the Print dialog box. 2 These have the potential to be lengthy reports, depending on the number of jobs you have in your schedule. Click Print and the system will generate the report. 202 Reports Manual - Shop Control
Shop Control Reports Follow the instruction in the Reference Manual and User s Guide to enter time form the shop floor into the system. After the information is entered correctly, several reports can be generated: Production Summaries, Loading Summaries, Work in Process Summaries, Attendance Summaries, and Time Tracking Summaries. Production Summary This report is designed to print a list of open jobs along with production information that has been entered and forecasted by job. 1 Go to Shop Control Production Summary to open the Production Summary screen. 2 Enter the appropriate criteria necessary to locate the production information with apply and exclude filters. User-Defined fields at the header level and the line item level are also available as filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Indicate how the report should be sorted. Users can choose to see the summary sorted by Job Number, Part Number, Priority, or Due Date. 4 Tell the system if Job Notes or Quote Prices should be printed on the summary and indicate if Work Centers with no quantities should be included. 5 Select the Report Destination and then click the Generate Reports button. 203 Reports Manual - Shop Control
Loading Summary This report is designed to print a list of production hours that have been forecasted for each machine from routers in the system. 1 Go to Shop Control Loading Summary to open the Loading Summary screen. 2 Enter the appropriate criteria necessary to locate the production hours with apply and exclude filters. User-Defined fields at the header level and the line item level are also available as filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Indicate which report view the system should use: Work Center, Employee, Department, or Job Number. The view selected will determine the number of reports generated 4 Tell the system if Estimated Times should be printed on the summary and enter Begin and End Dates for the system to use. 5 Select the Report Destination and then click the Generate Reports button. 204 Reports Manual - Shop Control
Work Center View This view shows total hours and the percentage of capacity for each Work Center. 205 Reports Manual - Shop Control
Employee View This view shows total hours and the percentage of capacity for each Employee. 206 Reports Manual - Shop Control
Department View This view shows total hours and the percentage of capacity for each Department. 207 Reports Manual - Shop Control
Job Number View This view shows total hours and the percentage of capacity for each Job Number. 208 Reports Manual - Shop Control
Work in Process Summary This report is designed to print a list of current work in process showing occurred costs and projected sales values. 1 Go to Shop Control Loading Summary to open the Work In Process Summary screen. 2 Enter the appropriate criteria necessary to locate current work in process with apply and exclude filters. User-Defined fields at the header level and the line item level are also available as filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Select the Costing Rate to be used by the report with the browse arrow. Check off the breakdown reports to include and enter an As Of Date for the system to use. 4 Select the Report Destination and then click the Generate Reports button. Detail This report shows all the work in process information for each open job only according to the selection criteria. 209 Reports Manual - Shop Control
Customer Breakdown This breakdown shows each customer on the Detail report with work in process. 210 Reports Manual - Shop Control
Work Center Breakdown This breakdown shows each work center on the Detail report with work in process. 211 Reports Manual - Shop Control
GL Code Breakdown This breakdown shows each GL Code on the Detail report with costs. 212 Reports Manual - Shop Control
213 Reports Manual - Shop Control
Attendance Summary This report is designed to show employee attendance, hours, payroll, and shift productivity. 1 Go to Shop Control Attendance Summary to open the Attendance Summary screen. 2 Enter the appropriate criteria necessary to locate attendance information with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and select the Report Destination. 4 Then click the Generate Reports button. 214 Reports Manual - Shop Control
Detail The Detail report lists each employee that fits the selection criteria. 215 Reports Manual - Shop Control
Employee Time Utilization This breakdown lists each employee along with their productivity, hours, time use, and the corresponding monetary values associated. 216 Reports Manual - Shop Control
Employee Payroll Breakdown This breakdown shows each employee and the corresponding pay rates for their total hours. 217 Reports Manual - Shop Control
Attend Code Breakdown This breakdown shows the pay rate distribution for each Attendance Code. 218 Reports Manual - Shop Control
Shift Breakdown This breakdown lists each Shift along with their productivity, hours, time use, and the corresponding monetary values associated. GL Acct Breakdown This breakdown lists each GL Code along with their productivity, hours, time use, and the corresponding monetary values. 219 Reports Manual - Shop Control
Time Tracking Summary This report is designed to print a record of time according to the selection criteria. 1 Go to Shop Control Time Tracking Summary to open the Time Tracking Summary screen. 2 Enter the appropriate criteria necessary to locate the time records with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Indicate with the check boxes if payroll amounts or time ticket comments should be included. Check off the breakdown reports to include and indicate how the system should group the report: by Employee, by Date, by Job Number, by Work Center, or by Operation. 4 Select the Report Destination and then click the Generate Reports button. 220 Reports Manual - Shop Control
Detail The Detail report shows every entry for the time tickets entered according to the selection criteria. 221 Reports Manual - Shop Control
Employee Breakdown This breakdown shows hours for each employee on the Detail report. 222 Reports Manual - Shop Control
Payroll Rate Breakdown This breakdown shows payroll rates for each employee on the Detail report. 223 Reports Manual - Shop Control
Work Center Breakdown This breakdown shows hours for each work center on the Detail report. 224 Reports Manual - Shop Control
Operation Breakdown This breakdown shows hours for each operation on the Detail report. 225 Reports Manual - Shop Control
Department Breakdown This breakdown shows hours for each department on the Detail report. GL Code Breakdown This breakdown shows hours for each GL Code on the Detail report. 226 Reports Manual - Shop Control
Cost Analysis Job Cost Summary Job Cost Recap Labor Detail Outside Cost Detail Part History Billing Summary Actual Vs Estimated Summary Labor Summary Outside Operations / Materials Summary Performance Summary Detail Employee Breakdown Work Center Breakdown Reason Code Breakdown Hourly Rate Summary Detail Customer Breakdown Part Number Breakdown Work Code Breakdown Product Code Breakdown Margin Summary Detail Customer Breakdown Part Number Breakdown Work Code Breakdown Product Code Breakdown GL Code Breakdown Outside Cost Summary Detail Customer Breakdown Vendor Breakdown Work Code Breakdown GL Code Breakdown 227 Reports Manual - Cost Analysis
Job Cost Summary Follow the instructions in the Reference Manual and User s Guide to enter orders into the system. After the information is entered correctly, the Job Cost Summary will print a list of costs associated with a particular job(s) and indicate if the job is making money or losing money. 1 Go to Cost Analysis Job Cost Summary to open the Job Cost Summary screen. 2 The user should enter the Job Number to analyze or use the Search button to locate it. The Costing Rate to be used for the report should be selected from the browse arrow and an As Of Date must be entered. The system will default to today s date. 3 Check off which reports to include and select the Report Destination. 4 Then click the Generate Reports button. A The unit price from the order. B H The amount to be billed minus the total cost. I Estimated hours from the Router. The total cost divided by the amount to be billed (138.60 173.25 = 0.8 100 8 = 20%) C The amount billed from A/R. D The hours recorded on Time Tickets. E The Labor + Burden Cost. F The Cost + Markup. J This percentage comes from the line item detail in Orders. K The hours multiplied by the employee s payroll rate. L The hours multiplied by the burden rate on the Work Center. M The total cost divided by the quantity on the Order. G The amount to be billed. 228 Reports Manual - Cost Analysis
Job Cost Recap The Recap shows the totals for specific job numbers chosen. It displays cost, time and materials charges, profit margin information, and more. 229 Reports Manual - Cost Analysis
Labor Detail This Detail report shows all shop hours entered on a job. It is broken down by employee and work center. This information comes from Time Tickets. 230 Reports Manual - Cost Analysis
Outside Cost Detail This Detail report shows all the other costs associated with the chosen job. It displays material purchases, outside services, inventory transfers, etc. Each transaction displays with detailed information for profit. 231 Reports Manual - Cost Analysis
Part History This History shows each time a specific part number has ever been run in the shop. It displays job numbers, quantities, hours, costs, and profits for every time it was run. 232 Reports Manual - Cost Analysis
Billing Information This report shows each time the job has been billed. It displays invoice numbers, periodic billing, etc. 233 Reports Manual - Cost Analysis
Actual vs. Estimated Summary Follow the instructions in the Reference Manual and User s Guide to enter order and time information into the system. Routers must be created, pieces good must be turned in, and Step Number must be used. After the information is entered correctly, the Actual vs. Estimated Summary will print a comparison between actual and estimated information that has come from the shop floor. 1 Go to Cost Analysis Actual vs. Estimated Summary to open the Actual vs. Estimated Summary screen. 2 The user should enter the Job Number to analyze or use the Search button to locate it. 3 Check off which reports to include and select the Report Destination. 4 Then click the Generate Reports button. 234 Reports Manual - Cost Analysis
Labor Summary This summary shows routing stepx and the actual vs. estimated time for every employee working the job. It displays percent efficiency, pieces completed, etc. 235 Reports Manual - Cost Analysis
Outside Operations / Materials Summary This summary shows each outside operation and material that has been posted to the job. It displays if the items were estimated and the variation between the actual cost. 236 Reports Manual - Cost Analysis
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Performance Summary Follow the instructions in the Reference Manual and User s Guide to enter time and routing information into the system. After the information is entered correctly, the Performance Summary will print a comparison of projected time and actual performance from the shop floor according to the selection criteria. 1 Go to Cost Analysis Performance Summary to open the Performance Summary screen. 2 Enter the appropriate criteria necessary to locate the time and routing information with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and indicate how the system should group the record: by Employee, by Date, by Job Number, by Work Center, or by Operation. 4 Select the Report Destination and then click the Generate Reports button. Detail Key Column A - Labor Hours Saved/Lost Job 4544-01 (.150 + 2.500) - (1.250 + 3.000) = -1.60 Job 4544-02 (3.000 + 1.667) - (2.000 + 4.000) = -1.33 Sub Totals (2.65 + 4.667) - (4.25 + 6.000) = -2.93 Column B - Pct Eff Job 4544-01.150 + 2.500 (est) 1.250 + 3.000 (act) = 62% (pct eff) Job 4544-02 3.000 + 1.667 (est) 2.000 + 4.000 (act) = 78% (pct eff) Sub Totals 2.65 + 4.667 (est) 4.25 + 6.000 (act) = 71% (pct eff) 238 Reports Manual - Cost Analysis
Detail The Detail report shows every entry with performance information according to the selection criteria. 239 Reports Manual - Cost Analysis
Employee Breakdown This breakdown shows all the subtotals of each employee from the Detail report and displays performance for quality, setup, cycle, and overall employee performance. 240 Reports Manual - Cost Analysis
Work Center Breakdown This breakdown shows all the subtotals of each work center from the Detail report and displays performance for quality, setup, cycle, and overall employee performance. 241 Reports Manual - Cost Analysis
Reason Code Breakdown This breakdown shows all the subtotals of each reason code used to scrap material and displays the reason code used, the associated work center, and the number of pieces scrapped. 242 Reports Manual - Cost Analysis
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Hourly Rate Summary Follow the instructions in the Reference Manual and User s Guide to enter order and time information into the system. After the information is entered correctly, the Hourly Rate Summary will print the effective hourly shop rate with information supplied directly from the shop floor. 1 Go to Cost Analysis Hourly Rate Summary to open the Hourly Rate Summary screen. 2 Enter the appropriate criteria necessary to locate the order and time information with apply and exclude filters. User-Defined fields at the Header and Line Item level are also available as filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and select the Report Destination. Click the check box if breakdowns should display as graphs. 4 Then click the Generate Reports button. Column A - Qty This is the quantity ordered/shipped. Column B - Total Sales/Unit Price The top number represents the the total sales. The bottom number represents the unit price from the Order. Column C - Labor Sales/Other Costs The top number represents the labor sales. The bottom number represents miscellaneous costs. Column D - Estimated Hours These are the hours from the Router on the Order. Column E - Actual Hours These are the actual hours from the Time Tickets. Column F - Hours Saved/Lost This is the difference between the estimated time from the Router on the Order and the actual time from the Time Tickets. Column G - Pct Effcy This is calculated by dividing the estimated hours by the actual hours (9.68 6.75 = 143%). Column H - Effective Hrly Rate This rate is calculated by dividing the labor sales by the actual hours ($503.36 6.75 = $74.57). This tells if hourly billing rates are in line with what is used on your work centers. 244 Reports Manual - Cost Analysis
Detail The Detail report shows all of the jobs that meet the selection criteria. 245 Reports Manual - Cost Analysis
Customer Breakdown This breakdown shows the totals for each customer that displays on the Detail report. 246 Reports Manual - Cost Analysis
Part Number Breakdown This breakdown shows the totals for each part number that displays on the Detail report. 247 Reports Manual - Cost Analysis
Work Code Breakdown This breakdown shows each work code that displays on the Detail report. 248 Reports Manual - Cost Analysis
Product Code Breakdown This breakdown shows each product code that displays on the Detail report. 249 Reports Manual - Cost Analysis
Margin Summary Follow the instructions in the Reference Manual and User s Guide to enter order and cost information into the system. After the information is entered correctly, the Margin Summary will print profit margin information with information collected directly from the shop floor. 1 Go to Cost Analysis Margin Summary to open the Margin Summary screen. 2 Enter the appropriate criteria necessary to locate the order and cost information with apply and exclude filters. User-Defined fields at the Header and Line Item level are also available as filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and select the Report Destination. 4 Then click the Generate Reports button. Column A - Quantity This is the quantity from the Order. If there are partial shipments, there will be two lines: one with the shipped quantity and one with the open quantity on the Order. The cost/sales will be prorated when there are partial shipments. Column B - Date Due/Shipped This is the date the Order was due and the second line is the date the parts actually shipped. Column C - Hours Estim Actual The top number represents the estimated hours from the router on the Order. The bottom number represents the actual hours turned in on Time Tickets. Column D - Unit Price/Total Sales The top number ($51.640) is the unit price from the Order that gets multiplied by the Quantity shipped (10) to equal the bottom number ($766.40). Column E - Mat/Sub/Labr/Burden The top number ($0.00) is the total material cost, which can be proven by running the Job Cost Summary. The bottom number ($202.50) is the labor for this job, which can be proven by running the Job Cost Summary. Column F - Total Costs Profit The $202.50 is the total cost of labor and material, which can be proven by running the Job Cost Summary. $766.40 - $202.50 = $563.90 (profit for the job). Column G - Eff. Hourly Rate The $111.61 is calculated by taking the sales total $766.40 - $654.79. Column H - Profit Pct 73.58% is calculated by dividing the profit ($563.90) by the sales total ($766.40 - the marked up material cost) = $??.?? divided by the actual hours (6.75). 250 Reports Manual - Cost Analysis
Detail The Detail report shows each job that meets the selection criteria. 251 Reports Manual - Cost Analysis
Customer Breakdown This breakdown shows the totals for each customer that displays on the Detail report. 252 Reports Manual - Cost Analysis
Part Number Breakdown This breakdown shows the totals for each part number that displays on the Detail report. 253 Reports Manual - Cost Analysis
Work Code Breakdown This breakdown shows the totals for each work code that displays on the Detail report. 254 Reports Manual - Cost Analysis
Product Code Breakdown This breakdown shows the totals for each product code that displays on the Detail report. 255 Reports Manual - Cost Analysis
GL Code Breakdown This breakdown shows the totals for each GL Code that displays on the Detail report. 256 Reports Manual - Cost Analysis
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Outside Cost Summary Follow the instructions in the Reference Manual and User s Guide to enter outside cost information into the system. After the information is entered correctly, the Outside Cost Summary will print profit margin information with information collected directly from the shop floor. 1 Go to Cost Analysis Outside Cost Summary to open the Outside Cost Summary screen. 2 Enter the appropriate criteria necessary to locate the outside cost information with apply and exclude filters. User-Defined fields at the Header and Line Item level are also available as filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and select the Report Destination. 4 Then click the Generate Reports button. 258 Reports Manual - Cost Analysis
Detail The Detail report shows each job that meets the selection criteria. 259 Reports Manual - Cost Analysis
Customer Breakdown This breakdown shows the totals for each customer that displays on the Detail report. 260 Reports Manual - Cost Analysis
Vendor Breakdown This breakdown shows the totals for each vendor that displays on the Detail report. 261 Reports Manual - Cost Analysis
Work Code Breakdown This breakdown shows the totals for each work code that displays on the Detail report. 262 Reports Manual - Cost Analysis
GL Code Breakdown This breakdown shows the totals for each GL Code that displays on the Detail report. 263 Reports Manual - Cost Analysis
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Quality Non-Conformance Corrective Action Employee Training Detail Triggered Training Work Center Maintenance Detail Triggerend Maintenance Tooling Maintenance Detail Triggerend Maintenance Document Control Review History Document Control Print Details Quality Reports Non-Conformance Summary Corrective Action Summary Feedback Summary Employee Training Summary Work Center Maintenance Summary Tooling MaintenanceSummary Document Control Summary Document Review Summary 265 Reports Manual - Quality
Multi Format Viewer Files from the Non-Conformance Follow the instructions in the Reference Manual and User s Guide to enter a non-conformance into the system. After the information is entered correctly, print a hard copy of the information from the Documents icon. You must have an application that is able to open the document in order to view it or print it. 1 Go to Quality Non-Conformance and enter the NC number or use the Search binoculars to locate it. 2 Highlight the document in the list box and click the edit button to open the Update Non-Conformance screen. 3 Click on the Documents button and the Documents screen will display all items attached to the part on this NC. Select the document and click the View button to open it with the appropriate application. Use the printing functions of that application to generate the document. 5 You can also select the document and then the Print button to generate a hard copy of it. 6 Close the Documents screen and then the Update Non-Conformance screen to return to the main Non-Conformance screen. 266 Reports Manual - Quality
Non-Conformance Follow the instructions in the Reference Manual and the User s Guide to enter NCs into the system. After the information is entered correctly, you can generate a hard copy of your NC. 1 Go to Quality Non-Conformances and enter the NC number or use the Search binoculars to locate it. 2 Select the NC in the list box and click the Print button to open the Non-Conformance Print Details screen 3 Complete the Print Defaults and select the Report Destination. 4 Then click the Single Non-Conf button. 267 Reports Manual - Quality
Multi Format Viewer Files from the Corrective Action Follow the instructions in the Reference Manual and User s Guide to enter a corrective action into the system. After the information is entered correctly, print a hard copy of the information from the Documents icon. You must have an application that is able to open the document in order to view it or print it. 1 Go to Quality Corrective Actions and enter the CAR number or use the Search binoculars to locate it. 2 Highlight the document in the list box and click the edit button to open the Update Corrective Action screen. 3 Click on the Documents button and the Documents screen will display all items attached to the part on this CAR. Select the document and click the View button to open it with the appropriate application. Use the printing functions of that application to generate the document. 5 You can also select the document and then the Print button to generate a hard copy of it. 6 Close the Documents screen and then the Update Corrective Action screen to return to the main Corrective screen. 268 Reports Manual - Quality
Corrective Action Follow the instructions in the Reference Manual and the User s Guide to enter CARs into the system. After the information is entered correctly, you can generate a hard copy of your CAR. 1 Go to Quality Corrective Actions and enter the CAR number or use the Search binoculars to locate it. 2 Select the CAR in the list box and click the Print button to open the Corrective Action Print Details screen 3 Complete the Print Defaults and select the Report Destination. 4 Then click the Single CAR button. 269 Reports Manual - Quality
Employee Training Follow the instructions in the Quality Manual to enter training into the system. After the information is entered correctly, you can print a listing of all the training for a specific employee. 1 Go to Quality Employee Training and search for the employee you need. 2 Select the employee in the list view and click Edit. 3 On the Employee Training Detail screen all the training items set will display in the grid. Click the Print button in the lower left corner of the screen. On the Page Setup screen, make sure the printer settings are correct and click OK. 4 The viewer will display your listing where you can preview the pages and then click the printer icon to send generate a hard copy. 270 Reports Manual - Quality
Triggered Training This listing shows each Triggered Training item set on a particular employee. Click the Print button in the lower left corner of the screen. On the Page Setup screen, make sure the printer settings are correct and click OK. The viewer will display your listing where you can preview the pages and then click the printer icon to send generate a hard copy. 271 Reports Manual - Quality
Work Center Maintenance Follow the instructions in the Quality Manual to enter maintenance into the system. After the information is entered correctly, you can print a listing of all the maintenance for a specific work center. 1 Go to Quality Work Center Maintenance and search for the work center you need. 2 Select the work center in the list view and click Edit. 3 On the Work Center Maintenance Detail screen all the maintenance items set will display in the grid. Click the Print button in the lower left corner of the screen. On the Page Setup screen, make sure the printer settings are correct and click OK. 4 The viewer will display your listing where you can preview the pages and then click the printer icon to send generate a hard copy. 272 Reports Manual - Quality
Triggered Maintenance This listing shows each Triggered Maintenance item set on a particular work center. Click the Print button in the lower left corner of the screen. On the Page Setup screen, make sure the printer settings are correct and click OK. The viewer will display your listing where you can preview the pages and then click the printer icon to send generate a hard copy. 273 Reports Manual - Quality
Tooling Maintenance Follow the instructions in the Quality Manual to enter maintenance into the system. After the information is entered correctly, you can print a listing of all the maintenance for a specific tooling part. 1 Go to Quality Tooling Maintenance and search for the tooling part you need. 2 Select the tooling part in the list view and click Edit. 3 On the Tooling Maintenance Detail screen all the maintenance items set will display in the grid. Click the Print button in the lower left corner of the screen. On the Page Setup screen, make sure the printer settings are correct and click OK. 4 The viewer will display your listing where you can preview the pages and then click the printer icon to send generate a hard copy. 274 Reports Manual - Quality
Document Control Follow the instructions in the Quality Manual to enter document control items into the system. After the information is entered correctly, you can print review histories, triggered review, and actual documents. Document Review History 1 Go to Quality Document Control and search for the document you need. 2 Select the document in the list view and click Edit. 3 Go to the Review History tab and see all the review items set. Click the Print button in the lower left corner of the screen. On the Page Setup screen, make sure the printer settings are correct and click OK. 4 The viewer will display your listing where you can preview the pages and then click the printer icon to send generate a hard copy. 275 Reports Manual - Quality
Triggered Document Review 1 Close the history listing and click the Triggered Review button in the lower left corner. The Document Review Schedule lists all the triggered reviews you have set for this document. 2 Click the Print button in the lower left corner of the screen. On the Page Setup screen, make sure the printer settings are correct and click OK. 3 The viewer will display your listing where you can preview the pages and then click the printer icon to send generate a hard copy. 276 Reports Manual - Quality
Document Control Print You can also print actual documents attached via Document Control. 1 Go to Quality Document Control and search for the document you need. 2 Select the document in the list view and click Print. 3 On the Document Control Print Detail screen all the document control items set will display in the grid. Select the one you want to print. 4 Select your Report Destination and then click the Single Docs button. If you want to print all the items in the spool, simply click All Docs. 5 The file attached on this document control item will display, most likely in AutoVue, where you can go on to print a hard copy. 277 Reports Manual - Quality
Quality Reports Non-Conformance Summary Follow the instructions in the Quality Manual to enter non-conformances into the system. After the information is entered correctly, the Non-Conformance Summary provides a list of each non-conformance according to the filters you select. 1 Go to Quality Non-Conformance Summary to open the Non-Conformance Summary screen. 2 Select your filters and the Date range to use. 3 Check off which reports to include and select the Report Destination. 4 Then click the Generate Reports button. Detail The Detail shows each non-conformance sorted by Customer first and then Vendor. It displays all the pertinent infomation along with any Rework statisitcs. 278 Reports Manual - Quality
Customer Breakdown This breakdown shows only the customer-based non-conformances. It displays all the rework details and calculates the percent of total for each one. 279 Reports Manual - Quality
Part Number Breakdown This breakdown shows non-conformances for each part number. It displays all the rework details and calculates the percent of total for each one. 280 Reports Manual - Quality
Vendor Breakdown This breakdown shows only the vendor non-conformances. It displays all the rework details and calculates the percent of total for each one. 281 Reports Manual - Quality
Department Breakdown This breakdown shows the non-conformances by Department. It displays all the rework details and calculates the percent of total for each one. Non-Conformance Code Breakdown This breakdown shows the non-conformances by Non-Conformance Code. It displays all the rework details and calculates the percent of total for each one. 282 Reports Manual - Quality
Corrective Action Summary Follow the instructions in the Quality Manual to enter corrective actions into the system. After the information is entered correctly, the Corrective Action Summary provides a list of each CAR according to the filters you select. 1 Go to Quality Corrective Action Summary to open the Corrective Action Summary screen. 2 Select your filters and the Date range to use. 3 Check off which reports to include and select the Report Destination. 4 Then click the Generate Reports button. Detail The Detail shows each CAR sorted by Customer first and then Vendor. It displays all the pertinent infomation along with any Rework statisitcs. 283 Reports Manual - Quality
Customer Breakdown This breakdown shows only the customer-based CARs. It displays all the rework details and calculates the percent of total for each one. Part Number Breakdown This breakdown shows CARs for each part number. It displays all the rework details and calculates the percent of total for each one. 284 Reports Manual - Quality
Vendor Breakdown This breakdown shows only the vendor CARs. It displays all the rework details and calculates the percent of total for each one. Action Code Breakdown This breakdown shows the CARs by Action Code. It displays all the rework details and calculates the percent of total for each one. 285 Reports Manual - Quality
Feedback Summary Follow the instructions in the Quality Manual to enter feedbacks into the system. After the information is entered correctly, the Feedback Summary provides a list of each feedback according to the filters you select. 1 Go to Quality Feedback Summary to open the Feedback Summary screen. 2 Select your filters and the Date range to use. 3 Check off which reports to include and select the Report Destination. 4 Then click the Generate Reports button. Detail The Detail shows each Feedback and all the pertinent infomation. 286 Reports Manual - Quality
Vendor Breakdown This breakdown shows the Feedbacks by Vendor and all the pertinent statistics for each one. Customer Breakdown This breakdown shows the Feedbacks by Customer and all the pertinent statistics for each one. 287 Reports Manual - Quality
Feedback Type Breakdown This breakdown shows the Feedbacks by Type and all the pertinent statistics for each one. Sales ID Breakdown This breakdown shows the Feedbacks by Sales ID and all the pertinent statistics for each one. 288 Reports Manual - Quality
Action Code Breakdown This breakdown shows the Feedbacks by Action Code and all the pertinent statistics for each one. 289 Reports Manual - Quality
Employee Training Summary Follow the instructions in the Quality Manual to enter feedbacks into the system. After the information is entered correctly, the Feedback Summary provides a list of each feedback according to the filters you select. 1 Go to Quality Feedback Summary to open the Feedback Summary screen. 2 Select your filters and the Date range to use. 3 Check off which reports to include and select the Report Destination. 4 Then click the Generate Reports button. Detail The Detail shows each Training entry and all the pertinent infomation. 290 Reports Manual - Quality
Employee Breakdown This breakdown shows Training by Employee and all the pertinent statistics for each one. Department Breakdown This breakdown shows Training by Department and all the pertinent statistics for each one. 291 Reports Manual - Quality
Vendor Breakdown This breakdown shows Training by Vendor and all the pertinent statistics for each one. Workshift Breakdown This breakdown shows Trainings by Work Shift and all the pertinent statistics for each one. 292 Reports Manual - Quality
Training Code Breakdown This breakdown shows Trainings by Training Code and all the pertinent statistics for each one. 293 Reports Manual - Quality
Work Center Maintenance Summary Follow the instructions in the Quality Manual to enter maintenance into the system. After the information is entered correctly, the Work Center Maintenance Summary provides a list of each maintenance item according to the filters you select. 1 Go to Quality Work Center Maintenance Summary to open the Work Center Maintenance Summary screen. 2 Select your filters and the Date range to use. 3 Check off which reports to include and select the Report Destination. 4 Then click the Generate Reports button. Detail The Detail shows each Maintenance entry and all the pertinent infomation. 294 Reports Manual - Quality
Work Center Breakdown This breakdown shows Maintenance items by Work Center and all the pertinent statistics for each one. Department Breakdown This breakdown shows Maintenance items by Department and all the pertinent statistics for each one. 295 Reports Manual - Quality
Maintenance Code Breakdown This breakdown shows Maintenance items by Maintenance Code and all the pertinent statistics for each one. 296 Reports Manual - Quality
Tooling Maintenance Summary Follow the instructions in the Quality Manual to enter maintenance into the system. After the information is entered correctly, the Tooling Maintenance Summary provides a list of each maintenance item according to the filters you select. 1 Go to Quality Tooling Maintenance Summary to open the ToolingMaintenance Summary screen. 2 Select your filters and the Date range to use. 3 Check off which reports to include and select the Report Destination. 4 Then click the Generate Reports button. Detail The Detail shows each Maintenance entry and all the pertinent infomation. 297 Reports Manual - Quality
Part Number Breakdown This breakdown shows Maintenance items by Part Number and all the pertinent statistics for each one. Tooling Code Breakdown This breakdown shows Maintenance items by Tooling Code and all the pertinent statistics for each one. 298 Reports Manual - Quality
Product Code Breakdown This breakdown shows Maintenance items by Product Code and all the pertinent statistics for each one. 299 Reports Manual - Quality
Document Control Summary Follow the instructions in the Quality Manual to enter attachments via Document Control. After the information is entered correctly, the Document Control Summary will print a list of each document attached this way. 1 Go to Quality Document Control Summary to open the Document Control Summary screen. 2 Select the appropriate filters and Date. 3 Then indicate how you want the summary grouped and select the Report Destination. 4 Then click the Generate Report button. 300 Reports Manual - Quality
Document Review Summary Follow the instructions in the Quality Manual to enter attachments via Document Control. After the information is entered correctly, the Document Review Summary provides a list of each review according to the filters you select. 1 Go to Quality Document Review Summary to open the Document Review Summary screen. 2 Select your filters and the Date range to use. 3 Check off which reports to include and select the Report Destination. 4 Then click the Generate Reports button. Detail The Detail shows each Document Number and all the pertinent review infomation. 301 Reports Manual - Quality
Vendor Breakdown This breakdown shows review items by vendor. Employee Breakdown This breakdown shows review items by employee. 302 Reports Manual - Quality
Accounts Receivable Invoices Aging Summary Detail Customer Breakdown GL Code Breakdown Sales Summary Detail Customer Breakdown Salesman Breakdown Part Number Breakdown GL Code Breakdown Product Code Breakdown Work Code Breakdown Territory Breakdown Deposit Summary Detail Daily Breakdown GL Code Breakdown Customer Breakdown Salesman Breakdown Territory Breakdown Statements 303 Reports Manual - Accounts Receivable
Printing the Customer Bill Follow the instruction in the Reference Manual and the User s Guide to enter customer invoices into the system. After the information is entered correctly, invoices are easy to generate. Invoices 1 Go to AR Billing and enter the invoice number or use the Search binoculars to locate it. 2 Select the invoice from the list box and click the Print button to open the Form Print Details screen. The invoice will be selected in the print spool. 3 Select the Report Destination and complete the Invoice Print Defaults. 4 Then click the Single Invoice button. 304 Reports Manual - Accounts Receivable
Accounts Receivable Reports Follow the instructions in the Reference Manual and User s Guide to enter customer invoices into the system. After the information is entered correctly, several reports can be generated from the invoices: Aging Summaries, Sales Summaries, Deposit Summaries, and Statements. Aging Summary This report is designed to print a list of Open Customer Invoices according to the AS OF Date entered. 1 Go to AR Aging Summary to open the Accounts Receivable Reports screen. 2 Enter the appropriate criteria necessary to locate the open invoices with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and enter the report data cut off options the system should use to select invoices. You can use an As-Of Date or a GL Period. 4 Select the Report Destination and click the Generate Reports button. 305 Reports Manual - Accounts Receivable
Detail The Detail report shows all the open invoices grouped by customer. 306 Reports Manual - Accounts Receivable
Customer Breakdown This breakdown shows the dollar total and percentage for each customer on the Detail report. 307 Reports Manual - Accounts Receivable
GL Code Breakdown This breakdown shows the dollar total and percentage for each GL Code on the Detail report. 308 Reports Manual - Accounts Receivable
Sales Summary This report is designed to print a list of all Customer Invoices that match the selection criteria. 1 Go to AR Sales Summary to open the Accounts Receivable Reports screen. 2 Enter the appropriate criteria necessary to locate the invoices with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and click on the check box if the breakdowns should be displayed as graphs. 4 Select the Report Destination and then click the Generate Reports button. Detail The Detail report displays all the customer invoices that match the selected criteria. 309 Reports Manual - Accounts Receivable
Customer Breakdown This breakdown shows the dollar total and percentage of sales for each customer on the Detail report. 310 Reports Manual - Accounts Receivable
Salesman Breakdown This breakdown shows the dollar total and percentage of sales for each salesman on the Detail report. 311 Reports Manual - Accounts Receivable
Part Number Breakdown This breakdown shows the dollar total and percentage of sales for each part number on the Detail report. 312 Reports Manual - Accounts Receivable
GL Code Breakdown This breakdown shows the dollar total and percentage of sales for each GL Code on the Detail report. 313 Reports Manual - Accounts Receivable
Product Code Breakdown This breakdown shows the dollar total and percentage of sales for each product code on the Detail report. 314 Reports Manual - Accounts Receivable
Work Code Breakdown This breakdown shows the dollar total and percentage of sales for each work code on the Detail report. 315 Reports Manual - Accounts Receivable
Territory Breakdown This breakdown shows the dollar total and percentage of sales for each territory on the Detail report. 316 Reports Manual - Accounts Receivable
Deposit Summary This report is designed to print a list of deposits for a given time period. 1 Go to AR Deposit Summary to open the Accounts Receivable Reports screen. 2 Enter the appropriate criteria necessary to locate the deposits with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. Remember to specify the Begin and End Date here! 3 Check off the breakdown reports to include and select the Report Destination. 4 Then click the Generate Reports button. 317 Reports Manual - Accounts Receivable
Detail The Detail report shows all the cash receipts in the system according to the selection criteria. 318 Reports Manual - Accounts Receivable
Daily Breakdown This breakdown shows the dollar total and percentage for each day listed on the Detail report. 319 Reports Manual - Accounts Receivable
GL Code Breakdown This breakdown shows the dollar total and percentage for each GL Code listed on the Detail report. 320 Reports Manual - Accounts Receivable
Customer Breakdown This breakdown shows the dollar total and percentage for each customer listed on the Detail report. 321 Reports Manual - Accounts Receivable
Salesman Breakdown This breakdown shows the dollar total and percentage for each salesman listed on the Detail report. Territory Breakdown This breakdown shows the dollar total and percentage for each territory listed on the Detail report. 322 Reports Manual - Accounts Receivable
Statements All customer statements can be generated quickly and easily. 1 Go to AR Statements to open the Accounts Receivable Reports screen. 2 Enter the appropriate criteria necessary to locate the statements with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Complete the Statement Print Defaults and select the Report Destination. 4 Then click the Generate Reports button. 323 Reports Manual - Accounts Receivable
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Accounts Payable Printing Checks Aging Summary Detail Vendor Breakdown GL Code Breakdown Vendor Invoice Summary Detail Vendor Breakdown GL Code Breakdown Vendor Type Breakdown Check Summary Detail Vendor Breakdown GL Code Breakdown Bank Reconciliation Checkbook Register 325 Reports Manual - Accounts Payable
Printing Checks Follow the instruction in the Reference Manual and the User s Guide to enter checks into the system. After the information is entered correctly, checks can be easily printed. 1 Go to AP Check Writing and enter the check number or use the Search binoculars to locate it. Select the check from the list box and click the Print button to open the Print Checks screen. 2 The invoice will be selected in the print spool. 3 Select the Report Destination and complete the Check Printing Defaults. Select the check layout radio button that corresponds to the forms used. If extra lines are needed for proper alignment, use the browse arrow to select the number or enter them. This may take some testing. 4 Then click the One button. 326 Reports Manual - Accounts Payable
Accounts Payable Reports Follow the instructions in the Reference Manual and User s Guide to enter vendor invoices into the system. After the information is entered correctly, several reports can be generated from the invoices: Aging Summaries, Vendor Invoice Summaries, Check Summaries, Bank Reconciliation, and a Check Register. Aging Summary This report is designed to print a list of Open Vendor Invoices according to the AS OF Date entered. 1 Go to AP Aging Summary to open the Accounts Payable Reports screen. 2 Enter the appropriate criteria necessary to locate the open invoices with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and enter the As-of Date the system should use to select invoices. 4 Select the Report Destination and click the Generate Reports button. 327 Reports Manual - Accounts Payable
Detail The Detail report shows all the open invoices grouped by vendor. 328 Reports Manual - Accounts Payable
Vendor Breakdown This breakdown shows the dollar total and percentage for each vendor on the Detail report. GL Code Breakdown This breakdown shows the dollar total and percentage for each GL Code on the Detail report. 329 Reports Manual - Accounts Payable
Vendor Invoice Summary This report is designed to print a list of all Vendor Invoices in the system that match the selection criteria. 1 Go to AP Vendor Invoice Summary to open the Accounts Payable Reports screen. 2 Enter the appropriate criteria necessary to locate the invoices with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and select the Report Destination. 4 Then click the Generate Reports button. Detail The Detail report displays all the vendor invoices that match the selected criteria. 330 Reports Manual - Accounts Payable
Vendor Breakdown This breakdown shows the dollar total and percentage of sales for each vendor on the Detail report. 331 Reports Manual - Accounts Payable
GL Code Breakdown This breakdown shows the dollar total and percentage of sales for each GL Code on the Detail report. Vendor Type Breakdown This breakdown shows the dollar total and percentage of sales for each vendor type on the Detail report. 332 Reports Manual - Accounts Payable
Check Summary This report is designed to print a list of all checks written for the specified time period. 1 Go to AP Check Summary to open the Accounts Payable Reports screen. 2 Enter the appropriate criteria necessary to locate the checks with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Check off the breakdown reports to include and select the Report Destination. 4 Then click the Generate Reports button. Detail This Detail report lists all the checks that match the selection criteria. 333 Reports Manual - Accounts Payable
Vendor Breakdown This breakdown shows the dollar total and percentage of checks for each vendor on the Detail report. 334 Reports Manual - Accounts Payable
GL Code Breakdown This breakdown shows the dollar total and percentage of checks for each GL Code on the Detail report. 335 Reports Manual - Accounts Payable
Bank Reconciliation Follow the instruction in the Reference Manual and the User s Guide to record cleared and open checks, deposits, and journal entries into the system. After the information is entered correctly, this reconciliation allows the user to print a statement to reconcile cash accounts with the bank. 1 Go to AP Bank Reconciliation and select the appropriate Bank Code at the top of the screen. Once you Tab off the Bank Code field, the screen will populate with all the corresponding items and indicate if they have cleared or not with a Yes or No. 2 Refer to bank statements to mark items as cleared or not in each of the three sections. Use the Shift and Ctrl keys to select your items in a row or randomly in each section. Then click the Toggle Selected Items button to mark them all as Yes.. 3 Once all the necessary items are cleared, click the Process button at the top of the screen. This removes all the cleared items 4 Enter the Ending Balance from the bank statement and an Ending Date this will default to today s date, but can be changed, if necessary. 5 Check off which reports to include and select the Report Destination. 6 Then click the Generate Reports button. 336 Reports Manual - Accounts Payable
Reconciliation Summary This Detail report lists all cash disbursements according to the As-of Date, which must be the last day of the selected month. 337 Reports Manual - Accounts Payable
Deposit/Adjustment Detail This Detail report shows all the Deposits and Adjustments (Journal Entries) in the system, whether they have cleared or not, according to the As-of Date, which must be the last day of the selected month. Check Detail This Summary indicates the Bank Balance and the Book Balance and provides the Out of Balance amount, if any, according to the As Of Date, which must be the last day of the selected month. 338 Reports Manual - Accounts Payable
Checkbook Register Follow the instruction in the Reference Manual and the User s Guide to enter/edit customer deposits, outgoing checks, and journal entries. After the information is entered correctly, use this register to print a running cash account balance. It will look similar to a personal checkbook register. 1 Go to AP Checkbook Register and select the appropriate Bank Code. 2 Then enter the Begin and End Dates. 3 Select the Report Destination and click the Generate Reports button. 339 Reports Manual - Accounts Payable
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General Ledger Printing Journal Entries Trial Balance Balance Sheet Income Statement GL Summary Budget Analysis Cash Flow Analysis Audit Trail Summary 341 Reports Manual - General Ledger
Printing Journal Entries Follow the instructions in the Reference Manual and the User s Guide to enter journal entries into the system. After the information is entered correctly, these journals can be easily printed. 1 Go to GL Journals and click the Print button to open the Journal Entry Summary screen. 2 Enter the appropriate criteria necessary to locate the journal entries with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Select the Report Destination and then click the Generate Reports button. 342 Reports Manual - General Ledger
General Ledger Reports Follow the instructions in the Reference Manual and the User s Guide to enter accounting information into the system. After the information is entered correctly several reports can be generated: the Trial Balance, a Balance Sheet, an Income Statement, General Ledger Summaries, a Budget Analysis, and a Cash Flow Analysis. 343 Reports Manual - General Ledger
Trial Balance This report is designed to print a trial balance after a month has been posted. 1 Go to GL Trial Balance to open the General Ledger Reports screen. 2 Enter the appropriate criteria necessary to locate the information needed with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Enter the Period Number the system will use to collect data. Indicate if the system should print zero accounts or consolidate sub-accounts. 4 Then select the Report Destination and click the Generate Reports button. 344 Reports Manual - General Ledger
345 Reports Manual - General Ledger
Balance Sheet This report is designed to print a balance sheet after a month has been posted. 1 Go to GL Balance Sheet to open the General Ledger Reports screen. 2 Enter the Period Number the system will use to collect data. Indicate if the system should print zero accounts or consolidate sub-accounts. 3 Then select the Report Destination and click the Generate Reports button. 346 Reports Manual - General Ledger
347 Reports Manual - General Ledger
Income Statement This report is designed to print a profit and loss statement after a month has been posted. 1 Go to GL Income Statement to open the General Ledger Reports screen. 2 Enter the appropriate criteria necessary to locate the information needed with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Enter the Period Number the system will use to collect data. 4 Select the GL Account the system will use to print the gross profit margin. Also select the GL Account the system will use to print the operating profit margin. 5 Indicate if the system should print zero accounts or consolidate sub-accounts. 6 Indicate what information should be included on the report. Select one of the radio buttons so the system knows which period to look for. 7 Then select the Report Destination and click the Generate Reports button. 348 Reports Manual - General Ledger
349 Reports Manual - General Ledger
General Ledger Summary This report is designed to print a summary of activity in all GL Accounts during the specified time period. It also displays the area of the system where the detail was generated. This report provides a complete audit trail for the Accounting Department. 1 Go to GL General Ledger Summary to open the General Ledger Reports screen. 2 Enter the appropriate criteria necessary to locate the GL Accounts needed with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Enter the begin and end periods the system will use to collect data. Indicate if the system should print zero accounts or consolidate sub-accounts. Also tell the system if it should include accounts with no activity. 4 Then select the Report Destination and click the Generate Reports button. 350 Reports Manual - General Ledger
351 Reports Manual - General Ledger
Budget Analysis This analysis provides a comparison of the actual sales and expenses vs. the budgeted ones entered in Tables GL Codes. 1 Go to GL Budget Analysis to open the General Ledger Reports screen. 2 Enter the appropriate criteria necessary to locate the information needed with apply and exclude filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters. 3 Enter the Beginning and Ending Period Numbers the system will use to collect data. 4 Select the GL Account the system will use to print the gross profit margin. Also select the GL Account the system will use to print the operating profit margin. 5 Indicate if the system should print zero accounts or consolidate sub-accounts. 6 Then select the Report Destination and click the Generate Reports button. 352 Reports Manual - General Ledger
353 Reports Manual - General Ledger
Cash Flow Analysis This analysis shows what is expected through AR and what will be paid out through AP during a specified Date Range. 1 Go to GL Cash Flow Analysis and select the Date Range on the Cash Flow Settings screen that displays. 2 Enter the Dates and Amounts of Projected Payroll for the specified period. 3 Then click the Close button and the system will process the information and display a daily analysis of dollars coming in and going out. 4 The bottom of the screen displays the High, Low, and Average Balances for the period selected. 5 Select the Report Destination and then click the Generate Report button to get a hard copy of this analysis. 354 Reports Manual - General Ledger
355 Reports Manual - General Ledger