National Association of Prosecutor Coordinators (NAPC) Centralized Prosecutor Case Management Systems: Responses to Inquiry from National SAVIN Training and Technical Assistance Project In September 2013, a request was received by the National SAVIN Training and Technical Assistance Project sponsored by the National Criminal Justice Association with support from the Bureau of Justice Assistance, U.S. Department of Justice to identify states that use centralized prosecutor case management systems. The Project Team coordinated with the NAPC to query its members about their use of such systems. The cumulative responses are featured below. AL AK Alaska currently has a custom built centralized prosecutor-based case management system that is used by all prosecutors in the state. We are in the process of procuring a new system. Whatever system we end up with, it will be continue to be used statewide as a centralized prosecutor-based system. Our state is different, however, in that we are not divided by counties and all district attorney offices are run by the state. Valerie Robinson, valerie.robinson@alaska.gov AR The Prosecutor Coordinator s Office for the State of Arkansas offers an in-house developed case management program. There is not a centralized database; the data is locally stored at each office that uses our in-house program. The program is used in 43 of the 75 counties. Jeff March, Jeff.March@arkansas.gov AZ CO The prosecutor coordinators office developed and runs a statewide case management system. Three of 22 jurisdictions use a Justware product, but two of those are contemplating dropping Justware and using ours as it does the same thing but is more user friendly for prosecutors and was designed by using prosecutor input. The system is currently being enhanced to provide e-subpoenas and e-discovery capabilities. This case management 1
system then integrates with the statewide criminal justice system that we are one of the five hubs for, along with DOC/Probation/Judicial/CBI and Youth Corrections. Accordingly, all CJS information on any given case is available statewide to all offices. We also develop all the charge codes here in house that are used by the prosecutors statewide and the court system. Tom Raynes, tom@cdac.state.co.us CT Uses the SAVIN system Michael Gailor, Michael.Gailor@ct.gov FL GA Georgia has a custom built centralized prosecutor-based case management system (TRACKER) that is used by 40 of the 49 District Attorney's offices in the state and 16 of the Solicitor-General's (misdemeanor) offices. The system is operated by the Prosecuting Attorneys' Council of Georgia. The data is centrally stored. One of its major features is a victim services module that automates the victim notification process. Chuck Olson, colson@pacga.org ID No centralized system; we do have several counties that use different systems, predominantly New Dawn and Karpel. Sandee Meyer, sandee@ipaa.us IL IN We have a homegrown case management system. We have 91 jurisdictions with 85 using the system and one coming on board. Four use Courtview and one is unknown (may have ceded from the state). The two prosecutor systems exchange data and our system interfaces with the court s homegrown system and CSI/JTS. JT Parker, JTParker@ipac.IN.gov KS 2
KY Kentucky has Justware Prosecutor available for all offices. Out of 57, about 10 are using it consistently. Gina Carey, gcarey@prosecutors.ky.gov LA We do not have a single statewide shared system; however the majority of our districts operate on one of two LDAA sponsored systems. We are currently working on a SAVIN project which will combine data from all participating districts and deliver a single data feed to the Louisiana Victims Notification System (LAVNS) each night. Dale Polozola, dale@ldaa.org MA The 11 District Attorneys of the Commonwealth of Massachusetts utilize a case management system named DAMION. It was originally developed by Constellation Justice Systems which has since been merged with a company named CourtView Systems. If you need any further assistance please do not hesitate to contact me. Patrick Alfieri, patrick.alfieri@state.ma.us MI We developed and maintain our own system; 80 out of 83 counties and the AG's office use it. Thomas Robertson, RobertsonT@michigan.gov MO Missouri uses a Customized off the Shelf (COTS) product called Prosecutor by Karpel (PBK). Currently 96 out of 115 of our Jurisdictions use this uniform system that has been modified to Missouri s needs. The product is a client/server application that is stored locally at each of the offices that utilize it. There is also a cloud based option that a few of our counties use. Karpel is a St. Louis, Missouri-based company that has a growing national presence. The Missouri Office of Prosecution Services is the Contract Manager for the State contract for this product. We currently have interfaces with our courts and our criminal history repository for case transmission and case disposition reporting. Benjamin J. Miller, Ben.Miller@mops.mo.gov MS Currently, Mississippi is in the rollout phase of a CRIMES case management system for prosecutors. SAVIN is administered by the Mississippi Department of Corrections and is simply victim based. Cammie Wyatt, CWYAT@ago.state.ms.us NE 3
NH In New Hampshire, 9 out of 10 counties use Prosecutor by Karpel. The 10 th is trying to get on it Jim Reams, jreams@rcao.net NM All 14 NM DA districts share a single database, developed, hosted and maintained by the NM AODA. This includes all cases and documents statewide. Disclosure documents for each case are available to defense attorneys on a separate server. Michael Hall, MHall@da.state.nm.us NY In New York, we developed and manage a Prosecutor Case Management System (PCMS), which over 40 of our 62 counties use. We are currently in Version 4 and are already working on a large overhaul, named. Version 5! Susan Valle, susan.valle@nypti.org NV OK Oklahoma administers JustWare through Suzanne McClain Atwood s office for 25 of the 27 DA districts. Of Oklahoma s largest two counties, Tulsa also uses JustWare. Oklahoma City uses a different product that is integrated with the county system. Suzanne McLain Atwood, Suzanne.atwood@dac.state.ok.us OR PA TN We do not use SAVIN; we use Justware. Wally Kirby, jwkirby@tndagc.org TX Texas does not have a centralized system We are way too diverse and decentralized for that kind of thing to succeed absent a massive infusion of funds that are not forthcoming. As a result, there are at least a half-dozen 4
different vendors who provide those services, plus other systems developed locally There is an ongoing effort among some (but not all) larger counties here to jointly create a paperless information management system based on a pilot project in Tarrant County (Ft. Worth). It is not yet operational, but if you want more information about it, I can put you on touch with someone at the Conference of Urban Counties. Shannon Edmonds, Shannon.Edmonds@tdcaa.com UT Utah Prosecution Council maintains a statewide Case management System that is used by all but one county in the state and by most cities with full time prosecution offices. We developed it in cooperation with our State IT department and it is Utah specific. We are currently in the process of implementing electronic filing of information from our system into the state courts' data management system. Ron Weight, rweight@utah.gov. WA WV WI Wisconsin developed its own DA system: PROTECT (http://dait.state.wi.us/section.asp?linkid=11&locid=13) Roy R. Korte, korterr@doj.state.wi.us 5
This project was supported by Grant No. 2010-VN-CX-K080 awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the SMART Office, and the Office for Victims of Crime. Points of view or opinions in this document are those of the author and do not represent the official position or policies of the United States Department of Justice or the National Criminal Justice Association. 6