Website Usage Manual Prepared by W.M. Wiseman, PER NSEA Coordinator and Web Master Released 24 January 2009
Table of Contents ABOUT THIS MANUAL... 4 HOME PAGE... 4 BROWSER / OS COMPATIBILITY... 5 NAVIGATION... 5 SITEMAP... 6 LODGES... 8 STATE OFFICERS... 9 STATE COMMITTEE CHAIRS... 11 GRAND LODGE ADVISORS... 12 PSP ADVISORY COUNCIL... 13 AMERICANISM... 14 NEVADA VETERANS... 15 ADOPT-A-VET... 16 MEDAL OF VALOR... 17 ARMY OF HOPE... 18 NEVADA ELKS VETERAN LIST... 19 VETERANS WEBSITE LINKS... 20 DRUG AWARENESS... 20 YOUTH ACTIVITIES... 21 STATE MAJOR PROJECT... 22 ELKS NATIONAL HOME... 23 ELKS NATIONAL FOUNDATION... 24 NEVADA STATE NEWS... 25 SUBSCRIBE... 26 UNSUBSCRIBE... 26 CONVENTION INFORMATION... 28 Page 2 of 37
CONVENTION PHOTOS... 28 SCHOLARSHIP APPLICATIONS... 28 MEMBERS ONLY... 28 MEMBER ONLY LOGIN SCREEN... 29 MEMBER ONLY MAIN SCREEN... 29 STATE MANUALS... 30 GRAND LODGE MANUALS... 31 MESSAGE BOARD (MESSAGE ENTRY)... 32 MESSAGE BOARD (RESPONSE INPUT)... 33 E-MAIL LIST SELECTION... 35 COMMITTEE REPORT FORMS... 36 BPOE GRAND LODGE WEBSITE... 36 ABOUT THE ELKS... 37 Page 3 of 37
About This Manual Nevada Designed to introduce the reader to the Nevada website, this manual provides a brief overview; websites are meant to be explored and that detailed exploration is left to the reader. This manual offers an introduction to the site architecture and content and provides leading examples of the kind of information available from the site. The website is both hierarchical and hyperlinked. To provide for easy access to any level of the site we will use a navigational bar and hyperlinks, as can be seen on the Home Page image below. The official internet address is http://www.nsea-elks.org. Home Page By looking at the Home Page this is structured into four main parts: 1. the header, containing the site / screen name and images; Page 4 of 37
2. the body with changing information depending on the focus area selected; 3. the left side of the screen with the navigational buttons provide a quick link to the main sections; 4. the footer contains contact information, site bookmark link, copy right information, last date page changed info and additional links. Examples of this are the Calendar and the Nevada State Seal images. Browser / OS Compatibility The web-based software was created and is extensively tested on a Windows platform with the latest Internet Explorer and Mozilla based-browsers. We cannot guarantee that all the features will work on other operating systems and other browsers, but from what the members tell us most everything works on just about every combination. Firewall Notice: If you are using a firewall on your local PC or network, and your firewall is set NOT to allow use of cookies and/or use of environmental variables, you will have problems using the software. Either disable your firewall software when using NSEA Web Site or create an exception for this website. Consult your firewall documentation for complete details. Navigation The website is designed for easy navigation through the hierarchy. Main sections of the site are defined on the twenty-three buttons on the left side of the homepage (see graphic), as well as many of the screens. Clicking on one of these takes the browser to the main page of that section, all of which have a standard look with a fast way home and easy one-click access to any of the other main sections (button stack on the left margin). Most interior pages, no matter how deep in the hierarchy, have this standard way of jumping back to the homepage or to the main page of any major section. As well as the left side Navigation Bar we have provided a separate Site Map with hyperlinks to all screens except the sub-screens under the Members Only screen. The active links are shown in blue. The entries shown in black are not hyperlinked. The following is the Site Map content: Page 5 of 37
Sitemap Home o Calendar o Nevada Nevada Lodges State Officers State Committee Chairs State Sponsor District Leaders District Deputies Past State Presidents Americanism o Flag History o Flag Etiquette o Flag Display o US Flag Website Nevada Veterans o Adopt-A-Vet Program o Medal of Valor Program o Army of Hope o Nevada Elks Veterans List o Nevada Office of Veterans Services Website o Elks National Veterans Service Commission Website o US Department of Veterans Affairs Website Drug Awareness Youth Activities o Hoop Shoot o Soccer Shoot o Americanism Essay Contest o Antlers o Elks & Scouting Drug Awareness Program Youth Activities State Major Project Elks National Home Website Elks National Foundation o ENF Highlights Video State News Letter o Nevada Elks News Letter March 2007 o Nevada Elks News Letter June 2007 o Nevada Elks News Letter September 2007 o Nevada Elks News Letter December 2007 o Nevada Elks News Letter March 2008 Page 6 of 37
o Nevada Elks News Letter June 2008 o Nevada Elks News Letter September 2008 o Nevada Elks News Letter December 2008 Convention Info o NSEA Convention o Grand Lodge Convention Convention Photos o 2008 Mid-Term (Carson City) o 2008 Annual (Henderson/Green Valley) o 2007 Mid-Term (Pahrump) o 2007 Annual (Sparks-Reno) Scholarship Applications o Most Valuable Student o Legacy Award o Vocational Grant Members Only o State Manuals State Officer Guidelines Committee Chair Guidelines Convention Guidelines Other Documents, Guidelines and Manuals o Grand Lodge Manuals Code 510000 Sub-Lodge Auditing and Accounting Code 510100 Auditing, Accounting and Management Code 510200 Membership Investigation Interview Code 510500 ER, Officers and Committee Members Code 510600 Manual on Protocol Code 510700 Media Relations Handbook Making A Difference Event Planning Steps Fraternal Guidelines Emblem Usage Guidelines Code 510800 Lodge Secretary Manual Code 511000 Government Relations Manual Code 511500 Ritual of the Subordinate Lodges Code 511601 Ritual of Special Services Code 512000 Americanism Supplement to Manual Code 512100 Youth Activities Committee Manual Supplement to Manual How To Stage A Successful Hoop Shoot Code 512200 Youth Supervision Guide Code 513000 Liability Insurance Program Code 513100 Accident/Claim Prevention Manual Page 7 of 37
Code 513500 Elks National Veterans Service Commission Veterans Leather Program Code 513800 Elks Soccer Program Manual Code 514000 Grand Lodge Program DAP-125 Drug Awareness Manual ENF Elks National Foundation Evaluation MVS Brochures 2008-2009 District Deputy Manual CLMS Chicago Lodge Membership System Manual Elks.org User Manual Virtual Home Page Owners Manual Elks.org Online Secretary Manual Developing New Elks Lodges o Message Board o E-Mail Communications o Committee Report Forms BPOE Grand Lodge Website About the Elks Sitemap Lodges This page provides information about the fifteen Lodges. The District number (5280 North or 5320 South), Lodge name, address and telephone number. By clicking on the blue Lodge name you will be redirected to Lodge s local Web Site. You may also click on the blue email address to bring up your own email software, permitting you to send an e-mail to the selected Lodge. The Navigation Bar on the left side of the screen provides a quick link to the other sections. The footer provides additional information and links. Page 8 of 37
State Officers This page provides information about the sixteen NSEA Officers. As well as providing a photo of each officer it also provides the name, title, telephone number and e-mail address. Clicking on the blue email address should bring up your own email software, permitting you to send an e-mail to the selected Officer. The Navigation Bar on the left side of the screen provides a quick link to the other sections. The footer provides additional information and links. Page 9 of 37
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State Committee Chairs Nevada This page consists of a list of the NSEA Committee Chairs and Vice-Chairs. The information provided includes: Committee Name, Chairperson, Telephone, Cell Phone and E-mail address. Clicking on the E-Mail Me link should bring up your own email software, permitting you to send an e-mail to the selected Officer. An effort is being made not to publish the officers personal e-mail address in hopes of minimizing email from spammers The liaison (President, President Elect or Vice President) for each of the committees is also provided along with an indication as to whether a Manual is available or not. The Navigation Bar on the left side of the screen provides a quick link to the other sections. The footer provides additional information and links. Page 11 of 37
Grand Lodge Advisors Nevada This page provides information about the seven Grand Lodge Advisors. As well as providing a photo of each advisor it also provides the name, title, telephone number and e-mail address. Clicking on the blue email address should bring up your own email software, permitting you to send an e-mail to the selected Advisor. The advisors include the Area 7 Sponsor, the four District Leaders (two North and two South) and the two District Deputies (one North and one South). Page 12 of 37
You will reach this screen by clicking any of the following navigation buttons: State Sponsor, District Leaders or District Deputies. The Navigation Bar on the left side of the screen provides a quick link to the other sections. The footer provides additional information and links. PSP Advisory Council This screen provides a list of all the Past State Presidents and the President, Secretary and Treasurer of the Advisory Council. Page 13 of 37
Nevada Americanism The Americanism screen consists of the main screen and three sub-screens and on external link (Flag History, Flag Etiquette, Flag Display and US Flag Site). By clicking on each flags at the bottom of the screen you will be redirected to the applicable sub-screen. Page 14 of 37
The Navigation Bar on the left side of the screen provides a quick link to the other sections. The footer provides additional information and links. Nevada Veterans The Nevada Veterans screen consists of the main screen, four sub-screens and three external links. By clicking on each image at the bottom of the screen you will be redirected to the applicable sub-screen or link. Page 15 of 37
The Navigation Bar on the left side of the screen provides a quick link to the other sections. The footer provides additional information and links. Adopt-A-Vet The Adopt-A-Vet screen is a sub-screen to Nevada Veterans main screen. You can return to the Nevada Veterans screen by clicking the applicable button in the navigation bar or by clicking the browsers back arrow. Please show this site the respect it deserves. The Navigation Bar on the left side of the screen provides a quick link to the other sections. The footer provides additional information and links. Page 16 of 37
Medal of Valor * * * * * Page Break * * * * * The Medal of Valor screen is a sub-screen to Nevada Veterans main screen. You can return to the Nevada Veterans screen by clicking the applicable Page 17 of 37
button in the navigation bar or by clicking the browsers back arrow. As you enter this site, please do so with respect. This is a place of honor. The music you will be listening to is If You re Reading This by Tim McGraw. You can view the lyrics to this song by clicking the word here. The Navigation Bar on the left side of the screen provides a quick link to the other sections. The footer provides additional information and links. Army of Hope The Army of Hope screen is a sub-screen to Nevada Veterans main screen. You can return to the Nevada Veterans screen by clicking the applicable button in the navigation bar or by clicking the browsers back arrow. Please show this site the respect it deserves. Page 18 of 37
The Navigation Bar on the left side of the screen provides a quick link to the other sections. The footer provides additional information and links. Nevada Elks Veteran List The Nevada Elks Veterans screen is a sub-screen to Nevada Veterans main screen. You can return to the Nevada Veterans screen by clicking the applicable button in the navigation bar or by clicking the browsers back arrow. This screen consists of the names of Veterans whom are Elks in good standing, listed by Lodge. There is an email link to the NSEA Coordinator to provide the pertinent information such as Lodge, Branch of Service, Rank and Years Served in an effort to keep this page as current as possible. The Navigation Bar on the left side of the screen provides a quick link to the other sections. The footer provides additional information and links. Page 19 of 37
Veterans Website Links Nevada You can reach the following Websites by clicking the applicable image at the bottom of the Nevada Veterans main screen: NOVS, Elks NVSC and DOVA. Drug Awareness The Drug Awareness screen is a direct link to the Grand Lodge Drug Awareness Program. There you will find considerable information on the Grand Lodge Program. You can return to the NSEA Web Site by clicking your browser s back arrow. Page 20 of 37
Youth Activities This screen consists of numerous links to Grand Lodge on the various Youth Programs. These include: Most Valuable Student Scholarship Competition, Legacy Awards for Children of Elks, Hoop Shoot, Soccer Shoot, Drug Awareness, Youth Veterans Volunteers, American Essay Contest, Antlers Program and Elks & Scouting. By clicking the image you will be redirected to the Grand Lodge Program. You can return to the NSEA Web Site from any of these pages by clicking your browser s back arrow. Page 21 of 37
State Major Project This screen provides information about our State Major Project; Project Safe Haven. A link to the external site of the Nevada Division of Child and Family Service along with contact and committee information is provided. The Navigation Bar on the left side of the screen provides a quick link to the other sections. The footer provides additional information and links. Page 22 of 37
Elks National Home The Elks National Home screen is a direct link to the Elks National Home Web Site. There you will find considerable information on the National Home A Retirement Community. You can return to the NSEA Web Site by clicking your browser s back arrow. Page 23 of 37
Elks National Foundation Nevada This page provides information about ENF, its mission, the current per capita standing of the Nevada Lodges and Nevada s current National ENF standing. The footer provides additional information and links. Page 24 of 37
Nevada State News The Nevada State News screen provides access to the present and seven past issues of the Nevada Elks News. By clicking on the news icon of the issue you want to see or download you will be redirected to the Adobe Reader file. Adobe Reader is required to view the tabloid. An added feature to the page Page 25 of 37
is the ability to receive notification of the posting of latest issue of the Nevada Elks News. By clicking the Subscribe link, the following screen will open for you to register. Subscribe You are required to fill in all fields with labels in red text. Upon completion of inputting and confirming your email address click the Subscribe to the Nevada News button. A new screen will open thanking you for subscribing to the Nevada Elks News. Double clicking your browser s back arrow will return you to the Nevada State News page. Like wise by clicking the Unsubscribe link the following screen will open for you to unsubscribe. Unsubscribe Page 26 of 37
You are required to fill in a valid email address. Upon completion of inputting a valid email address click the Continue button. A new screen will open requesting a reason to be provided for unsubscribing. This information is not mandatory. Upon completion the information click the Unsubscribe button. A new screen will open confirming you have been unsubscribed from the Nevada Elks News. Triple clicking your browser s back arrow will return you to the Nevada State News page. Page 27 of 37
Convention Information Nevada Linked to the Convention Information button are two submenu buttons; one a direct link to the NSEA Convention registration packet and the other to the Grand Lodge Convention housing packet. Convention Photos Linked to the Convention Photos button are four submenu buttons; each to a different convention photo album. By clicking the sub-button you will be redirected to the applicable photo album. Scholarship Applications Linked to the Scholarship Applications button are three submenu buttons; one a direct link to the Most Valuable Student application, one a direct link to the Legacy Award application and one a the direct link to the Vocational Grant application. Members Only Linked to the Members Only button are five submenu buttons; State Manuals, GL Manuals, Message Board, E-Mail Communications, and Committee Report Forms. All buttons will take you a Members Only Login screen where you will be required to Log In to attain access to these screens. Page 28 of 37
Member Only Login Screen This is the standard Grand Lodge Member Login screen. You will need to enter your Grand Lodge account Username and Password to attain access to the Members Only pages. If you're a member of the Elks but don't yet have an Elks.Org password, please register now. Upon completion of the data click the Login button and you will be redirected to the Member Only Main Screen. Member Only Main Screen Page 29 of 37
Here you will find information available to those members with an Elks.org account. This information is not for public consumption and should be treated accordingly. While the Nevada, Inc. will do our utmost to keep this information current, if you see anything that is in question or out of date please email the NSEA Webmaster. By clicking on the blue link you will be redirected to the selected page. State Manuals This section contains State Officer Guidelines, State Committee Chair Guidelines, Convention Guidelines, and other Documents Guidelines and Page 30 of 37
Manuals. All Guidelines are stored in Adobe Reader format and can be viewed on the web or downloaded for off line use by clicking the green document title. Each of the files have word search activated for easy location of specific information. Use your browser's back arrow to return to the Members Only page when you are completed with the State Manuals page. You can also click the [Return to Members Only Main Page] link. Grand Lodge Manuals * * * * * Page Break * * * * * Page 31 of 37
This section contains Grand Lodge Manuals and Guidelines covering Americanism, Auditing and Accounting, Districts Deputies, Drug Awareness Program, Elks National Foundation, Elks National Veterans Service Commission, Grand Lodge, Hoop Shoot, Internet, Local Lodge, Lodge Activities Committee, Membership Committee, Public Relations, Ritualistic Committee, Secretaries and youth Activities Committee. All Manuals and Guidelines are stored in Adobe Reader format and can be viewed on the web or downloaded for off line use by clicking the applicable image. Each of the files have word search activated for easy location of specific information. Use your browser's back arrow to return to the Members Only page when you are completed with the Grand Lodge Manuals page. You can also click the [Return to Members Only Main Page] link. Message Board (Message Entry) Here you will be able to add new topics and display existing topics. Messages posted here should be specific to this state. Thank you! Use your browser's back arrow to return to the Members Only page when you are completed with the Message Board. The message board is set up to handle fifty messages before it starts throwing out the oldest message. Messages can be replied to using the following screen: Page 32 of 37
Message Board (Response Input) Nevada This screen permits you to enter a reply to a previous message. A thread is maintained to keep the original message and the replies linked. Anti-SPAN check Page 33 of 37
Upon completion of either a new message or a reply to an existing message you will be required to enter a security number. This is a security check that prevents automated signups of this forum (SPAM). Please enter the security number displayed below into the input field and click the continue button. The security number changes each time you access the Anti-SPAM Check. Upon completion a Your message was successfully added! will be displayed. Use your browser's back arrow to return to the Members Only page when you are completed with the Grand Lodge Manuals page. You can also click the [Return to Members Only Main Page] link. Message Board (Confirm Message Delete) This is an administrative screen only! The NSEA Coordinator / Web Master is the only person permitted to delete messages. E-Mail Communications E-mail communications is still underdevelopment as is this section of the manual. This is presently an administrative tool only. Page 34 of 37
E-Mail List Selection E-Mail list is developed around the PHP List software. There are presently seven lists established. The use of these lists is presently administrative only, until the mailing system is finalized. Lodges ERs and Secretaries (41 Members) This list covers all fifteen Lodges, their Exalted Ruler s and Secretaries. Names are added to the list by approval of the State Coordinator. Lodge Other Members (13 Members) This list covers all other Lodge officers (i.e. Leading Knight, Loyal Knight, Lecturing Knight and Trustees. This also includes other members wishing to be on the mailing list. Names are added to this list by approval of the State Coordinator. NSEA Officers (23 Members) This covers all NSEA elected officers. Names are added to this list by approval of the State Coordinator. NSEA Committees (35 Members) Page 35 of 37
This covers all NSEA Committee Chairs and Vice-Chairs. Names are added to this list by approval of the State Coordinator. NSEA PER Association (88 Members) This is the e-mail list for the NSEA PER Association. Names are added to this list by approval of the State Coordinator. NSEA past State Presidents (16 Members) This covers all Past State Presidents. Names are added to this list by approval of the State Coordinator. NSEA News (127 Members) This is the e-mail list for the State Newsletter. Names are added or deleted to/from this list by going to the NSEA Newsletter Webpage. This is a Members Only mailing list approved by the State Coordinator. Committee Report Forms This section is still being defined - need further input from the committees. BPOE Grand Lodge Website Page 36 of 37
The BPOE Grand Lodge Website screen is a direct link to the BPOE Grand Lodge Website. There you will find considerable information on the BPO Elks organization. You can return to the NSEA Web Site by clicking your browser s back arrow. About the Elks The About the Elks screen is a direct link to the BPOE Grand Lodge Website. There you will find considerable information on the BPO Elks organization. You can return to the NSEA Web Site by clicking your browser s back arrow. Page 37 of 37