Business Office Skills Microsoft Office 2010 Millbank Investments Ltd, 2013 Software Publication Writing Team ISBN 978-1-921971-74-7 Disclaimer All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, scanning, recording, or any information storage and retrieval system, without permission in writing from Millbank Investments Ltd or Software Publications Pty Ltd. No patent liability is assumed with respect to the use of the information contained herein. While every precaution has been taken in the preparation of this book, the publisher and authors assume no responsibility for errors or omissions. Neither is any liability assumed for damages resulting from the use of the information contained herein. Software Publications Pty Ltd (ABN 75 078 026 150) Head Office Unit 10 171 Gibbes Street Chatswood NSW 2067 www.softwarepublications.com.au Published and printed in Australia 2 Millbank Investments Ltd, 2013
Printing Exercise 22 1. With the mortgage document open in WordPad, click on. 2. Click on Print. A Print dialog box will display similar to this: 3. If your computer is connected to more than one printer, check the correct printer is selected from the Select Printer list. Ask your trainer or supervisor for help if you are not sure which printer to select. 4. Click on to print with the default settings. 5. Click on to close the document and exit WordPad. 72 Millbank Investments Ltd, 2013
Section 2 5. Scroll down the list of Themes until the Basic and High Contrast Themes are displayed as shown below. 6. Click on High Contrast #1. A Please Wait message will display as Windows applies the Theme. 7. Once the Theme has been applied, display the desktop to view how the computer colours have changed. 8. Click on the Control Panel icon on the Taskbar. 9. Preview some of the other Themes available on your desktop. 10. Apply your original Theme. 11. Close the Control Panel. Millbank Investments Ltd, 2013 81
Section 6 Office Clipboard The Office Clipboard holds up to 24 items that you have either cut or copied. It displays as the Clipboard Task Pane at the left of the screen and is activated by clicking on the Clipboard Group Dialog Box Launcher Button. The Office Clipboard must be activated before you start collecting items (using Copy or Cut). If it is not activated, the Windows Clipboard will be used, allowing only one item to be cut/copied and pasted at a time. To paste an item from the Clipboard either click on the item in the Task Pane or move your mouse over the item and from the drop-down arrow choose Paste. The button allows you to paste all the copied/cut items into your document. The button will clear all items on the Clipboard Task Pane. To delete a single item move the mouse over the item and from the drop-down arrow select Delete. Exercise 310 This exercise will show how to activate the Office Clipboard and copy/cut items to and paste selected items from the Office Clipboard. 1. Open the file called Toastmasters. 2. From the Home Ribbon click on the Clipboard Group Dialog Box Launcher button. The Clipboard will display. 3. Click on at the top of the Clipboard (if available). 4. Select the section from MEETING FORMAT down to the line above OTHER ACTIVITIES. Millbank Investments Ltd, 2013 381
Tables Tables are used to display data in an attractive, ordered manner. A table is made up of columns and rows and each individual rectangle is called a cell. A table can be inserted into a presentation in various ways. This includes the Table button on the Insert Ribbon or the Table icon in the content area of a slide. Exercise 399 1. Open the presentation called Scianz Group Pty Ltd. 2. In the Slides Pane click on slide 3 to move to the end of the presentation. Add a Title and Content slide with the title: New Products 3. Click on the Insert Table icon in the Content area. The Insert Table dialog box will display. 4. Alter the Number of columns: box to 3 and the Number of rows: box to 5. 5. Click on OK. 6. With the cursor in the first cell type: Product 7. Press Tab to move to the next cell. Complete the table using the data provided below (press Tab to move from cell to cell). Product Month Orders KNEWS Kids News March 155 extreme Surfing April 89 SUPER BINGO April 1110 Renovation May 995 8. Save the presentation. Leave it open for the next exercise. 496 Millbank Investments Ltd, 2013
Formatting a table When a table is created or selected, the Table Tools tabs appear on the Ribbon. These are contextual tabs which allow using the Table Tools Design and Layout Ribbons. Formatting tools on the Home Ribbon can also be used to format tables. Exercise 400 1. Using Scianz Group Pty Ltd, make sure your cursor is in the table so that the Table Tools tabs display on the Ribbon. Ensure the Table Tools Design Ribbon is displayed. The Table Styles Group provides a range of styles that can be applied to a table. 2. Click on the More button from the Table Styles list. Select the style called Light Style 3, Accent 2. 3. In the Table Style Options Group put a tick in the First Column check box to add emphasis to the text in the first column. 4. Position the mouse pointer to the left of the top row. The mouse pointer will display as a black arrow. 5. Click to select all cells in the first row. 6. Display the Home Ribbon. 7. Click on the Shadow button. Click on the Center button. 8. Position the mouse pointer at the left of the number 155. Click and drag downwards to select the cells containing numbers in the Orders column. Millbank Investments Ltd, 2013 497
9. Click on the Align Right button. 10. Select cells March down to May in the Month column. 11. Click on. 12. Click in the table to deselect. 13. Display the Table Tools Layout Ribbon. 14. Click on the Select button and choose Select Table. 15. In the Cell Size Group Adjust the Height of the rows to 2 cm. 16. With the table still selected click on the Center Vertically button from the Alignment Group. 17. In the Table Size Group, change the width of the table to 19 cm. 18. Click on an edge of the table. The mouse pointer will display as. Make sure your mouse pointer is NOT displayed as a resizing arrow. 19. Drag to the right to move the table. Release the mouse button when the table is centred horizontally on the slide. 20. Position the mouse pointer on the line between the Product and Month column. The mouse pointer will display as a double-headed arrow. 21. Click and drag to the right to increase the width of the Product column slightly. 22. Save the presentation and leave it open for the next exercise. 498 Millbank Investments Ltd, 2013
Charts A chart can be inserted from the Chart button on the Insert Ribbon or from the Insert Chart icon in the content area of a slide. Creating a column chart Exercise 401 1. Using Scianz Group Pty Ltd, insert a new Title and Content slide at the end of the presentation. (Clicking on the top half of the New Slide button Content slide.) automatically inserts a Title and 2. Add the title Broadcast Sales. 3. Click on the Insert Chart icon in the Content area. The Insert Chart dialog box will display. 4. Ensure Column is selected at the left and that Clustered Column is selected as the chart type. Millbank Investments Ltd, 2013 499
5. Click on OK. A chart will be inserted into the slide and an Excel spreadsheet will appear in a different window. (Data relating to the chart is entered in the Excel window.) 6. Ensure the Excel sheet is displayed. 7. Click and drag to select from cell A1 to D5 to select all the cells required for chart data entry. 8. Press Enter to move from cell A1 to A2. 9. Type in the following, pressing Enter to move from cell to cell. 2010 2011 2012 Broadcast 1 9125 5125 6134 Broadcast 2 3354 7001 3433 Broadcast 3 2034 6078 7001 Broadcast 4 4000 8566 4851 10. Click on the Close button to exit Excel. The Data will be saved automatically and entered into the chart. 11. Leave the presentation open for the next exercise. 500 Millbank Investments Ltd, 2013
Altering chart data Exercise 402 1. Using Scianz Group Pty Ltd, ensure the new chart is selected (the chart will have a border around it). Note that the Chart Tools Ribbon tabs have been added to the Ribbon. 2. Ensure the Chart Tools Design Ribbon is displayed. 3. Click on the Edit Data button to reopen Excel. 4. Change the Broadcast 3 figure for 2010 to 5500. Press Enter. 5. Close the Excel spreadsheet. 6. Save the presentation and leave it open for the next exercise. Chart styles The Chart Styles Group provides a gallery of styles that can be applied to charts. Exercise 403 1. Using Scianz Group Pty Ltd, ensure the Chart Tools Design Ribbon is displayed. 2. From the Chart Styles Group click on to display all styles. 3. Select a style with red bars and apply it to your presentation. 4. Save the presentation and leave it open for the next exercise. Millbank Investments Ltd, 2013 501
Creating a pie chart Only one data series is used for a pie chart. Within Excel there is one row for the legend and another for the data series. Exercise 404 1. Using Scianz Group Pty Ltd, insert a new Title and Content slide to the end of the presentation. 2. Add the title Market Share. 3. Click on in the Content area. 4. Select from the list at the left. Click on Pie in 3-D. 5. Click on OK to display the chart and Excel window. 6. Select cells 1st Qtr to 1.2 (cells A2 to B5). 7. Type in the data shown below. Press Enter to move to each cell. World News 9125 Extreme 5125 Our Country 3134 Sports Affair 1471 8. Click in the Sales cell and type: Market Share then press Enter. 9. Close the Excel window. 10. Save the presentation and leave it open for the next exercise. 502 Millbank Investments Ltd, 2013
Formatting a pie chart Exploding a segment A segment of the pie can be exploded or separated from the rest of the chart for emphasis. Exercise 405 1. Using Scianz Group Pty Ltd, click once on the pie chart. A handle will appear on each segment as shown below. 2. Click again on the largest segment (World News). Handles will appear around the chosen segment. 3. Click and drag the segment away from the other segments. 4. Save the file and leave it open for the next exercise. Moving the legend Exercise 406 1. Using Scianz Group Pty Ltd, display the Chart Tools Layout Ribbon. 2. Click on the Legend button and select. 3. Save the file and leave it open for the next exercise. Millbank Investments Ltd, 2013 503
Word document, 290, 306 workbook, 198 scanners, 31 scroll bars - Excel, 186 search Search box, 102 Start menu, 103 search engines advanced search, 145 automatic and queries, 143 country specific, 139 global, 139 keyword searching, 141 phrase search, 144 refining a search, 144 website specific, 140 security suites, 111 selecting text PowerPoint, 483 Word, 309, 313 selecting worksheet cells, 187 series - Excel, 274 server, 27 setting up a computer connecting the keyboard, 42 connecting the microphone, 42 connecting the monitor, 41 connecting the mouse, 42 connecting the speakers, 42 connecting to a network, 42 shortcuts, 77 creating a shortcut to an application, 77 deleting, 79 opening an application from a shortcut, 78 slide numbering, 492, 493, 494, 496 Slide Sorter, 491 slide transitions, 493 SmartArt Graphics - PowerPoint, 505 smartcards, 45 social networking, 108 software defined, 23 starting, 56 types, 48 sorting - Excel, 273 sound devices, 34 spam, 156 spelling check Excel, 253 Outlook, 164 PowerPoint, 490 Word, 292, 318 Start button, 53 Start menu configuration, 55 starting Access, 414 Excel, 178 Outlook, 158 PowerPoint, 468 Word, 288 storage devices, 36 styles - Word, 392 subforms, 440 switching between windows, 68 between Word documents, 325 symbols - Word, 344 system unit, 28 tables Access, 417 PowerPoint, 496 Word, 404 tablet, 26 tabs - Word, 360 Taskbar, 53 Thesaurus - Word, 320 ultrabook, 25 Undo Excel, 197 Word, 312 URL (uniform/universal resource locator), 105 USB memory stick, 36 connecting, 71 disconnecting, 73 saving to, 71 vertical alignment - Word, 390 views Excel, 227 PowerPoint, 471 Word, 301 virtual communities, 107 viruses, 110 web feeds, 109 webcams, 32 webmail, 153 websites acknowledging, 149 authority, 146 copying text from, 151 cross reference data, 147 reliable sources, 146 saving data from, 150 up to date information, 147 wide area network, 27 wikis, 109 Windows 7 Close button, 63 dialog boxes, 65 getting started, 53 Help, 74 Libraries, 85 Maximize button, 60 menus, 64 Minimize button, 60 move a window, 62 multiple instances, 67 multiple programs, 66 My Documents folder, 85 Navigation Pane, 85 parts of a window, 58 Peek, 66 Recycle Bin, 101 resize a window, 61 Ribbon, 63 Shake, 69 Snap, 62 switching windows, 68 Windows Explorer, 84 Windows Explorer, 54 copying files, 95 creating new folders, 94 deleting files, 98 deleting folders, 100 folder properties, 88 looking at files and folders, 86 moving files, 97 moving folders, 97 opening a file, 100 renaming files and folders, 98 Search box, 102 514 Millbank Investments Ltd, 2013